Agenda of KaipātikiLocal Board Community Forum

I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 26 March 2014

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

Kaipātiki Local Board Community Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

(Quorum 4 members)

Bianca Wildish

Democracy Advisor

20 March 2014

Contact Telephone: (09) 484 8856

Email: bianca.wildish@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

Kaipātiki Local Board Community Forum

The Kaipātiki Local Board holds two meetings a month – a business meeting for Council staff to present reports and a Community Forum meeting to enable greater community input.

The Kaipātiki Local Board’s Community Forum meetings are held on the fourth Wednesday of every month at 6:00 pm. These meetings enable the community to engage with the board via deputations, public forum, petitions, and reports from community and volunteer groups, with speakers allowed more time than is possible at ordinary business meetings. Community Forum will operate as a normal business meeting, with agendas and minutes published and resolutions passed.

Different ways to present to the Kaipātiki Local Board:

A “Deputation” is where members of the public give a presentation to the board which is formally booked in advance, approved by the Chair, and the speakers and topic are published on the agenda. People presenting under the deputation section of the meeting have 10 minutes to present.
“Public forum” is where members of the public may arrive on the night and speak to the board, and speakers under this section have 3 minutes allotted to them.
“Petitions” is an agenda item where members of the public may present a petition. They have 5 minutes to speak to their petition.

To present at a Kaipātiki Local Board Community Forum meeting:

Please email the Local Board Services team at Auckland Council on kaipatikilocalboard@aucklandcouncil.govt.nz if you would like make a deputation presentation or to present a petition to the board.
You will need to let the team know at least 10 days in advance, and provide any supporting documentation at least 7 days in advance.
If you would like to simply speak briefly to the board, you are welcome to come to the Community Forum meeting and speak at public forum (item 9) – there is no requirement to book in advance for this (though advance notification is appreciated).

Kaipātiki Local Board Community Forum

26 March 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

6.1 Claire Wood - 29 years of service to the Kaipātiki Community 7

7 Petitions 8

8 Deputations 8

8.1 BAIS (Beneficiaries Advocacy & Information Service) 8

8.2 Raeburn House 8

8.3 Netball North Harbour 9

8.4 Birkdale Beach Haven Garden Circle 9

8.5 Chinese Kiwi Friendship Group 10

8.6 Chelsea Pony Club 10

8.7 Shepherds Park Management Committee 11

8.8 Beach Haven Scouts 11

9 Public Forum 12

9.1 Public Forum - Jean Sampson Reserve 12

10 Extraordinary Business 12

11 Notices of Motion 13

12 Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 26 February 2014 15

13 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Kaipātiki Local Board Community Forum:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 26 February 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Claire Wood - 29 years of service to the Kaipātiki Community

Purpose

1. The Kaipātiki Local Board would like to acknowledge Claire Wood for her 29 years of service to the Kaipātiki Community.

Executive Summary

2. Claire moved to Auckland with her partner Bruce in 1983 and her involvement with the community started with the Northcote Kindergarten Committee. She served two years as Chairperson of the Willow Park Primary Parent Teachers Association (PTA), served on the Westlake Girls PTA, Auckland Land Yacht Club and was Secretary of the NZ Land Yacht Association.

3. In March 1985, Claire was employed as the co-crèche supervisor, Highbury Crèche, operating out of All Saints Church. She initially worked 3 mornings per week, soon followed by the other two mornings at Northcote Point Community Point Crèche.

4. In 1990, Highbury Community House and crèche moved into 110 Hinemoa Street from which the crèche initially operated for 5 mornings a week, increasing to seven sessions per week. Claire continued working in the crèche until 2010 when she moved into the position of the House Manager.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) thank Claire Wood for her service to the Kaipātiki Community.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 BAIS (Beneficiaries Advocacy & Information Service)

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding BAIS (Beneficiaries Advocacy & Information Service).

Executive Summary

2. Karen Pattie will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Karen Pattie regarding BAIS (Beneficiaries Advocacy & Information Service).

b) thank Karen Pattie for her attendance and presentation.

8.2 Raeburn House

Purpose

1. The purpose of this deputation is to present the following discussion points to the Kaipātiki Local Board:

· Outcomes achieved by Raeburn House in the Kaipātiki Local Board area

· Raeburn House’s future plans and projects in the Kaipātiki Local Board area.

Executive Summary

2. Carol Ryan, Chief Executive, Raeburn House, will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Carol Ryan, Chief Executive, regarding Raeburn House.

b) thank Carol Ryan for her attendance and presentation.

8.3 Netball North Harbour

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding Netball North Harbour’s future requirements and partnership with council.

Executive Summary

2. Mark Abbot and Lynette Brady will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Mark Abbot and Lynette Brady regarding Netball North Harbour.

b) thank Mark Abbot and Lynette Brady for their attendance and presentation.

8.4 Birkdale Beach Haven Garden Circle

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Birkdale Beach Haven Garden Circle.

Executive Summary

2. Lorraine McLeod will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Lorraine McLeod regarding the Beach Haven Garden Circle.

b) thank Lorraine McLeod for her attendance and presentation.

8.5 Chinese Kiwi Friendship Group

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Chinese Kiwi Friendship Group.

Executive Summary

2. Aileen Stead will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Aileen Stead regarding the Chinese Kiwi Friendship Group.

b) thank Aileen Stead for her attendance and presentation.

8.6 Chelsea Pony Club

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Chelsea Pony Club.

Executive Summary

2. Mandi Buswell will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Mandi Buswell regarding the Chelsea Pony Club.

b) thank Mandi Buswell for her attendance and presentation.

8.7 Shepherds Park Management Committee

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Shepherds Park Management Committee.

Executive Summary

2. Ian Grant will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Ian Grant regarding the Shepherds Park Management Committee.

b) thank Ian Grant for his attendance and presentation.

8.8 Beach Haven Scouts

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding Beach Haven Scouts.

Executive Summary

2. Ian Grant will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Ian Grant regarding Beach Haven Scouts.

b) thank Ian Grant for his attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Jean Sampson Reserve

Purpose

1. The purpose of this public forum is to address the Kaipātiki Local Board regarding suggested improvements to Jean Sampson Reserve.

Executive Summary

2. Tracey-Lee Pettifer will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the public forum presentation from Tracey-Lee Pettifer regarding Jean Sampson Reserve.

b) thank Tracey-Lee Pettifer for her attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

No.	Title	Page
a View	Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 26 February 2014	17

Authors	Bianca Wildish - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager