Albert-Eden Local Board

OPEN MINUTES

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 2 April 2014 at 3.00pm.

present

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

APOLOGIES

Governing Body Member

Christine Fletcher

ALSO PRESENT

Governing Body Member

Cathy Casey

Arrived at 4.25pm

Albert-Eden Local Board 02 April 2014

1 Welcome

2          Apologies

Resolution number AE/2014/35

MOVED by Chairperson PD Haynes, seconded by Member TH Woolfield:

That the Albert-Eden Local Board:

a) notes the apology from Governing Body Member Christine Fletcher for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number AE/2014/36

MOVED by Member GD Easte, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) confirms the ordinary minutes of its meeting, held on Wednesday, 5 March 2014, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Steve Coyte, Local Resident
	Steve Coyte was in attendance to speak to the Board in response to the proposed sportsfield upgrade at Fowlds Park.
	Resolution number AE/2014/37 MOVED by Deputy Chairperson GJ Fryer, seconded by Member GD Easte: That the Albert-Eden Local Board: a)         thanks Steve Coyte, local resident, for his Deputation presentation. CARRIED

9 Public Forum

9.1	Kevin McCaffrey - Auckland Irish Club
	Resolution number AE/2014/38 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: a)      thanks Kevin McCaffrey, Auckland Irish Club, for his Public Forum presentation on the Celtic Fair. CARRIED

9.2	Selwyn Pearson - Auckland Rugby League
	Resolution number AE/2014/39 MOVED by Member LA Corrick, seconded by Member H Arlington: That the Albert-Eden Local Board: a)      thanks Selwyn Pearson, Auckland Rugby League, for his Public Forum presentation on the proposed sportsfield development at Fowlds Park. CARRIED

9.3

Adrian Roche and Nikki Harre - Fruit trees in Point Chevalier parks

Resolution number AE/2014/40 MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)      thanks Adrian Roche and Nikki Harre, Point Chevalier Transition Town Group, for their Public Forum presentation. b)      requests that Local and Sports Parks officers investigate potential fruit tree planting sites in public open spaces in Point Chevalier. CARRIED

9.4	Handweavers and Spinners Guild
	Documents were tabled in support of this item. A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number AE/2014/41 MOVED by Member RAJ Langton, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a)      thanks Janie Gummer and Alison Francis, Handweavers and Spinners Guild Auckland Incorporated, for their Public Forum presentation. CARRIED
	Attachments a     Handweavers and Spinners Guild Presentation

9.5	Brian Carter - Fowlds Park development
	Resolution number AE/2014/42 MOVED by Member LA Corrick, seconded by Member MJ Watson: That the Albert-Eden Local Board: a)      thanks Brian Carter, local resident, for his Public Forum presentation. CARRIED

9.6	Toni Dale - Cancer Society Auckland Division
	Resolution number AE/2014/43 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: a)      thanks Toni Dale, Health Promotion, Cancer Society Auckland Division, for her Public Forum presentation on continued local board smokefree advocacy in its Local Board Plan. CARRIED

9.7	Jason Sutton - Mount Albert Lions Rugby League
	Resolution number AE/2014/44 MOVED by Member RAJ Langton, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a)      thanks Jason Sutton, President, Mount Albert Lions Rugby League, for his Public Forum presentation. CARRIED

9.8	Jonathan Boow – proposed development at Fowlds Park
	Resolution number AE/2014/45 MOVED by Member RAJ Langton, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a)         thanks Jonathan Boow, local resident, for his Public Forum presentation. CARRIED

9.9	Jeremy Galvin – proposed development at Fowlds Park
	Resolution number AE/2014/46 MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)         thanks Jeremy Galvin, local resident, for his Public Forum presentation. CARRIED

Secretarial Note: Meeting adjourned at 4.40pm.

Meeting reconvened at 4.52pm.

