Great Barrier Local Board

OPEN MINUTES

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 12 March 2014 at 10.00am.

present

Chairperson	Izzy Fordham
Deputy Chairperson	Susan Daly
Members	Jeff Cleave
	Judy Gilbert
	Christina Spence

APOLOGIES

ALSO PRESENT

IN ATTENDANCE

Ben Assado	Maths and Science Club, Aotea Family Support Group
Rendt Gorter	Aotea Family Support Group
Steve Kendall	Great Barrier Island Sports and Social Club, Inc
Mark Edwards	Mulberry Grove School
Nikki Watts	Mulberry Grove School

Great Barrier Local Board 12 March 2014

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

Chairperson IM Fordham declared an interest in respect of the Great Barrier Island Sports and Social Club Inc funding application at item 15.

Member JC Cleave declared an interest in respect of the Sea Education Aotea Charitable Trust funding application and the Motairehe Marae funding application at item 15.

Member CA Spence declared an interest in respect of the Island Screens Inc funding application and the Aotea Family Support Group funding application at item 15.

4          Confirmation of Minutes

Resolution number GBI/2014/13

MOVED by Member CA Spence, seconded by Member JC Cleave:

That the Great Barrier Local Board:

a) confirms the ordinary minutes of its meeting, held on Wednesday, 12 February 2014, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Ben Assado - Aotea Family Support Group - Youth education: Maths and Science Club
	Ben Assado from the Maths and Science Club was in attendance to present to the Great Barrier Local Board regarding the Aotea Family Support Group’s youth education community funding application.
	Resolution number GBI/2014/14 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a)         receives the Public Forum presentation; b)         thanks Ben Assado for his Public Forum presentation. CARRIED

9.2	Rendt Gorter - Aotea Family Support Group - Community Engineering workshop
	Rendt Gorter from the Aotea Family Support Group was in attendance to present to the Great Barrier Local Board regarding the Aotea Family Support Group’s community engineering workshop funding application.
	Resolution number GBI/2014/15 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a)         receives the Public Forum presentation; b)         thanks Rendt Gorter for his Public Forum presentation. CARRIED

9.3	Steve Kendall - Great Barrier Island Sports and Social Club Inc - Conference room battery replacement
	Steve Kendall from the Great Barrier Island Sports and Social Club Inc was in attendance to present to the Great Barrier Local Board regarding the GBI Sports & Social Club’s community funding application for the conference room battery replacement.
	Resolution number GBI/2014/16 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a)         receives the Public Forum presentation; b)         thanks Steve Kendall for his Public Forum presentation. CARRIED

9.4	Eve Bellerby, Manuka Davenport and Renee Freeland – Aotea Boardriders Club
	A document was tabled in respect to this item. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website. Eve Bellerby, Manuka Davenport and Renee Freeland from the Aotea Boardriders Club were in attendance to present to the Great Barrier Local Board regarding the Aotea Boardriders Club’s Central Facility Partnership Fund application.
	Resolution number GBI/2014/17 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a)        receives the Public Forum presentation; b)        thanks the Aotea Boardriders Club for their Public Forum presentation; c)        refers the request of the Aotea Boardriders Club to locate their clubrooms on the council reserve along the north end of Sandhills Road to Parks, Sports & Recreation and Community Policy & Planning officers, for their consideration; d)         writes a letter of support for the Aotea Boardriders Club’s stage 2             application to the Central Facilities Partnership Committee. CARRIED
	Attachments a     9.4 Public Forum - Aotea Boardriders Club tabled documents

9.5	Mark Edwards and Nikki Watts - Mulberry Grove School
	Mark Edwards and Nikki Watts from Mulberry Grove School were in attendance to present to the Great Barrier Local Board regarding ongoing works in the school.
	Resolution number GBI/2014/18 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a)         receives the Public Forum presentation; b)        thanks Mark Edwards and Nikki Watts for their Public Forum presentation. CARRIED

10 Extraordinary Business

10.1	ANZAC day event proposal
	Resolution number GBI/2014/19 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board considers the event proposal application for ANZAC Day Parade 2014 from Helen Hill as extraordinary business at item 19.1 as a decision on the application must be made before the board’s 9 April 2014 business meeting. CARRIED

11 Notices of Motion

There were no notices of motion.

12

Auckland Transport Monthly Report - March 2014

Resolution number GBI/2014/20 MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) receives the report. b) notes that insufficient information has been provided to enable it to make decisions on some of the Local Board Transport Capital Fund projects at this meeting and requests that plans, drawings, costings etc be provided to the board as part of further discussions. c) approves the Aotea Playcentre carpark metalling project to be progressed in discussion with board member Spence. d) requests that Auckland Transport representatives hold further discussions with the board’s transport portfolio holders and Mulberry Grove School representatives on the Mulberry Grove School footpath project to agree ways of addressing the traffic safety and car parking issues for school children noting that a footpath may not be the best solution to this issue. e) requests that Auckland Transport representatives meet on site on barge day with board member Cleave and Port Fitzroy representatives to further consider practical options to address car parking and congestion issues at the Port Fitzroy wharf. f) requests that Auckland Transport and Auckland Council parks representatives meet on site with the board’s transport portfolio holders to further consider the options and proposed sections of the Claris to Crossroads footpath project. g) requests that the results of these further investigations be discussed with the board at the next Auckland Transport workshop and reported to the board’s April 2014 business meeting. h) requests that Auckland Transport present its weed management plan for consideration by the board. i) notes that it wishes to discuss the idea of developing wharf management plans with Auckland Transport. CARRIED

