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Parks,
Recreation and Sport Committee
04 March 2014
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
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5.1
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Japanese Garden - Friends of the Fukuoka Friendship Garden
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Mr Ian
Henderson, Senior Lecture, Landscape Design, Unitec Institute of Technology
on behalf of the Friends of
the Fukuoka Friendship Garden;
spoke and presented a power point presentation regarding the Japanese Garden
restored garden; the preferred option of the
community group.
A copy of the
presentation has been placed on the official copy of these minutes and are
available on the Auckland Council website.
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Resolution number PAR/2014/7
MOVED
by Chairperson CE Fletcher, seconded by Cr WD Walker:
That the Parks, Recreation and Sport Committee:
a) thank Mr Ian
Henderson, the representative of the Friends of the Fukuoka Friendship Garden for his presentation.
CARRIED
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Attachments
a Japanese Garden Public input
presentation
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Glen Wilcox entered the meeting at 9.46am
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5.2
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Sports Field Capacity Development Programme - Will McKenzie
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Mr Will McKenzie addressed the
committee in relation to Sports Field Capacity development programme.
A copy of the
presentation has been placed on the official copy of these minutes and are
available on the Auckland Council website.
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Resolution number PAR/2014/8
MOVED
by Chairperson CE Fletcher, seconded by Cr WB Cashmore:
That the Parks, Recreation and Sport Committee:
a) thank Mr Will
McKenzie for his presentation.
CARRIED
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Attachments
a Sports Field Capacity - Public
Input presentation
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5.3
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Scott Sambell, Manager Glenfern Santuary, Great Barrier
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Mr Scott Sambell
addressed the committee regarding the Glenfern property in Great Barrier.
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Resolution number PAR/2014/9
MOVED by Chairperson CE Fletcher, seconded by Cr ME Lee:
That the Parks, Recreation and Sport Committee:
a) thank Mr Scott
Sambell for his presentation and the mater be referred to Parks officers for
their consideration.
CARRIED
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6 Local Board Input
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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10
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Fukuoka Friendship Garden
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Resolution number PAR/2014/12
MOVED
by Chairperson CE Fletcher, seconded by Cr WB Cashmore:
That the Parks, Recreation and
Sport Committee:
a)
approve the formation of a Fukuoka
Friendship Garden Project Steering Group to consider and recommend options
for the re-establishment of the Fukuoka Friendship Garden.
b)
agree to recommend to the Council Controlled
Organisations Governance and Monitoring Committee that the garden be re-established
at the original site at the Auckland Zoo.
c)
approve three Councillors and two
representatives of the Friends of the Fukuoka Friendship Garden to the
Fukuoka Friendship Garden Project Steering Group.
d)
approve Councillors Casey, Watson and
Lee and a member of the IMSB as members of the Fukuoka Friendship Garden
Project Steering Group.
e)
agree that the Fukuoka Friendship
Garden Steering Group report back to the Parks, Recreation and Sport
Committee by August 2014 recommending a location, concept design and
indicative costing for the re-establishment of the Fukuoka Friendship Garden.
CARRIED
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9
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Parks, Sports & Recreation - Manager's Report
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Resolution
number PAR/2014/13
MOVED by Chairperson CE Fletcher, seconded by
Deputy Chairperson CM Penrose:
That the Parks, Recreation and
Sport Committee:
a)
receive the update report from the
Manager, Parks, Sports & Recreation Department.
b)
agree that the chair and deputy chair
work with staff with the aim of recommending to the Governing Body a process
which will enable timely consideration of opportunities to acquire land for
parks and open space that become known to Council in particular special
circumstances.
c)
agree that at its next meeting the
Parks, Recreation and Sport Committee consider a brief for an investigation
lead by members of the Parks, Recreation and Sport committee working with the
Auckland sport and recreation sector aimed at identifying issues concerning
the long term financial viability of community sport and recreation together
with options to mitigate such issues.
CARRIED
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The meeting
adjourned at 11.20am and reconvened at 11.30am.
Secretarial Note: Item 10 - Fukuoka Friendship Garden was
considered prior to Item 9 – Parks, Sport & Recreation - Managers Report
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11
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Auckland Sport Funding Request
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The Manager
Recreation Planning and Programming presented a presentation in support of
the report.
A copy of the
presentation has been placed on the official copy of these minutes and are
available on the Auckland Council website.
