Agenda of Waiheke Local Board

Waiheke Local Board

13 March 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Omiha Welfare and Recreation Society - Funding Application 5

9.2 Waiheke Community Shed Inc, Funding Application - David Baigent, Bruce Woods and Ms Nora West 6

9.3 Geographic placenames on Waiheke Island 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Infrastructure and Environmental Services Update Report 9

13 Approval of New Lease at Anzac Reserve, 32 Putiki Road, Waiheke - The Catherine Mitchell Arts Centre Incorporated 17

14 Waiheke Local Board Community Funding: Round Three, 2013-14 25

15 Proposed Auckland Unitary Plan submission - Waiheke Local Board input 35

16 Hearing dates for the Waiheke Local Board Annual Plan 2014/2015 41

17 Draft Auckland Energy Resilience and Low Carbon Action Plan 45

18 List of resource consents 141

19 Inward Correspondence 145

20 Chairperson's Report - December 2013 149

21 Board Members' Reports 151

22 Consideration of Extraordinary Items

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of the Waiheke Local Board meeting, held on Thursday, 27 February 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Omiha Welfare and Recreation Society - Funding Application

Dave Malan on behalf of the Omiha Welfare and Recreation Society, will be in attendance to address the Board on their funding application.

9.2 Waiheke Community Shed Inc, Funding Application - David Baigent, Bruce Woods and Ms Nora West

David Baigent, Bruce Woods and Ms Nora West on behalf of the Waiheke Community Shed Inc, will be in attendance to address the Board on their funding application.

9.3 Geographic placenames on Waiheke Island

Nobilangelo Ceramalus will be in attendance to be present information and a submission on geographic placenames on Waiheke, in particular concerning Rocky Bay.

Attachments

a Rocky Bay - Historical Documentary Provenance............................ 157

b Map...................................................................................................... 165

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waiheke Local Board

13 March 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/00949

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from November 2013 to January 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive Summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Waiheke Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

Discussion

5. This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Protecting and enhancing our environment

· Enhanced weed management including increased service levels, development of an education programme and the continuation of cost-effective and environmentally safe practices.

· Wetland restoration / creation / protection programme

· Local environmental programmes such as wetland restoration, community gardens and orchards, weed and pest control and waste minimisation

· Continuation of regional initiatives on bio-security on the Hauraki Gulf Islands

· Monitoring of the water quality to ensure ecological integrity (recreational monitoring programme)

6. The local board is supporting the delivery of local environmental programmes through its budget for wetland restoration. Key project highlights and milestones are noted in Table 2 below with additional detail provided in Attachment A.

Budget Line

Highlights:

Wetland Restoration

· A total of 17 people participated in the community wetland restoration workshop held on 22 February.

· The necessary field work for the development of the Twaipereira and Okahuiti wetland restoration plans has been completed. It is expected that draft restoration plans will be provided to Biodiversity staff for peer review by the end of March 2014. Following this review, final plans will be presented to the Board in May 2014 in time for consideration as part of the annual plan process.

7. Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in Table 3 below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· Guided walks around Te Matuku wetland as part of the Waiheke Wetlands Weekend. This provided an opportunity to showcase the Board’s restoration project to the Waiheke community. · A total of 132 successful applications shared a total of $619,512 of funding from the annual Environmental Initiatives Fund to 132 applications. Funding was approved at the December 2013 meeting of the Environment Climate Change and Natural Heritage Committee. · Organised and facilitated a national kauri dieback symposium, attended by 200 people including scientists, policy makers, land managers and community groups. The symposium was an excellent opportunity to showcase the leadership of scientists and Auckland Council staff in actively managing this disease.
Solid Waste	· Successful trial of new inorganics collection model held in October-November 2013. Over 50% of material collected was recycled or reused. · $293,878 awarded to 33 different projects through the Waste Minimisation and Innovation Fund, including one project in the board area. · Food waste reduction trial continues on the island. A total of 26 residents to date have been trained up as waste champions to engage and support their neigbours in minimising food waste. On 1 March 2014, a community picnic will be held at Blackpool School Hall to launch Kai Conscious.
Stormwater

Consideration

Local Board Views

8. This is a report prepared specifically to inform the local board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

General

Implementation Issues

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Local Infrastructure and Environmental Services Activity	13
b View	Regional Infrastructure and Environmental Services Activity	15

Signatories

Authors

Mara Bebich - Senior Relationship & Engagement Advisor

Emma Joyce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Judith Webster - Relationship Manager

Waiheke Local Board

13 March 2014

Approval of New Lease at Anzac Reserve, 32 Putiki Road, Waiheke - The Catherine Mitchell Arts Centre Incorporated

File No.: CP2013/29310

Purpose

1. This report seeks the Waiheke Local Board’s approval to grant a new lease to The Catherine Mitchell Arts Centre Incorporated at Anzac Reserve, 32 Putiki Road, Ostend.

