Agenda of Hibiscus and Bays Local Board

I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 19 March 2014

4.30pm

Local Board Office
2 Glen Road
Browns Bay

Hibiscus and Bays Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

(Quorum 4 members)

Vivienne Sullivan

Local Board Democracy Advisor

13 March 2014

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

ITEM TABLE OF CONTENTS PAGE

1 Welcome 3

2 Apologies 3

3 Declaration of Interest 3

4 Confirmation of Minutes 3

5 Leave of Absence 3

6 Acknowledgements 3

7 Petitions 3

8 Deputations 3

8.1 Richard Hursthouse - Centennial Park Bush Society 3

8.2 Diane O'Connor and Mark Peddie - property issues at Seaton Avenue, Murrays Bay 3

8.3 Steve Hodges - Onboard Skate 3

8.4 Mairangi Bay Business Association and Torbay Business Association Update 3

9 Public Forum 3

10 Extraordinary Business 3

11 Notices of Motion 3

12 Stanmore Bay Re-development Project 3

13 Infrastructure and Environmental Services Update Report 3

14 Local economic development activities July to December 2013: Hibiscus and Bays Local Board 3

15 Amendment to Hibiscus and Bays Local Board Community Facilities Community Lease Workplan 2013/2014 3

16 Community Lease for Additional Premises to the Mairangi Arts Centre Trust, 20 Hastings Road, Mairangi Bay 3

17 Auckland Transport Update to Hibiscus and Bays Local Board, March 2014 3

18 Auckland Transport Quarterly Update to Local Boards 3

19 Review of Local Dog Access Rules 3

20 Auckland Council Property Limited Local Board Six Monthly Update 1 July 2013 to 31 December 2013 3

21 Hearing dates for the Hibiscus and Bays Local Board hearings for the Annual Plan 2014/2015 3

22 Local Board Members Reports 3

23 Ward Councillors Update 3

24 Record of Workshop Meetings 3

25 Consideration of Extraordinary Items

PUBLIC EXCLUDED

26 Procedural Motion to Exclude the Public 3

C1 Special Housing Areas: Tranche 3 3

Hibiscus and Bays Local Board

19 March 2014

Stanmore Bay Re-development Project

File No.: CP2014/04347

Purpose

1. To obtain Hibiscus and Bays Local Board support on a total project strategy including initial delivery priorities and possible future stages.

2. To obtain Hibiscus and Bays Local Board approval to combine the FY 2015/FY 2016 extension project budget with various renewal budget allowances in the Long Term Plan between FY 2014 to FY 2018 to apply to the delivery of the first stage of a comprehensive redevelopment project.

Executive Summary

3. The Stanmore Bay Pool and Leisure Centre is a key resource in the regional leisure network supporting outcomes and demand in the northern sector.

4. This is a large scale facility that was built approximately 24 years ago and is exhibiting signs of asset failure and degradation on a significant scale.

5. There is sufficient inherent value in the existing assets to warrant investment in asset protection measures to leverage this value and prolong the life of the facility.

6. There is currently limited budget resource available to meet all existing asset issues plus new works initiatives, thus a balanced approach is recommended to obtain best value.

7. The scale of potential works at this facility has necessitated the compilation of a total project scope. The prioritization of what is intended to be the stage 1 “above the line” items for delivery in FY 2016 is based on asset need and service demand.

8. The intention is that other “below the line” items are considered as a future stage when further budget opportunity exists and demand increases in key areas to support those

Recommendation/s

That the Hibiscus and Bays Local Board:

a) support combining the $3.67M (uninflated) extension project budget with various renewal deferrals and renewal budget allocations between FY 2014 to FY 2018 totaling approximately $1.8M to form a total project budget in the order of $5.47M (uninflated) to deliver the stage 1 priorities of a comprehensive redevelopment strategy in FY 2016.

b) include the deferral of any uncommitted FY 2014 deferral projects that could result in abortive works or would be better placed within the comprehensive project.

c) approve the “above the line” stage 1 scope priorities (as outlined in Attachment 1 –Proposed Comprehensive Project Scope List) and request that officers pursue efficiencies where possible to bring other scope elements above the line if savings are found, or allowances are not committed.

d) support officers pursuing business cases, financial and process approvals under the appropriate delegations to enable the stage 1 project to progress through planning and implementation phases.

e) support the constitution of a Hibiscus and Bays Local Board Working Party with local board delegations as a mechanism to enable the project and to work directly with the project team efficiently. It is requested that officers progressively liaise with and report back to the Local Board Working Party with project updates and to the local board periodically on any material changes in the proposed project scope, or key milestones.

f) request that officers support the local board with operational modelling of future scope initiatives that might improve the financial sustainability of the facility.

f) request that officers notify current lease holders and prepare media communications outlining the local board’s intent to progress this project and the general parameters and timing.

Discussion

9. The Leisure Centre extension project is a legacy project from Rodney District Council with a long history. A focus of the initial planning was toward aquatic extensions amongst other things.

10. The $3.67M (uninflated) project budget is supported by Auckland Council and provided for in the Long Term Plan in FY 2015 and FY 2016.

11. More recent reviews of community need, of operations and asset condition by Parks Sports and Recreation and the Property Group has identified both challenges and opportunities at this facility. This led to agreement between the groups that forecast renewals budgets and the project budget should be combined to support an integrated comprehensive redevelopment project addressing asset protection and new work initiatives to achieve best value. Renewal budgets in the order of $1.8M (uninflated) have been identified as potentially available to combine with the capital project budget.

[Note: The total value of renewals allocations between FY 2014 and FY 2018 is $2.92M (uninflated), however officers and stakeholders still need to resolve the total value of FY 2014 deferrals, plus sufficient allowances between FY 2015 and FY 2018 left available to the Stanmore Bay and East Coast Bays facilities to cover equipment renewals and other specific projects (such as East coast Bays re-roofing)].

12. Comprehensive projects under targeted cost effective contract structures yield better value and are favoured over multiple ad hoc procurements.

13. Parks Sport and Recreation and Property collectively identified facility and project objectives and proceeded to rank them against each other. These were reviewed and supported by the Local Board and act as a tool to help prioritise possible project scope.

14. Due diligence studies and condition reports on structure, cladding, mechanical and electrical services and pool plant have informed the scope development.

15. Operational modelling and needs analysis has also informed scope development and prioritisation around service level improvement initiatives and financial sustainability opportunities.

16. Operational reviews and needs analysis shows greater demand, growth potential and net returns per capital investment dollar from gym and fitness membership development than from aquatic investment.

17. By contrast, aquatic demand is not at full capacity currently. The Northern Arena facility has added to local service provision and has provided competition for Stanmore Bay. While new aquatic elements would be desirable if budget allowed, it is currently a lesser priority than gym and fitness membership based on demand and could sit in a second future stage once demand increases.

18. Assuming a combined total project budget of around $5.47M, it is suggested that a “net construction budget” would sit in the order of $3.8M after allowance for fees, consents, insurances, levies, direct costs, escalation and contingencies. This is considered a prudent position at this point of the project and until risk allowances can be released.

19. Attachment A includes a list of prioritised scope elements with high level cost estimates against each. Estimates will be refined progressively as the scope is informed, detailed and procured. The intention being that items are brought above the line if budget allows, or contingency allowances are not committed.

Based on priorities, asset protection works sit top of the list. Changing room upgrades and entry/ reception reconfigurations are included to meet visitor expectation and improve operations. The rationalization and extension of gym and fitness suites are targeted as a priority due to demand and current gaps and will assist improving operational sustainability. The future second stage will be timed to meet growth and demand and more likely to contain aquatic components at that time.

[Note: The cladding and structural elements are still under assessment and these sums are particularly subject to adjustment until this can be closed out].

20. Developed design material and specifications for stage 1 will follow the sign off of business case and other project control processes under the appropriate delegations.

21. A planning review has identified the statutory framework for this project on a public reserve. The reserve management plan anticipates further development of this facility. Extensions should be permissible if they stay within management plan, district plan and unitary plan thresholds. Consideration should be given to whether consenting is pursued on the initial project, or on the wider scope of a future second stage.

22. Two commercial leases are in play at the facility for the crèche and the café. Both are on their final term and do not have rights of renewal. These commercial operations are entitled to quiet enjoyment; however do have provision for relocation to another suitable location in the facility. The crèche lease expires on 30 April 2016; however the café does not expire until 31 December 2018. Depending on budget and cash flow profiling suiting the Local Board, it may be worth considering timing the physical works around the crèche lease expiry to avoid associated issues. The crèche occupies a strategic position in the facility that would need to be reviewed in the context of future growth.

23. It is feasible that physical works for stage 1 could be delivered between FY 2015/ FY 2016, or structured for the FY 2016 year to work around leases and other issues.

Due to the proposed combining of capital and renewal budgets from a spread of financial years to a single financial period for delivery, there will have some impact on historic local board financial profiles and on associated consequential opex and depreciation projections. A finance workshop is planned for late March to consider future planning and forecasting of local board projects and budgets. Recommendations on timing and affordability of this project can follow when looked at in the wider context of projects and mitigation strategies are applied.

Consideration

Local Board Views

The Hibiscus and Bays Local Board has previously:

24. Indicated their support for comprehensive project initiatives via cost effective contracting strategies over ad-hoc delivery of multiple renewals and capital projects.

25. Indicated support for “must do” scope items in advance of “nice to have” initiatives.

26. Subject to “must do” measures, indicated support for financial sustainability initiatives within project considerations.

27. Indicated a preference for project expenditure and delivery of a comprehensive project to align with the local board’s own budget profiles and management tools.

Maori Impact Statement

28. The facility and project contributes positively to Maori participation and outcomes.

Implementation Issues

29. Following local board endorsement, officers will progress scope and budget refinement and process approvals to enable the project to progress through planning and implementation phases. Officers will report back to the local board periodically and around key milestones on progress and implementation issues.

Attachments

No.	Title	Page
a View	High Level Project Cost Estimate	3

Signatories

Authors

Kate Meacham - Aquatic and Recreation Facilities Manager

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

19 March 2014

Local economic development activities July to December 2013: Hibiscus and Bays Local Board

File No.: CP2014/01836

Purpose

1. This report provides an update for the Hibiscus and Bays Local Board on local economic development activities delivered by the Economic Development department for the period July to December 2013.

Executive Summary

2. The 2013/2014 local economic development work programme in the Hibiscus and Bays Local Board area includes:

· Preparation of an economic development overview presenting a range of indicators on the Hibiscus and Bays economy, issues and opportunities

· Business Improvement District (BID) partnership programmes in Browns Bay, Mairangi Bay, Orewa Beach and Torbay.

· Support for the roll out of ultrafast broadband and the sustainable and targeted provision of public WiFi.

3. The proposed 2014/2015 work programme builds on current activities.

Recommendations

That the Hibiscus and Bays Local Board:

a) receive the six-monthly update on local economic development activities from July to December 2013.

b) approve the 2014/2015 local economic development work programme as:

i. Economic analysis and planning for the local economy in Hibiscus and Bays.

ii. Support for Business Improvement District Partnership programmes in Browns Bay, Mairangi Bay, Orewa Beach and Torbay.

iii. Support for the roll out of ultrafast broadband and the sustainable and targeted provision of public WiFi.

c) nominate Local Board Member(s) to attend the Business Improvement District Policy (2011) review workshops and represent the view of the Hibiscus and Bays Local Board.

Discussion

4. The Economic Development Department champions Auckland’s Economic Development Strategy (EDS), which aims to develop an economy that delivers opportunity and prosperity for all Aucklanders and New Zealand. The department works with Auckland Tourism Events and Economic Development (ATEED), business, government and community stakeholders to lead local economic development, regional economic strategy and policy advice, economic analysis and advocacy, digital policy and international relations on behalf of Auckland Council.

5. This report focuses on local economic development activities in the Hibiscus and Bays Local Board area. An overview of the regional economic work programme undertaken by the Economic Development department and ATEED to implement the EDS is provided to the Economic Development Committee, and is made available for information to local boards.

6. Under the guidance of global city development expert Greg Clark, and with the assistance of representatives from business, the wider Auckland Council and government, critical priorities for Auckland’s future economic performance have been identified. These are to:

· Establish a new Auckland Leadership Team

· Raise youth employability. At the local level this means:

o Increasing the number of opportunities for young people to gain work experience

· Build, retain and attract talent. At the local level this means:

o encouraging our businesses to invest in skills

o thoroughly understanding Auckland’s skills shortages

· Build the Auckland business proposition for a business-friendly city

· Boost the investment rate into Auckland’s economy and infrastructure

· Motivate greater investment in products, services and markets. At the local level this means:

o promoting the benefits of innovation and entrepreneurship

o creating and connecting spaces for innovation and entrepreneurship

· Increase Auckland’s visibility internationally

· Optimise Auckland’s platforms for growth: housing, transport and availability of employment land. At the local level this means:

o developing and adopting a new implementation model to achieve growth in key locations – CBD and metropolitan centres

o leveraging the fibre network to its full potential

· Support improved performance of Māori businesses. At the local level this means:

o working to support Māori businesses to grow.

7. We are planning a workshop with local board economic development portfolio holders, ATEED and the Economic Development Committee on making local economic development in Auckland more strategic, focused and united. Further information will be provided through the local board advisors.

Economic Development Overview

8. An economic development (ED) overview has been prepared for the Hibiscus and Bays Local Board area. The overview outlines the current economic picture in Hibiscus and Bays, recent trends, and identifies particular strengths or points of difference the local board area has in comparison to the region wide picture. It is primarily a data driven view drawing on the statistics available covering a range of indicators including demographics, incomes and housing, education and skills, employment and occupation, sectoral strengths, business growth and development trends.

9. The overview has been distributed to local board members, council departments and BIDs. The information can inform the local board plan currently under development.

10. Stand out facts about Hibiscus and Bays from the ED overview include:

· Strengths in tourism and construction and engineering sectors in which Auckland competes internationally.

· GDP^{^[1]} growth has matched that across the region while employment growth from 2002-2012 has been greater than the regional average.

· Low share of employment in knowledge intensive industries.

· Over half of employment is within small and medium sized enterprises.

11. In 2012, GDP in Hibiscus and Bays was $1.5 billion, which was 3.1 per cent of the Auckland regional GDP. Manufacturing, rental, hiring and real estate, retail trade and construction are the largest sectors in the Hibiscus and Bays economy.

Hibiscus and Bays’ industrial mix by GDP (2012)

Source: Infometrics

12. Employment in Hibiscus and Bays increased by an average of 2.3 per cent pa in the ten years from 2002-12, compared to an annual 1.9 per cent per cent increase in Auckland. During this period, Hibiscus and Bays job numbers increased the most in healthcare and social assistance, education and training, construction, accommodation and food services.

13. The current Hibiscus and Bays Local Board Plan supports the promotion of further local employment opportunities and local businesses through the BID programme. The ED overview recognises these priorities and includes the following initial assessment of the strengths, challenges and opportunities within the local economy.

An assessment of Hibiscus and Bays’ economic potential

Strengths		Challenges
Strong, growing local population · Local population has grown steadily, is well qualified and has above average household incomes and levels of home ownership. Strong business base and potential · Strengths in tourism and construction and engineering, sectors in which Auckland competes internationally. · Development opportunities at Silverdale. Natural environment · Attractive residential environment. Range of recreational facilities · In addition to the beaches, boating opportunities and parks there are facilities such as Waiwera Thermal Resort and Snow Planet that attract a high number of visitors.		Limited local employment opportunities · Fewer jobs in knowledge-intensive industries and a smaller proportion of jobs in professional and managerial roles than seen across the region. · Relatively small economic base characterised by employment in small businesses and a high level of self-employment.
Opportunities
Business friendly	· Leverage the BID partnership programmes in Browns Bay, Mairangi Bay, Torbay and Orewa. · Local Board are looking to develop more local employment opportunities and there is the opportunity to develop a strategy for improving local economic outcomes.
Innovation and exports	· Build on strengths in the tourism and construction and engineering sectors.
Skills	· Look to maintain links to tertiary providers to ensure young people are able to progress from school in to education and training in areas with employment prospects.
Vibrant and creative city	· Develop visitor opportunities associated with natural environment and attractive seaside villages.

BID Partnership Programmes

14. The BID Partnership Programme approach is a public-private partnership between business associations that have a commitment to develop and promote their local business environment and Auckland Council. In work to date since Auckland Council was established there has been a focus on sharing best practice and developing consistent governance, processes and practices across the region’s 46 BIDs.

15. Each BID has signed a Partnering Agreement with Auckland Council. These agreements define the relationship between Auckland Council and individual business associations operating as BIDs. Several have also signed a discretionary Memorandum of Understanding (MOU) with their local board. The MOU is an opportunity to agree mutual goals and objectives and to support each other’s programme of work where applicable.

16. BID Partnership Advisors hold monthly networking meetings for BID managers and interested business associations that focus on professional development and sharing information and best practice. Topics covered from July to December 2013 include:

· Auckland Transport (importance of good parking in our centres)

· AGM checklist and meeting procedures

· ATEED – local events

· WiFi– how to make the most of Apps

· Overseas conferences–report back and learnings from BID attendees

· Signs and alcohol bylaws

· Social enterprises

· Using Marketview results for business attraction

· Media awareness

· Your Website – how to review it and improve it

· Using information from Local ED Overviews and opportunities to engage with Local ED Action Plans

17. A refresh of the Auckland Region Business Improvement District Policy (BID Policy 2011) will be undertaken in 2014. The proposed BID Policy will go before the Regional Strategy and Policy Committee for final approval in November 2014.

18. The process to review the BID Policy will involve consultation with both business associations and local board representatives. Separate workshops will initially be held for the two stakeholder groups, followed by a combined workshop with both the business associations and local board representatives. Local board representative(s) are sought for involvement in the review process.

19. Any suggestions made at these workshops to amend the existing BID Policy (2011) will be brought before the Local Board for its consideration and feedback.

20. There is much activity happening with the establishment of new BID areas (including State Highway 16 and Devonport, who will be balloting in March 2014). Several other locations are actively working with the BID team on preparatory work towards establishment. Existing BIDs undertaking expansion ballots prior to June 2014 include Otahuhu and Manukau Central.

21. Twenty-seven existing BIDs have chosen to increase their amount of target rate for the 2014/2015 financial year. Every one of these proposed increases has followed the process of advising all members and receiving approval of the proposed new amount from members at Annual General Meetings.

22. The Partnership Advisors have reviewed the activities of the BIDs in the Hibiscus and Bays Local Board area and are satisfied they are meeting the requirements of the BID Policy.

Browns Bay BID

23. Browns Bay Business Association held their Annual General Meeting on 7 October 2013 with a good turnout and a presentation from Youth Connections. The BID Manager provided a review of past activities and an update of the association’s progress against their strategic plan. It was noted that a number of actions have been completed attracting supportive feedback from the Browns Bay business owners. The members ratified and adopted the BID target rate for 2014/2015 which remains at $110,000 per annum.

24. The Browns Bay BID Manager has been working hard since coming onboard mid-2013 to develop good relationships with the members, something that was lacking previously. As a result, business support for events, promotions and advertising has increased.

25. The Browns Bay magazine (now quarterly) is in a position to break even relieving some of the financial pressure and there are indications of a steady stream of keen advertisers.

26. The main focus for the association has been to facilitate new tenants for the vacant Farmers building and a few other vacant sites. The BID Manager implemented a merchandising project in partnership with the local commercial real estate whereby the vacant store windows were dressed in Browns Bay event publicity and business attraction information. There has been some success with the BID Manager facilitating discussions between potential tenants and the property owner which is a positive sign for new businesses/development in Browns Bay.

27. There are a variety of summer events which are now regular features of Browns Bay including several festival market days, Christmas promotion and local advertising.

Mairangi Bay BID

28. Mairangi Bay Business Association held their Annual General Meeting on 11 September 2013 with a huge turnout to thank and farewell the retiring BID Manager Carole McMinn and meet the new BID Manager, Gabrielle Sheddan. The outgoing BID Manager provided a review of past activities and an update of future projects and events. The members ratified and adopted the BID target rate for 2014/2015 at $46,200 per annum which includes an increase of 10 per cent.

29. The new Mairangi Bay BID Manager has developed into the role well and has continued to implement the project, promotions and events as set by the business association’s strategic plan.

Orewa Beach BID

30. Orewa Beach Business Association held their Annual General Meeting on 20 August 2013 with four new committee nominations. The BID Manager, Hellen Wilkins, provided a review of past activities and an update of future plans. The members ratified and adopted the BID target rate for 2014/2015 at $182,318 per annum which includes a six per cent increase.

31. The Orewa Beach BID Manager has been developing an understanding of the local business environment since coming onboard in early 2013. A member called a business meeting to discuss concerns, particularly the perceived view of businesses closing and operators going out of business. The BID Manager attended and as a result has initiated a series of business meetings, one to one engagement and business surveys to gauge an understanding of the issues. On investigation into the closing of businesses it appears there were just as many new businesses locating to Orewa as were leaving. This was reported back to members and the focus has moved onto more constructive topics.

32. A promotion idea that was suggested by the businesses was for Orewa to start opening on a Sunday to take advantage of the number of visitors and day trippers to the area, particularly as a lead up to the Christmas and summer period.

33. The Orewa Business Association allocated a budget and developed a range of entertainment, including street trading, organised advertising and engaged with individual businesses to get their support and buy in to the additional trading day. There was a huge amount of planning involved and based on the business feedback in support of the promotion, the event went ahead. Unfortunately on the day only five businesses chose to open. This was most disheartening and disappointing for those who did turn up for the day to see that many businesses that said they would take part remained closed.

