Minutes of Orākei Local Board

1 Welcome

2 Apologies

Resolution number OR/2014/22

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) accepts the apology for lateness from Member M Thomas and the apology for early departure from Member CC Parkinson.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number OR/2014/23

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) confirms the ordinary minutes of its meeting, held on Thursday, 13 February 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

Member M Thomas arrived at this point.

9 Public Forum

9.1

Grant Bettjeman - Garden in Orākei

Resolution number OR/2014/24

MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson:

That the Orākei Local Board:

a) thanks Grant Bettjeman for his presentation on the garden plan for the intersection of Coates Avenue and Paora Street in Orākei and notes that the Orākei project group will consider the proposal.

CARRIED

Attachments

a Garden in Orākei

9.2

Shore Road Dog Walkers

Resolution number OR/2014/25

MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson:

That the Orākei Local Board:

a) thanks Nicola Kelland, Doris Riegel and Lea Worth, Shore Road Dog Walkers for their presentation on the incidents between dog walkers and council green keepers at Shore Road.

b) will assist to facilitate a meeting between the Shore Road Dog Walkers representatives, green keeper and the Parnell Cricket Club to progress a potential solution.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Infrastructure and Environmental Services Update Report

Emma Joyce, Relationship Advisor, was in attendance to speak to this report.

Resolution number OR/2014/26

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) receives the Infrastructure and Environmental Services update report.

CARRIED

Orākei Local Board Quarterly Performance Report to December 2013

Resolution number OR/2014/27

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:

That the Orākei Local Board:

a) receives the Quarterly Performance Report for the period ending December 2013.

b) requests that comparative data be provided in the report from other local board areas as appropriate.

c) requests some strategic explanation around libraries and parks in future reports.

d) requests that for future reporting any average or below average data have a variance explanation.

e) requests that for future reporting the executive summary highlight all of the achievements of the quarter.

f) requests that the Infrastructure and Environmental Services and Economic Development quarterly reports be included in future Quarterly Performance Reports.

CARRIED

Submissions on the proposal to grant a new lease at Churchill Park Reserve, Glendowie to Tamaki Playcentres Association Incorporated

Resolution number OR/2014/28

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:

That the Orākei Local Board:

a) grants a new lease to Tamaki Playcentres Association Incorporated, Churchill Park Reserve, Glendowie on the following terms and conditions:

i. term – ten years commencing 1 October 2012, with a further right of renewal of ten years

ii. rent – $1 per annum, plus GST

iii. the Tamaki Playcentres Association Inc Community Outcomes Plan is to be part of the lease document

iv. all other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

b) considers the request to review the Churchill Park Reserve Management Plan as part of the 2014/2015 local board agreement.

c) notes the lack of progress regarding progressing outstanding community leases in the Orākei Local Board area.

d) notes that the quality of reporting for community leases is not at a sufficient standard for the Orākei Local Board to make fully informed governance decisions in granting community leases.

e) requests that the process for granting of leases at Churchill Park include reference to community and iwi consultation undertaken as part of the legacy Eastern Bays Community Board endorsed 1996 Churchill Park Management Plan and 2007 Churchill Park Development Plan.

CARRIED

Grant of New Lease at Lawry Reserve, Ellerslie, Tamaki Playcentres Association Incorporated

Resolution number OR/2014/29

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:

That the Orākei Local Board:

a) supports the grant of a lease to Tamaki Playcentres Association Incorporated at 8 Lawry Street, Ellerslie, on the following terms and conditions:

i. term – ten years commencing 14 August 2013, with a further right of renewal of ten years.

ii. rent – $1 per annum, plus GST.

iii. the Tamaki Playcentres Association Inc Community Outcomes Plan is approved by the Orākei Local Board.

iv. all other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

CARRIED

New Community Lease and Licence to Occupy at Michaels Avenue Reserve. Ellerslie Sports Club Incorporated.

