Agenda of Orākei Local Board

Orākei Local Board

06 March 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 3

2 Apologies 3

3 Declaration of Interest 3

4 Confirmation of Minutes 3

5 Leave of Absence 3

6 Acknowledgements 3

7 Petitions 3

8 Deputations 3

9 Public Forum 3

9.1 Grant Bettjeman - Garden in Orakei 3

9.2 Shore Road Dog Walkers 3

10 Extraordinary Business 3

11 Notices of Motion 3

12 Infrastructure and Environmental Services Update Report 3

13 Orakei Local Board Quarterly Performance Report to December 2013 3

14 Submissions on the proposal to grant a new lease at Churchill Park Reserve, Glendowie to Tamaki Playcentres Association Incorporated 3

15 Grant of New Lease at Lawry Reserve, Ellerslie, Tamaki Playcentres Association Incorporated 3

16 New Community Lease and Licence to Occupy at Michaels Avenue Reserve. Ellerslie Sports Club Incorporated. 3

17 Minutes of the Regional Strategy and Policy Committee meeting of 4 February 2014 – Proposed draft Auckland Energy Resilience and Low Carbon Action Plan 3

18 Board Member Reports 3

19 Chairperson's Report 3

20 Resolutions Pending Action 3

21 Local Board Workshop Record of Proceedings 3

22 Consideration of Extraordinary Items

PUBLIC EXCLUDED

23 Procedural Motion to Exclude the Public 3

C1 Special Housing Areas: Tranche 3 3

1 Welcome

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Orākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 13 February 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Grant Bettjeman - Garden in Orakei

Purpose

1. Grant Bettjeman, will be in attendance to present to the Board on a garden plan for the intersection of Coates Avenue and Paora Street in Orakei.

Executive Summary

2. Grant Bettjeman has contacted the Auckland Council Parks team with a proposal to create and maintain the garden, to which he has had a positive response so far and been asked to submit a garden plan. Grant has made preliminary enquiries to the Remuera Palmer’s Garden Centre and has been able to get sponsorship from them in the form of plants and a garden plan.

3. Grant Bettjeman will be in attendance to provide the Board with any further details on the project and answer any questions the Board may have.

Recommendation/s

That the Orākei Local Board:

a) Thanks Grant Bettjeman for his presentation on the garden plan for the intersection of Coates Avenue and Paora Street in Orakei.

9.2 Shore Road Dog Walkers

Purpose

1. Nicola Kelland, Doris Riegal and Lea Worth, Shore Road Dog Walkers will be in attendance to present to the Board on incidents between dog walkers and council green keepers at Shore Road.

Executive Summary

2. Nicola Kelland, Doris Riegal and Lea Worth, Shore Road Dog Walkers will be in attendance to present to the Board on incidents between dog walkers and council green keepers at Shore Road. The Shore Road Dog Walkers are concerned that these incidents will have the park closed to dog walkers.

3. Nicola Kelland, Doris Riegal and Lea Worth, Shore Road Dog Walkers, will be in attendance to provide the Board with any further details and answer any questions the Board may have.

Recommendation/s

That the Orākei Local Board:

a) Thanks Nicola Kelland, Doris Riegal and Lea Worth, Shore Road Dog Walkers for their presentation on the incidents between dog walkers and council green keepers at Shore Road.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Orākei Local Board

06 March 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/00946

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from November 2013 to January 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive Summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Orākei Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

Discussion

5. Local board priorities: This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

· Priority Four – Investing in Our Communities and Maintaining Our Local Character