34. As a result, OBBA postponed any future plans to market Sunday trading unless the event is driven and led by business owners. They have returned their focus to the annual Orewa Beach Christmas and summer calendar of events, festivals and promotions which continue to attract visitors and customers from outside the area with support and involvement from the local businesses.

Torbay BID

35. Torbay Business Association held their AGM on 5 September 2013 with a good turnout. The BID Manager, Carole McMinn, provided a review of past activities and an overview of their future plans. The members ratified and adopted the BID target rate for 2014/2015 at $13,915 per annum which includes a 10 per cent increase.

36. In addition to focusing on their monthly newsletter and retail and community events the association is working closely with Auckland Council in anticipation of the new Plaza development scheduled for 2014 which will be the focal point of Torbay and an area for celebrations and events.

Silverdale Commercial Business Association

37. There has been continued engagement with the Silverdale Commercial Business Association who receive our regular communication and invites to attend our monthly Business Association network meetings.

Ultrafast Broadband

38. The third year of the rollout of Ultrafast broadband (UFB) ends on 30 June 2014. The rollout is a third of the way through the nine year programme. So far over 60,000 premises region wide can connect to UFB with just over 11 per cent of these premises connected. This is in line with the rate of uptake predicted at the start of the UFB rollout.

39. Chorus intends to provide updates to local boards on the progress of the rollout in each area and council officers will work with Local Board Services to arrange times in the appropriate local board Wwrkshops as the updates become available.

Public WiFi

40. Public Wi-Fi is available in all 56 libraries and in 23 public open spaces around Auckland. In January 2014 the Libraries WiFi service was used 173,000 times by 110,000 people totalling 7.7 million minutes of free Wi-Fi usage. The public open space service has been experiencing network stability issues and this has limited usage. These issues are now resolved and we expect to see usage grow in line with Libraries usage. The public open space service was used 49,631 times by 44,419 people totalling 893,494 minutes of free WiFi usage.

Work programme 2014/2015

41. The proposed 2014/2015 local economic development work programme in the Hibiscus and Bays Local Board area is set out below.

OPEX Project description

Economic analysis and planning on the local economy in Hibiscus and Bays.

BID Partnership programmes in Browns Bay, Mairangi Bay, Orewa Beach and Torbay.

Support for the roll out of ultrafast broadband and the sustainable and targeted provision of public WiFi.

Consideration

Local Board Views

42. This report informs the Hibiscus and Bays Local Board on progress implementing the agreed local economic development work programme. Feedback from the local boardoard is welcome to shape ongoing activities.

Maori Impact Statement

43. Matters relating to Māori wellbeing are addressed as part of specific projects and are reported in the relevant local board and committee reports.

Implementation Issues

44. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Trudi Fava - Strategic Planner

Authorisers

Janet Schofield - Business Area Planning Manager

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

19 March 2014

Auckland Transport Update to Hibiscus and Bays Local Board, March 2014

File No.: CP2014/03736

Purpose

1. To respond to the Hibiscus and Bays Local Boards’ requests on transport-related matters and to provide information to elected members about Auckland Transport activities.

Executive Summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Update to the Hibiscus and Bays Local Board for March 2014.

Discussion

Update on Local Board Capital Transport Fund (LBTCF)

3. Construction of the following Local Board Capital Transport Fund (LBCTF) projects nominated by the Hibiscus and Bays Local Board have been completed:

· Duck Creek Road, Stillwater – new footpath (Project 097);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· East Coast Road (vicinity of Spencer Road), Pinehill – footpath upgrade (Project 094);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099).

4. Project 090, Access to Matakatia Scenic Reserve, Whangaparaoa, was discussed further with residents and the local board chairperson on 14 January 2014. A consultant has been asked to quote for the cost of providing a design based on the outcomes of that meeting and the local board will be advised of the cost of this work as soon as this becomes available.

5. Provision of a footpath with a higher than normal amenity value on Hastings Road, Mairangi Bay (Project 091), will be discussed further at a meeting with the local board’s transport portfolio leads and Auckland Transport staff (meeting to be scheduled by the local board advisor).

6. The car parking adjacent to Stillwater Reserve (Project 209) will be provided on completion of a new community hall on the reserve. The design for the hall and car parking is being managed by the community hall project manager and a firm cost estimate will be provided once the design for the car parking has been completed.

7. The local board allocated an additional $33,000 towards construction of a walkway between Grand Drive and Maygrove Retirement Village on Tauranga Place, Orewa (Project 101) at its meeting on 19 February 2014 and construction will proceed in March/April 2014.

April Local Board workshops – pre-engagement on Transport LTP

8. Auckland Transport is scheduling workshops for councillors and local board members, probably in the second and third weeks of April 2014.

9. The workshops aim to gain early feedback to inform advice and options for transport as input to Auckland Council’s 2015-25 Long Term Plan (LTP) and by extension, the Regional Land Transport Plan (RLTP).

10. Auckland Transport hopes that the workshops will also be useful to local boards in developing the transport advocacy component of their local board plans. At this early stage, the priority is to understand community preferences and to look for opportunities to improve the alignment of Auckland Transport and Local Board priorities.

11. The importance of participating in the workshops is that local boards will be able to help shape the options that eventually make it into the draft RLTP, before the draft is written.

12. The workshops will be designed to be interactive, with a focus on listening. Auckland Transport is particularly interested in elected members’ views on the strategic direction for transport, the prioritisation process Auckland Transport uses to select projects, and the overall levels of expenditure on local roads, public transport and walking and cycling.

13. Formal consultation on the Transport component of Auckland Council’s Long Term Plan, and on Auckland Transport’s Regional Land Transport Programme, will take place in January and February 2015.

AT HOP Card Roll Out

14. Sales of AT HOP, the smart-card which can be used for travel on trains, ferries and most buses across the region, have passed the 200,000 mark. This milestone was reached with 95 per cent of the roll-out, due at the end of March 2014, completed.

15. On an average weekday approximately 236,000 trips are taken on public transport in the region, with more than 3 million trips each month made using the AT HOP card. Buses alone travel more than 164,000 kms - the equivalent of flying from Auckland to London nine times

16. The roll-out continued with Bayes on 26 January 2014 and Ritchies and Northern Express buses on 2 February 2014, then Howick and Eastern Bus services on 16 February 2014. The service was introduced on Waiheke Island buses on 4 March 2014.

17. Under the second phase of the integrated ticketing programme, a new fares policy will be developed, involving a review of fare structures (e.g. stage-based, zonal, and distance-based), investigation of different fare products and passes, and pricing levels.

18. The full terms of use of the AT HOP card, the registered prospectus and other relevant information can be read on Auckland Transport’s website or at the Transport Information Centre, Britomart.

Planting on Grass Berms

19. Auckland Transport is reviewing its policy and guidelines for planting of vegetation on grass berms.

20. The current policy is that planting is not permitted as it may create safety hazards (impairing sight lines, covering signage etc.), cause damage to underground services such as sewerage, water and power, and increase on-going road corridor maintenance costs if planting is abandoned by the homeowner.

21. Auckland Transport will be taking a customer-focussed and pragmatic approach to its review, in consultation with Auckland Council. However, safety for road users, pedestrians and cyclists will be paramount, as will be managing the cost of on-going road corridor maintenance.

Issues Update

22. The following Issues Update comprises issues raised by elected members and Local Board Services staff to 4 March 2014:

