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Ōtara-Papatoetoe
Local Board
17 March 2014
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1 Welcome
Deputy Chair, Ross
Robertson led the meeting in prayer.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
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Resolution number OP/2014/21
A division
was called for, voting on which was as follows:
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For
Chairperson E Collins
Member LT Fuli
Member MA Gush
Deputy Chairperson HVR Robertson
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Against
Member SC Grey
Member DI Lee
Member JR McCracken
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Abstained
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The division was
declared carried by 4
votes to 3.
MOVED by Chairperson E Collins,
seconded by Member LT Fuli:
That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 17 February 2014, as a true and correct record.
CARRIED
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5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Public
Forum - Mataliki ECE Aorere Park
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Tupa’i Keneti Apa, Foai Foai and Eric
Waldman were in attendance to present to the Board. The Mataliki
Tokelau Akoga Kamata Land owner proposal was tabled.
A copy of the tabled document has been placed on the file
copy of the minutes and can be viewed at the Auckland Council website.
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Resolution number OP/2014/22
MOVED by Chairperson E Collins, seconded by Member LT Fuli:
That the Ōtara-Papatoetoe Local Board thanks Tupa’i Keneti Apa, Foai
Foai and Eric Waldman for their attendance and presentation.
CARRIED
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Attachments
a Mataliki
Tokelau Akoga Kamata
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9.2
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Public Forum -Justin Leydesdorff Papatoetoe Sports Centre
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Resolution number OP/2014/23
MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR
Robertson:
That the
Ōtara-Papatoetoe Local Board:
a) thanks
Justin Leydesdorff, General Manager of the Papatoetoe Sports Centre for his
attendance and presentation.
b) refers
the concept of the inclusion of Papatoetoe Rangers Netball Club as a user of
Papatoetoe Sports Centre to Recreation Officers for assessment and report-back
of implications to the Local Board
c) requests
an update from Auckland Council Property Limited on the status of acquiring
properties adjacent to the Papatoetoe Sports Centre.
CARRIED
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10 Extraordinary Business
Member Lee declared a conflict of interest
in this item and took no part in the voting.
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10.1
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Hunters Corner Business Association
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MOVED by Member JR McCracken, seconded by
Member SC Grey:
a) That the Ōtara-Papatoetoe
Local Board considers
an extraordinary item regarding the Hunters Corner Business Association and
the funding of an event – Mrs Hunters Tea Party - at item 28 of this agenda.
b) This
extraordinary business item relates to a matter that came to our attention
after the close of the agenda and requires to be considered urgently before
the next meeting of the local board on 28 April 2014.
The motion was put to the
vote, and was LOST
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11 Notices of Motion
There were no
notices of motion.
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13
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Request for landowner approval to extend an existing Early
Childhood education centre (ECE) at Aorere Park, Mangere
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Resolution number OP/2014/25
MOVED
by Chairperson E Collins, seconded by Member MA Gush:
That the Ōtara-Papatoetoe Local Board grants
landowner approval in principle to the
Mataliki Tokelau Preschool South Auckland Trust for an extension of their
existing ECE at Aorere Park (53R Raglan Street, Mangere) in general
accordance with the attached plan, subject to the following conditions:
i.
That the Trust successfully obtain a resource consent for the proposal
ii.
That the Trust successfully obtain a
building consent for the proposal
iii.
That the council reclassifies the land
to Local Purpose (Community Buildings) under the Reserves Act 1977
iv.
That an agreement to lease combining
the existing and proposed buildings and the new lease area is granted by the
council
v.
That the Trust meet any other amenity,
development and reinstatement conditions as set by the Manager of Local and
Sports Parks – South to manage the construction of the ECE.
Advice Note: A landowner approval is conditional. It
has a 3 year shelf life allowing the applicant to meet conditions such as
seeking and obtaining resource and building consents and is not a regulatory
consent in itself. The landowner approval lapses after 3 years if
demonstrably significant progress has not been achieved, or if any of its
conditions are unable to be satisfied.
CARRIED
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14
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Approval to Publicly Notify intention to grant Agreements to Lease
and Colin Dale Park, Prices Road, Wiri
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Resolution number OP/2014/26
MOVED by Chairperson E Collins,
seconded by Member SC Grey:
That the Ōtara-Papatoetoe
Local Board defer
a decision on the agreements to lease report and request that it be
resubmitted to the next local board business meeting with information on all
the potential lease groups.
CARRIED
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16
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Local economic development July to December 2013:
Ōtara-Papatoetoe Local Board
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Resolution number OP/2014/28
MOVED
by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:
That the Ōtara-Papatoetoe Local Board:
a) receives
the six-monthly update on local economic development activities from January
to June 2013.
b) approves the indicative 2014/2015 local economic development work
programme as:
i. Completion of the Ōtara linkages project
ii. Economic analysis and planning to support local
initiatives
iii. Completion of the Ōtara-Papatoetoe Local Economic
Development Action Plan and initiation of priority actions
iv. Delivery of the Integrated Business Precinct Plan for the
Industrial South
v. Support for BID Partnership programmes in Greater East
Tamaki, Hunters Corner, Manukau Central, Old Papatoetoe and Ōtara
vi. Support
for the roll out of ultrafast broadband and the sustainable and targeted
provision of public WiFi.
c) nominates Member
Stephen Grey to the working group for the Integrated
Business Precinct Plan for the Industrial South.
d) nominates Member Mary Gush to attend
the Business Improvement District Policy (2011) review workshops and
represent the view of the Local Board.
