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Waitematā
Local Board
11 March 2014
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1 Welcome
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
6.03 pm Member
Deborah Yates entered the meeting.
8 Deputations
There were no
deputations.
9 Public Forum
Secretarial
Note: The Chairperson with the consent of the meeting, accorded items 9.2
Public Forum – Chris Davidson, 9.3 Public Forum – Robert Elliot, 9.4 Public
Forum – Alex Swney, precedence at this time.
Secretarial
Note: Item 9.1 Public Forum – Rosy Armitage was dealt with at this time.
10 Extraordinary Business
11 Notices of Motion
There were no
notices of motion.
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12
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Councillor's Report
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There was no Councillor’s Report.
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14
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Auckland Transport Report Waitematā Local Board - March 2014
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Resolution number WTM/2014/37
MOVED
by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:
a) That
the Auckland Transport Report – March 2014 be received.
b) That
the Waitematā Local Board approves from the Board’s Transport Capital
Fund 2012/13 budget $50,000 towards the installation of Option 2 - Aquafil
Refill Station and Drinking Fountain at the following locations:
i) Three
Lamps, at the corner of Ponsonby Road and College Hill adjacent to the bike
racks;
ii) Newmarket
Train Station, at the main entrance near the
bike racks; and
iii) Auckland
Hospital, to the area left of the Auckland
Hospital stairs and to the right of the bus stop on Park Road.
c)
That the Waitematā Local Board requests Auckland Transport to incorporate
the story of the Waikuta stream in a panel of the drinking station located at
Three Lamps and requests Auckland Transport to include the Waitemata Local
Board logo on all three fountains in recognition of the Board’s funding of
the installations.
d) That the Waitematā
Local Board approves under its 2012/13 Transport
Capital Fund that Auckland Transport prepare a rough order cost estimate for the Board’s priority greenway routes adopted in July
2013 and detailed in Section 3.0 of the Waitemata Greenways Plan:
ii) G2 - Parnell Parks Link
and Waipapa Valley Connection - connecting: A. Parnell
Station to Awatea Reserve via Scarborough Reserve and Alberon
Reserve; and
B. Newmarket Park
to Stanley Street via the closed Parnell rail tunnel.
iii) G3 - Coastal connection –
connecting Meola Reef Reserve with Victoria Park via Cox’s Bay Reserve,
Salisbury Reserve and Point Erin Park.
iv) G4 - Wairorea
to Karangahape Road Connection – connecting Seddon Fields
to Karangahape Road via Western Springs and Arch Hill Reserve.
v) G5 - Ponsonby Connection –
connecting Victoria Park to Cox’s Bay Reserve and Grey Lynn Park via Franklin
Road.
vi) G6 - Crummer Road
Connection – connecting Arch Hill Reserve with Western Park via Crummer
Road.
e) That Priscilla Steel, Elected Member Relationship Manager be
thanked for her attendance.
CARRIED
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15
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Victoria Park Event Guideline
8.00 pm Councillor
Mike Lee entered the meeting.
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Resolution number WTM/2014/38
MOVED
by Chairperson S Chambers, seconded by Member VI Tava:
a) That
the Waitematā Local
Board approves the Victoria Park event guideline in Attachment A.
b) That
the Waitematā Local
Board confirms that the event guideline is the key reference document for
events but is to be read in conjunction with the Victoria Park management
plan.
c) That
the Waitematā Local
Board requests that Council officers review the event guidelines in 5 years
time or earlier if required.
d) That
Jane Aickin, Manager Local and Sports Parks Central, Mark Miller, Parks Advisor Waitemata and Sarah Mossman,
Principal Policy Analyst be thanked for their attendance.
MOVED
by Member GJ Moyle, seconded by Member RAH Thomas:
Member GJ
Moyle moved an amendment to the original recommendation to replace b) as
follows:
b) That
the Waitemata Local Board approve the Victoria Park Event Operational
Guideline in Attachment A, subject to an amendment to provide a one 5 day
event and one event up to twelve days.