10 Extraordinary Business

10.1	Chamberlain Park
	The local board is requested to consider the Chamberlain Park Golf Course report as Extraordinary Business under Item 24.1.  The report outlines current services at the golf course as well as the cafe operations and seeks the Board’s decision on the extension of current employee contracts post 30 June 2014. The local board is asked to resolve on the report’s recommendations during its April business meeting.  The report cannot be heard at the next business meeting, scheduled on Wednesday 7 May 2014, as this would leave insufficient time for officers to action the Board’s resolutions before the 30 June 2014.
	Resolution number AE/2014/47 MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)         considers an extraordinary item of business at Item 24.1 to discuss the Chamberlain Park report. CARRIED

10.2	Local boards feedback on Local Boards Funding Policy review
	The local board is requested to consider the ‘Local boards feedback on Local Boards Funding Policy review’ report as extraordinary business under Item 24.2.  The local board is asked to resolve on the report’s recommendations during its April business meeting.  The report outlines key policy that all local boards are asked to consider and this is the only opportunity for the Board to provide their feedback.  The report cannot be heard at the next business meeting, scheduled on Wednesday 7 May 2014, due to feedback closing on Thursday, 17 April 2014 and the Local Boards Funding Policy Political Working Party meeting being held on the 6 May 2014.
	Resolution number AE/2014/48 MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)         considers an extraordinary item of business at Item 24.2 to discuss the Local boards feedback on Local Boards Funding Policy review report. CARRIED

11 Notices of Motion

There were no notices of motion.

12	Fowlds Park and Nixon Park Sportsfield Developments
	David Barker, Team Leader Parks Specialists and Programmes and Mike Gallagher, Sports Turf Advisor, were in attendance to speak to this report.
	Resolution number AE/2014/49 MOVED by Chairperson PD Haynes, seconded by Member GD Easte: That the Albert-Eden Local Board: a)      approves the installation of an artificial turf on the number three field at Fowlds Park and as detailed in the Fowlds Park artificial playing field concept 2. CARRIED
	Resolution number AE/2014/50 MOVED by Chairperson PD Haynes, seconded by Member RAJ Langton: That the Albert-Eden Local Board: b) requests that Local and Sports Parks investigate the possible night time closure of car parks and the access road through Fowlds Park and report back to the Board with regard to the options available. c) requests Local and Sports Parks to work with Auckland Transport to investigate traffic calming measures and pedestrian crossing points on the road through Fowlds Park. d) requests that Local and Sports Parks investigate options for a new public toilet facility at Fowlds Park to replace the current inadequate public toilet facilities and that this project be included in the Local Board Plan. e) requests the Governing Body to consider allocating funding for additional public facilities to complement the ongoing sportsfields upgrades programme as part of the 2014/2015 Annual Plan or 2015-2025 Long Term Plan. f) requests that the Fowlds Park Action Plan being developed by the Local and Sports Parks Department, include consideration for improved signage, fitness trail renewal, footpaths throughout the park, rubbish bin/dog waste installations and a 24 hour alcohol ban. g) requests local board services staff to include a concept plan for Fowlds Park as part of the 2014/2015 Local Board Agreement. h) notes that the Board had the opportunity to visit Fowlds Park prior to decision making. i) advocates for a Fowlds Park Community Liaison Group to be formed with representation from the local board, council parks officers and clubs and neighbours, to meet regularly during the planning and implementation of the upgrade and to discuss other matters. j) requests that the proposed retaining wall at Fowlds Park be designed to reflect and incorporate the park’s basalt stone walls and to underscore the park’s heritage. k) requests that mature trees at Fowlds Park be replaced with other large grade specimen trees in the area where trees are being removed and the retaining wall be a ‘green wall’. l) requests that the decision on sportsfield developments at Nixon Park be deferred until the Nixon Park Management Plan is amended to reflect and align current use. m) thanks David Barker, Team Leader Parks Specialists and Programmes and Mike Gallagher, Sports Turf Advisor, for their attendance. CARRIED

Secretarial Note: Governing Body Member Cathy Casey entered the meeting.