Resolution number OR/2014/30

MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson:

That the Orākei Local Board:

a) grants a lease to the Ellerslie Sports Club Incorporated for the upper floor of the Ellerslie Recreation Centre on Michaels Avenue Reserve at 46 Michaels Avenue, Ellerslie, on the following terms and conditions:

i. term – five years commencing 1 July 2012, with a further five-year right of renewal,

ii. rent – $1 plus GST per annum,

iii. the Ellerslie Sports Club Community Outcomes Plan is attached as a schedule to the lease.

iv. maintenance Fee - $1,000.00 per annum

v. all other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

b) grants a licence to occupy, to the Ellerslie Sports Club Incorporated over the specified area in the Ablution/Amenities Block at 46 Michaels Avenue, Ellerslie, on the following terms and conditions:

i. term – three years commencing on the resolution date

ii. rent – $1 plus GST per annum,

iii. maintenance Fee - $25.00 plus GST per m²per annum.

iv. all other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

c) notes that the new clubroom facility for Ellerslie Sports Club Incorporated is a Local Board advocacy project as part of the 2014/15 Annual Plan and should that be successful in being funded the lease can be terminated by either party with prior notice.

CARRIED

Minutes of the Regional Strategy and Policy Committee meeting of 4 February 2014 – Proposed draft Auckland Energy Resilience and Low Carbon Action Plan

Resolution number OR/2014/31

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:

That the Orākei Local Board:

a) receives the information from the Regional Strategy and Policy Committee and provide any feedback through Board Member CRJ Davis to the committee by Monday 7 April 2014.

CARRIED

Board Member Reports

Resolution number OR/2014/32

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:

That the Orākei Local Board:

a) board member reports be received.

b) receives the tabled Auckland Transport discretionary fund document from Member KH Baguley.

c) requests Auckland Transport to prepare a rough order of costs (ROC) for Auckland Transport Discretionary Fund Project No 24 – Remuera Village Upgrade (REVup) 2.3 Remuera Road entrance to Village Green – Footpath upgrade at a likely ROC of $45,000.

d) requests Auckland Transport to prepare a rough order of costs (ROC) for Auckland Transport Discretionary Fund Project No 26 – Remuera Village Upgrade (REVup) 2.5 Lane upgrade with a design incorporating coloured concrete at a likely ROC of $108,000.

e) requests Auckland Transport to prepare a rough order of costs (ROC) for Auckland Transport Discretionary Fund Project No 28 – Remuera Village Upgrade (REVup) 2.7 Lane wall: wall panels of perforated metal screens.

f) requests Auckland Transport proceed with Discretionary Fund Project 31 – Stonefields median crossing bridges at a rough order of costs (ROC) of $13,000.

g) requests Auckland Transport proceed with Discretionary Fund Project 32 – Summerhill Footpath Project at a rough order of costs (ROC) of $27,000.

h) requests that Auckland Council Events and Auckland Tourism, Events and Economic Development (ATEED) consults the St Heliers Village Association and the St Heliers/Glendowie Residents’ Association on the early planning for events that impact the St Heliers area.

CARRIED

Attachments

a Auckland Transport discretionary fund.

Chairperson's Report

Resolution number OR/2014/33

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

a) That the Chairperson’s report to the Orākei Local Board be received.

CARRIED

Resolutions Pending Action

Resolution number OR/2014/34

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

a) That the Orākei Local Board resolutions pending action report be received.

CARRIED

Local Board Workshop Record of Proceedings

Resolution number OR/2014/35

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

a) That the record of proceedings for the Orākei Local Board workshops held on 5 December 2013, 30 January and 20 February 2014 be received.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

23 Procedural motion to exclude the public

Resolution number OR/2014/36

MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson:

That the Orākei Local Board:

a) exclude the public from the following part of the proceedings of this meeting.

b) agree that Councillor Cameron Brewer be permitted to remain for Confidential Item C1 Special Housing Areas: Tranche 3 after the public has been excluded, because of his knowledge of the Unitary Plan, which will help the Orākei Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Special Housing Areas: Tranche 3

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report/presentation contains information which, if released, would potentially prejudice or disadvantage commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

4.43pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

23.1

Procedural motion to re-admit the public

Resolution number OR/2014/37

MOVED by Member KH Baguley, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) re-admit the public to the meeting.

CARRIED

5.39pm The public was re-admitted.

5.40pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Desley Simpson, JP
Deputy Chairperson	Mark Thomas	From 3.35pm
Members	Ken Baguley
	Troy Churton
	Kate Cooke
	Colin Davis, JP
	Kit Parkinson	Until 5.05pm