· Priority Six – Places to Relax and Enjoy the Outdoors

6. Local board projects: I&ES has not been allocated any Orakei Local Board budgets for delivery in this financial year.

7. Local and regional activities: Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in Table 1 below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· A total of 132 successful applications shared $619,512 of funding from the annual Environmental Initiatives Fund to 132 applications. Funding was approved at the December 2013 meeting of the Environment Climate Change and Natural Heritage Committee. · Organised and facilitated a national kauri dieback symposium, attended by 200 people including scientists, policy makers, land managers and community groups. The symposium was an excellent opportunity to showcase the leadership of scientists and Auckland Council staff in actively managing this disease.
Solid Waste	· Successful trial of new inorganics collection model held in October-November 2013. Over 50% of material collected was recycled or reused. · $293,878 awarded to 33 different projects through the Waste Minimisation and Innovation Fund, including one project in the board area. · Upcoming trial of organic food waste collection to be held on the North Shore from March to May 2014.
Stormwater	· Stormwater projects as described in Attachment C are progressing. The Ascot Avenue, Remuera stormwater project has been finalised. An additional project has been added to the stormwater works programme in the Orakei Local Board area, which addresses flooding due to a surcharging manhole at Te Kowhai Place, Remuera.

Consideration

Local Board Views

8. This is a report prepared specifically to inform the local board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

General

Implementation Issues

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Local Infrastructure and Environmental Services Activity	3
b View	Regional Infrastructure and Environmental Services Activity	3
c View	Stormwater Capital Works Projects	3
d View	Stormwater Projects in Okahu Bay - Memo to Board January 2014	3

Signatories

Authors

Mara Bebich - Senior Relationship & Engagement Advisor

Emma Joyce - Relationship Advisor

Authoriser

John Dragicevich - Manager Infrastructure and Environmental Services

Orākei Local Board

06 March 2014

Submissions on the proposal to grant a new lease at Churchill Park Reserve, Glendowie to Tamaki Playcentres Association Incorporated

File No.: CP2014/01205

Purpose

1. This report provides information and a summary of the public submissions for the Orakei Local Board’s consideration in determining whether to grant a lease to the Tamaki Playcentres Association Incoroprated on Churchill Park Reserve, 16A Kinsale Avenue, Glendowie.

Executive Summary

2. The Tamaki Playcentres Association Incorporated’s, (the Playcentre), fifteen year lease expired on 30 September 2012 and the Playcentre has applied for a new lease over part of Churchill Park Reserve. The current recreation classification of the reserve is not consistent with the operation of a playcentre at Churchill Park (Attachment A).

3. As the Playcentre is an existing activity on the reserve and owns its building, the Orakei Local Board can approve the granting of a new lease under section 73 (3) of the Reserves Act 1977. This approval is subject to one month’s public notification and iwi consultation, provided no objections are received.

4. Formal consultation with iwi commenced on 18 February 2013. On 1 March 2013, Auckland Council publically notified the proposal to grant a community lease to the Playcentre at Churchill Park Reserve, in the New Zealand Herald, Central Leader and the East and Bays Courier (Attachment B).

5. On 7 March 2013, the Orakei Local Board passed a resolution appointing a hearing panel to hear and consider any submissions on the proposal to grant a lease, and to decide whether to grant a lease. Six submissions were received when the submission period closed on 2 April 2013.

6. Submissions received did not oppose a new lease to the Playcentre but opposed any additional new leases on the park and proposed a review the Reserve Management Plan. No submissions objected to the granting of a new lease and no submitters requested to speak to their submission to the Hearing Panel. Noting that no Hearing Panel was required to convene to consider verbal submissions and given the nature of the submissions, staff recommend to the Local Board the granting of a new lease to the Playcentre under the terms and conditions outlined in the Community Occupancy Guidelines.

Recommendations

That the Orākei Local Board:

a) Considers the public submissions in relation to the proposal to grant a lease to occupy at Churchill Park Reserve, as outlined in the submission summary of this report.

b) Grants a new lease to Tamaki Playcentres Association Incorporated, Churchill Park Reserve, Glendowie on the following terms and conditions:

i. Term – ten years commencing 1 October 2012, with a further right of renewal of ten years

ii. Rent – $1 per annum, plus GST

iii. The Tamaki Playcentres Association Inc Community Outcomes Plan is to be part of the lease document

iv. All other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Discussion

Land status and background

7. The Playcentres Association’s building sits within Churchill Park, which is held by Auckland Council in fee simple as a classified recreation reserve subject to the Reserves Act 1977.