	Location	Issue	Status
1	Silverdale Street, Silverdale	Request to relocate bus stop on Silverdale Street, Silverdale.	The President of the Silverdale Business Association advised on 9 December 2013 that buses park over the entrance to 24 Silverdale Street, Silverdale, where a Hammer Hardware store is located. She suggested changes to the existing layout which would resolve this situation, advising that the businesses affected by the problem were in agreement with these. On 12 February 2014 the local board’s transport portfolio leads (TPLs) and the Association's representative were advised that the current informal interchange arrangements, which have been in place for many years, will remain until Stage 2 of the Busway Station, construction of which should begin late in 2014, opens and the New Network bus services are in place. The Hibiscus Coast bus services will be reviewed during 2014 and, once this review has been completed, staff will be in a better position to understand the longer term bus stop infrastructure requirements. A full review of all bus stop and shelter provisions will follow the review of bus services and the requested changes will be considered as part of that exercise.
2	Moana and Florence Avenues, Orewa	Request for safety improvements at the intersections of Moana and Florence Avenues/Hibiscus Coast Highway, Orewa.	At a meeting in December 2013 attended by the chairperson, Julia Parfitt, member Harding and representatives of Destination Orewa Beach and Auckland Transport, representatives of Destination Orewa Beach expressed concerns about the position of the pedestrian crossing immediately north of the roundabout at the intersection of Florence Avenue and Hibiscus Coast Highway, together with the informal crossing points located at the intersections of Hibiscus Coast Highway with Moana, Tamariki and Moenui Avenues. Auckland Transport staff agreed to carry out pedestrian and vehicle speed counts in the New Year with a view to investigating possible safety enhancements. Being investigated by Road Corridor Operations staff.
3	Parking Permits for Local Board Members	Request for the reinstatement of parking permits for Elected Members.	Local board chairperson Julia Parfitt asked on 18 December 2013 that parking permits previously issued to elected members, for use whilst on council business, be reinstated. On 19 February 2014 the local board's TPLs were advised that permits for elected members may be renewed for a 6 month period only and a copy of the parking permit application was forwarded for members' use. They were further advised that Auckland Transport’s Parking and Enforcement staff have been in discussion with Auckland Council’s Manager Local Board Services, Karen Lyons, who should be advising Members of the situation and the plans to review the current permit process.
4	125 Wade River Road, Stanmore Bay	Advice of slumping at 125 Wade River Road, Stanmore Bay.	Member Sayers referred advice of slumping at 125-127 Wade River Road, Stanmore Bay, for investigation on 21 January 2014. On 3 March 2014 member Sayers and the local board's TPLs were advised that, following inspection by the area engineer, level mix was laid in the area of concern on 14 February 2014. No further works are programmed at this stage.
5	Beach Road, Browns Bay	Road marking for bus stop on Beach Road, Browns Bay	On 30 January 2014 member Cooper advised that there were no road markings for a bus stop on Beach Road south of Orchard Road, Browns Bay. On 24 February 2014 the local board's TPLs were advised that there are many bus stops in Auckland which are unmarked, a legacy issue inherited from previous councils. As part of the review of bus services in Auckland however, Auckland Transport is upgrading and marking all bus stops that will serve new routes once these have been publically consulted. The North Shore changes will be implemented in the first half of 2015 and, unless the lack of markings is presenting a pressing road safety issue, this project will not be progressed earlier.
6	Hibiscus and Bays General	Request for street cleaning schedules, Hibiscus and Bays Local Board area.	On 23 January 2014 member Sayers requested a copy of the street cleaning schedule for the Hibiscus and Bays Local Board area. On 14 February 2014 the local board’s TPLs and member Sayers were advised that only a few town centres are listed or mapped in the current contracts, which were inherited from the former Rodney District Council. However, in terms of the general service information requested, commercial areas are inspected daily for sweeping (boundary to boundary in the road reserve). With respect to litter, litter removal by foot orderlies is managed by Auckland Council under the new solid waste contracts, while Auckland Transport’s road corridor maintenance contractors collect litter prior to other duties such as sweeping and mowing. The relevant page of the current contract for the Hibiscus Coast area (the ‘Key Results Schedule’ or specification from the Rodney contract), was provided. The new contracts, which commence in July 2014, will be more detailed, with comprehensive maps and cleaning specifications, and this information can be provided once the contract term has commenced. With respect to auditing street cleaning work, in addition to their own inspections, engineers receive a weekly report of sites visited from the contractor. In the case of the Hibiscus and Bays area, most centres are audited on a daily basis, including Saturdays and Sundays. Auckland Transport maintenance engineers have not worked to a formal schedule/record for auditing town centres in the Hibiscus and Bays area in the past, but this is being investigated for the future. Information on Auckland Transport's draft Code of Practice, Section 25.19 of which relates to street cleaning, including cleaning standards and performance, was also provided and Members were reminded that consultation on the document closes on 31 March 2014.
7	Moreton Drive, Manly	Proposed NSAAT restrictions, Moreton Drive, Manly.	Documentation describing a proposal to install NSAAT restrictions on Moreton, Drive, Manly, where vehicles parked on the downhill grade of the top bend restrict visibility for drivers, was forwarded to the TPLs on 4 February 2014 with a request for responses no later than 19 February 2014. Members Cooper and Fitzgerald advised they supported the proposal.
8	Titan Place, Silverdale	Problems with gum trees on the berm at the intersection of Titan Place and Hibiscus Coast Highway, Silverdale.	The President of the Silverdale Commercial Business Association raised concerns on 10 February 2014 about litter being dropped from gum trees on the berm at the intersection of Titan Place and Hibiscus Coast Highway, Silverdale. On 11 February 2014 the Association's representative was advised that the area is swept on a nine weekly cycle, but if there are problems between these sweeps a call to Auckland Transport's action line (09 355 3553) will prompt a task being sent to the contractors, who must respond within 24 hours (immediately if drains have been blocked). She was also advised that the possibility of the trees being removed is very remote, Auckland Council’s arborists being reluctant to agree to tree removal in all but extreme circumstances.
9	Tavern Road, Silverdale	Reason for width reduction in median strip on Tavern Road, Silverdale.	The President of the Silverdale Commercial Business Association advised on 11 February 2014 that the width of the median barrier on Tavern Road, Silverdale, had been reduced. She asked whether this was because of the Placemakers' development. On 24 February 2014 the local board's TPLs and the Association's President were advised that the work carried out on the median barrier on Tavern Road was associated with the consent for the Placemakers development, with the engineering plan being approved by Auckland Council to allow easier access for trucks into the site and the costs of alterations being paid for by the developer.
10	Cammish Lane, Tamariki and Moenui Avenues, Orewa	Parking changes in Cammish Lane, Tamariki and Moenui Avenues, Orewa, associated with the Countdown Orewa Upgrade.	Documentation describing on-street parking changes proposed in association with the Countdown Orewa Upgrade, affecting Cammish Lane, Tamariki and Moenui Avenues, was forwarded to TPLs on 14 February 2014 with a request for comments no later than 24 February 2014. Member Fitzgerald advised that she had serious concerns about ingress for large vehicles into the Countdown delivery area off an already high use lane, also asking whether provision had been made for waiting trucks. In response she was assured that those affected by the changes (including Countdown Management/the business association) will also be consulted so that concerns about the possible impact for semi-trailers and larger vehicles will be addressed. No further comments were received.
11	Carlisle and Firth Roads, Browns Bay	Proposed changes to the road layout at the intersection of Carlisle and Firth Roads, Browns Bay.	Documentation explaining proposed changes to the road layout at the intersection of Carlisle and Firth Roads, Browns Bay, was sent to the local board's TPLs on 18 February 2014, with a request for response no later than Friday, 28 February 2014. Local board Chairperson Julia Parfitt and member David Cooper forwarded comments, the chairperson requesting a meeting with engineers to discuss the proposal further. Meeting request referred to local board.
12	Browns Bay CBD	Suggestion that additional P120 restrictions be installed in Browns Bay.	At a meeting on 19 February 2014 local board chairperson Julia Parfitt noted a general lack of parking in Browns Bay, suggesting that some of the all-day parking be replaced with P120 restrictions. Referred to Parking Design.
13	East Coast Road, Mairangi Bay	Concerns regarding the installation of a pedestrian refuge on East Coast Road, Mairangi Bay.	At a meeting on 19 February 2014 the proposed installation of a pedestrian refuge on East Coast Road, Browns Bay, in the vicinity of St John’s School, Mairangi Bay was discussed, with member Cooper expressing concerns that this would restrict the ability of trucks turning. Referred to Road Corridor Operations
14	480 Beach Road, Mairangi Bay	Overhanging vegetation at 480 Beach Road, Mairangi Bay.	At a meeting on 19 February 2014 local board chairperson Julia Parfitt advised that vegetation from the property at 480 Beach Road, Mairangi Bay, was overhanging the footpath and restricting access for pedestrians, asking that this be attended to. Referred to Road Corridor Maintenance.
15	Over Dimension Routes	Request for specifications regarding over dimension routes.	Hibiscus and Bays Local Board chairperson Julia Parfitt asked at a meeting on 19 March 2014 for a copy of the specifications relating to over dimension routes in relation to the possible installation of boxing for the low gardens on the Boulevard in Orewa. Referred to Road Corridor Access.
16	Duck Creek Road, Stillwater	Urgent request for clearance/restoration after spraying of noxious weeds on the berm outside 83a Duck Creek Road, Stillwater.	Following an urgent request for clearance/restoration of a berm area after weed spraying outside 83a Duck Creek Road, Stillwater, on 26 February 2014, it was advised that, while clearing the vegetation overhang from the footpath and spraying the noxious pest plants along this section of road, the sub-contractors had been approached by the owner of the property at 83a Duck Creek Road, who had asked them to spray the Japanese Honeysuckle pest plant on the berm area. Whilst maintenance of the berm area is the responsibility of the property owner, not Auckland Transport, the crew had sprayed the area, believing they were providing a service to the property owner. The work was not part of the contract work and therefore carried out by the sub-contractor at no cost to the ratepayer. The issue was addressed with the subcontractor who has been instructed in future not to carry out any spraying outside of the scope of work they have been instructed to do. Following further repeated requests, on 3 March 2014 member Sayers and the local board's TPLs were advised that a contractor’s crew had removed the dead vegetation and debris but that further work or restoration would not be carried out by Auckland Transport, given Auckland Council’s policy that maintenance of berm areas is the property owner’s responsibility.
17	970 Beach Road, Torbay	Request for removal of an old sign in the vicinity of 970 Beach Road, Torbay.	On 3 March 2014, local board chairperson Julia Parfitt requested removal of an old sign attached to a lamp post in the vicinity of 970 Beach Road, Torbay, which had been superseded by a larger sign nearby informing visitors of their location. Referred to Road Corridor Maintenance.
18	The Boulevard and Hibiscus Coast Highway, Orewa	Requests from the Orewa Residents' and Ratepayers' Association with respect to The Boulevard and Hibiscus Coast Highway, Orewa	In response to requests from the Orewa Ratepayers' and Residents' Association, on 4 March 2014 the local board's TPLs were advised that, subsequent to a meeting attended by the chairperson, Julia Parfitt, member Harding, representatives of Destination Orewa Beach and Auckland Transport in December 2013, during which concerns about the position of the pedestrian crossing immediately north of the roundabout at the intersection of Florence Avenue and the Hibiscus Coast Highway, together with the informal crossing points located at the intersections of Hibiscus Coast Highway with Moana, Tamariki and Moenui Avenues, were discussed, Auckland Transport staff had agreed to carry out pedestrian and vehicle speed counts in the New Year with a view to investigating possible safety enhancements if required. These investigations are currently underway and an update will be provided when they have been completed. With regard to the request for a pedestrian crossing north of the Orewa South Bridge, a similar request was made in 2013 and the response then had been that staff were aware of the pedestrian demand at this location; however, a crossing facility (underpass) is available approximately 50 metres from this location which pedestrians should be using rather than attempting to cross north of the estuary where their safety can be compromised. To better alert pedestrians to the location of the underpass, directional signage was installed and the request for a crossing added to the programme for future reconsideration. In relation to the request for extension of the 30km/h zone south to Beach Road, the lower speed limit is associated with the Boulevard concept, implemented by Rodney District Council prior to the transition and made permanent in 2013. The Boulevard concept was designed to link the retail/commercial centre of Orewa to the beach by providing a lower speed environment, but only the first stage of four planned had been implemented and no provision made for funding the additional stages at the time of the transition. NZTA's policy allows a 30km/h speed limit on highways as a temporary measure only, as part of a traffic management plan; its policy does not allow permanent speeds to be set below 50km/h. However, an exception had been made in favour of the Boulevard because of the environment created by the significant work and RDC’s intentions for the area. In the area of concern there is a pedestrian crossing at 226 Hibiscus Coast Highway, a pedestrian refuge at 238 Hibiscus Coast Highway, (between Beach and Weiti Roads); pedestrian refuges at 252 and 264 Hibiscus Coast Highway (between Weiti and Empire Roads); and a pedestrian refuge at 268 and a pedestrian crossing at 278 Hibiscus Coast Highway (between Empire and Riverside Roads) so the installation of additional crossing facilities would not be considered.
19	Grand Drive, Orewa	Request for right turn from Grand Drive into the retail centre at 70 Grand Drive, Orewa.	Member Fitzgerald requested that consideration be given to allowing a right hand turn off Grand Drive into the shopping centre located at 70 Grand Drive, Orewa, on 11 February 2012. The local board's TPLs were advised on 4 March that the resource consent for development of the service station and shops at 70 Grand Drive, Orewa, allowed for a left turn in/left turn out only at the entrance located adjacent to the property at 66a Grand Drive, with provision of a right turn lane and traffic signals at the intersection of Grand Drive/Maire Road to allow safe movement to the rear of the shops. Auckland Transport’s Road Corridor Operations Engineers had assessed the current situation in light of the recent request but do not support a right turn at this location, noting that future development in the area will increase traffic flows and reduce turning opportunities, which will in turn reduce the safety of a right turn movement.

Consideration

Local Board Views

23. This report is for the local board’s information.

Maori Impact Statement

24. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

25. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

26. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Hibiscus and Bays Local Board

19 March 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/03755

Purpose

1. To inform local boards about progress on activities undertaken by Auckland Transport in the three months October - December 2013, and the planned activities anticipated to be undertaken in the three months January – March 2014.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards.

Discussion

Main activities during the period under review

Investment and Development

City Rail Link

2. The Independent Commissioners’ recommendations in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the City Rail Link, is now expected by the end of February 2014. An Engineering/Architectural consortium led by Aurecon, has been awarded the contract for the role of Principal Technical Advisor Tender for the ongoing technical support of the project. Its initial focus will be on the development of the reference design to support a subsequent stage of delivery preparation. This team will be co-located with Auckland Transport’s project team in an integrated project office by March 2014.

