2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
|
There are no minutes to confirm.
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
At the close of
the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately
30 minutes) is set aside for members of the public to address the meeting on
matters within its delegated authority. A maximum of 3 minutes per item is
allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public, -
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
11 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
|
Waitematā
Local Board Grants Committee
24 March 2014
|
|
Waitemata
Local Board Community Funding: Round 3 2013-2014
File No.:
CP2014/03774
Purpose
1. This
report presents applications received under round three of the Waitemata Local
Board 2013/2014 Community Funding Programme. The Waitemata Local Board is
required to fund, part fund or decline these applications.
Executive Summary
2. For
the 2013/2014 financial year the Waitemata Local Board set a total community
funding budget of $100,000.00.
3. Grants
totaling $41,986.75 have been approved to date, leaving a balance of $58,013.25
remaining for two funding rounds (i.e. this round and a final fourth round).
4. Fifteen
applications were received in this round, with a total requested of $61,714.26.
|
Recommendations
That the
Waitemata Local Board Grants Committee:
a) Consider
the applications listed in Table 1 and agrees to fund, part-fund or decline
each application in this round.
Table 1: Waitemata
Local Board Community Funding Applications
|
Organisation
name
|
Funds required
for
|
Amount
requested
|
|
Gaelic Athletic
Association of Auckland
|
The purchase of
health & safety equipment
|
5297.40
|
|
Auckland Women's Centre
|
Towards computers
and carpet
|
4045.24
|
|
Freemans Bay Residents Association
|
Towards meeting
room hireage, printing costs and website hosting.
|
1030.70
|
|
Project Litefoot
Trust
|
Towards
implementing the LiteClub programme at two sports clubs.
|
4768.00
|
|
Rape Prevention
Education (Trading as Rape Crisis Auckland Inc)
|
Towards delivering
the Sex'n'Respect - Alternative Education to Auckland Secondary School
Centre and Youthline Centre
|
6393.62
|
|
Royal New Zealand Coastguard Boating Education Ltd
|
Towards safety
equipment and teaching aids
|
6938.00
|
|
Youthline Auckland
Charitable Trust
|
Towards costs associated
with delivering the Basic Youth & Community Counselling Skills -
Volunteer Training
|
5000.00
|
|
Grey Lynn Returned
Services Club
|
Costs associated
with Anzac Day 2014 commemorative service
|
5798.62
|
|
Action Education
Inc
|
Towards delivering
the Drama Toolkit programme
|
5000.00
|
|
Auckland Petanque
Association Inc.
|
To purchase medals
for the Auckland Schools Petanque tournament
|
515.68
|
|
Grey Lynn Business
Association Inc
|
Towards the
preparation, design and distribution of the monthly newsletter
|
1500.00
|
|
Women's Studies
Association (NZ)
|
Towards seminar
costs relating to “Commemorating World War One: Women's Perspective”
|
427.00
|
|
The University of Auckland
|
Towards
the costs of hiring waka for the
The University
Great Waka Race
|
5000.00
|
|
The Documentary New Zealand Trust
|
To deliver the
Documentary Edge Education Programme for Schools
|
5000.00
|
|
Methodist
Mission - Northern
|
Towards a part-time
community liaison coordinator for the Splice project.
|
5000.00
|
|
Total
|
61,714.26
|
|
Discussion
Community Funding
structure
5. In
March 2013, the Regional Development and Operations Committee (RDOC) resolved
to continue the interim community funding approach for the 2013/2014 financial
year (RDO/2013/32).
6. Three
community funding rounds have been held for Waitemata to date (inclusive of
this round). The fourth round closes on 25 April 2014.
7. Through the Local Board Community Grants Fund, the Waitemata Local
Board aims to assist community groups in their activities, projects,
programmes, initiatives and events that make a positive contribution within the
local area.
8. When reviewing applications, the local board should be guided by the
following criteria (these are not eligibility criteria; rather they are
guidelines to help the local board when considering the merits of each proposal):
· The proposal’s alignment with Waitemata
Local Board Plan priorities
· Ensuring a range of community activities
are supported at a local level
· Providing seed funding to make things
happen in community development
· Achieving equitable distribution of funds
across the board area
· Encouraging community involvement and
participation
· The proposal’s alignment with the
board’s priorities, such as
o supporting vibrant, connected and
sustainable communities
o a distinctive, high-quality built
environment that embraces its heritage
o connected, healthy transport
options
o places for people
o an innovative economic hub
o respecting and enhancing natural
environments.
9. With
regard to criteria, the local board specifies that grants are to be a minimum
of $500 and a maximum of $5000 (except in exceptional circumstances). No
grants are to be made retrospectively.
10. This fund is allocated at the local board’s discretion. In
accordance with its fiduciary duties, the local board is to act honestly, avoid
conflicts of interest and act in what the local board believes to be the best
interests of the community.
Community Funding Budget
11. The
Waitemata Local Board set a Local Board Community Funding budget of $100,000
for the 2013/2014 financial year.
12. Grants
totaling $41,986.75 have been approved to date, which leaves a balance of
$58,013.25 for this round and a fourth and final round which closes 25 April
2014.
Local Board Views
13. This
is the first opportunity for the local board to consider this information.
Maori Impact Statement
14. Community
funding is a general programme of interest and accessible to a wide range of
groups, including Maori. Maori are therefore likely to benefit alongside other
groups in the community.
General
15. The
allocation of grants to community groups is within the adopted annual plan.
16. The
decisions sought by this report do not trigger the
Auckland Council Significance Policy.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Applications Summary: Waitemata Local
Board Community Funding, Round Three 2013-14
|
11
|
|
bView
|
Advisor Recommendations: Waitemata
Local Board Community Funding, Round Three 2013-14
|
67
|
Signatories
|
Authors
|
Sarah Zimmerman - Community Funding Advisor
|
|
Authorisers
|
Louise Mason - Manager Community Development, Arts and
Culture
Judith Webster - Relationship Manager
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