8. The current classification of Churchill Park as a recreation reserve is not consistent with the operation of a playcentre. However, as the Playcentre is an existing activity on the reserve and owns its own building, the Orakei Local Board can approve the granting of a new lease under section 73 (3) of the Reserves Act 1977, subject to one month’s public notice and iwi consultation, provided no objections are received.

9. In addition to the Playcentre, Churchill Park Reserve is also home to other existing lease holders, Glendowie Bowling Club, Glendowie Tennis Club, St Heliers/Glendowie Girl Guides Association and St Heliers/Glendowie Scouts Association. As recreational clubs both the bowling and tennis club activities meet the legal requirements for occupation on the reserve.

10. The Girl Guide and Scouts associations have 99-year leases dating from 1957, which were granted by the then Metropolitan Drainage Board who managed that section of the Park land at that time. The land was transferred back to Auckland City Council in 1957. As these leases predate the Reserves Act 1977, they are not currently subject to the same requirements which apply to the Playcentre’s application for a new lease. The leases are all recorded in the 1996 Churchill Park Management Plan.

Lease Background

11. The specific requirements of the Reserve Act 1977 that were not followed by the legacy Auckland City Council in granting the Playcentre’s lease at Churchill Park in 1997 were:

i. publically advertising the lease and inviting submissions and objections and arranging to hear any objections;

ii. consulting with local iwi; and

iii. seeking the prior consent and formal approval of the Department of Conservation (DOC) for the lease.

12. On 7 March 2013, the Orakei Local Board passed the following resolution

That the Orakei Local Board:

a) appoints a hearings panel of Orakei Local Board Member Davis, Board Member Parkinson and Local Board Chair Simpson as Chair, to hear and consider submissions on the proposal to grant a lease to the Tamaki Playcentres Association Incorporated at Churchill Park Reserve, 16A Kinsale Avenue, Glendowie.

b) delegates to the hearings panel the power to decide whether to grant a lease, including the term, rent and conditions deemed appropriate for the lease, subject to s.73 (3) of the Reserves Act 1977, (subject to one month’s public notification, iwi consultation, and provided no objections are received), on the following terms and conditions:

i. Term – ten years commencing 1 October 2012, with a further right of renewal of ten years

ii. Rent – $1 per annum, plus GST

iii. The Tamaki Playcentres Association Inc Community Outcomes Plan is to be part of the lease document

iv. All other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

OR/2013/34

13. On 1 March 2013, the proposal to grant a lease to the Playcentre was publically advertised in the New Zealand Herald, Central Leader and the East and Bays Courier. Formal consultation with iwi commenced two weeks prior on 18 February 2013 Attachment. Consultation with iwi

14. On 7 March 2013, the Orakei Local Board passed a resolution appointing a hearing panel to hear and consider any submissions on the proposal to grant a lease, and to decide whether to grant a lease. Six submissions were received when the submission period closed on 2 April 2013.

15. No Hearing Panel was required to convene as no submissions objected to the granting of a new lease and no submitters requested to speak to their submission to the Hearing Panel.

Submissions

16. A total of six submissions were received by Tuesday 2 April 2013 (Attachment D). No submissions opposed the granting of a new lease to the Playcentre. The main points arising from the submissions are summarised below.