EMU Depot

3. On budget and practical completion issued, CAF and Transdev now occupying the facility.

EMU Procurement

4. Seven three-car units are now in Auckland, with the first four of these undergoing mainline testing between Wiri and Newmarket and also on the Onehunga branch line. Driver training is scheduled to begin in late February 2014 and will utilise two units. Units number 8 and 9 will leave Spain at the end of January 2014 and are due in Auckland early March 2014. Train delivery and commissioning is currently occurring to programme.

Road Design & Development

St Luke's Intersection

5. Provision of increased walking and cycling, extended bus lane and additional right turn lane for Great North Road to St Lukes Road. Tender submissions to New Zealand Transport Agency (NZTA) for physical works are being evaluated. It is expected that the contract will be awarded by mid-February 2014.

Waterview Cycle Way connection

6. The Waterview walking and cycling project is required as a condition of the decision of the Waterview Connection. The Unitec Board approved a new development strategy for the precinct. Consultation with Ngati Whatua is to restart based on the alternative route. A draft scheme assessment report has been received that proposes a preferred route. This will allow property purchase to proceed. Public engagement will commence in March 2014.

New Lynn to Waterview Scheme Cycle Way

7. Provision of a shared cycling and walking route between Soljak Place and the New Lynn town centre. Scheme assessment tender closed in December 2013. Tender evaluation and award January 2014.

Taharoto/Wairau - Stage 3

8. Negotiations are continuing with Atlas Concrete regarding land acquisition. An interim solution to provide continuity of walking and cycling facilities has been constructed as part of Stages 6 and 8.

North Area Bus Improvement Programme – Onewa Road

9. The funding application is almost complete. A workshop to update the local board is scheduled for February 2014.

Devonport Marine Square

10. Upgrade of the Devonport Marine Square, to provide improved connection from the ferry building to the town centre and enhance the transport hub. Construction will start in February 2014.

King/Queen/Constable Intersection Upgrade

11. Construction contract has been awarded to Transfield Services. Programmed commencement date on site is 20th January 2014.

The Redoubt Road - Mill Road

12. The Redoubt Road - Mill Road corridor provides an arterial road connection east of State High 1 between Manukau, Papakura and Drury and includes Murphys Road from Redoubt Road to Flatbush School Road.

· The Scheme Assessment is being finalised.

· Preparation for the Notice of Requirements documentation for lodgement during the second quarter of 2014 is underway.

· On-going consultation continues with iwi, residents and interest groups.

· A funding request from NZTA and procurement activities for the investigation of Phase 2 now initiated.

Lincoln Road - Corridor Improvements

13. The project involves widening Lincoln Road between Te Pai Place and the motorway interchange to accommodate additional transit/bus lanes on both sides. Public submissions on the proposed design will be continuing until February 2014. Works associated with the notice of requirements will be also starting in February 2014.

Te Atatu Road : Corridor Improvements

14. Road Corridor Improvement project on Te Atatu Road from School Road/Edmonton Road intersection to SH16. Works include rood corridor widening by 2.88m each side. August 2014 is the new forecast starting date for physical works due to a delay in land take. More than 85% of the required land has been purchased and it is planned to complete the land purchase by April 2014. The building consent application is to be lodged by March 2014.

Park and Ride Silverdale-Stage 2

15. The resource consent application for the land use consent has been resubmitted and will be partially notified to the adjacent property owners.

Whangaparaoa Road Four Laning

16. The project has been put on hold until the Auckland Transport Board makes a decision on Penlink, possibly in February 2014.

Orpheus Drive Shared Path Cycle Way

17. Awaiting business case sign off. Tender for scheme assessment report is being prepared.

Tamaki Drive and Ngapipi Road Intersection Safety Improvements

18. The Tamaki Drive/Ngapipi Road intersection is uncontrolled and an accident black spot. This projects seeks to address the safety issues by providing a controlled intersection treatment. In addition, the intersection will be future-proofed by extending the seawalls in the vicinity so that the future aspirations for Tamaki Drive are enabled.

Warkworth SH1 intersection improvement

19. NZTA has completed the design of the walking and cycling facilities between Hill Street and Hudson Road. This work will be undertaken by June 2014 as a variation to the Hudson Road contract. SKM are remodelling the Hill Street intersection taking into account the Road of National Significance (RONS) Puhoi to Warkworth and the Unitary Plan growth assumptions.

Albany Highway (Sunset Road to SH18)

20. Reviewing NZTA proposals for the SH1/18 connection and the impact on Albany Highway South traffic volumes. The purpose of this review is to ensure that Auckland Transport has sized the road correctly and the NZTA work has a potential to increase traffic volumes along the route.

Brigham Creek Road Corridor Improvements

21. The scoping phase is expected to be completed in February 2014. The following activities are planned between January and March 2014:

· Summary and prioritisation of issues to be investigated under the feasibility phase.

· Production and review of final scoping report.

· Commence procurement of resources for the feasibility phase.

Beach Road Cycle Route

22. Detailed design tender going out to market 24 March 2014. The detailed design is to be completed by 30 June 2014. Delivery of Auckland Transport connecting sections, from Churchill Street. to Mahuhu Crescent, to be aligned with NZTA Grafton Gully cycleway delivery in September 2014. The entire project (Beach Road. to Quay Street) is scheduled for completion in December 2014.

Quay Street - City Centre Master Plan

23. The project is currently looking at options for the seismic upgrade of the seawall between Princes and Marsden wharves. The work is due to be completed by the end of June 2014 after which a preferred option will be selected with a view to starting construction in early 2015.

Newmarket Level Crossing

24. Replace the level crossing in Newmarket that constrains train movements into/out of Newmarket Station and inhibits planned increases in timetable frequencies. The Auckland Transport Board has confirmed the crossing will be at Cowie Street. Engagement with stakeholders and the preparation of design documentation is progressing.

New Lynn to Waterview Scheme Cycle Way

25. Scheme assessment tender closed December 2013. Tender evaluation and awarding January 2014.

Tiverton-Wolverton Stage 2

26. Complete remaining 100m section of pavement reconstruction work on Tiverton Road and all pavement reconstruction works on New Windsor Road following completion of retaining wall construction. New Windsor Road and overall project finishing works will be complete by the end of April 2014.

Key Agency Initiatives

Dominion Road Corridor Upgrade

27. Design work underway.

NORSGA

28. Submissions have closed for Northside Drive East. Notice of Requirement and public hearing to occur March/April 2014. Rua Road South is under construction. Don Buck Road extension works currently being tendered and construction to commence in March 2014.

NORSGA PC 13 Hobsonvillle Point

29. Working with Hobsonville Land Co and Auckland Council Property to secure a site for permanent park and ride.

NORSGA PC14 Hobsonville Village

30. A working group has been established with NZTA to jointly develop solutions to future congestion at Brigham Creek Road interchange and other strategic connections.

Long Bay Glenvar Ridge Road

31. An application for consent to undertake geotechnical investigations has been submitted to Auckland Council. The NoR is under preparation and the preliminary design is progressing. Further consultation with Iwi is being undertaken.

Penlink Toll Road

32. Decision on the progression of Penlink is required by the Auckland Transport Board and anticipated for April 2014.

33. Work to update the designation and consents for Penlink is progressing in lieu of this decision, and a request for proposal has been tendered with award programmed for end of January 2014.

34. As part of this work, additional communication with stakeholders and the local board will take place.

AMETI – Package 4 – Pakuranga, Ti Rakau-Reeves Road (Provision of a busway between Pakuranga and Botany)

35. The scheme assessment is complete. Work is now commencing on the design and consenting phase of this project.

AMETI - Package 2 - Sylvia Park Bus Lanes

36. Design is complete and consent documentation is being prepared. The project team is working to secure property required for the proposed scheme.

AMETI - Package 6 Mt Wellington (Improving connections to the west of the AMETI area)

37. The Package 6 investigation is complete. It identified several components across the region for which detailed investigation is recommended as the next step. Some of these will be included within the AMETI programme.

AMETI - Package 1 - Panmure Phase 2

38. This phase encompasses the replacement of the existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road/Jellicoe Road to the new Panmure Bridge. The base design is complete. The design will be updated to align with the requirements of the proposed Auckland unitary plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work is commencing on the consenting phase.

East West Link

39. The primary objective of the project is to provide an improved freight connection between SH20/Onehunga and the Southdown (MetroPort) and adjoining SH1 inland port. The nature and scale of the access improvements allows construction to commence by 2016/2017 with forecast completion by 2019/2020.

Public Transport Development

Mt Albert Train Station Upgrade Stage II

40. Design phase to cover platform stairs and upgrade underpass is underway.

Ferry Terminal Upgrade – Bayswater

41. Marine works (dredging and pontoon) have been consented and ready to go to construction. Funding application for land based design works is in progress.

Pukekohe Station Upgrade

42. Concept design for the proposed station layout is under review based on the long term plan for electrification of Papatoetoe to Pukekohe rail station. Concept should be finalised/signed off by April 2014.

Half Moon Bay Ferry Terminal

43. This projects entails upgrade of the Half Moon Bay Ferry Terminal to address the safety issues on water and land, improvements of parking facilities, traffic circulation and amenity. Still awaiting sign off for permanent parking changes. Delay was incurred at the request for additional disabled parking spaces. Staging of the main project concept plan proposals is on-going. Early staging to focus primarily on passenger transport.

Otahuhu Bus-Train Interchange

44. To upgrade Otahuhu Train Station to a bus-train interchange and park and ride to enable implementation of the new proposed public transport network plan. The tender for detailed design closed on 17 January 2014 and is currently being evaluated. This remains an extremely tight programme but is on track for construction completion in the first half of 2015.

Manukau Bus Interchange

45. Design tender documentation is being prepared. Funding approval has been given for the design phase and tenders will be out to the market early February 2014.

Puhinui Station Upgrade

46. Initial concept investigation is underway. Targeting June 2014 for completion of design work

Rail Platform Extensions

47. Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network. The first three stations with platform extensions are now nearing completion. Good progress is being made on the next four stations. The project manager has accelerated works to complete all extensions by June 2014.

Downtown Ferry Terminal Pier 2 Upgrade

48. Scope of work is being worked through with passenger transport operations. A new covered waiting area will be installed in pier 2 by the end of April 2014

Downtown Ferry Terminal Pier 3 & 4 Upgrade

49. Scoping and initiation works under development in coordination with the harbour edge programme

Parnell Train Station

50. Detailed design tender to be issued.

New Lynn Rail Station Electronic Gates

51. Concept designs are being finalised and the order for gates placed. Ten month lead time for gates and design for gates coverage and balustrade to be finalised over this period, followed by construction of kiosk and supporting works for gateline.