A
division was called for, voting on which was as follows:
For: Against
Greg
Moyle Pippa Coom
Rob
Thomas Christopher Dempsey
Vernon
Tava
Deborah
Yates
Shale
Chambers
The motion was declared LOST by 2 votes to 5.
LOST
The
Chair put the substantive motion.
Resolution number WTM/2014/39
MOVED by Chairperson S
Chambers, seconded by Member VI Tava:
a) That the Waitematā Local Board approves the Victoria Park event guideline in
Attachment A.
b) That
the Waitematā
Local Board confirms that the event guideline is the key reference document
for events but is to be read in conjunction with the Victoria Park management
plan.
c) That
the Waitematā
Local Board requests that Council officers review the event guidelines in 5
years time or earlier if required.
d) That
Jane Aickin, Manager Local and Sports Parks
Central, Mark Miller, Parks Advisor Waitemata
and Sarah Mossman, Principal Policy Analyst be thanked for their attendance.
CARRIED
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Pursuant to Standing Order 3.15.5, Member Moyle and Member Thomas
requested that their dissenting vote be recorded.
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16
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Ponsonby Road Masterplan - Public Feedback Summary
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Resolution number WTM/2014/40
MOVED
by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:
a) That the
Ponsonby Road Masterplan – Public Feedback Summary report be received.
b) That the
Waitemata Local Board:
i) receive the Summary of
Public Feedback as set out in Attachment A to this report.
ii) consider the Summary of
Public Feedback on the draft Ponsonby Road Masterplan in any final decision
making.
iii) requests that the
Ponsonby Road Masterplan be reported back to the Waitemata Local Board June
2014.
iv) approves as a separate
project, outside the Ponsonby Road Masterplan, the design work on two options
for the 254 Ponsonby Road site; one as a whole of site open space park, and
one with an active edge and open space urban plaza, both to be informed by
the high-level design principles to be adopted in the final Ponsonby Road
Masterplan, and authorises the project to be progressed as a Parks Portfolio
project, with a public consultation programme for the project to be presented
to the April business meeting of the Board for approval.
c) That Rebecca Sanders, Planner and Joao Machado, Team
Leader Planning - Central/Islands, be thanked for their attendance.
CARRIED
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Secretarial
Note: The Chairperson with the consent of the meeting accorded Item 18:
Infrastructure and Environment Services Update, Item 19: Waitemata Local Board
Quarterly Performance Report for Six months Ending December 2013 and Item 20
Report from the Waitemata Local Board Finance Committee – Local Improvements
(LIPs) Programme 2013 – 2014, precedence at this time.
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19
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Waitematā Local Board Quarterly Performance Report for six
months ending December 2013
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Resolution number WTM/2014/42
MOVED
by Chairperson S Chambers, seconded by Member CP Dempsey:
a) That the Quarterly Performance Report for six months
ending December 2013 be received.
b) That Umesh Chand, Lead Financial Advisor, Geoff
Chamberlain, Manager Regional Heritage &
Research, Jane Aickin, Manager Local and Sports Parks Central and Mark Miller, Parks Advisor – Waitemata, be thanked for their
attendance.
CARRIED
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20
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Report from the Waitemata Local Board Finance Committee - Local
Improvements (LIPs) Programme 2013-2014
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Resolution number WTM/2014/43
MOVED
by Member GJ Moyle, seconded by Member VI Tava:
a) That
the report from the Waitemata Local Board Finance Committee – Local Improvements
(LIPs Programme 2013-2014) be received.
b) That
the Waitemata Local Board approve as a Local
Improvement Project (LIP), allocating the following 2013/14 LIPs budget and
affirming its project champions to the following LIPs project as follows:
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NoN
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Project description
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Capex/ Opex
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Budget value
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Champions
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2.
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Meola Reef Reserve water pipe
remediation project
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Capex
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$3180.00
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Members
Shale Chambers
Vernon Tava
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CARRIED
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Secretarial
Note: The order of business resumed at Item 17: Draft Auckland Energy Resilience
and Low Carbon Action Plan.