17. Submission summary:

Churchill Park Submissions
Submissions- Playcentre Lease	Referenced in submission
(1) Support new lease agreement.
(2 )Do not oppose new lease for the playcentre. No queries.
(3) Support new lease to Playcentre because it is an existing
activity, but would not support further pieces of the park being
sliced off for exclusive occupation and use by other community
groups.
(4)Deferred to Ngati Whatua Orakei as lead role

Submissions - Reserve Management Plan
(5)The park has significance for iwi as a cultural landscape as well as a close association with child/youth-related	Refer Reserve Management Plan:
activities. Maintaining view shafts and an awareness of the	3.7 Landscape
cultural landscape is important for everyone and leases should	4.5 Iwi Consultation
not compromise links to ancestral lands. The community has a	7.0 Objectives
history of involvement in safeguarding the reserve status of	8.0 Policies @ implementation
the park and, that while this lease may not be a big issue, it is	8.5 Provision of appropriate
timely to review the 1996 Reserve Management Plan and its	management for Churchill Park
impact upon cultural heritage values.	Policy 21, consultation with
Suggests council employs a heritage consultant.	Tangata Whenua
	Appendix 4 Archaeological survey for reserve management
	Issues.

(6) Points to note for RMP:
Management of heritage values.
Opportunity to modify, amend, enhance arrangements,
based on what has and has not worked.
Enhancement of cultural heritage values.
Deferred to Ngati Whatua o Orakei as lead.

Consideration

Local Board Views

18. The Orakei Local Board supports the granting of a new lease to the Playcentre, subject to the specific requirements of the Reserve Act as outlined in the local board resolution dated 7 March 2013

Maori Impact Statement

18. The area of Churchill Park holds particular significance for iwi.

19. Consultation documentation was provided to kaitiaki representatives of eight iwi groups who have a relationship with the area, (Ngati Paoa, Ngai Tai Ki Tamaki, Ngati Te Ata Waiohua, Ngati Whanaunga, Ngati Whatua/Nga Rima o Kaipara, Ngati Whatua o Orakei, Te Aakitai Waiohua and Te Kawerau a Maki).

20. From submissions received, Te Runanga o Ngati Whatua and Ngati Whatua o KaiparaTe deferred the lead role to Ngati Whatua o Orakei. Ngati Whatua o Orakei was provided with further information on the proposal on 22 March 2013. Attachment E

21. No formal response was received from Ngati Whatua o Orakei, however a follow up phone call confirmed iwi did not oppose the proposal and would not be lodging a submission.

22. Te Akitai Waohua formally replied they did not oppose the new lease for the playcentre. Te Ara Rangatu o Te Iwi o Ngati Te Ata Waiohua requested a copy of the Reserve Management Plan and provided specific feedback in relation to the plan.

General

23. The recommendations in this report do not trigger the Auckland Council Significance Policy.

Implementation

24. Cost involved in the preparation of a lease document will be met by Auckland Council.

Attachments

No.	Title	Page
a View	Submission on the Proposal to Grant a New Lease at Churchill Park	3
b View	Public Notice	3
c View	Iwi Consultation	3
d View	Copies of Submissions	3
e View	Email Correspondence with Ngati Whatua Orakei	3

Signatories

Author	Robyn Campbell - Community Lease Advisor
Authoriser	Louise Mason - Manager Community Development, Arts and Culture

Orākei Local Board

06 March 2014

Grant of New Lease at Lawry Reserve, Ellerslie, Tamaki Playcentres Association Incorporated

File No.: CP2014/00294

Purpose

1. This report seeks approval from Orakei Local Board to grant a new lease to Tamaki Playcentres Association Incorporated for the Ellerslie playcentre facility on Lawry Reserve, 8 Lawry Street, Ellerslie.

Executive Summary

2. The Tamaki Playcentres Association Inc (the Association) has applied for a new lease over part of Lawry Reserve, incorporating the Ellerslie playcentre building and playground (the playcentre). A map of the playcentre on Lawry Reserve is shown in Attachment A.

3. The Crown through the Department of Conservation holds Lawry Reserve as a classified local purpose reserve vested in Auckland Council. The occupation of a playcentre on the reserve is consistent with the local purpose classification. Iwi consultation is required under Section 4 of the Conservation Act.