Re-development Devonport Wharf

52. Significant work is happening on the Devonport Wharf. Auckland Council and Auckland Transport are working together to improve structural works on Victoria Wharf and improve the boardwalks and retail space.

Panmure Rail/Bus Interchange (AMETI Phase 1)

53. Panmure Bus Interchange (AMETI Phase 1) handover from contractors took place 24 December 2013, with the official opening on 18 January 2014. Services have been rescheduled so that from this date, Howick and Eastern and NZ Bus services will travel via the new interchange.

New bus network in South Auckland

54. Final decisions on bus routes for the new network in South Auckland were announced on 9 December 2013 and communicated to stakeholders, with a significant number of changes to proposed routes made as a result of customer feedback.

Bus Services - Integrated Ticketing & fares

55. The implementation of the Auckland Integrated Fare System (AIFS) “HOP” on buses, resumed after intermittent technical issues were resolved in September 2013, with roll-out on all NZ Bus services taking place 13 October - 8 December 2013. This included North Star, Metrolink, LINK, Go West and Waka Pacific services. Auckland Transport staff were on the road at key locations to support drivers and customers. The implementation schedule for AIFS/HOP with remaining bus operators is as follows:

· January 2014 – Bayes Coachlines school buses;

· February 2014 – Ritchies, Howick and Eastern;

· March 2014 – Waiheke Bus Company, Tranzit, Party Bus Company school buses.

Negotiations re implementation date for two further minor operators are ongoing (Airbus and Murphy Buses school buses).

Ferry Services - Integrated Ticketing and Fares

56. It is intended to phase out the 10 trip tickets from 17 February 2014 in favour of AT HOP card stored value pricing (the same as 10 trip ticket pricing). Auckland Transport is developing an AT HOP Monthly Pass for ferry users. Implementation timeframe is to be confirmed.

Note:- Devonport and Stanley Bay will be phased out later by Fullers

Strategy and Planning

Auckland Integrated Transport Programme (ITPv2) and its key components

57. Work is progressing on the development of the next version of the ITP which is due by the middle of 2014. Work are also continuing on the development/updating of the key components of the ITP including:

· Regional Rapid Transit Review (RTN) review – further analysis is being undertaken as required in view of the RDS update

· Rail Development Strategy (RDS) update – in progress

· Rail Level Crossings Study – joint review with KiwiRail in progress

· Park and Ride and Parking Strategy – draft strategy was presented to the AT Board in December. The Board has required consultation of the draft strategy.

· Regional Passenger Transport Plan – formally adopted by the AT Board on 23^rd September 2013. Consultation of the new network for the other areas in Auckland will be undertaken in 2014-15. Implementation of the new network will commence in early 2015.

Regulatory Planning

58. Strategy and Planning continues to lead and co-ordinate Auckland Transport’s responses to proposed plan changes and Notices of Requirements (NoRs) to ensure that land use and transport are integrated and that proposed land use changes enable Auckland Transport to deliver its capital works programme. During the second quarter, there are 26 applications that are in progress. There were no new applications made this quarter.

59. Auckland Transport also continued working closely with the Auckland Council on the review of the notified Unitary Plan. A series of internal workshops were conducted within Auckland Transport during this quarter. Auckland Transport’s feedback on the notified plan is currently being consolidated and Strategy and Planning is liaising with the council on inclusion of feedback as part of the council’s submission.

60. Auckland Transport has also initiated a review of the application lodged by the Further North Alliance (on behalf of NZTA) with the Environmental Protection Agency (EPA) for a number of resource consents and a Notice of Requirement for the proposed Puhoi to Warkworth motorway project.

Corridor Management Plans (CMPs)

61. The nine priority arterial CMPs in the 2012/13 year have now been completed:

· Great North Road-Rata St-Ash St corridor

· Albany Highway-Greville Rd-Tawa Dr corridor

· Takapuna North (East Coast Road Stage 2)

· East Tamaki Road-Springs Rd-Harris Rd corridor

· City East West Transport Study

· Tamaki Drive-Ngapipi Rd-Kohimarama Rd-Kepa Rd corridor

· Ellerslie-Panmure Highway

· Balmoral Road-St Lukes Road corridor

· Great South Road Stage 2.

62. Funding Implementation Plans (FIPs) for the programmes proposed in each of the completed CMPs are currently being prepared, with the prioritised projects to be included in the future ITP programme.

63. Nine CMPs under the 2013/14 CMP programme are currently being developed:

· Oteha Valley Road (Albany Expressway to East Coast Road) – study underway, initial consultations with the Upper Harbour Local Board and the Albany Village Business Association were undertaken this quarter.

· Great North Road (between Ash Street and Karangahape Road) – study underway, initial consultation with Waitemata Local Board undertaken in December 2013.

· New North Road (Blockhouse Bay Road to Mt Eden Road) – study commenced in January 2014.

· Manukau Road (Broadway to Royal Oak roundabout) – study commenced in January 2014.

· Onewa Road (SH1 Interchange to Verran’s Corner) – scoping underway, study to commence over the next quarter

· Mt Albert Road – Carrington Road (Royal Oak roundabout to Great North Road) – scoping underway, study to commence over the next quarter.

· Green Lane East - West (Remuera Road to Balmoral Road) – scoping underway, study to commence over the next quarter.

· Brigham Creek Road – study underway in conjunction with Investigation and Design team.

· Pakuranga Road – study underway in conjunction with AMETI team.

64. The City Centre East-West (CEWT) Study has been completed. Programmes put forward in the study relating to public transport facilities are now at the concept design stage, and are being co-ordinated with other city centre projects:

· Downtown bus interchange

· Wynyard Quarter bus interchange

· Learning Quarter bus interchange

· Fanshawe St urban busway

· Wellesley St Civic upgrade.

65. Other studies being undertaken are as follows:

· SH16 Te Atatu Road Bus Interchange Preliminary Engineering Assessment – completed this quarter. Next steps include the development of a business case to support the decision-making process, completion of the Te Atatu Bus Interchange feasibility study and work with NZTA to future proof the SH16 upgrades.

· SH16 Bus Corridor Feasibility Study – study commenced this quarter to assess the feasibility of various bus facilities on SH16, to complement current works as part of the Western Ring Route project (which covers the section from Waterview to Westgate). This study will look at the bus corridor from Waterview to the City Centre.

Transport modelling

66. Work is continuing on the update/development of transport models including:

· The CRL modelling programme development

· The Auckland Passenger Transport (APT3) model update

· Other projects such as for the Fanshawe Street BRT, Te Atatu Road and Lincoln Road TMP, convention Centre, Rapid Transit Network (RTN) and the ITPv2.

Asset Management Plan 2015-2018

67. The development of the next Asset Management Plan 2015-2018 is continuing. Consultations with business units are underway and linkages with the ITP are being developed.

Seismic Screening Programme

68. Work is continuing on the screening of all transport assets for earthquake susceptibility.

Asset Condition Surveys

69. Work on the survey for higher risk transport assets has continued this quarter and completed at the end of December as programmed. Minor safety and other issues are prioritised and addressed through the maintenance teams. The more extensive defects are included in the long-term forward renewal works programme and, where feasible, coordinated with the capital works programme.

Community Transport

School Transport Programme and Road Safety Education

70. The number of schools signed onto the TravelWise Programme has now reached 375.

71. Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

72. Walking school buses now number 359 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

73. Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

74. The following regional road safety education campaigns are being delivered over the for the coming six months:

· Red light running campaign – focused at all road users

· Pedestrian safety campaign – focused on youth and at risk sites

· Cycle safety - focused on training, maintenance and share the road

· Back to school speed campaign - focused on targeting drivers speed around schools.

Travel Planning and Cycle and Walking

75. Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

76. The summer “Cycling’s the go” safety and promotional campaign is being delivered over the coming months targeting, cycle training, safety, guided rides and maintenance programmes.

77. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with local board greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the airport to city route.

Road Corridor Maintenance

West

78. The new road maintenance contract is “bedding in” and providing good operational and customer services within the Henderson – Massey, Waitakere and Whau local board areas. The inclusion of additional berm and vegetation management items since the issuing of the last report was supplied and exceptional growth conditions regionally, had bogged down the reactive capability of the contractor in the last two months of 2013. A change in methodology has been developed between contractor and RCM management which will make treatment and information supply easier going forward. Unfortunately some additional cost implications as a result of these changes will affect overall budget allocations. Cost and activity reductions will have to be implemented in other areas for the remaining 2013 – 2014 programmes. Additional funding will be sourced during budget calculations for the next financial year.

79. Progress in the large pavement reconstruction works and footpath renewal are on target throughout the western area. Pavement rehabilitation works have been or are nearing completion in Margan Avenue, Kinross Street, Henderson Valley Road and View Road. Projects that are continuing into 2014 and a list of forward works for your reference, that will soon be underway in the western network are - Birdwood Road, Nikau Street, Kervil Avenue, Rimu Street, Blockhouse Bay Road and Titirangi Road.

80. Programming, investigation and design works are well underway for the sites allocated for 2014 – 2015 program with future works in the design area targeting network sites beyond 2016 where possible.

81. The extensive resurfacing program is also underway throughout the central – west region. To date 5.5km of asphalt surfacing has been completed to December 2013. The schedule of activities includes approx. 12.5km of asphaltic concrete surfacing and 35km of various chip sealing (resealing) sites. This program continues on from the previous three years, due to recent bitumen price increases and site pre-sealing repairs costing more than expected, the total quantities have had to be reduced to match the budget allowance.

82. The slip repairs have been undertaken in the five sites Titirangi Road and Titirangi Beach Roads noted in the last report. Major retaining structures and road strengthening have been completed in Candia Road and Laingholm Drive. Final detailed design and both building and resource consents are in hand for a major slip repair site on Titirangi Road.

83. Investigation of any opportunities to “future proof” the western network against storm and flooding impacts continues to be high priority, but funding through NZTA is unfortunately difficult to obtain for these works.

Streetlights

84. Completed the section of Tamaki Drive (Okahu section) with new poles and luminaires in accordance with the Tamaki Drive approved upgrade report. There are only 25 poles and lights to complete the upgrade between Ngapipi Road and The Strand.

85. St George Street, Papatoetoe, is currently being upgraded with new poles and lights. The former decorative type lights will become gas look alike lights for decorative purpose only.

86. Bowen Street in the CBD has been upgraded to provide increased safety for pedestrians walking into the city especially from the university at night.

87. Installation of new lights and poles supporting the Vector undergrounding programme of removing overhead lines. Areas where undergrounding has taken place are Epsom, and Penrose.

South

88. The 2013/14 resurfacing programme ($15.3M) commenced during the period. All Chipseal sites are expected to be completed by early April and the Asphaltic Concrete sites by end of May 2014.

89. The 2013/14 Pavement Rehabilitation and Reconstruction programmes are well underway. A large number of the sites were either completed or commenced during the period. Some of the completed sites include, Princess Street, Otahuhu, Te Irirangi Drive - Smales to Accent, Great South Road – Grande View to Corin and Ronwood to Gladding, Mahia Road – Coxhead to Hobart, Hill Road – Hill to Grande Vue, Hunua Gorge, and Pukeoware Road rehabilitation.

