Albert-Eden Local Board

OPEN MINUTES

Minutes of an extraordinary meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 16 April 2014 at 1:40pm.

present

Chairperson	Peter Haynes	Arrived at meeting at 1.37pm
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte	Arrived at meeting at 1.35pm
	Rachel Langton
	Margi Watson
	Tim Woolfield

Albert-Eden Local Board 16 April 2014

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Leave of Absence

There were no leaves of absence.

5 Acknowledgements

There were no acknowledgements.

6 Petitions

There were no petitions.

7 Deputations

There were no deputations.

8 Public Forum

There was no public forum.

9 Extraordinary Business

There was no extraordinary business.

10 Notices of Motion

There were no notices of motion.

11

Fees and charges for the hire of community venues, centres and arts facilities

Resolution number AE/2014/2 MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton: That the Albert-Eden Local Board: a)      Receives the report and notes the administrative changes to facilitate implementation. b)      Confirms the activity types eligible for priority discounts for hire of local council-run facilities as per attachment A:           i.             Bookings are made on a first-come first-served basis, and charged at standard rates.           ii.            In order to meet demand for use of the facilities, a discount is applied at off peak hours.           iii.           Regular users (10 or more bookings per year) will be charged at a discounted rate.           iv.           Bookings for activities which achieve community outcomes and benefits that the Local Board has prioritised or directly support priority outcomes and transformational shifts of the Auckland Plan, may be eligible for an additional discount, if certain criteria are met.           v.            For Albert Eden Local Board, the priority activities for maximum discounts are those activities contributing to community outcomes, such as those offered by not-for-profit and community groups. Standard fees will apply to commercial or one-off private use.  If participants are charged a fee or small koha, it must be for $10 per person or less, for the activity to be eligible for a maximum discount. CARRIED

12	Draft Annual Plan 2014/2015 submissions analysis and responses to information requests
	Resolution number AE/2014/3 MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington: That the Albert-Eden Local Board: a)      considers any amendments to its draft Local Board Agreement 2014/2015, advocacy areas and any feedback on regional proposals arising from the special consultative procedure for the draft Annual Plan 2014/2015. CARRIED

13	Local board decisions for 2014/2015 Annual Plan
	Documents were tabled in support of this item. A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number AE/2014/4 MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: a)      That the Albert-Eden Local Board: i)       agrees a balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 that reflect the allocation of decision-making ii)      confirms an updated list of advocacy areas for the Governing Body and council-controlled organisations, for inclusion in the Annual Plan 2014/2015 iii)     agrees a local fees and charges schedule for 2014/2015 as tabled at the meeting. b)      That the Albert-Eden Local Board notes: i)       local board budgets for 2014/2015 and outer years are required to balance in every year ii)      if budgets do not balance in every year, the Budget Committee will respond to any advice provided by the local board about how to balance its budget if required.  If this has not occurred, budgets will be balanced by proportionately reducing the budgets for the local boards discretionary projects to address the overspend iii)     local board budgets will be updated in May to reflect local board prioritisation decisions, any final decisions made by the Budget Committee on 8 May, and updated central cost allocations.  Updated financial statements for 2014/2015 will be provided to local boards in time for local board agreement adoption meetings in June. CARRIED
	Attachments a     Fees and charges schedule - Albert-Eden Local Board

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.04 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................