4. The playcentre owns its own building and its previous lease commenced on 1 September 1998 for a term of five years, with two five-year rights of renewal, until its expiry on 13 August 2013. According to the Community Occupancy Guidelines, groups that own their own buildings have an automatic right to re-apply for a new lease, without public notification.

5. In July 2013, the playcentre received Landowner approval to undertake maintenance on the building and to upgrade the storm water, drainage system, subject to obtaining the necessary consents.

6. Officers recommend the granting of a new lease in terms of the Community Occupancy Guidelines, for a period of ten years with one further ten-year right of renewal, at Lawry Reserve, Ellerslie.

7. A community outcomes plan has been negotiated with the playcentre and will be an attachment to the lease, subject to the local board approval. (Attachment C)

Recommendations

That the Orākei Local Board:

a) The granting of a lease to Tamaki Playcentres Association Incorporated at 8 Lawry Street, Ellerslie, subject to iwi consultation, on the following terms and conditions:

i) Term – ten years commencing 14 August 2013, with a further right of renewal of ten years.

ii) Rent – $1 per annum, plus GST.

iii) The Tamaki Playcentres Association Inc Community Outcomes Plan is approved by the Orakei Local Board.

iv) All other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Discussion

8. The New Zealand Playcentre Federation was formed in 1948. Each of New Zealand’s 489 playcentres is affiliated to the federation through one of its thirty-three regional Associations. Playcentres are co-operatively managed and supervised by parents with support from experienced association and federation personnel.

9. The Tamaki Playcentres Association Incorporated is a not-for-profit early childhood organisation, which receives funding from the Ministry of Education. Additional funds come from member donations, grant applications and fundraising activities. The association has been an incorporated society since 1980 and has sixteen playcentres, including the Ellerslie playcentre, across East and South Auckland.

10. The Ellerslie playcentre has been operating from Lawry reserve since the early 1960s and currently caters for forty-one pre-school age children. With a focus on parents as first educators, the playcentre provides ongoing education and training for adults who also work together to promote their services to the community.

Consideration

11. The recommendations within this report fall within the local board’s allocated authority relating to local recreation, sports and community facilities.

12. The occupation of the playcentre on Lawry Reserve is consistent with the local purpose classification of the reserve and there is no requirement to publically advertise the lease. Iwi consultation is required under Section 4 of the Conversation Act.

13. The granting of a new lease is subject to the local board approving the playcentre’s community outcomes plan.

14. The Association has been granted landowner consent to undertake maintenance work on the building and to upgrade the storm water drainage system. This work is within the current leased footprint and commencement is subject to required consents.

Local Board Views

15. The lease portfolio holder has recently visited Ellerslie playcentre at the invitation of the committee and has an appreciation of the centre’s operation and the work to be undertaken and informally supports the allocation of the lease.

Maori Impact Statement

16. The association has a commitment to Te Tiriti o Waitangi and Te Whaariki, the national early childhood curriculum which is implemented within the playcentre. Membership is open to all in the community and the playcentre has established contact with local iwi.

17. The grant of a new lease to the playcentre will be subject to iwi consultation.

General

18. All costs involved in the preparation of the new lease document will be borne by Auckland Council.

Attachments

No.	Title	Page
a View	Map of Playcentre on Lawry Reserve	3
b View	Community Outcomes Plan	3

Signatories

Author	Robyn Campbell - Community Lease Advisor
Authoriser	Louise Mason - Manager Community Development, Arts and Culture

Orākei Local Board

06 March 2014

New Community Lease and Licence to Occupy at Michaels Avenue Reserve. Ellerslie Sports Club Incorporated.

File No.: CP2014/00304

Purpose

1. This report seeks Orakei Local Board approval to grant a new lease and a licence to occupy at Michaels Avenue Reserve, 46 Michaels Avenue, Ellerslie, for the Ellerslie Sports Club Incorporated.

