Minutes of Puketāpapa Local Board

1 Welcome

Board Member Wood delivered the welcome message.

2 Apologies

Resolution number PKTPP/2014/33

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) accept the apology from Member Nigel Turnbull for absence overseas and Board Member Wood for early departure.

CARRIED

3 Declaration of Interest

Secretarial Note: Board Member Wood declared his interest in Item 15 c) in his capacity as Waikowhai School Board chair and removed himself from discussion on this item.

4 Confirmation of Minutes

Resolution number PKTPP/2014/34

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 27 February 2014, and the minutes of its Annual Plan Hearing meeting held on Wednesday, 19 March 2014 as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Tame Cassidy

Resolution number PKTPP/2014/35

MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board would like to acknowledge Matua Tame Cassidy, who sadly passed away, for his long service to the community as the local kaumatua and active community member.

CARRIED

A period of silence was observed by the Board.

6.2

Regional Youth Summit - Trophy for Puketāpapa youth

Resolution number PKTPP/2014/36

MOVED by Member E Kumar, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board:

a) congratulate the contingent of 45 youth from Puketāpapa/Mt Roskill who attended the Regional Youth Summit at the Auckland Museum on 21 February on winning the Spirit of the Street Trophy, a challenge between youth boards and caucus’ to encourage networking and relationship building.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Richard Barter, Puketāpapa Active Transport Haven (PATH) group
	Richard Barter was in attendance to speak to the Board in support of the State Highway 20 to Monte Cecilia Park Greenways link, young children cycling to school statistics and Roskill Youth Zone cycle project. A document was tabled in support of this item. A copy of the tabled document will be placed on the file copy of the minutes can be viewed on the Auckland Council website.
	Resolution number PKTPP/2014/37 MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) Thanks Richard Barter, of the Puketāpapa Active Transport Haven (PATH) group, for his presentation. CARRIED
	Attachments a Improving the health of children - cycling (NZ Herald article)

10 Extraordinary Business

10.1

Try a Craft

Resolution number PKTPP/2014/38

MOVED by Member E Kumar, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board:

a) consider an extraordinary item regarding funding for Try a Craft event at item 23 of this agenda. The matter was not on the published agenda because the report wasn’t ready at the time of printing but must be considered urgently to ensure the funding can come out of the 2013/14 Events budget as intended.

CARRIED

11 Notices of Motion

11.1

Notice of Motion - Notification of Proposals for exploratory offshore drilling for oil and gas

Board Member Holm spoke to this item.

Resolution number PKTPP/2014/39

MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a) receive the Notice of Motion

b) write to the Minister for the Environment , Hon. Amy Adams, asking her why on 27 February, in classifying activities involved in exploratory drilling for oil and gas as non-notified discretionary under new EEZ Act regulations, she disregarded the submission from the governing body of Auckland Council in support of notification.

c) that the Minister also be asked why in support of her decision she has suggested that exploratory drilling is less hazardous than production drilling despite the fact that the disastrous Deep Water Horizon spill was from an exploratory well. We do not consider that the duration of drilling should be seen as a major factor in determining how hazardous a project is.

d) seeks assurances from the Minister that the process for approving exploratory well drilling will require explorers to put in place facilities adequate for rapid and effective responses to spills as close as possible to the drill sites and requires drillers to take out insurance cover for their operations which is much more likely to minimise payouts by taxpayers and ratepayers to mitigate harm done than occurred with the Rena disaster.

CARRIED

Albert-Eden-Roskill Councillors Update

Councillors Casey and Fletcher spoke to this item.

Resolution number PKTPP/2014/40

MOVED by Member DA Holm, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) Thank the Councillors for their update.

CARRIED

Pah Homestead - Climate Control System Upgrade

A document was tabled in support of this item.

A copy of the tabled document will be placed on the file copy of the minutes can be viewed on the Auckland Council website.

Resolution number PKTPP/2014/41

MOVED by Member MP Wood, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) note its concern about the fact that it is required to fund climate control improvements to the centre, given that this is infrastructure central to the operation of an arts centre and ought to have been funded when the centre was established.

Motion a) was put to a vote and was declared CARRIED.

Motion b) was put to a vote and was declared CARRIED by 3 votes to 2.

Note: Board Members Doig and Holm voted against this motion.

b) Affirms its in-principle support for a full climate control system upgrade, inclusive of the upper level of the Homestead, but notes that funding is unavailable at this time.

Board Member Holm abstained from voting on the following resolutions.

Motions c), d), e), f) and g) were put to a vote and were declared CARRIED.

c) Approve a budget of $180,000 including $20,000 contingency for an upgrade of the climate control system on the lower level of the Pah Homestead.

d) Allocates $52,600 from its remaining 2013/14 SLIPs and discretionary Capex budget towards the project.

e) Approves use of current Arts/Cultural Centre Renewal budget of $52,206 for this project.

f) Requests $75,194 be brought forward from the Arts/Cultural Centre Renewal FY2015/16, FY2016/17 and FY2017/18 budgets.

g) Notes that officers will be seeking funding in the Long Term Plan for the on-going maintenance of this facility.

CARRIED

Attachments

a Climate Control System options memo from John Duthie

Neighbours Day Applications received

Resolution number PKTPP/2014/42

MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a) receives this report

b) approves the following applications:

Graeme and Lynda Bryant	Pegler Ave Brunch, 30 March 14	$200.00
Sacha Harrap	Fearon Ave BBQ, 29 March 14	$100.00
Reuben Kohinu & Rui Peng	Turner Park shared dinner, 26 March 14	$200.00
Sevai Tolovae	Free sausage sizzle in Sanft Ave, 29 March 14	$200.00
YMCA, Auckland	Clothing swap event for youth (13-18 years), 29 March 14	$200.00
	TOTAL	$900.00

CARRIED

Auckland Transport Monthly Update Report – March 2014

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this item.

Resolution number PKTPP/2014/43

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board:

a) Receives the report.

b) Notes the results of the public consultation on the proposed Mt Albert Pedestrian facilities and:

· Endorses the capital project to proceed with the western pedestrian facilities (pedestrian zebra crossing)

c) Agrees to fund the active warning signs on the approach to Waikowhai School on Hillsborough Road and agrees to allocate $15,000 from the Puketāpapa Local Board Transport capital fund.

d) Agrees for Auckland Transport to continue with investigation of the Richardson/Oakdale safety project.

CARRIED

Secretarial Note: Board Member Wood declared his interest in Item 15 c) in his capacity as Waikowhai School Board chair and removed himself from discussion on this item.

Member MP Wood left the meeting at 7.44 pm.

Auckland Transport Quarterly Update to Local Boards
For the quarter October to December 2013

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this item.

Resolution number PKTPP/2014/44

MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a) Receive the Auckland Transport Quarterly report.

CARRIED

Infrastructure and Environmental Services Update Report

Resolution number PKTPP/2014/45

MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

CARRIED

Local economic development July to December 2013: Puketāpapa Local Board

Alison Hall, Local Economic Advisor, was in attendance to speak to this report.

Resolution number PKTPP/2014/46

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) Receives the six-monthly update on local economic development activities from July to December 2013.

b) notes that the 2014/2015 local economic development work programme will be further developed with the portfolio holder.

c) nominates Local Board Members Julie Fairey, Ella Kumar and DavId Holm to attend the Business Improvement District Policy (2011) review workshops and represent the view of the Local Board.

CARRIED

Resolutions Pending Action Schedule

Resolution number PKTPP/2014/47

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) receive the Resolutions Pending Action Schedule for March 2014.

CARRIED

Record of Puketāpapa Local Board Workshop Proceedings

Resolution number PKTPP/2014/48

MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) Receive this report.

CARRIED

Board Member Holm

Board Member Holm spoke to his report.

Resolution number PKTPP/2014/49

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board:

a) receive the report

CARRIED

21.1	Board Member Kumar
	A document was tabled in support of this item. A copy of the tabled document will be placed on the file copy of the minutes can be viewed on the Auckland Council website.
	Board Member Kumar spoke to her report.
	Resolution number PKTPP/2014/50 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) Receive the report CARRIED
	Attachments a E Kumar Report - 24 February-20 March 2014

21.2

Board Member Wood

Resolution number PKTPP/2014/51

MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

b) Receive the report

c) allocate $6,000 of Small Local Improvement project (SLIPs) funding (opex) for a programme of planting in local parks and reserves.

CARRIED

21.3

Board Member Doig

Board Member Doig spoke to his report.

Resolution number PKTPP/2014/52

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:

That the Puketapapa Local Board:

a) receive the report

b) support in principle the proposed Air Quality Bylaw subject to a comprehensive education programme

CARRIED

Chairperson's Report March 2014

Resolution number PKTPP/2014/53

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a) receive the Chair’s Report for March 2014.

CARRIED

23 Consideration of Extraordinary Items

23.1

Try a Craft

Board Member Kumar spoke to this item.

Resolution number PKTPP/2014/54

MOVED by Member E Kumar, seconded by Member DA Holm:

That the Puketapapa Local Board:

a) receive the report

d) approves the allocation of $5,000 for the delivery of Try a Craft on 5 July, from the 2013/14 Local Events/Civic Events budget.

CARRIED

Procedural Motion to exclude the public

Resolution number PKTPP/2014/55

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Community Recycling Centre Business Case

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information on an Auckland Council-owned site included on a list of properties for disposal..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Urgent Decision: Community Recycling Centre

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section <Enter section>.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information on an Auckland Council-owned site included on a list of properties for disposal..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C3 Puketapapa Local Board - Special Housing Areas: Tranche 3

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section <Enter section>.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report/presentation contains information which, if released, would potentially prejudice or disadvantage commercial activities

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

8.32pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of the minutes and are not publicly available.

8.58pm The public was re-admitted.

RESTATEMENTS It was resolved while the public was excluded:
C1	Community Recycling Centre Business Case
C2	Urgent Decision: Community Recycling Centre
C3	Puketapapa Local Board - Special Housing Areas: Tranche 3
	Resolution number PKTPP/2014/56 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the report and associated resolutions remain confidential until the reasons for confidentiality no longer exist. CARRIED

8.59 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julie Fairey
Deputy Chairperson	Harry Doig
Members	David Holm
	Ella Kumar
	Michael Wood

Councillor	Christine Fletcher	From 6.14 pm
Councillor	Cathy Casey	From 6.08 pm

Member	Nigel Turnbull	Absent overseas
Member	Michael Wood	Early departure