CARRIED
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18
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Auckland Transport Quarterly Update to Local Boards - For the
quarter - 1 October to 31 December 2013
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Resolution number OP/2014/30
MOVED
by Chairperson E Collins, seconded by Member LT Fuli:
That the
Ōtara-Papatoetoe Local Board:
a)
receives the Auckland Transport Quarterly Report for
the period 1 October to 31 December 2013.
b)
requests clarification of the statement in Attachment C
about the St George/Kolmar/Wallace Rd intersection realignment, that “funding
was available in the LTP in 2016/17, now moved to 2024/25”. The board asks
when was this decision made and the reasons: noting that this project is
included in the current Regional Land Transport Programme as well as the Long
Term Plan and that the board has not been consulted in relation to changes to
either document.
CARRIED
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19
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Auckland Transport Report - 17 March 2014
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Resolution number OP/2014/31
MOVED
by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:
That the Ōtara-Papatoetoe Local Board:
a) receives
the report.
b) requests
that the Otara/Papatoetoe Local Board receive the information on the
Auckland Transport’s Rough Orders of Cost for the following Local Board
Transport Capital Fund projects:
· Papatoetoe
Town Centre – St George/Kolmar/Wallace Road Intersection
· Bus
Shelters
CARRIED
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20
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Auckland Council Property Limited Local Board Six-Monthly Update
1 July to 31 December 2013
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Resolution number OP/2014/32
MOVED
by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:
That the
Ōtara-Papatoetoe Local Board:
a)
receives the report.
b)
authorises Member John McCracken to represent the board
at any governing body and committee meetings considering the future of the
Cavendish Drive properties referred to in paragraph 15 of the report.
c)
confirms the board’s advocacy for part of the land at
199, 203, 207, 211, 215 and 219 Cavendish Drive and 56 Clendon Avenue to be
made available for community and recreational use.
d)
confirms resolution OP/2013/483 (20
August 2013), advocating that,in relation to property
disposal processes generally, the governing body:
i. Specify
exactly how Business Cases for the retention of land are tested;
ii. Give
strong consideration of community benefits, through a transparent assessment
of social returns on investment (SROI) when considering business cases for
retention;
iii. Ensure
the multiple processes which Auckland Council/Auckland Council Properties
Limited are undertaking are integrated and considered holistically, to ensure
that short term processes driven by financial decisions do not pre-empt
longer term plans or processes such as the Area Plans or Facility Network
Planning.
CARRIED
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21
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Proposed Navigation Safety Bylaw - Board Submission
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Resolution number OP/2014/33
MOVED
by Member SC Grey, seconded by Member LT Fuli:
That the Ōtara-Papatoetoe Local Board:
a) confirms
the action taken by the board chair in submitting the board’s submission to
the Navigation Safety Bylaw (Attachment B) and approves the content.
b) delegates
to the chair the authority to represent the board at any future
discussion or hearing of this submission.
CARRIED
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22
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Psychoactive Substances Position Paper
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A copy of the sensitive sites tabled at the meeting has
been placed on the file copy of the minutes and can be viewed at the Auckland
Council website.
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Resolution number OP/2014/34
MOVED
by Chairperson E Collins, seconded by Member MA Gush:
That the Ōtara-Papatoetoe Local Board:
a) endorse the Psychoactive Substances
Position Paper (Attachments A, B and C), with the additions of sensitive
sites tabled at the meeting.
b) submit the
position paper to the Community Policy and Planning Department as the board’s
contribution to the council feedback on the Ministry of Health’s discussion
document on psychoactive substances regulations.
c) support the
discussion document’s suggestion that regulations should require
decision-makers to have the highest regard to Local Area Product Policy (LAPP),
to clarify any uncertainty under the Psychoactive Substances Act.
CARRIED
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Attachments
a Additional sensitive sites
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29 Procedural
motion to exclude the public
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Resolution
number OP/2014/40
MOVED by Chairperson E Collins, seconded by Member
SC Grey:
That the
Ōtara-Papatoetoe Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Special
Housing Areas: Tranche 3
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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s7(2)(c)(ii) - The withholding of the
information is necessary to protect information which is subject to an
obligation of confidence or which any person has been or could be compelled
to provide under the authority of any enactment, where the making available
of the information would be likely to damage the public interest.
In particular, the report/presentation
contains information which, if released, would potentially prejudice or
disadvantage commercial activities.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions is made
available to the public who are present at the meeting and form part of the
minutes of the meeting.
CARRIED
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6.47pm The
public was excluded.
The meeting adjourned
at 6.47pm and reconvened at 6.53pm.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
7.18pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Special Housing Areas: Tranche 3
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The resolutions were not restated for the open section of the
meeting.
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Deputy Chair Ross Robertson closed the
meeting with a prayer.
7.19 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