Executive Summary

2. The Ellerslie Sports Club Incorporated (the Club) has applied for a new lease over the upper floor of the Ellerslie Recreation Centre where it has exclusive occupancy of this Council owned building (Attachment A). The Club’s previous lease commenced 1 July 1997 for a term of five years, with two rights of renewal of five years each until a final expiry on 30 June 2012.

3 On 8 October 2012, the Club also applied for a new licence to occupy an area within the existing Ablution/Amenities block on the reserve. The Club had informal use of this area for storage and put forward a proposal to refurbish part of the area for office administration. (Attachment B)

4. Land owner approval for this partial refurbishment was provided in October 2012. The refurbishment was completed in early 2013 and the Club’s administration is now in operation.

5. Public notification for expressions of interest for new tenancies is contemplated in the community occupancy guidelines. However officer advice received is this instance, is that the lease and licence may proceed without this requirement given the long standing partnership of the Club on this reserve and the recreational benefit this brings to the community.

6. This report recommends the granting of a new lease and licence to occupy to the Ellerslie Sports Club Incorporated, under the terms and conditions of the Community Occupancy Guidelines, for a period of five years with one further five-year right of renewal, Michaels Avenue Reserve, 46 Michaels Avenue, Ellerslie.

7. A community Outcomes Plan has been negotiated with the Club and will be an attachment to the lease and licence to occupy, subject to the local board’s approval. (Attachment D)

Recommendations

That the Orākei Local Board:

a) That the Orakei Local Board grants a lease to the Ellerslie Sports Club Incorporated for the upper floor of the Ellerslie Recreation Centre on Michaels Avenue Reserve at 46 Michaels Avenue, Ellerslie, on the following terms and conditions:

i. Term – five years commencing 1 July 2012, with a further five-year right of renewal,

ii. Rent – $1 plus GST per annum,

iii. The Ellerslie Sports Club Community Outcomes Plan is attached as a schedule to the lease.

iv. Maintenance Fee - $1,000.00 per annum

v. All other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

b) That the Orakei Local Board grants a licence to occupy, to the Ellerslie Sports Club Incorporated over the specified area in the Ablution/Amenities Block at 46 Michaels Avenue, Ellerslie, on the following terms and conditions:

i. Term – three years commencing on the resolution date

ii. Rent – $1 plus GST per annum,

iii. Maintenance Fee - $25.00 plus GST per m²per annum.

iv. All other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Discussion

8. The Ellerslie Sports Club Incorporated was established in 1979, combining the Ellerslie Cricket Club and Ellerslie Football Club. The Club has exclusive occupancy of the upper floor of the Ellerslie Recreation Centre which provides a fully self contained kitchen, bar, bathroom and lounge clubroom amenities. The Club meets its own electricity and water costs for this space.

9. The current lease does not provide storage space for the Club and it has had a long standing arrangement with Council to store equipment in the ablution/amenities block on the reserve. In 2012, the Club formally requested a licence to occupy part of this area, with a proposal to develop this as an administration area. Input was obtained from the local board and relevant Council staff before formal land owner approval was provided to undertake the refurbishment. The work did not involve any structural or exterior work and was completed and functioning by early 2013.

10. With an administration presence on site, the Club assists in the management of the new artificial turf and provides an accessible office for players and the public alike. The Club utilises the space on a daily, basis and sees this development as a step in the reserve’s prospective redevelopment and a potential new Club building.

11 The Club’s two sporting bodies have been active in the local community for more than eight decades, and have a combined membership of over 1,500. This includes over 1,000 members registered between five and 25 years of age and the Club aims to grow this further. It fields 16 senior, 32 youth and 52 junior football teams and 14 senior, 13 youth and six midget cricket teams.

12. In collaboration with the YMCA, the Club provides school holiday programmes for 12 weeks a year. The Club’s annual programme of activities includes promotional visits to local schools prior to each sport season, and the provision of twilight competitions for local business and community teams.