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Secretarial note: The
committee discussed the report and agreed that the item be withdrawn and will
be considered at a future meeting.
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Attachments
a Auckland Sport Funding Request
presentation
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13
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Auckland Botanic Gardens Master Plan
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A powerpoint
presentation was presented by the Manager Botanic Gardens in support of the
report.
A copy of the
presentation has been placed on the official copy of these minutes and are
available on the Auckland Council website.
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Resolution number PAR/2014/15
MOVED by Chairperson CE
Fletcher, seconded by Deputy Chairperson CM Penrose:
That the Parks, Recreation and
Sport Committee:
a) give
consideration during Long Term Plan deliberations to providing capital
funding towards developments included in the Auckland Botanic Gardens Master
Plan.
CARRIED
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Attachments
a Botanic
Gardern Masterplan_presentation
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14
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Sculpture in the Gardens
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A powerpoint presentation was
presented by the Manager Regional and Specialist Parks and the Manager Botanic Gardens in support of the
report.
A copy of the
presentation has been placed on the official copy of these minutes and is
available on the Auckland Council website.
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Resolution number PAR/2014/16
MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson
CM Penrose:
That the Parks, Recreation and Sport Committee:
a) note the
success of Sculpture in the Gardens and the contribution it makes to the
people of Auckland.
b) thank the
organisations that supported the exhibition. and recommend the event to the Governing
Body for consideration.
c) recommend that
the Budget Committee give consideration during the Long Term Plan
deliberation to provide baseline funding to support the Sculpture in the
Gardens at the Auckland Botanic Garden.
CARRIED
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Attachments
a Sculpture
Garden presentation
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16
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Committee Introduction and Overview – Biodiversity and Biosecurity
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A joint presentation by the
Biodiversity and Biosecurity Managers, Environmental Services Unit was
presented in support of the report.
A copy of the
presentation has been placed on the official copy of these minutes and are available
on the Auckland Council website.
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Resolution number PAR/2014/18
MOVED
by Chairperson CE Fletcher, seconded by Cr ME Lee:
That the Parks, Recreation and Sport Committee:
a)
receive the Infrastructure and
Environmental Services Department biodiversity, biosecurity report February
2014.
b)
agree to congratulate the managers on
their appointment.
CARRIED
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Attachments
a Biodiversity and Biosecurity
presentation
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15
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Proposed parks and reserves management planning methodology
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Resolution number PAR/2014/19
MOVED
by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:
That the Parks, Recreation and Sport Committee:
a) endorse a
programme of work to develop a suite of reserve management policies for Auckland Council’s local and sports parks network for consideration by local boards.
b) endorse development of a template for the preparation of statutory
management plans for local and sports parks for consideration by local
boards.
CARRIED
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Secretarial Note: Item 16 - Committee Introduction and
Overview – Biodiversity and Biosecurity was considered prior to Item 15 -
Proposed parks and reserves management planning methodology.
17 Consideration
of Extraordinary Items
There were no extraordinary items.
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18 Procedural
motion to exclude the public
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Resolution
number PAR/2014/20
MOVED by Chairperson CE Fletcher, seconded by Cr WD
Walker:
That the
Parks, Recreation and Sport Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree that Simon Randall,
Maungakiekie-Tamaki Local Board chairperson be permitted to remain for
Confidential Item no. 1; Proposals
to acquire open space in Onehunga after the public has been
excluded, because of his knowledge of the area which will help the Parks,
Recreation and Sport Committee in its decision-making.
The general subject of each
matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter, and the specific grounds under
section 48(1) of the Local Government Official Information and Meetings Act
1987 for the passing of this resolution follows.
This resolution is made in
reliance on section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
section 6 or section 7 of that Act which would be prejudiced by the holding
of the whole or relevant part of the proceedings of the meeting in public, as
follows:
C1 Proposals
to acquire open space in Onehunga
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected
(where applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
information on property values which could impact on negotiations with
landowners..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions was made available to the
public who were present at the meeting and form part of the minutes of the
meeting.
CARRIED
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12.45pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.45pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Proposals to acquire open space in Onehunga
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That the Parks, Recreation and Sport Committee:
a) confirm that there be no restatement of the confidential report
for the acquisition of property in Onehunga, or the resolutions of the Parks,
Recreation and Sport Committee until settlement of the purchase and only then
is the resolution to be restated.
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12.53 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Parks, Recreation and Sport
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
