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Hibiscus and
Bays Local Board
19 March 2014
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1 Welcome
The chairperson
welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Stanmore Bay Re-development Project
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Darryl Tutchen, Programme Manager and
Tina Davies, Centre Manager Stanmore Bay Leisure Centre were in attendance.
A powerpoint presentation was provided, a
copy of which has been placed on file and will be available on the Auckland
Council website.
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Resolution number HB/2014/21
MOVED
by Chairperson JG Parfitt, seconded by Member GA Harding:
That the Hibiscus and Bays Local Board:
a) support
combining the $3.67M (uninflated) extension project budget with various
renewal deferrals and renewal budget allocations between FY 2014 to FY 2018
totaling approximately $1.8M to form a total project budget in the order of
$5.47M (uninflated) to deliver the stage 1 priorities of a comprehensive
redevelopment strategy in FY 2016 (recognising that there is the reprioritisation
exercise for the 2014/2015 FY to be completed).
b) include
the deferral of any uncommitted FY 2014 deferral projects that could result
in abortive works or would be better placed within the comprehensive project.
c) approve
the “above the line” stage 1 scope priorities (as outlined in Attachment 1 – Proposed
Comprehensive Project Scope List) and request that officers pursue
efficiencies where possible to bring other scope elements above the line if
savings are found, or allowances are not committed.
d) support
officers pursuing business cases, financial and process approvals under the
appropriate delegations to enable the stage 1 project to progress through
planning and implementation phases.
e) request
that officers progressively liaise with portfolio holders and report back to
the local board on delegation options for the project delivery as the project
details become clearer.
f) request
that officers support the local board with operational modelling of future
scope initiatives that might improve the financial sustainability of the
facility.
f) request that officers notify current
lease holders and prepare media communications outlining the local board’s
intent to progress this project and the general parameters and timing.
CARRIED
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Attachments
a Powerpoint Presentation
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14
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Local economic development activities July to December 2013:
Hibiscus and Bays Local Board
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Gill Plume, team leader BID Partnership,
was in attendance.
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Resolution number HB/2014/22
MOVED
by Chairperson JG Parfitt, seconded by Member J Fitzgerald:
That the Hibiscus and Bays Local Board:
a) receive the six-monthly update on local economic development
activities from July to December 2013.
b) approve the 2014/2015 local economic
development work programme as:
i. Economic
analysis and planning for the local economy in
Hibiscus and Bays.
ii. Support for Business Improvement District Partnership programmes in Browns Bay, Mairangi Bay, Orewa Beach and Torbay.
iii. Support for the roll out of ultrafast broadband and the
sustainable and targeted provision of public WiFi.
c) nominate local board members Cooper and Harding to attend the Business Improvement District Policy (2011) review
workshops and represent the view of the Hibiscus and Bays Local Board.
CARRIED
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17
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Auckland Transport Update to Hibiscus and Bays Local Board, March
2014
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Ellen Barrett, Elected Member
Relationship Manager, was in attendance.
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Resolution number HB/2014/23
MOVED
by Member J Fitzgerald, seconded by Chairperson JG Parfitt:
That the Hibiscus and Bays Local Board:
a)
approve the allocation of $27,000 from
its Local Board Transport Capital Fund to allow construction of a footpath at
the entrance to St John’s School, 395 East Coast Road, Mairangi Bay to
proceed.
b)
request that the earlier decision by
Auckland Transport not to relocate the bus stop at Silverdale Village in
Silverdale Street be reviewed and the interim option proposed by the
Silverdale Commercial Ratepayers Association be re-investigated and reported
back to the local board.
c)
request that a review of all day
parking spaces in Browns Bay adjacent to the service centre on Glen Road, be
reviewed and reported back to the local board.
d)
request that Auckland Transport review
the need for provision of a footpath between East Coast Road and Fitzwilliam
Drive on Glenvar Road.
CARRIED
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18
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Auckland Transport Quarterly Update to Local Boards
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Ellen Barrett, Elected Member
Relationship Manager, was in attendance.
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Resolution number HB/2014/24
MOVED
by Member J Fitzgerald, seconded by Member DR Cooper:
That the Hibiscus and Bays Local
Board:
a) receive
the Auckland Transport Quarterly Update to local boards and acknowledges the
work being done by Auckland Transport with the local board capital
transportation capital fund.
CARRIED
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15
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Amendment to Hibiscus and Bays Local Board Community Facilities
Community Lease Workplan 2013/2014
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Resolution number HB/2014/26
MOVED
by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:
That the Hibiscus and Bays Local Board:
a) approve
the amendment of the Community Lease Renewal Schedule referred to in
Resolution number HB/2013/189 from the Hibiscus and
Bays Local Board Meeting of 4 September 2013 to reflect:
· the renewal
term of 21 years for Mairangi Bay Tennis Club Inc
· the renewal
term of 33 years for the Browns Bay Senior Citizens Association Inc.