13. The Club benefits from the generous voluntary contribution of its members in coaching, administering and managing sports teams. It has an established parent representative body in place and its membership reflects the diverse community it serves, with players representing over 20 different ethnicities.

14. The Club advertises locally with letter drops and website information. Levies from subscriptions, grants and local sponsorship are the main source of income. The Club’s two sporting bodies are affiliated to their respective associations – Auckland Cricket Association and Auckland Football Federation. Football membership fees range from $120 per annum for juniors, to $280 per annum for seniors. Cricket membership ranges from $95 for juniors to $310 for senior premier grades. The audited accounts of the Club and the two member bodies show proper accounting records have been kept. (Attachment E).

15. In December 2013, the Club’s application for funding to develop a new clubroom facility and public toilets was deferred by the Central Partnership Committee. The application will now be progressed to Stage 2 of the 2013/14 round, where a decision will be made on funding in May 2014.

Consideration

16. The recommendations within this report fall within the Local Board’s delegated authority relating to local recreation, sports and community facilities.

17. Michaels Avenue Reserve is held in fee simple and is not subject to the Reserves Act 1977. There is no legal impediment to the granting of a new lease or licence to the Club. Public notification for expressions of interest for new tenancies is contemplated in the community occupancy guidelines. However officer advice received is this instance, is that the lease and licence may proceed without this requirement given the long standing partnership of the Club on this reserve and the recreational benefit this brings to the community.

Local Board Views

18. The lease portfolio holder informally supports the allocation of the new lease and the park portfolio holder informally supports the licence to occupy by the Club.

Maori Impact Statement

19. The Club do not have any formal links with Maori but membership and participation is open to all and this ethnically diverse Club actively promotes community participation.

General

20. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Implementation Issues

21. All costs involved in the preparation of the new lease document will be borne by Auckland Council.

Attachments

No.	Title	Page
a View	Ellerslie Recreation Centre Plan	3
b View	Application for a Licence to Occupy	3
c View	Land Owner Approval	3
d View	Community Outcomes Plan	3
e View	1) Ellerslie Sports Club Accounts	3
f View	2) Ellerslie Assoc Football Accounts	3
g View	3) Ellerslie Cricket Club Accounts	3

Signatories

Author	Robyn Campbell - Community Lease Advisor
Authoriser	Louise Mason - Manager Community Development, Arts and Culture

Orākei Local Board

06 March 2014

Minutes of the Regional Strategy and Policy Committee meeting of 4 February 2014 – Proposed draft Auckland Energy Resilience and Low Carbon Action Plan

File No.: CP2014/03164

Purpose

1. To inform all local boards of the decision made at the meeting of 4 February 2014, for their information and feedback.

Executive Summary

2. At its meeting of 4 February 2014, the Regional Strategy and Policy Committee considered the following item and resolved as follows:

Proposed draft Auckland Energy Resilience and Low Carbon Action Plan

Resolution number REG/2014/1

MOVED by Acting Chairperson AJ Anae, seconded by Cr WD Walker:

That the Regional Strategy and Policy Committee:

a) approve Attachment A of the report, “Low Carbon Auckland Draft Action Plan”, to be released for informal public feedback

b) agree that any editorial amendments be delegated for approval to the Chair and Deputy Chair of the committee, Cr Wayne Walker and the Chief Planning Officer

c) note that the report be circulated to local boards, the Independent Māori Statutory Board and advisory panels for their information and feedback.

3. The corresponding original report is appended as Attachment A.

Recommendation/s

That the Orākei Local Board:

a) receive the information from the Regional Strategy and Policy Committee and provide any feedback to the committee by Monday 7 April 2014.

Attachments

No.	Title	Page
a View	Original report to the Regional Strategy & Policy Committee: Proposed draft Auckland Energy Resilience and Low Carbon Action Plan	3