90. The preseal repair, footpath and kerb/channel programmes of work are underway. The contractors main focus during the period was to complete the works associated with the 2013/2014 resurfacing and pavement rehabilitation sites.

Central

91. Following months of planning between Auckland Council, stormwater, Watercare and RCM, a major upgrade of Carlton Gore Rd, between Davis Crescent and George Street, has commenced. The objective of this six month project is to upgrade the public stormwater system, separate the existing combined sewer system to prevent on-going sewer overflow discharges to the New Market Stream and to reconstruct the deteriorated road pavement. The three members of the Auckland Council family have engaged Downer to undertake all components of the work to ensure disruption to the local businesses and residents is minimised and to achieve value for money for ratepayers.

92. The pavement rehabilitation of Woodward Road, between New North Road and Carrington Road, has been completed. This work was completed in collaboration with Kiwi Rail during a weekend shut down for the electrification of the western rail line to minimise disruption to public transport users.

93. After a major internal and external stakeholder management consultation period between RCM, RCA, PT and Downer, approximately 11000 square metres of Jervois Road, between Ponsonby Road and Clarence Street was resurfaced over Labour Weekend.

94. Spring growth has made berm mowing an area of focus for the central team.

95. Following consultations with local iwi and the New Zealand Historic Places Trust, the Orakei Road (Shore Road to Ngapipi Road) road rehabilitation project is now underway. Completion is programmed for early March 2014.

96. Negotiations between Auckland Transport’s maintenance contractors and the UFB Project contractors have now concluded. These negotiations which were driven by the central Auckland Transport team have opened the way for Auckland Transport’s footpath contractors to upgrade footpaths and install UFB simultaneously.

Hauraki Gulf Islands

97. Wharf Road rehabilitation stage one was completed in December 2013 with stage two from Muratai to Homai commencing in February 2014.

98. CT Footpath – Tui Street completed in December 2013.

99. Wharf Road board walk completed in December 2013.

100. Waiheke Island reseals - 7.5 kms were completed in November 2013.

101. Pavement designs for Sea View Road rehabilitation completed with work to commence February 2014.

North

Rural North

102. The focus during December was on giving the town centres a ‘spring clean’ before the Christmas period. The work has progressed well with all townships 100% complete. With many visitors expected to holiday at the spectacular beach locations in Rodney the coastal unsealed roads (e.g. Pakiri Road and Takatu Road) were given a maintenance run to ensure they are in top condition.

103. In the North Rural the AWPT programme is progressing well with 1.5 kms completed in December 2013. To date the AWPT programme is 62% complete (by length). Cost savings have also been delivered to Auckland Transport with the current spend approximately 10% below the target value. The reseals programme has been slightly delayed with rain in December and is 56% complete, year to date. The programme has been updated with the reseals now scheduled to be 100% complete by March 2014.

104. The Opex and renewals rolling quarter and year to date budgets are on track. The overall year to date variance against forecast is less than 1%.

Urban North

105. Despite being a short month December has had some large and technical works completed within. The Fulton Hogan chipseal reseal program commenced in December 2013 and is expected to be complete late March 2014.

106. The asphalt resurfacing is 85% complete and the target date for completion is late March/early April 2014 with the aim of targeting additional monies should they become available.

107. Rehabilitations in the north are progressing well with 576 km completed to the end of December however Hugh Green Drive is only 85% completed and has not made the completed works figures for December. The outstanding works for Hugh Green is the asphalt resurfacing which is planned to be tied in with roundabout construction at Spencer Road.

108. Kaipatiki Road subsoils are complete and work has started on Bentley Road.

109. Colonial Road work due to start at the end of January 2014.

110. There were no health and safety issues for the Fulton Hogan team in the month of December.

Road Corridor Operations

One Network

111. The next step in the integrated road classification system project - ‘collate all feedback and update the ONRC Framework;’ is ongoing this quarter.

112. Auckland Transport is currently progressing various Engineering Plan Approvals (EPA) for different packages of work for Waterview and other NZTA SH16 corridor improvements.

113. Auckland Transport has also been working with NZTA on SH16 initiatives to reduce the impact of the on-going works to travel times, particularly for buses. A package of quick win measures has been implemented to provide improved journey times for buses to mitigate the loss of key bus priority infrastructure. Measures include the reinstatement of, or new shoulder bus lanes, priority lanes on the motorway ramps and local road network. NZTA has ensured coordination between the various projects along SH16, with particular regard to traffic management measures and timing of works to minimise the impact on travel times along the SH16 corridor. Measures for the medium to longer term have been identified and these are currently at various stages of assessment.

Route Optimisation

114. Stage 1 Investigation and traffic signal optimistaion completed on:

Quay Street	Lower Hobson Street	Solent Street
Customs Street	Lower Hobson St	The Strand
Victoria Street	Hobson	Stanley Street
Wellesley Street	Hobson	Grafton Road
The Strand	Quay St	Alten Road
Albert Street	Quay St	Wellesley Street
Queen Street	Quay St	Newton Road

115. Stage 1 Investigation completed on:

Mayoral Drive/Cook Street	Wellesley Street West	Wellseley Street East
Nelson Street	SH1	Fanshawe Street
Hobson Street	Quay Street	SH1
Karangahape Road	Ponsonby Road	Grafton Road
Wellington Union	Franklin Road	Karangahape Road
Symonds Street	Mt Eden Road	Customs Street
Grafton Road	Khyber Pass	Symonds Street

116. Note Symonds Street revisited for consistency with CBD approach.

Physical Works Programme (other routes across the region):

117. Eight projects are at the scheme design stage.

118. Four projects are at the detailed design stage.

119. One construction project is completed.

Road Safety

Urban KiwiRAP risk mapping project

120. Risk Mapping software has been completed. Auckland Transport network corridors and intersections have been prioritised. Urban KiwiRAP coding and star rating work will commence shortly. The procurement plan has been approved and a tender will be let in February 2014.

Red Light Cameras

121. NZ Police are currently managing a tender process for new safety camera equipment, which encompasses modern technology with up-to-date radar detection methods and wireless data download capability that will contribute to increased road safety benefits. This process will include investigating the benefits of dual purpose red light/speed cameras. Research demonstrates increased safety benefits from multi-purpose cameras able to detect and deter high-risk behaviours such as accelerating through intersections to beat red lights.

Parking and Enforcement

Waitemata

122. Newmarket – Consultation commenced on a proposal to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the central city parking zone.

123. Beaumont Street, CBD - New area of paid parking on Beaumont Street opposite Victoria Park to improve parking availability for customers

124. Sale Street and Halsey Street, CBD - New car share parking restriction bringing the total number of spaces to eight.

125. Tuarangi Road, Grey Lynn - Conversion of the angle parking to parallel parking on the southern kerb of Tuarangi Road, Grey Lynn at its junction with Great North Road. This improves safety and removes the danger of vehicles reversing into the live traffic lane.

126. Turner Street, CBD - New area of paid parking to replace redundant vehicle crossing.

Waiheke

127. Matiatia – Some 117 parking spaces at Matiatia were converted from underutilized lease parking to pay and display in November 2013 to free up short term parking for people wishing to catch a ferry to Auckland.

Orakei

128. Mission Bay, St Heliers and Tamaki Drive – Parking occupancy and turnover surveys were completed in December 2013. Another set of surveys are planned of Auckland Transport assets in the town centre and along Tamaki Drive during first quarter 2014. This is to assist with the corridor management plan.

Howick

129. Howick Village parking study – A Howick Village parking study has been drafted and is being finalised.

130. Halfmoon Bay Car Park – Implementation of a 14 hour parking restriction with some dedicated carpool bays was completed in December 2013.

Kaipatiki

131. Mirovale Place, Sunnynook - Installed a P120 parking restriction in November 2013.

132. Link Drive, Wairau Valley - Installed a P120 parking restriction in December 2013.

Manurewa–Papakura

133. Papakura – Auckland Transport obtained consent for the continuation (eighteen months) of the temporary park and ride site.

Albert-Eden

134. Dominion Road project – Parking occupancy surveys were completed for Dominion Road in November 2013.

135. Miro Street and Tawera Road, Greenlane – Consultation on a proposal to install P120 time restriction was completed in October 2013 with positive feedback.

136. Veronica Street, New Lynn – A new P120 time restriction has been installed.

Henderson–Massey

137. Henderson Town centre review – Consultation was undertaken in November 2013 for a new P90 parking zone for Great North Road, Henderson and adjacent side streets along the main arterial. Results of the consultation will be presented to the Henderson-Massey Local Board in February 2014.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the second quarter (2013/2014) ending 31 Decembesr 2013 and forward works programme for the third quarter (2013/2014) ending March 2014	3
b View	Traffic Control Committee Decisions July-September 2013	3
c View	Local Board Advocacy Report	3
d View	Local Board Transport Capital Fund Report	3

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

19 March 2014

Auckland Council Property Limited Local Board Six Monthly Update 1 July 2013 to 31 December 2013

File No.: CP2014/03215

Purpose

1. To update the Hibiscus and Bays Local Board of the activities of Auckland Council Property Limited (ACPL) for the six months 1 July 2013 to 31 December 2013.

Executive Summary

2. ACPL’s goal is to be recognised as a “centre of excellence” that brings commercial expertise and provides value for money to Auckland Council across a discrete property portfolio valued at approximately $1 billion. ACPL provides commercial expertise in property management, the buying, selling of properties and by and strategically developing council assets. As a substantive council controlled organisation (CCO) with a commercial focus ACPL provides crucial support to a council organisation that efficiently and effectively achieves social, economic, cultural and environmental outcomes for Auckland.

3. In order to achieve our goal and meet the expectations of the Mayor and the council, ACPL will work towards seven key outcomes over the next three years. These are:

· Properties managed for the council and Auckland Transport (AT) are fit for purpose and net returns optimised.

· Place-shaping partnerships are effectively planned and managed to project completion and in accordance with Auckland Plan objectives.

· Identifying housing opportunities and collaborating with partners to deliver exemplar housing developments, particularly in the more affordable spectrum of the market.

· Council business interests are managed to protect long term value and achieve budgeted net return.

· Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

· Council and AT property disposals are undertaken in a commercially robust manner.

· The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

4. A summary of ACPL activities specific to the Hibiscus and Bays Local Board is outlined in the Discussion section of this report with supporting detail included in Attachments B, C, and D.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Council Property Limited Local Board Six-Monthly Update Report 1 July 2013 to 31 December 2013.

Discussion

Principles for working together

5. ACPL’s Local Board Engagement Plan (LBEP) states that a successful working relationship between local boards and ACPL is founded on the following high-level principles which will guide our engagement with the local boards:

· a shared understanding of and mutual respect for the roles, responsibilities and decision-making authority of local boards, the governing body and ACPL;

· transparent and timely communication with no surprises;

· understanding and acknowledgment of shared responsibilities between the parties;

· a commitment to a timely response to and resolution of issues raised by local board members;

· a commitment to early inclusion in the planning and decision making process where issues have a specific relevance to a local board;

· a commitment to flexibility in terms of engagement, recognising differing levels of interest and local relevance across the Auckland region.

