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Upper Harbour
Local Board
11 March 2014
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1 Welcome
The Chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no requests
for leave of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Carol Ryan - Raeburn House
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Carol Ryan,
Chief Executive, and Delaram Khezri, Settlement Support Advisor/Project
Coordinator, Raeburn House, were in attendance to address the Upper Harbour Local
Board regarding outcomes achieved and future plans and projects in the Upper
Harbour Local Board area. A PowerPoint presentation titled ‘Raeburn House’
and a document titled ‘What is Raeburn House?’ were tabled in support of the
deputation.
A copy of the
presentation and the tabled document has been placed on the official copy of
these minutes and can be viewed on the Auckland Council website.
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Resolution number UH/2014/29
MOVED
by Deputy Chairperson LM Whyte, seconded by Member MA Miles:
That the Upper Harbour Local Board:
a) receive the
deputation from Carol Ryan, Chief Executive, and Delaram
Khezri, Settlement Support Advisor/Project Coordinator, Raeburn House.
b) thank Carol
Ryan and Delaram Khezri for their attendance and
presentation.
CARRIED
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Secretarial Note: The Upper
Harbour Local Board acknowledged Carol Ryan for her efforts and exceptional work
over the years.
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Attachments
a Raeburn House
b What is Raeburn House
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9 Public Forum
There was no public forum.
10 Extraordinary Business
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10.1
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Local Board feedback on the
proposed Navigation Safety Bylaw 2014
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Resolution number UH/2014/30
MOVED by Deputy Chairperson LM Whyte, seconded by Member JG
McLean:
That the Upper Harbour Local Board:
a)
consider an extraordinary item of business relating to the
proposed Navigation Safety Bylaw 2014 at agenda item 21.
b)
note that this item needs to be considered before the
next meeting of the Upper Harbour Local Board
in order to provide feedback on the proposed Navigation Safety Bylaw 2014
before close of public consultation on 17 March 2014.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Proposed interim management for the Hobsonville Point Community
Hall
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Policy Analyst
and Manager Community Policy & Planning – West were in attendance to speak to the report.
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Resolution number UH/2014/31
MOVED by Member MA Miles, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a) agree that
the Hobsonville Point community hall is operationally governed and managed by
Auckland Council for an initial period of 12 months.
b) approve the
proposed governance and management structure being reviewed as to its
suitability after 12 months of operation.
c) approve the
proposed fees and charges schedule for users of the Hobsonville Point
community hall for an initial period of 12 months.
d) request a
comparison of fees and charges for community facilities within the Upper
Harbour area.
CARRIED
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13
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Research, Investigations and Monitoring Unit (RIMU) funding
options for environmental monitoring initiatives
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Resolution number UH/2014/32
MOVED
by Deputy Chairperson LM Whyte, seconded by Chairperson BK Neeson:
That the Upper Harbour Local Board:
a) receive the
Research, Investigations and Monitoring Unit (RIMU) funding options for
environmental monitoring initiatives report.
b) approve the
expenditure of $20,000 towards broad-scale
modelling of sediment loads, sources and
deposition in the upper Waitemata by the Research, Investigations and
Monitoring Unit (RIMU), from the opex Upper Harbour Tidal Flows budget.
CARRIED
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14
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Proposals for discretionary opex funding 2014
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Senior Local
Board Advisor was in attendance to speak to the report.
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Resolution number UH/2014/33
MOVED
by Member MA Miles, seconded by Deputy Chairperson LM Whyte:
That the Upper Harbour Local Board:
a) approve
funds for the following Upper Harbour Local Board priority projects from its
local board discretionary fund in this way:
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Project
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Funding purpose
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Amount
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Albany stadium pool
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For
design peer review process
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$20,000
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Albany Community Hub
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For operational
expenditure towards the current Albany Community Hub project
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$30,000
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Hobsonville Point
community facilities
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For
technical and other plans related to consent processes
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$50,000
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Total
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$100,000
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b) establish
a one-off extraordinary community grant fund with guidelines and criteria as
outlined in Attachment A to the agenda report, and with expressions of
interest opening on 31 March and closing on 25 April.
c) approve
expenditure of up to $3,000 for the marketing and advertising of the
extraordinary community grant fund, with any unspent money to be returned to
the funds available for disbursement as grants.
d) ring-fence
all remaining funds ($83,585) from the Upper Harbour Local Board
discretionary opex fund for grants from the extraordinary community grant
fund.
e) thank the
Senior Local Board Advisor and Advisor to the Upper Harbour Local Board for
their efforts in establishing an extraordinary community grant fund.