Executive Summary

2. The Catherine Mitchell Arts Centre Incorporated (the centre), was formed in 1952 to further the interest of arts, craft, literature and music and initially operated from the home of the founder, Catherine Mitchell.

3. In 1992, a council owned building was relocated to Anzac Reserve for the centre’s use. The centre’s lease over the council building and part of the reserve commenced on 1 April 1993 and expired on 31 March 2013. The centre has applied for a new lease over the site. (Attachment A)

4. The lease site is owned by Auckland Council in fee simple and classified as a Recreation Reserve. While the activities of the centre are of a community local purpose nature, the lease is in conformity with and contemplated in the approved 1994 reserve management plan, which allows a new lease to be granted in terms of Section 61 (2A) of the Reserves Act 1977.

5. A community outcomes plan has been negotiated with the club and will be an attachment to the lease, subject to the local board approval. (Attachment B)

Recommendations

That the Waiheke Local Board:

a) approves the granting of a new lease to the Catherine Mitchell Arts Centre Incorporated at Anzac Reserve, 32 Putiki Road, Ostend under section 61 (2A) of the Reserves Act 1977 on the following terms and conditions:

i) Term - five years commencing 1 April 2013, with a further right of renewal of five years;

ii) Rent - $1.00 per annum, plus GST;

iii) Maintenance fee - $500.00 per annum;

iv) The Catherine Mitchell Arts Centre Incorporated’s Community Outcomes Plan is approved by the Waiheke Local Board; and

v) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Discussion

6. The Catherine Mitchell Arts Centre Incorporated was formed in 1952 operating from the home of the founder, Catherine Mitchell, who subsequently bequeathed her land and buildings to the community.

7. As part of Catherine Mitchell’s negotiation with the then Waiheke Roads Board, a more central location was later provided, moving a council building for the centre to Anzac Reserve in 1992. The centre’s lease over the facility and part of the reserve commenced on 1 April 1993 and expired on 31 March 2013.

8. The centre was first incorporated on 24 May 1956. The centre has a significant history dedicated to community participation and currently has a membership of 127. Membership fees are set at $30 per annum and provide the primary source of income for the centre.

9. The centre provides a variety of creative activities and clubs five days a week, including spinning and weaving, life drawing, pottery, sewing, quilting, writing, photography and toastmasters. The facility is also available for tutors and groups during weekends. An addition to the building some years ago provided clubrooms for the Bridge Club, which operates three times a week.

10. The centre’s annual subscription fees are set at $30.00 per annum and provide the main source of income in the 2012 and 2013 financial years. The centre is committed to ensuring members are able to participate in programmes and its community outcomes plan specifies maintaining fees at their current level as well as including more artistic endeavours requested from the community and providing Open Days in 2014.

11. The centre which had minor name changes in 1995 and 2000 has been registered as an incorporated society since 1952. Its audited accounts show proper accounting records have been kept and it has demonstrated its viability to deliver a variety of programmes to the community.

12. The recommendations in this report are in accordance with the Community Occupancy Guidelines which state that community groups meeting the eligibility criteria defined in the guidelines will pay a standard peppercorn rental. Additionally, groups with exclusive use of council-owned buildings are required to pay an annual subsidised maintenance fee. For buildings over 100 square metres and less than 500 square metres, the proposed fee is $500.00 per annum. Additionally the guidelines propose a lease of five years, with a further five year right of renewal for occupancy of council-owned land and buildings.

Consideration

13. The recommendations within this report fall within the local board’s delegated authority relating to local recreation, sports and community facilities.

14. The current classification of the lease site is not consistent with the operation of an arts centre; however, the lease is in conformity with and contemplated in the approved 1994 reserve management plan. A new lease can therefore be granted in terms of Section 61 (2A) of the Reserves Act 1977.