13	Update on Draft Newton Plan
	Ross Cooper, Principal Planner, was in attendance to speak to this report.
	Documents were tabled in support of this item. A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number AE/2014/51 MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)      approves the draft Newton Plan, insofar as it relates to land under the jurisdiction of the Board, for community engagement. b)      authorises Board Chair Peter Haynes and Board Member Graham Easte to approve minor amendments to the draft Newton Plan, insofar as it relates to land under the jurisdiction of the Board, prior to the commencement of community engagement. c)      thanks Ross Cooper, Principal Planner, for his attendance. CARRIED
	Attachments a     Draft Newton Plan

Secretarial Note: Item 21 was heard at this point.

14	Auckland Transport Monthly Update Report – April 2014
	Ben Stallworthy, Auckland Transport Relationship Manager, was in attendance to speak to this report.
	Resolution number AE/2014/52 MOVED by Deputy Chairperson GJ Fryer, seconded by Member GD Easte: That the Albert-Eden Local Board: a)      receives the Auckland Transport Monthly Update Report – April 2014. b)      requests that Auckland Transport address the safety issue for pedestrians and cyclists at the intersection of the Point Chevalier service lane with Carrington Road. c)      thanks Ben Stallworthy, Auckland Transport Relationship Manager, for his attendance. CARRIED

15

Local board input into the council-controlled organisations current state assessment

Resolution number AE/2014/53 MOVED by Member LA Corrick, seconded by Member MJ Watson: That the Albert-Eden Local Board: a)      delegates to local board Chair Peter Haynes and Deputy Chair Glenda Fryer the authority to provide the Board’s input into the council-controlled organisations review by 30 April 2014. b)      requests cluster workshops be organised for local boards to be fully briefed prior to 30 April 2014. CARRIED

16	Local economic development July to December 2013: Albert-Eden Local Board
	Alison Hall, Local Economic Development Advisor and Annie Inwood, BID Partnership Advisor, were in attendance to speak to this report.
	Resolution number AE/2014/54 MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: That the Albert-Eden Local Board: a)      receives the six-monthly update on local economic development activities from July to December 2013 and approves the indicative 2014/2015 local economic development work programme as: i.        Economic analysis and planning on the local economy in Albert-Eden. ii.       Business Improvement District Partnership programmes in Dominion       Road, Kingsland and Mount Eden Village. iii.      Implementation and monitoring of the Albert-Eden Local Economic Development Action Plan. iv.      Support for the roll out of ultrafast broadband and the sustainable and targeted provision of public WiFi. b) nominates Board Members Rachel Langton and Glenda Fryer to attend the Business Improvement District Policy (2011) review workshops and represent the view of the local board. c) thanks Alison Hall, Local Economic Development Advisor and Annie Inwood, BID Partnership Advisor for their attendance. CARRIED

17

Local Government New Zealand conference and Annual General Meeting 2014

Resolution number AE/2014/55 MOVED by Chairperson PD Haynes, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)      nominates Members Fryer and Easte as the Board’s representatives to the Local Government New Zealand 2014 annual general meeting and conference from 20 July 2014 to 22 July 2014 on the basis that the conference programme is relevant to the local board’s work programme and noting that Member Fryer’s conference and travel costs will be funded from the Local Board Services Department budget and Member Easte’s will be funded from the Albert-Eden Local Board Members Professional Development budget. CARRIED

18	Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2013
	Letitia McColl, Senior Engagement Advisor, was in attendance to speak to this report.
	Resolution number AE/2014/56 MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: That the Albert-Eden Local Board: a)      receives the Auckland Council Property Limited Local Board Quarterly Update Report 1 July to 31 December 2013. b)      thanks Letitia McColl, Senior Engagement Advisor, for her attendance. CARRIED

19	Chairperson's Report
	Documents were tabled in support of this item. A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number AE/2014/57 MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a)         receives the Chairperson’s report. CARRIED
	Attachments a     Chairperson's Report

20	Board Members' Reports
	Resolution number AE/2014/58 MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a)         receives the written board member reports of Members Watson and Fryer. b)         receives Member Arlington’s tabled board member report. c)         receives the verbal board member reports of Members Woolfield, Corrick, Langton and Easte. d)         allocates an extra $457.58 from its 2013/2014 Events Support budget to its Neighbours Day budget line. e)         allocates a grant of $5,000 from its 2013/2014 Events Support budget, to be given to the Auckland Irish Society to prepare a business case and project plan for a Celtic Festival based around Fowlds Park, following the completion of the Local Event form and to the satisfaction of the Board’s Local Events portfolio leads. CARRIED
	Resolution number AE/2014/59 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: f) delegates the Chair and Deputy Chair to meet with school principals in Albert-Eden over this coming year and discuss issues where the local board and schools can work more closely for better community outcomes. g) requests Council Events officers to workshop with the Board’s Events portfolio leads to determine the Board’s preferred location/s for an Art in the Dark event. h) requests local board services staff to organise a meeting between Peter Loud and the Board’s Community Facilities and Heritage portfolio leads to discuss the maintenance and restoration issues of Ferndale House and for it to be included in the Assets Schedule List. CARRIED

21	Governing Body Members' update
	Resolution number AE/2014/60 MOVED by Chairperson PD Haynes, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)      amends Standing Order 3.9.14 to allow Governing Body Member Cathy Casey to have speaking rights. b)      receives Governing Body Member Cathy Casey’s verbal update. CARRIED

Secretarial Note: Item 14 was heard at this point.

22	Reports Requested/Pending
	Resolution number AE/2014/61 MOVED by Chairperson PD Haynes, seconded by Member MJ Watson: That the Albert-Eden Local Board: a)         receives the list of reports requested/pending. CARRIED

23	Albert-Eden Local Board Workshop Notes
	Resolution number AE/2014/62 MOVED by Member LA Corrick, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a)         receives the notes for the local board workshops held on the 12 and 19 March 2014. CARRIED

24        Consideration of Extraordinary Items

24.1	Chamberlain Park
	Sharon Rimmer, Sports and Recreation Partnerships Manager, was in attendance to speak to this report.
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Resolution number AE/2014/63 MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: That the Albert-Eden Local Board: a)         approves the extension of the City Parks Services current 1 year contract to manage the Chamberlain Park Golf Course for a further two years to 30 June 2016. CARRIED
	Attachments a     Chamberlain Park Golf Course Operations report

24.2	Local boards feedback on Local Boards Funding Policy review
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Resolution number AE/2014/64 MOVED by Member MJ Watson, seconded by Member LA Corrick: That the Albert-Eden Local Board: a)         receives the Local boards feedback on Local Boards Funding Policy review report. b) delegates to Chair Peter Haynes and Deputy Chair Glenda Fryer the authority to prepare on behalf of the Board, its feedback to the Local Boards Funding Policy review following a workshop discussion. CARRIED
	Attachments a     Local board feedback on Local Board Funding Policy Review report b     Report: Local Boards Funding Policy Review c    Guidelines - local boards for providing feedback on the local boards funding policy review

25        Procedural motion to exclude the public

Resolution number AE/2014/65

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Julie Fairey, Chair, Puketapapa Local Board, be permitted to remain for Confidential Item C1: Proposed Auckland Council Property Limited Divestment, after the public has been excluded, because of her knowledge as an Elected Member and Chair of a local board, which will help the Albert-Eden Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Proposed Auckland Council Property Limited Divestment

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. The information contained within this report needs to remain confidential to ensure that the potential disposal of the subject site is not prejudiced or disadvantaged by the information contained within becoming pubicly available.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

7.25pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

restatementS

It was resolved while the public was excluded:

Motion

Resolution number AE/2014/66

MOVED by Member TH Woolfield, seconded by Member GD Easte:

That the Albert-Eden Local Board meeting on 2 April 2014 be moved back into open session.

CARRIED

7.28pm            The public was re-admitted.

7.29 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................