CARRIED
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15
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Upper Harbour Local Board's submission to the review of Auckland
Transport's Code of Practice (ATCOP)
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Advisor to
the Upper Harbour Local Board and Elected Member Relationship Manager,
Auckland Transport, were in attendance to speak to the report.
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Resolution number UH/2014/34
MOVED by Chairperson BK Neeson, seconded by Deputy Chairperson LM
Whyte:
That the Upper Harbour Local Board:
a)
agree that item 15: Upper Harbour Local Board's submission to the review of Auckland
Transport's Code of Practice (ATCOP), be deferred
until the next meeting of the Upper Harbour Local Board scheduled to be held
on Tuesday, 25 March 2014 at 7.00pm.
CARRIED
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16
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Auckland Transport Quarterly Update to Local Boards
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Elected
Member Relationship Manager, Auckland Transport, was in attendance to speak
to the report.
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Resolution number UH/2014/35
MOVED
by Member JG McLean, seconded by Deputy Chairperson LM Whyte:
That the Upper Harbour Local Board:
a)
receive the Auckland Transport
Quarterly Update to Local Boards report.
b)
urgently request that the issues
relating to stormwater pertaining to Tauhinu Road be escalated to David
Warburton, Chief Executive of Auckland Transport.
c)
request that the proposed T3 laning designation on the Albany
Highway be removed and that modelling be presented to the board as a matter of urgency.
CARRIED
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17
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Auckland Transport Update to the Upper Harbour Local Board, March
2014
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Elected
Member Relationship Manager, Auckland Transport, was in attendance to speak
to the report.
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Resolution number UH/2014/36
MOVED
by Chairperson BK Neeson, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a) receive the
Auckland Transport Update to the Upper Harbour Local Board, March 2014
report.
CARRIED
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18
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Infrastructure and Environmental Services Update Report
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Relationship
Advisor, Infrastructure and Environmental Services, was in attendance to
speak to the report.
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Resolution number UH/2014/37
MOVED
by Member MA Miles, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a)
note the information in the
Infrastructure and Environmental Services update report.
b)
confirm that landowner consent will be
withheld until such time as a suitable alternative to Project ID 506, Opal
Close, has been approved by the board.
CARRIED
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21 Consideration
of Extraordinary Items
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21.1
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Local Board feedback on the proposed Navigation Safety Bylaw 2014
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Senior Local
Board Advisor was in attendance to speak to the report. The report for urgent consideration and its associated
attachments were tabled.
A copy of the
report and its attachments has been placed on the file copy of the minutes
and can be viewed on the Auckland Council website.
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Resolution number UH/2014/40
MOVED by Member JG McLean,
seconded by Chairperson BK Neeson:
That the
Upper Harbour Local Board:
a)
support
the following provisions as proposed by the draft Navigation Safety Bylaw
2014:
i) Mandatory
wearing of a personal flotation device (including proposed exceptions);
ii) Compulsory
carriage of a communication device such as a VHF radio or mobile phone;
iii) Requirement
to appoint someone in charge of a vessel;
iv) The
ability for the harbour master to prevent anyone being in charge of a vessel
while intoxicated by alcohol or drugs;
v) Improved
management of mooring sites.
CARRIED
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Attachments
a Local
board feedback on the proposed Navigation Safety Bylaw report
b Attachment
A to the report - memo to elected members regarding proposed Navigation
Safety Bylaw 2014
c Attachment
B to the report - FAQs on the proposed Navigation Safety Bylaw
d Attachment
C to the report - report to Regulatory & Bylaws Committee on proposed
compulsory lifejacket rule
e Attachment
D to the report - report to Regulatory & Bylaws Committee on proposed
Navigation and Safety Bylaw 2014
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22 Procedural
motion to exclude the public
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Resolution
number UH/2014/41
MOVED by Chairperson BK Neeson, seconded by Member
JG McLean:
That the
Upper Harbour Local Board:
a) exclude the public from the
following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Proposal
to acquire open space in Hobsonville
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7(2)(a).
s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7(2)(a).
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Special
Housing Areas: Tranche 3
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report/presentation contains information which, if released, would
potentially prejudice or disadvantage commercial activities.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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CARRIED
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11.25am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
restatementS
It was resolved
while the public was excluded:
12.09pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