15. A community outcomes plan has been negotiated with the centre for the local board’s approval and will be attached as a schedule to the lease document.

Local Board Views

16. The lease has been discussed at a briefing provided to the board at a workshop on the community lease work plan and is now being brought to the board for a formal decision in accordance with their delegated authority.

Maori Impact Statement

17. Ensuring community facilities are well maintained and accessible for members of the community is of benefit to all, including Maori.

General

18. The recommendations in this report do not trigger the Auckland Council Significance Policy.

19. Council staff have sought input from relevant council departments. There is no objection to the granting of a further lease.

Implementation Issues

20. All costs involved in the preparation of this lease document will be borne by Auckland Council.

Attachments

No.	Title	Page
a View	Aerial View of Catherine Mitchell Arts Centre	21
b View	Community Outcomes Plan	23

Signatories

Authors

Robyn Campbell - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

13 March 2014

Waiheke Local Board Community Funding: Round Three, 2013-14

File No.: CP2014/03467

Purpose

1. To present applications received under the Accommodation Support Fund and the Waiheke Local Board Community Fund. The Waiheke Local Board is required to fund, part fund or decline these applications.

2. To seek the local board’s agreement that Community Group Assistance Fund applications be accepted under the final community funding round for 2013/2014 to allow for the allocation of remaining funds in that budget.

Executive Summary

3. Under the 2008 Auckland City Council Community Funding Policy, the Waiheke Local Board is responsible for the following three funds and their corresponding budgets:

Fund	2013-14 budget	Budget remaining 2013-14 financial year
Waiheke Local Board Community Funding	$46,377	$23,089
Accommodation Support Fund	$20,000	$12,500
Community Group Assistance Fund	$15,000	$9,603

4. This report presents a total of nine applications from the latest Local Board Community Funding round, which closed on 7 February. Six of the nine applications received sought Accommodation Support Funding and three sought Local Board Community Funding.

5. Waiheke Local Board Community Funding recommendations total $5,595 for this round, leaving $17,494 remaining. There is one further round scheduled for this financial year closing on 8 May 2014.

6. Accommodation Support Fund (ASF) recommendations total $12,500 for this round, which is the total remaining budget for that fund. There are no further rounds scheduled for this financial year.

7. For the Community Group Assistance Fund (CGAF), $9,603 remains of the original $15,000 budget. No applications were received in the 5 January round, which was scheduled to be the final round for the financial year. This paper recommends that the local board agrees that the 8 May Local Board Community Funding round also accepts applications for the Community Group Assistance Fund.

Recommendation/s

That the Waiheke Local Board:

a) Considers the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round.

Table 1 – Waiheke Local Board Community Funding Applications

Organisation name	Funds required for	Amount requested	Amount recommended
Project Litefoot Trust	LiteClub	$2,873	$2317
Waiheke Suicide Prevention	Waiheke Suicide Prevention	$2,400	$1000
Waiheke Youth Centre	Homework study group	$2,777.60	$2278
Total:		$8,050.60	$5,595

b) Considers the applications listed in Table 2 and agrees to fund, part fund or decline each application in this round.

Table 2 Waiheke Local Board Accommodation Support Fund Applications

Organisation name	Funds required for	Amount requested	Amount recommended
Anne Audain Charitable Trust	Waiheke Hoops – recreation centre hire	$4,368	$3,000
Living Without Violence (Waiheke Network) Inc	Rent of premises at 50 Ostend Rd	$4,331.76	$3,000
Omiha Welfare and Recreation Society	Rates relief	$1,028	$500
Tu Kaha Brazilian Jiu Jitsu club (Waiheke)	Recreation centre hire for classes	$2,716	$2,000
Waiheke Adult Literacy Inc	Lease of the Waiheke Adult Learning Centre	$13,800	$4,000
Waiheke Community Shed Inc.	Rental of premises	$11,000	Decline
Total:		$37,243.76	$12,500

c) Agrees that the 8 May Local Board Community Funding round also accepts applications for the Community Group Assistance Fund.

Discussion

Community Funding Scheme

8. The community funding scheme for Central Auckland currently incorporates the following three funds:

a. Accommodation Support Fund (for assistance with rates and rental/lease of accommodation. Grants up to $25,000)

b. Community Group Assistance Fund (for project-specific costs towards larger community projects. Grants up to $25,000)

c. Waiheke Local Board Community Fund (for smaller community projects, project-specific costs. Grants up to $5,000).