13

Auckland Transport Quarterly Update to Local Boards

Resolution number GBI/2014/21 MOVED by Chairperson IM Fordham, seconded by Member CA Spence: That the Great Barrier Local Board: a) receives the Auckland Transport quarterly report. b) requests that Auckland Transport undertake a feasibility study for a public bus service for Great Barrier with funding assistance from the board c) requests a report from Auckland Transport on the dredging it has undertaken at Shoal Bay and Whangaparapara wharves including resource consent provisions, frequency, disposal of dredged material etc d) receives the tabled information from residents on the upgrade of Kaiaraara Bay Road for use during its consideration of the islands roading programme as part of its local board plan development. CARRIED

14	Great Barrier Island Youth Action Plan 2014 - 2016
	Resolution number GBI/2014/22 MOVED by Chairperson IM Fordham, seconded by Member CA Spence: That the Great Barrier Local Board: a)      endorses the Youth Action Plan 2014-2016. b)      allocates up to $9,000 from its Local Youth Employment budget over three years to enable the delivery of the Youth Action Plan. CARRIED

15

Great Barrier Local Board Community Funding: Round 3 2013-14

Resolution number GBI/2014/23

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:

Member CA Spence declared an interest in this item and took no part in the discussion or voting on the matter.

That the Great Barrier Local Board:

a) agrees to fund the following applications from its community grants budget

Organisation name	Funds required for	Amount approved
Aotea Family Support Group	The Great Barrier Community Engineering Workshop	$5,300.00
Island Screens Incorporated	Film Club	$4,499.00
Mulberry Grove School	Barrier Babe Day	$3,900.00
Okiwi School	Weetbix Tryathlon participation	$538.00
Aotea Family Support Group	Youth education: Maths and Science Club	$2,500.00

CARRIED

Resolution number GBI/2014/24

MOVED by Member CA Spence, seconded by Deputy Chairperson SP Daly:

Chairperson IM Fordham declared an interest in this item and took no part in the discussion or voting on the matter.

Member JC Cleave declared an interest in this item and took no part in the discussion or voting on the matter.

Member JJ Gilbert requests that her vote against the funding application of Motairehe Marae in resolution b) be noted.

That the Great Barrier Local Board:

b) agrees to fund the following applications from its discretionary capex budget

Organisation name	Funds required for	Amount approved
North Barrier Residents and Ratepayers Association	Port FitzRoy reclamation seawall grouting	$2,250.00
Sea Education Aotea Charitable Trust	1. Softboards 2.Waka Ama project	$11,314.00
Great Barrier Island Sports and Social Club Inc	Conference room battery replacement	$6,650.00
Motairehe Marae	Marae Kitchen and Dining area upgrade	$9080.75

CARRIED

Resolution number GBI/2014/25

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:

Member JC Cleave declared an interest in this item and took no part in the discussion or voting on the matter.

That the Great Barrier Local Board:

c) That the request to fund a 6.5 KVA petrol generator included in the Motairehe Marae kitchen and dining area upgrade application is not supported and the board suggests the applicant investigate wider power system needs especially focusing on alternative power systems, for future consideration for funding.

d) That the application from Motairehe Marae to relocate the marae chiller be considered at the board’s April 2014 meeting subject to further detailed information on the proposal including plans and quotes being provided.

CARRIED

Resolution number GBI/2014/26

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:

Member CA Spence declared an interest in this item and took no part in the discussion or voting on the matter.

That the Great Barrier Local Board:

e)      Approves up to $5,000.00 additional funding to enable the purchase of a four wheel drive van noting that $20,000 was approved at the 18 December 2013 board’s business meeting for the van purchase but Aotea Family Support Group is unable to secure a four wheel drive vehicle at this price.

CARRIED

Resolution number GBI/2014/27

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:

That the Great Barrier Local Board:

f)       Agrees to accept applications under the Accommodation Support Fund under round four, the final community funding round of the Local Board Community Funding, for 2013/2014 which will close 28 March 2014.

g) Notes its expectations that the board is provided with full information on applications at the same time as the agenda is produced including applicants funding history, and all supporting information provided with the applications particularly including accountability statements, set of annual accounts and the officers funding recommendation, to assist the board in making good decisions on applications, and that the Chair meets with community funding officers to discuss this further.

CARRIED

16	Chairperson's report
	Resolution number GBI/2014/28 MOVED by Deputy Chairperson SP Daly, seconded by Member JJ Gilbert: That the chairperson’s report be received. CARRIED

17	Board Members' Reports
	Resolution number GBI/2014/29 MOVED by Chairperson IM Fordham, seconded by Member JC Cleave: a)         That the report of Board Member Susan Daly be received. b)         That the report of Board Member Jeff Cleave be received. c)         That the report of Board Member Judy Gilbert be received. d)         That the report of Board Member Christina Spence be received. CARRIED

18	Reports Requested/Pending
	Resolution number GBI/2014/30 MOVED by Chairperson IM Fordham, seconded by Member CA Spence: That the Great Barrier Local Board: a)         receives the list of reports requested/pending as at February 2014. b)         requests that the speed limit report be reinstated in the list. CARRIED

19        Consideration of Extraordinary Items

19.1	ANZAC day event proposal
	Resolution number GBI/2014/31 MOVED by Chairperson IM Fordham, seconded by Member CA Spence: That the Great Barrier Local Board: a)      Receive the event funding application for ANZAC Day Parade from Helen Hill. b)      Approve the amount of $600.00 from the ANZAC budget to cover groceries and consumables at the ANZAC Day Parade on 25 April 2014. c)      thank The Rural Women Tryphena Branch for organising this annual commemorative event on behalf of the island. CARRIED
	Attachments a     ANZAC Day proposal form

12.05 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................