CARRIED
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16
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Community Lease for Additional Premises to the Mairangi Arts Centre
Trust, 20 Hastings Road, Mairangi Bay
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Resolution number HB/2014/27
MOVED
by Member DR Cooper, seconded by Chairperson JG Parfitt:
That the Hibiscus and Bays Local Board:
a) approve
a Deed of Lease for Additional Premises to the Mairangi Arts Centre Trust
located at 20 Hastings Road, Mairangi Bay subject to the following terms and
conditions:
· Term – 4
years commencing 1 April 2014 expiring 31 March 2018.
· Rent - $1.00
per annum
· All other
lease terms and conditions will reflect those contained in the original
community lease to the Mairangi Arts Centre Trust.
CARRIED
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19
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Review of Local Dog Access Rules
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Resolution number HB/2014/30
MOVED
by Member GA Harding, seconded by Deputy Chairperson AG Sayers:
That the Hibiscus and Bays Local Board:
a) reconfirm
decision number HB/2013/262 made at the local board meeting on 18
December 2014.
b) request
Council’s Parks Sport and Recreation Committee to review their decision to
defer the dog access rules review on regional parks until 2015 to align with
the Hibiscus and Bays Local Board time and season and local dog access rules.
CARRIED
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21
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Hearing dates for the Hibiscus and Bays Local Board hearings for
the Annual Plan 2014/2015
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Resolution number HB/2014/32
MOVED by Chairperson JG
Parfitt, seconded by Member J Fitzgerald:
That the
Hibiscus and Bays Local Board:
a) approve
the Hibiscus and Bays Local Board Annual Plan hearings to take place on
Wednesday, 26 March 2014 at 9.30am at the Council Chamber, Orewa Service
Centre, 50 Centreway Road, Orewa, with the prioritisation meeting on Friday,
28 March 2014 at 9.30am.
b) approve the Hibiscus and Bays Local Board Annual Plan decision
making meeting to take place on Wednesday, 16 April 2014 at 4.30pm at the
Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa.
c) approve that the Hibiscus and Bays Local Board adopts the
2014/2015 Local Board Agreement at a meeting to be held on Wednesday, 18 June
2014 at 4.30pm at the Council Chamber, Orewa Service Centre, 50 Centreway
Road, Orewa.
CARRIED
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22
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Local Board Members Reports
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There were no local board members reports.
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Dinner adjournment 6.15pm – 6.35pm
8 Deputations
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8.1
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Richard Hursthouse - Centennial Park Bush Society
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Richard Hursthouse was in attendance to
update the local board on Centennial Park.
A powerpoint presentation was provided, a
copy of which has been placed on file and will be available on the Auckland
Council website.
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Resolution number HB/2014/33
MOVED by Chairperson JG Parfitt, seconded by Member GA Harding:
That the Hibiscus and Bays Local Board:
a) thank Mr
Hursthouse for his presentation.
CARRIED
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Attachments
a Centennial
Park Bush Society Presentation
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8.4
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Mairangi Bay Business Association and Torbay Business Association
Update
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Gabrielle
Sheddon from the Mairangi Bay Business Association and Carole McMinn from the
Torbay Business Association were in attendance.
A copy of the
table documents has been placed on file and will be available on the Auckland
Council website.
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Resolution number HB/2014/34
MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:
That the Hibiscus and Bays Local Board:
a) thank Ms
Sheddan and Mrs McMinn for their presentation.
CARRIED
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Attachments
a Mairangi
Bay Business Association Report
b Torbay
Business Association Report
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8.2
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Diane O'Connor and Mark Peddie - erosion issues at Seaton Avenue,
Murrays Bay
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Diane O’Connor and Mark Peddie were in
attendance.
A copy of the tabled documents has been
placed on file and will be available on the Auckland Council website.
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Resolution number HB/2014/35
MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:
That the Hibiscus and Bays Local Board:
a) thank Ms
O’Connor and Mr Peddie for their presentation.
CARRIED
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Attachments
a Presentation
documents
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Member Holmes retired at 7.35pm
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23
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Ward Councillors Update
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Councillor John Watson updated the local
board on:
·
North Harbour Stadium to be fully integrated
into the Regional Facilities Auckland for long term sustainability.
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Cultural Impact Assessment – two or three
facilitators will be appointed funding to come from existing budgets.
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Strategies and Policies – councillors
identified there are a significant number of policies and strategies currently
underway and the extent of these are being reviewed.
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Resolution number HB/2014/37
MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:
That the Hibiscus and Bays Local Board:
a) thank
Councillor Watson for his update to the Hibiscus and Bays Local Board on the
activities of the governing body.
CARRIED
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25 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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26 Procedural
motion to exclude the public
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Resolution number
HB/2014/38
MOVED by Chairperson JG Parfitt, seconded by Member
GA Harding:
That the
Hibiscus and Bays Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Rob Bates, Principal Land Supply Specialist be permitted to remain for
Confidential Item C1 Special Housing Areas: Tranche 3 after the public has
been excluded, because of his knowledge of the subject, which will help the
Hibiscus and Bays Local Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Special
Housing Areas: Tranche 3
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report/presentation contains information which, if released, would
potentially prejudice or disadvantage commercial activities..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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8.13pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
8.50pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
8.50pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