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17
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Draft Auckland Energy Resilience and Low Carbon Action Plan
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Resolution number WTM/2014/44
MOVED
by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas:
a) That the Draft Auckland Energy Resilience and Low
Carbon Action Plan report be received.
b) That the Waitemata Local Board delegates to the Natural
Environment portfolio holders Deborah Yates and Rob Thomas the authority to
work with Local Board Services officers and any other interested Board
members to provide any Board input into the Low Carbon Action Plan.
CARRIED
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Secretarial
Note: Items 18, 19 and 20 was dealt with after Item:16.
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21
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Hearing Dates for the Waitematā Local Board Annual Plan
2014/2015
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Resolution number WTM/2014/45
MOVED by Chairperson S
Chambers, seconded by Deputy Chairperson PJ Coom:
a) That the Hearing Dates for the Waitemata Local Board
Annual Plan 2014/2015 report be received.
b) That
the Waitemata Local Board:
i) approves the Waitematā Local Board Annual
Plan hearings taking place on Tuesday, 18 March 2014 at 10.30 am in the Waitematā Local Board Office,
Level 2, 35 Graham St, Auckland with an overflow date on Thursday, 27 March
2014 at 9.30 am.
ii) approves the Waitematā Local Board deliberating on the Annual Plan submissions at an
ordinary business meeting being held on Tuesday, 8 April 2014 at 6.00 pm in
the Waitematā Local Board Office, Level 2, 35 Graham St, Auckland.
iii) notes the
Waitematā Local Board is scheduled to
adopt its Local Board Agreement at the ordinary monthly business meeting to
be held on Tuesday, 10 June 2014 at 6.00 pm in the Garden Room, Grey Lynn Community Centre, 510 Richmond Road,Grey Lynn, Auckland.
CARRIED
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26 Consideration
of Extraordinary Items
The
Extraordinary Item - Update on proposal to acquire an easement in Newmarket for
access purposes will be considered at Item 27 of this agenda.
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27 Procedural
motion to exclude the public
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Resolution number WTM/2014/50
MOVED by
Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:
That the
Waitematā Local Board:
a) Exclude
the public from the following part(s) of the proceedings of this meeting.
b) Agree
that Lawrence McIllrath, Envision, NZ, Matthew Luxon, Envision, NZ, Rex
Smith, Elite Property Services, Anna Wood, Built Environments, be permitted
to remain for Confidential Item C2: Business Case for a Community Recycling
Centre and Item C3: Update on Proposal to Acquire an Easement in Newmarket
for Access Purposes, after the public has been excluded, because of their
knowledge pertaining to each item, which will help the Waitematā Local
Board in its decision-making.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Special
Housing Areas: Tranche 3
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The withholding of the
information is necessary to protect information which is subject to an
obligation of confidence or which any person has been or could be compelled
to provide under the authority of any enactment, where the making available
of the information would be likely to damage the public interest.
In particular, the report/presentation
contains information which, if released, would potentially prejudice or disadvantage
commercial activities..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C2 Business
Case for a Community Recycling Centre
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report contains
information on an Auckland Council-owned site included on a list of
properties for disposal..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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Consideration of Extraordinary Business Item
C3 Update on Proposal to Acquire an Easement in Newmarket
for Access Purposes
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations)
In particular, the report contains
information on property values which could impact on negotiations with
landowners.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text
of these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
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9.42 pm The public was excluded.
Resolutions in relation to the confidential items are
recorded in the confidential section of these minutes and are not publicly
available.
11.12 pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C3
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Update on
Proposal to Acquire an Easement in Newmarket for Access Purposes
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Resolution number WTM/2014/53
MOVED by Member VI Tava, seconded by
Member RAH Thomas:
That the Waitematā Local Board:
Agree pursuant to
standing order 3.3.7, that an extension of time until the end of item C3 under
consideration, be granted.
CARRIED
Resolution number WTM/2014/31
MOVED by Chairperson S Chambers, seconded
by Member GJ Moyle:
Agree that there be no reinstatement of the confidential report for
the acquisition of an easement in Newmarket, or the resolutions of the
Waitemata Local Board.
CARRIED
11.13 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitematā Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