9. These funds form part of the 2008 Auckland City Council Community Funding Policy, and are being implemented this year while a regional funding policy is developed.

10. For the Waiheke Local Board, Table 3 lists the overall budget for each of these funds, the number of funding rounds in the 2013/2014 financial year, and the remaining budget.

Table 3 Waiheke Local Board Community Funding

Fund and rounds	Total budget	Spend to date	Remainder
Accommodation Support Fund · 15 June 2013	$20,000	$7,500	$12,500
Waiheke Local Board Community Funding · 26 July 2013 · 1 November 2013 · 7 February 2013 · 8 May 2013	$46, 377	$23,288.46	$23,088.54
Waiheke Community Group Assistance Fund · 15 June 2013 · 5 January 2014	$15,000	$5,397	$9,603

Accommodation Support Fund (ASF)

11. The ASF provides financial assistance to community groups on Waiheke Island to assist with their accommodation costs. The maximum grant under this scheme is $25,000.

12. Ordinarily, one round of ASF is held per year. However in the June 2013 round all funds were not allocated. A budget of $12,500 therefore remains and the local board agreed to consider ASF applications under the 7 February Local Board Community Funding round.

13. Recommendations for this second intake of ASF applications total $12,500.

Waiheke Local Board Community Funding

14. Local Board Community Funding is a way for the Waiheke Local Board to build social capital within the local community by supporting projects that provide a community benefit, are equitable and inclusive and result in an ongoing gain to the local area.

15. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflict of interest and act in what the local board believes to be the best interests of the community.

16. A budget of $23,089 remains for this fund of an original $46,377 budget. The amount allocated per round is at the local board’s discretion.

17. Recommendations for this round total $5,595, leaving $17,494 remaining.

18. Following this meeting there is one Local Board Community Funding round which will close on 8 May 2014.

19. Funding staff are in discussion with the community facilitator, local board advisors and community groups regarding how best to publicise the round, to increase uptake and quality applications from the community.

Funding Guidelines

20. When reviewing applications, the local board should be guided by the following criteria. Tthese are not eligibility criteria they are guidelines to help the local board when considering the merits of each proposal:

· The proposal’s benefit to the local area

· The applicant group’s role in the local area

· The proposal’s alignment with the board’s priorities, such as

o Young people

o Maori

o The environment

o Culture and arts

o Social cohesion

o Recreation and sport

o Heritage

· Whether the group applies to receive the proceeds of gaming machines.

Community Group Assistance Fund (CGAF)

21. The second round of Waiheke CGAF closed on 5 January 2014; however, no applications were received.

22. It is recommended that under the fourth and final round of Local Board Community Funding, scheduled to close on 8 May, be opened to CGAF applications to allow the local board to fully utilise its CGAF budget for the 2013-14 financial year.

23. The Waiheke CGAF assists groups with projects that make a positive contribution to communities on Waiheke. Unlike the Local Board Community Funding, which has a grant maximum of $5,000, the grant maximum for the Waiheke CGAF is $25,000.

24. Under the first round of Waiheke the local board allocated $5,397 of the total $15,000 budget, therefore a budget of $9,603 remains for the proposed additional round.

25. The advisor proposes to work with the relevant Council staff and community groups to encourage a higher number of applications in that final round.

Consideration

Local Board Views

26. This is the first opportunity for the Waiheke Local Board to consider this information.

Maori Impact Statement

27. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

General

28. The allocation of grants to community groups is within the adopted annual plan.

29. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Implementation Issues

30. All applicants will be notified of the outcome of their application for funding in writing. Staff will administer payment and receipt accountability for all grants.

Attachments

No.	Title	Page
a View	Waiheke Local Board Community Funding Round 3	31

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

13 March 2014

Proposed Auckland Unitary Plan submission - Waiheke Local Board input

File No.: CP2014/03651

Purpose

1. Attaching for the board’s information the Waiheke Local Board’s written input to the Auckland Council Submission on the Proposed Auckland Unitary Plan.

Executive Summary

2. At its meeting held 13 February 2014, the Waiheke Local Board resolved as follows:

Proposed Auckland Unitary Plan submission - Local Board input

That the Waiheke Local Board:

a) Delegates to the chairperson and deputy chair the authority to confirm the content of the board’s written input to the Auckland Council submission on the Proposed Auckland Unitary Plan, and any other matters requested by the governing body and / or the independent Hearings Panel.

b) Requests that officers seek confirmation from the chair of the hearings panel that local boards will have the opportunity to speak to the panel about issues relevant to the Waiheke local board area.

c) Requests that the relationship manager seeks assistance from a planning expert to draft the Board’s input to the proposed Unitary Plan.

d) Thanks Barry Kay and Michelle Perwick for their attendance and contribution to the Board’s public workshop on the proposed Unitary Plan.

3. In line with resolution a) above, attached is the Waiheke Local Board’s written input to the Auckland Council Submission on the Proposed Auckland Unitary Plan.

Recommendation/s

That the Waiheke Local Board:

a) Receive the Waiheke Local Board’s written input to the Auckland Council Submission on the Proposed Auckland Unitary Plan.

Attachments

No.	Title	Page
a View	Waiheke Local Board input to the Auckland Council Submission on the Proposed Auckland Unitary Plan	37

Signatories

Authors	Janine Geddes - Local Board Advisor
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

13 March 2014

Hearing dates for the Waiheke Local Board Annual Plan 2014/2015

File No.: CP2014/02520

Purpose

1. To approve the Waiheke Local Board hearing dates for the Annual Plan 2014/2015.

Executive Summary

2. The Local Government Act 2002 and the Local Government (Auckland Council) Act 2009 require Council to use the special consultative procedure to adopt the Annual Plan, and to ensure any person submitting on the Annual Plan is given reasonable opportunity to be heard.

3. The Governing Body agreed the approach to submissions and hearings at its meeting on 19 December 2013. It was agreed that local hearings use the traditional style hearings process, with a forum option being assessed if a local board has a large volume of submissions. The Governing Body also agreed that submissions containing both regional and local content will default to the local hearings panel to be heard.

4. The Waiheke Local Board needs to approve the dates for the local hearings and deliberations.

Recommendation/s

That the Waiheke Local Board:

a) approve the Waiheke Local Board Annual Plan hearings to take place on Thursday, 20 March 2014 at 10.15am in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island, with an overflow date of Thursday, 27 March 2014 at 4.15pm.

b) approve the Waiheke Local Board Annual Plan deliberations workshop take place on Friday, 28 March 2014 at 10.15am in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island and Friday, 4 April at 9.15am in the Waiheke Local Board office at the Oneroa Bowling Club, 1 Mako St, Oneroa, Waiheke Island.

c) approve that the Waiheke Local Board deliberates on the Annual Plan submissions at an ordinary business meeting being held on Thursday, 10 April 2014 at 4.15pm in the Waiheke Local Board Office, at the Oneroa Bowling Club, 1 Mako St, Oneroa, Waiheke Island.

d) approve that the Waiheke Local Board adopts its Local Board Agreement at the ordinary monthly business meeting being held on Thursday, 12 June 2014 at 4.15pm in the Waiheke Local Board Office, at the Oneroa Bowling Club, 1 Mako St, Oneroa, Waiheke Island.

Discussion

5. The Local Government Act 2002 and the Local Government (Auckland Council) Act 2009 requires Council to use the special consultative procedure to adopt the Annual Plan, and to ensure any person submitting on the Annual Plan is given reasonable opportunity to be heard.

6. The Local Government (Auckland Council) Act 2009 also requires each local board to complete a local board agreement with the governing body, for each financial year. The Annual Plan must include the local board agreement for each board.

7. The Governing Body agreed the approach to submissions and hearings at its meeting on 19 December 2013. It was resolved as follows:

That the Governing Body agree:

a) that annual plan local hearings follow the traditional style hearing process, with the forum option to be assessed for Local Boards that have large volumes of submissions.

b) that regional hearings predominantly use forum style hearings with very limited and tight criteria for selecting key stakeholders who will be heard in traditional style.

c) that forum style regional hearings are divided into days which are allocated to business, community groups and individuals, with the individual hearing possibly having some topic-based tables.

d) that the regional hearings panel divide into panels should the number of key stakeholders become too great for all to be heard in the time allowed for traditional regional hearings, thereby allowing more key stakeholders to be heard in the timeframe available.

e) that submissions containing both regional and local content will default to the local hearings panel to be heard, noting that if a significant volume of regional submissions are received, they may also be allocated to local hearings.

f) that the ward councillor(s) be part of the local hearings panel, with other councillors scheduled where appropriate to ensure a minimum of two councillors are present at each local hearing to hear regional issues. Other councillors will attend voluntarily as schedules allow.

g) that the following reporting requirements be approved:

i) One regional hearing report and 21 local board hearing reports be prepared covering statistics on submissions received locally and regionally, with a brief high-level analysis of key themes and topics.

ii) Analysis of submissions be provided for one regional deliberation report to the Budget Committee, and 21 local board deliberation reports to the relevant local boards.

h) that subject matter expert comments are captured for inclusion in deliberation reports if requested from the hearings process.

i) that response letters be provided as follows:

i) Key stakeholders are provided with a customised response letter signed by the Chair of the Budget Committee.

ii) Other regional submitters are provided with a generic response letter, which includes key issues and decisions.

iii) Local boards will prepare their own responses to local submitters, via Local Board Services, with support from subject matter experts where required.

j) that the Chair of each hearings panel decide on whether late submissions can be heard.

k) that the Deputy Chair of the Budget Committee be delegated to work with officers to make further decisions on the operation of the hearings.

8. The Waiheke Local Board needs to approve the dates for the local hearings, deliberations and adoption of the Local Board Agreement.

9. It is proposed that the local Annual Plan hearing, to hear the submissions for the Waiheke Local Board area are scheduled as follows:

· Thursday, 20 March 2014 – commencing at 10.15am - Initial hearing date

· Thursday, 27 March 2014 – commencing at 4.15pm - overflow hearing date/including ordinary business meeting (depending on the number of submitters wishing to be heard)

· Friday, 28 March 2014 – commencing at 10.15am – deliberations workshop, and

· Friday, 4 April 2014 – commencing at 9.15am – deliberations workshop,

· Thursday, 10 April 2014 – commencing at 4.15pm - deliberations meeting

10. The hearing days will be treated as one meeting with one agenda. The deliberations meeting will be an extraordinary business meeting.

11. The adoption of the Local Board Agreement will be held on Thursday, 12 June 2014.

Consideration

Local Board Views

12. Local Board views will inform decision-making on this report. Local Board Services will also further discuss the hearings options once the volume of local submissions is known.

Maori Impact Statement

13. A submission form is available in Te Reo Maori. Translators will be available for submissions received in Te Reo Maori, or where a submitter wishes to speak Te Reo Maori at a hearing.

Implementation Issues

14. Local Board Services will manage the local hearings process. No particular implementation issues are anticipated.

Attachments

There are no attachments for this report.

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

13 March 2014

Draft Auckland Energy Resilience and Low Carbon Action Plan

File No.: CP2014/03318

Purpose

1. To present the draft Auckland Energy Resilience and Low Carbon Action Plan for the boards information and feedback.

Executive Summary

2. The draft Auckland Energy Resilience and Low Carbon Action Plan (Action Plan) is a collaborative, multi-stakeholder plan that will guide Auckland’s transformation towards an energy resilient future and deliver on the Auckland Plan’s aspirational target to reduce greenhouse gas emissions by 40% by 2040.

3. The proposed draft Action Plan sets out a 30 year pathway and 10 year plan of action. The draft Action Plan has been developed through a collaborative process, involving over 150 organisations under a cross section steering group.

4. The draft Action Plan was presented to the 4 February Regional Strategy and Policy Committee for approval and the Committee resolved as under:

“That the Regional Strategy and Policy Committee:

a) approve Attachment A of the report, “Low Carbon Auckland Draft Action Plan”, to be released for informal public feedback

b) agree that any editorial amendments be delegated for approval to the Chair and Deputy Chair of the Committee, Cr Wayne Walker and the Chief Planning Officer

c) note that the report be circulated to local boards, the Independent Māori Statutory Board and Advisory Panels for their information and feedback.”

Recommendations

That the Waiheke Local Board:

a) Receives the draft Auckland Energy Resilience and Low Carbon Action Plan.

b) Delegates to the Environment portfolio holders Chairperson Paul Walden and Member Becs Ballard to develop the Waiheke Local Board’s feedback on the Action Plan, in conjunction with officers and to report to the Waiheke Local Board meeting on 10 April 2014 for final approval.

Attachments