Waitematā Local Board Grants Committee

OPEN MINUTES

Minutes of a meeting of the Waitematā Local Board Grants Committee held in the Waitematā Local Board Room, Level 2, 35 Graham Street, Auckland on Monday, 24 March 2014 at 10.00 am.

present

Chairperson	Pippa Coom
Deputy Chairperson	Deborah Yates
Members	Shale Chambers

ABSENT

Member Rob Thomas

IN ATTENDANCE

Sarah Zimmerman

Community Funding Advisor

Waitematā Local Board Grants Committee 24 March 2014

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

The Deputy Chairperson, Deborah Yates, declared a conflict of interest for the funding applications from the Grey Lynn Business Association.  She did not take part in the debate and vote.

4          Confirmation of Minutes

There were no minutes to confirm.

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Waitemata Local Board Community Funding: Round 3 (2013-2014)

Resolution number WTMG/2014/1 MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates: a) That the Waitemata Local Board Community Funding: Round 3 2013-2014 report be received. b) That the Waitemata Local Board Grants Committee adopts the process of all successful applicants being advised by letter authored by the board and signed by the Chairperson and Deputy Chairperson of the Waitemata Local Board. CARRIED

10.29 pm         The meeting adjourned for deliberations.

12.21 pm         The meeting reconvened.

Resolution number WTMG/2014/2

MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates:

That the Waitematā Local Board Grants Committee recommends to the Waitemata Local Board:

a) That the following grants be made from the Board’s Discretionary Community Grants Funding for 2013/2014 at its ordinary meeting on 8 April 2014:

Organisation name	Funds required for	Amount Required	Grants Committee Recommendation	Comments / Reasons
Gaelic Athletic Association of Auckland	The purchase of health & safety equipment	5297.40	2650.00	Contribution to equipment costs
Auckland Women’s Centre	Towards computers and carpet	4045.24	2822.00	New carpet and one computer
Freemans Bay Residents Association	Towards meeting room hireage, printing costs and website hosting.	1030.70	1030.70	Towards meeting room hire, flyer printing and website
Project Litefoot Trust	Towards implementing the LiteClub programme at two sports clubs.	4768.00	3655.00	Towards implementation of LiteClub in 2 sportsclubs in the Local Board area
Rape Prevention Education (Trading as Rape Crisis Auckland Inc)	Towards delivering the Sex'n'Respect - Alternative Education to Auckland Secondary School Centre and Youthline Centre	6393.62	5000.00	Towards provision of Sex’n’Respect  in the Local Board area
Royal New Zealand Coastguard Boating Education Ltd	Towards safety equipment and teaching aids	6938.00	5000.00	Towards the safe boating programme and equipment at the Tepid Baths
Youthline Auckland Charitable Trust	Towards costs associated with delivering the Basic Youth & Community Counselling Skills - Volunteer Training	5000.00	2500.00	Towards delivery of basic youth and community counseling course in the Local Board area
Grey Lynn Returned Services Club	Costs associated with Anzac Day 2014 commemorative service	5798.62	3670.00	Towards Anzac Day ceremony costs excluding entertainment costs
Action Education Inc	Towards delivering the Drama Toolkit programme	5000.00	0	Decline as application does not demonstrate sufficient local benefit refer to the Community Group Assistance Fund
Auckland Petanque Association Inc.	To purchase medals for the Auckland Schools Petanque tournament	515.68	0	Decline retrospective application
Grey Lynn Business Association Inc	Towards the preparation, design and distribution of the monthly newsletter	1500.00	1500.00	Towards the monthly newsletter
Women's Studies Association (NZ)	Towards seminar costs relating to “Commemorating World War One: Women's Perspective”	427.00	427.00	Towards venue hire for WWI Commemoration event
The University of Auckland	Towards the costs of hiring waka for the The University Great Waka Race	5000.00	0	Decline as application does not demonstrate sufficient local benefit
The Documentary New Zealand Trust	To deliver the Documentary Edge Education Programme for Schools	5000.00	0	Decline as application does not demonstrate sufficient local benefit
Methodist Mission - Northern	Towards a part-time community liaison coordinator for the Splice project.	5000.00	5000.00	Subject to more specific project information
Total		61,714.26	33,254.70

CARRIED

13        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.22 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board Grants Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................