6. ACPL’s commitment to the local boards is outlined in detail in our LBEP, which is attached as Attachment A for reference.

Workshops and Meetings

7. A schedule of Hibiscus and Bays Local Board workshops and meetings attended by ACPL representatives from July to December 2013 is attached as Attachment B. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio rationalisation process.

Property Portfolio Management

8. ACPL manages all non-service properties. These are properties not immediately required for service delivery or infrastructure development that are owned by Auckland Council or AT. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties. ACPL’s improved property knowledge and understanding has enabled it to optimise revenue streams and identify future opportunities.

9. The property portfolio has continued to grow during the last six-months and now totals 1095 properties. Rent arrears and vacancies were effectively managed throughout the period. During quarter 1 (Q1) the average monthly collectable arrears rate and vacancies rate were respectively 1.35% and 2.93%. ACPL’s return on the property portfolio for the quarter ending 30 September 2013 provides the shareholder a net surplus above year to date budget of $2m.

10. Property portfolio information detailing current ACPL managed commercial and residential property within the Hibiscus and Bays Local Board area is attached at Attachment C of this report. The report includes each property’s classification or reason for retention along with additional notes to identify the nature of the property, such as a café within a library, or a residential property with tenancy in place. It has also been updated to show properties for which council directs that the operating budget and lease revenue will be included in local board budgets from July 2014.

11. A report indicating portfolio movement in the local board area is attached as Attachment D. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

12. Current property management issues of significance to the Hibiscus and Bays Local Board are outlined below.

- Sublease for Part Lot 6 1089 Laurie Southwick Parade (an Auckland Council owned property managed by ACPL): ACPL is in discussion with Gulf Harbour Yacht Club (GHYC), Hibiscus and Bays Local Board and Auckland Council around the funding of a sub-lease arrangement between GHYC and Gulf Harbour Investment Limited for part Lot 6 1089 Laurie Southwick Parade.

The sub-lease which was subject to a Rodney District Council legacy approved subsidy and the subsidy has come to an end. ACPL is assisting to establish what, if any, Auckland Council funding stream may be made available to continue a subsidy to GHYC and how this would be managed. Discussions are ongoing.

Portfolio Review and Rationalisation

13. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to Auckland Plan outcomes by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects. ACPL and Auckland Council’s Property Department work collaboratively on a comprehensive review process to identify such properties.

14. Once identified as a potential sale candidate a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with; council, CCOs, local boards and mana whenua. This is followed by ACPL Board approval, engagement with local ward councillors and the Independent Maori Statutory Board and finally a governing body decision. A detailed process flowchart is provided for reference as a one off inclusion in this report as Attachment E.

15. Council is budgeting to receive proceeds from the sale of surplus properties of $58 million in 2013/2014. The financial implication of not achieving these budgets would be higher debt and therefore higher interest costs compared to budget.

16. Properties currently under review for future use opportunities via the rationalisation process in the Hibiscus and Bays area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment C.

PROPERTY	DETAILS
20 Link Crescent, Whangaparoa	Legacy sale approval. ACPL undertaking planning exercise for mixed-use residential development. Public consultation anticipated to commence early-mid 2014. Project outcome to include Family Centre facility. See paragraph 18 for further detail.
East Coast Road, Dairy Flat, Sec 4 SO 387404	Stopped Road. Not required by AT for infrastructure purposes. ACPL processing through rationalisation process to evaluate future use requirements and considerations.
Pine Road, Orewa (multiple strips)	Multiple strips of land originally acquired for Stormwater/Sanitation. Pending transfer to ACPL prior to further review.

Place Shaping and Housing Initiatives

17. ACPL is contributing commercial input into around 40 council-driven place-shaping and housing initiatives region wide. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $400k to in excess of $100million.

18. A high level update on place-shaping and housing initiative activities in the Hibiscus and Bays area is outlined in points below.

19. 20 Link Crescent, Whangaparaoa: This legacy approved 2.0657 ha site has an intensive residential zoning. ACPL is progressing development plans for the site which is to include a Family Centre facility supported by the Hibiscus and Bays Local Board. High-level concept plans were discussed with the local board at a workshop on 4 December 2013. Detailed designs were reviewed in a workshop with the local board on 12 February 2014. Public and iwi consultation under the Local Government Act 2001 is anticipated to commence in March 2014.

Acquisitions

20. ACPL continues to support council programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved council or AT budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

21. A total of 54 property purchases to the value of $8.9m were completed during Q1. The number of acquisitions under active negotiations at the end of Q1 was 300 (253 AT and 47 council).

22. Recent council acquisitions have included;

- meeting open space requirements, particularly for subdivisions

- City Transformation projects

- Heritage projects

- Stormwater projects.

23. Current acquisitions programmes for AT include;

- AMETI (Auckland Manukau Eastern Tamaki Initiative)

- CRL (City Rail Link)

- Te Atatu Road, Te Atatu road widening

- Dominion Road, Mt Eden road widening.

24. All properties were purchased within the valuation threshold agreed with Auckland Council and AT.

25. Due to commercial sensitivities any Hibiscus and Bays Local Board specific acquisitions detail will be provided direct to the local board by the council or AT project owner.

Business Interests

26. ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Hibiscus and Bays Local Board area.

Consideration

Local Board Views

27. This report is for the Hibiscus and Bays Local Board’s information and seeks the views of the local board.

Maori Impact Statement

28. During the past six months ACPL has further developed our Maori engagement initiatives. Our enhanced process engages with the 19 key mana henua groups in the Tamaki Makaura region on three fronts: identifying cultural significance concerns regarding disposal properties, flagging commercial interests and development partnering discussions. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects. ACPL has additionally undertaken to be part of council’s Maori Responsiveness Plan pilot programme. The project’s key output will be an operational document outlining how ACPL will contribute to council’s strategic and operational commitments to Maori. The current state assessment phase of this project has been completed and we are now in the improvement planning phase. ACPL will advise the Hibiscus and Bays Local Board as appropriate of any specific discussions that arise in the local board’s area.

General

29. This report is intended to help ACPL meet its statutory obligations under the Local Government Act 2002. The relevant sections of the Local Government Act 2002 are noted below for information.

30. As provided in section 59(1) of the Local Government Act 2002, the principal objective of a CCO is to:

(a) achieve the objectives of its shareholders, both commercial and non-commercial, as specified in the statement of intent; and

(b) be a good employer; and

(c) exhibit a sense of social and environmental responsibility by having regard to the interests of the community in which it operates and by endeavouring to accommodate or encourage these when able to do so; and

(d) the CCO is a council-controlled trading organisation, conducting its affairs in accordance with sound business practice.

31. As provided in clause 1 of Schedule 8 of the Local Government Act 2002, the purpose of the Statement of Intent is to:

· state publicly the activities and intentions of a CCO for the year and the objectives to which those activities will contribute;

· provide an opportunity for shareholders to influence the direction of the organisation;

· provide a basis for the accountability of the directors to their shareholders for the performance of the organisation.

Implementation Issues

32. There are no implementation issues.

Attachments

No.	Title	Page
a View	ACPL Draft Local Board Engagement Plan	3
b View	Schedule of Meetings and Workshops	3
c View	Properties Managed by ACPL in the Local Board area	3
d View	Property movement in the local board area	3
e View	Rationalisation Process Flowchart	3

Signatories

Authors

Caitlin Borgfeldt Local Board Liaison

Authorisers

David Rankin Chief Executive

Lesley Jenkins - Relationship Manager

[1] Gross Domestic Product is the total market value of goods and services produced in the Local Board area, minus the cost of goods and services used in the production process. GDP for each Local Board was estimated by Infometrics Ltd using 1995/96 prices and a top down approach. These have been converted to 2012 prices by an inflation multiplier.

*Budget Line*	*Project*	*Highlights:*
Environmental management programmes	Enhancing Weiti River quality	· The Weiti River festival was held Sunday 23 February 2014 to showcase the local board restoration project and to engage community with the Weiti River. It was a fun and educational family friendly event which included a range of activity stations where participants learnt about the flora and fauna that live on the river, and how they could assist in caring for the river environment.

*Unit*	*Highlights:*
Environmental Services	· A total of 132 successful applications shared a total of $619,512 of funding from the annual Environmental Initiatives Fund. Funding was approved at the December 2013 meeting of the Environment Climate Change and Natural Heritage Committee. · Organised and facilitated a national kauri dieback symposium, attended by 200 people including scientists, policy makers, land managers and community groups. The symposium was an opportunity to showcase the leadership of scientists and Auckland Council staff in actively managing this disease.
Solid Waste	· Successful trial of new inorganics collection model held in October-November 2013. Over 50% of material collected recycled or reused. · $293,878 awarded to 33 different projects through the Waste Minimisation and Innovation Fund in the October funding round. · Upcoming trials of organic food waste collection to be held on the North Shore from March to May 2014.
Stormwater	· Stormwater projects as described in Attachment C are being progressed within the Hibiscus and Bays Local Board area. The Alice Avenue (Orewa) project was completed in Nov 2013. Stage 1 of the Elizabeth Street (Orewa) stormwater upgrade project was completed in November 2013, and stage 2 is expected to be completed in March 2014.

	Group and Location	Building Ownership	Current term expiry	Renewal Term and current Rent	Notes
1	The Stillwater Boating Club Incorporated	Lessee	29/2/2012	21 Years $1.00pa	Clubrooms well used by the community and well maintained. The Club has plans to upgrade the facility including the works to the roof.
2	Mairangi Bay Tennis Club Incorporated.	Lessee	2/4/2013	21 Years $1.00pa	Club rooms used by a number of other groups for exercise classes and meetings etc. The facility has recently been refurbished. Funds have been set aside to begin court renovations.
3	Mairangi Bay Surf Lifesaving Club Incorporated	Lessee	1/6/2013	10 Years $1.00pa	The Club has plans to build a new centre on the site of the existing building once the required funds are secured. A new reserve management plan for this reserve is being prepared that will contemplate the new building.
4	Browns Bay Marine Centre Trust	Lessee	30/6/2013	33 Years $1.00pa	Facility well used and maintained by the Club and the Coastguard.
5	Browns Bay Senior Citizens Centre Incorporated	Lessee	1/8/2013	10 Years $1.00pa	Recent repaint of the exterior of the building and the roof. The facility is popular with many sectors of the community and the use of the property has increased considerably in recent years.
6	The Scout Association of New Zealand Mairangi Bay Scouts	Lessee	1/12/2013	10 Years $1.00pa	The building is well used. A new committee has given an undertaking that the facility will be better maintained and has plans to upgrade the exterior of the property.

Authors	Paul Wilson – Principal Policy Analyst, Policies and Bylaws
Authorisers	Lesley Jenkins - Relationship Manager

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager