I hereby give notice that an ordinary meeting of the Audit and Risk Committee will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Tuesday, 15
April 2014
1.30pm
Council
Chambers
Auckland Town Hall
301-305 Queen Street
Auckland
|
|
Audit and Risk Committee
OPEN AGENDA
|
MEMBERSHIP
|
Chairperson
|
Cr Sir John Walker, KNZM, CBE
|
|
|
Deputy Chairperson
|
Cr Dr Cathy Casey
|
|
|
Members
|
Cr Cameron Brewer
|
|
|
|
Cr Bill Cashmore
|
|
|
|
Cr Sharon Stewart, QSM
|
|
|
|
Mr Roy Tiffin, FCA
|
|
|
|
Cr Penny Webster
|
|
|
|
|
|
|
Ex-officio
|
Mayor Len Brown, JP
|
|
|
|
Cr Penny Hulse
|
|
(Quorum 4 members)
|
|
|
Mike Giddey
Democracy Advisor
10 April 2014
Contact Telephone: (09) 307 7565
Email: mike.giddey@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
TERMS
OF REFERENCE
Responsibilities
The Audit and Risk Committee will be responsible for:
·
Providing objective advice and recommendations
to the Governing Body regarding the sufficiency, quality and results of
assurance on the adequacy and functioning of the council’s risk management,
control and governance frameworks and processes.
·
Exercising active oversight of all areas of
Auckland Council control and accountability (including Council Controlled
Organisations), in an integrated and systematic way, such that the results of
risk and assurance reviews and external audits may be incorporated in the
priority-setting and strategic planning processes.
·
Liaison with Audit NZ and, where necessary, the
audit committees of CCOs to ensure robust financial audits and reviews of the
Auckland Council group
|
Audit and Risk
Committee
15 April 2014
|
|
ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Petitions 5
5 Public Input 5
6 Local Board Input 5
7 Extraordinary Business 5
8 Notices of Motion 6
9 Office of the Auditor General 7
10 Audit New Zealand Arrangements for 2014 9
11 Progress to resolve Audit New Zealand Management Report items 43
12 Approval of accounting policies 45
13 Update on Risk Management Activities 61
14 Update on Ethics and Integrity Activities 69
15 Consideration of Extraordinary Items
PUBLIC EXCLUDED
16 Procedural Motion to Exclude the Public 73
C1 Update on Internal Audit Activities 73
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
|
That the Audit and Risk Committee:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 18 February 2014, including the
confidential section, as a true and correct record.
|
4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
3.21 provides for Public Input. Applications to speak must be made to the
Committee Secretary, in writing, no later than two (2) working days
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
3.22 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give two (2) days notice of their wish to
speak. The meeting Chairperson has the discretion to decline any application
that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 3.9.14 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
8 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
|
Audit and Risk
Committee
15 April 2014
|
|
Office
of the Auditor General
File No.:
CP2014/07331
Purpose
1. To provide an
opportunity for the Auditor General or her representative to attend the meeting
and address the Committee.
Executive
Summary
2. The Auditor
General or her representative will address the meeting.
|
Recommendation/s
That the Audit and Risk Committee:
a) receive the
information provided by the Auditor General or her representative.
|
Attachments
There are no
attachments for this report.
Signatories
|
Authors
|
Mike Giddey - Democracy Advisor
|
|
Authorisers
|
Marguerite Delbet - Manager Democracy Services
Grant Taylor - Governance Director
|
|
Audit and Risk
Committee
15 April 2014
|
|
Audit New Zealand Arrangements for 2014
File No.:
CP2014/06556
Purpose
1. The draft audit
proposal and audit arrangements letters have been received and reviewed, we are
required to advise Audit New Zealand to issue the final letters and then the
letters are to be signed by the Mayor and Chief Executive.
Executive
Summary
2. Audit New
Zealand has provided the audit proposal letter for the period 1 July 2013 to 30
June 2016, and the audit arrangements letter for the audit of the year ending
30 June 2014. The letters have been provided in draft, and the letters are
required to be finalised by Audit New Zealand then signed by the Mayor and
Chief Executive. The contents of the letters have been reviewed and we
consider that it is appropriate for the committee to recommend that the letters
be signed.
|
Recommendation/s
That the Audit and Risk Committee:
a) receive the
letters
b) advise Audit
New Zealand to issue the final letters
c) recommend that
the Mayor and Chief Executive sign the finalised letters.
|
Discussion
3. The draft audit
proposal and audit arrangements letters have been received.
The audit proposal letter outlines details
of the audit of Auckland Council parent accounts along with the consolidation
of the group accounts for the 2014, 2015 and 2016 financial years. The
proposed number of hours (5,290 each year) and the proposed audit fee is
outlined. The total proposed audit fee excluding disbursements for the 2014
financial year is $1,081,000 an increase on the 2013 fee due to movements in
the CPI. We consider the proposed number of hours and fee to be reasonable
given the size and complexity of the audit and experience from previous audits.
The audit arrangements letter provides
extensive details of the audit for the financial year ending 30 June 2014,
including issues and risks identified, changes to accounting standards and
logistics for the audit. We are currently negotiating with Audit New Zealand
on a couple of the dates in their proposed timetable, and amendments will be
incorporated into the finalised version of the letter. Apart from confirming
dates, we consider the issues, risks and logistics are reasonable.
Consideration
Local
Board Views
4. Local boards
have not been consulted because the report deals primarily with internal
management issues.
Maori
Impact Statement
5. The report does
not have any particular benefit or adverse effects on Maori.
General
6. None.
Implementation
Issues
7. None.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Draft Audit Arrangement Letter for
year ending 30 June 2014
|
11
|
|
bView
|
Draft Audit Proposal Letter 2014 -
2016
|
37
|
Signatories
|
Authors
|
Robert Nelson - Financial Controller
|
|
Authorisers
|
Kevin Ramsay - Manager Finance, Auckland CFO
Grant Taylor - Governance Director
|
|
Audit and Risk
Committee
15 April 2014
|
|
|
Audit and Risk
Committee
15 April 2014
|
|
|
Audit and Risk
Committee
15 April 2014
|
|
Progress to resolve Audit New Zealand Management
Report items
File No.:
CP2014/06156
Purpose
1. This report summarises the progress made to resolve the items raised
by Audit New Zealand.
Executive
Summary
2. Audit New
Zealand as part of their audit work make recommendations to council in which
issues they have identified are detailed. The council provides comments on the
issues raised and identifies how we are addressing the matter. The number of
outstanding issues has been increasing and concern has been raised at the timeliness
of the council to resolve the recommendations. We have put in place a number
of measures to ensure the matters are appropriately addressed.
|
Recommendation/s
That the Audit and Risk Committee:
a) Receive the
report.
|
Discussion
3. At the 11 September
2013 meeting of the Audit and Risk Committee a report was tabled by the
Controller and Auditor-General on the final audit findings for the year ending
30 June 2013 and this report provided a status on the progress council had made
in regard to previous recommendations. The report noted that although there
had been some progress in addressing recommendations, there were items which
had not been dealt with in a timely manner.
The recommendations range from items which
have arisen to address policy or processes which need to be implemented or
amended, to recommendations to improve the quality of some reporting or
identification of future work required to address issues such as implementation
of International Public Sector Reporting Standards.
We have put in place a number of measures
to ensure we actively work towards resolving the recommendations made, these
include;
i) Preparing a catalogue of issues
identified by Audit New Zealand and reaching agreement with Audit New Zealand
on the actual number of items to be included on the register. The starting
position is 52 items.
The areas
responsible are:
|
Financial Control
|
15
|
|
Accounting Services
|
9
|
|
Procurement
|
8
|
|
Financial Plan, Policy and Budgeting
|
7
|
|
Internal Reporting
|
3
|
|
Information Services
|
3
|
|
Other areas
|
7
|
ii) Assigning internal responsibility
for items to be cleared. Where required we have set up regular meetings
internally to track on-going progress.
iii) Obtaining updates on the status
and progress made since Audit New Zealand’s last review, which was provided to
Audit New Zealand prior to the commencement of the interim audit on 24 March
2014. We consider a number of the items will be cleared following Audit New
Zealand reviewing the work performed.
The
current status is:
|
Completed and with Audit New Zealand
|
14
|
|
In progress
|
29
|
|
Not yet commenced
|
9
|
iv) The register is now to form part
of the agenda for the fortnightly meetings between Audit New Zealand and
Financial Control, and progress will be regularly updated.
v) We intend to work with Audit New
Zealand to agree when qualitative type recommendations can be “cleared”
particularly when continuous improvement is occurring.
Consideration
Local
Board Views
4. Local boards have not been consulted because the report deals
primarily with internal management issues.
Maori
Impact Statement
5. The report does not have any particular benefit or adverse effects
on Maori.
General
6. None.
Implementation
Issues
7. None.
Attachments
There are no
attachments for this report.
Signatories
|
Authors
|
Robert Nelson - Financial Controller
|
|
Authorisers
|
Kevin Ramsay - Manager Finance, Auckland CFO
Grant Taylor - Governance Director
|
|
Audit and Risk
Committee
15 April 2014
|
|
Approval of accounting policies
File No.:
CP2014/06384
Purpose
1. The report
outlines the accounting policies on which the Auckland Council and Group
financial statements for the year ended 30 June 2014 will be prepared.
Executive
Summary
2. The Audit and
Risk Committee review the financial statements and audit thereof for
recommendation to the Governing Body. The financial statements are prepared to
a set of accounting policies adopted by Auckland Council and Group which must
comply with the relevant accounting standards. The current relevant accounting
standards for Auckland Council and Group are NZ IFRS issued by the External
Reporting Board.
The attached is a draft of the policies to
be used by Auckland Council and Group for the 2014 financial statements.
|
Recommendation/s
That the Audit and Risk Committee:
a) Receive the
draft report.
b) Approve the
accounting policies for the preparation of the 2014 Auckland Council and
Group financial statements and delegate to Mr R Tiffin authority to approve
any amendments resulting from consultation with Audit New Zealand.
|
Discussion
3. The accounting
policies proposed for 2014 are substantially the same as those applied for in
2013. The policies are consistent with NZ IFRS, the accounting standards
applicable to the Auckland Council Group for this reporting period.
Changes made to the policies have not yet
been discussed with or approved by Audit New Zealand. Consultation will be
undertaken with Audit New Zealand to agree content and wording of the policies.
Other Accounting Matters
Combining land and buildings into one
class
4. During the 2013/14 financial
year, Auckland Council Group made the decision to combine operational land and
buildings into one asset class and restricted land and buildings into another
class. The rationale behind combining land and building classes into one is
that these two classes are viewed and managed as a single unit. It is highly
unusual for organisations to manage these two classes of assets separately.
Disclosing as two different classes indicates that the Group can manage the
components of the properties separately which does not reflect the true nature
of the linkages between the assets. In addition, when the assets are revalued,
both land and buildings are revalued simultaneously, as it is misleading for
the readers of financial statements to see land assets revalued but not the
building assets or vice versa.
When independent property valuers visit the properties it
also makes economic sense to do this as one unit so that valuers only have to
visit the site once to determine the latest values. It is a current accounting
requirement to revalue the asset classes on a cyclical basis.
For internal record keeping purposes, the Group will
continue to track the movements in land and buildings separately.
Revaluation of operational land and buildings and
restricted land and buildings classes
5. Due to the recent movements in
Auckland property prices, it has come to management’s attention that the values
of the properties held by the Group are likely to have moved significantly
breaching the requirement to record at fair value.
The Group’s policy states that all revalued asset classes
are to be revalued on a 4-year cycle. Operational Land and Buildings class
were last revalued as at 30 June 2012 and Restricted Land and Buildings class
were last revalued as at 30 June 2013. As a result of the significant increase
in property prices in the Auckland region, the Group is required by the
accounting standards to revalue these classes of assets outside the normal
revaluation cycles as the asset values have had material movements.
A number of independent valuers have been appointed and have
started the valuation process. They will together revalue all operational and
restricted land and buildings across the entire Group. The valuation will be
as at 30 June 2014. The actual impact on the statement of financial position
is still to be determined.
Implementation of International Public Sector Accounting
Standards (IPSAS)
6. The primary objective of the
Auckland Council Group is to provide services to the Auckland community for
social benefit rather than making a financial return, hence the Group has
designated itself and the Group as public benefit entities for the purposes of
the New Zealand equivalents to International Financial Reporting Standards
since amalgamation.
Effective from 1 July 2014, the External Reporting Board has
introduced a revised accounting standards framework which will see New Zealand
public benefit entities adopting IPSAS, modified as appropriate for New Zealand
circumstances.
The Group is currently working with the big 4 accounting
firms and other local authorities to assess the possible impact from the
implementation.
The IPSAS reporting standards do not materially change the
rates for recognition and measurement of accounting transactions.
For 2014/15 annual plan purposes, the initial assessment
indicates the requirement to separate exchange/non-exchange transactions will
have an impact on the presentation of the statements of financial performance.
In addition, certain accounting policies will be amended to reflect the
adoption of the new standards.
Though not significant, further presentation changes are
expected in the 2014/15 annual report. Recognition and measurement of
transactions are expected to be materially the same except in some
circumstances the timing of the recognition may be slightly different.
Consideration
Local
Board Views
7. The accounting
policies apply to the financial statements for the Council and Group. The
views of Local Boards have not been sought.
Maori
Impact Statement
8. The accounting
policies do not affect the achievement or reporting of Council’s contribution
towards Maori outcomes.
General
9. There are no
financial or resourcing issues arising from the adoption of this report.
Implementation
Issues
10. There are no implementation
issues.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Accounting policies April 2014
|
49
|
Signatories
|
Authors
|
Robert Nelson - Financial Controller
|
|
Authorisers
|
Kevin Ramsay - Manager Finance, Auckland CFO
Grant Taylor - Governance Director
|
|
Audit and Risk
Committee
15 April 2014
|
|
|
Audit and Risk
Committee
15 April 2014
|
|
Update on Risk Management Activities
File No.: CP2014/07168
Purpose
1. This report
summarises the activities undertaken by the Risk Management department since
the last report to the Audit and Risk Committee in February 2014.
Executive
Summary
2. The Risk
Management department continued to implement the Enterprise Risk Management
Policy and Framework as per the Enterprise Risk Management Strategic Plan
2012-17.
|
Recommendation/s
That the Audit and Risk
Committee:
a) Receive the
Update on Risk Management Activities report.
|
Discussion
3. Enterprise Risk Management (ERM)
Policy
The detailed review of the ERM Policy has been completed by Risk
Management. The Policy has been circulated to the Executive Leadership Team
for final approval. Upon which it will be submitted to the Audit and Risk
Committee for review. This policy will also be circulated to the Council
Controlled Organisation’s (CCO) to ensure there is consistency in our approach
of risk management.
4. CCO Review
On 13 December 2013, the Audit and Risk
Committee had moved that “management be requested to consider how the Audit and
Risk Committee should exercise oversight of risk and audit issues in the
Council Controlled Organisations (CCO), including whether the CCO Audit and
Risk Committees be invited to attend the Auckland Council Audit and Risk
Committee to report on significant risks which affect the group”.
The Audit and Risk Committee’s request
was taken into consideration in the CCO Review to ensure that there is greater
visibility of CCO risks. Risk Management is currently engaging with CCOs to
form a Risk Management Leadership Group to ensure a collaborative approach to
risk reporting and represent a coordinated view of risks across Auckland
Council and CCOs taking into account the critical interdependencies.
5. Organisation-wide
Risk Registers
Risk Management is currently working on
implementing a risk management system across council. In the interim, a
project is underway to collate all existing risk registers within council to
provide the required single point visibility.
6. Operational
Risks
Key operational risks
are reported to the Executive Leadership Team in the monthly performance
report. This clearly demonstrates that management are focusing on key risks on
an ongoing basis, thereby improving council’s risk culture.
7. Enterprise
Risk Management Framework
The ERM Framework
identifies risk categories with relevant risk tolerance limits. To ensure
adequate mitigation is in place, specific risk frameworks are being continually
developed in high risk/strategic areas to get greater coverage from a risk
management perspective. The following are in progress:
o Programme and
Project Risk Framework – ongoing monitoring of NewCore programme risks (which
is part of the Transformation Programme) continues, via a monthly review of the
risks with the project team. This framework is also used for the Southern
Initiative (TSI), with ongoing monitoring of programme level risks.
o Liability Risk
Framework – to ensure that council minimizes potential risk exposures around
financial liability, through contractual arrangements, health and safety and
other regulatory or compliance requirements, the team continues to work with
the relevant areas, as and when required. There is a council-wide project
being undertaken to have consistency in procurement processes, particularly
focusing on acceptable levels of professional indemnity and public liability
insurances. A project plan is being drafted as advised by Audit New Zealand to
ensure that the key components of the liability framework are being addressed.
o Treasury Risk
Framework – quarterly and ad hoc meetings, as appropriate, are held with the
treasurer to review treasury risks, potential non-compliance to policy and
emerging risks in the debt markets.
o Asset Management
Planning – Auckland Council is exposed to considerable risks due to the scale
of the assets it owns and manages. Requirements of risk management have been
incorporated into the Asset Management Standard (May 2014).
o Fraud Risk
Framework – we continue to work closely with the Ethics and Integrity Officer
to minimize fraud risks and assist as and when required.
8. Risk
Management Workshop
Workshops are ongoing.
9. CCO
Engagement
CCO engagement is
ongoing as part of the risk management strategies. Key focus in the last
quarter was on the CCO Review project.
10. Project
Risk Management
Risk Management provides
advice and support to the various project teams by ensuring risks are identified,
documented and monitored as part of the Programme and Project Risk Framework.
The projects that Risk Management is involved in are:
o NewCore
o Workplace Strategy
o The Southern
Initiative
o Asset Management
Planning
o Payment Card
Industry Data Security Standards (PCIDSS)
o Waiheke Library
o Lopdell House and
Gallery Refurbishment
o Project Connect
o NorSGa
o Quay Street
Seawall
o Auckland Harbour
Bridge SkyPath
o World Masters
Games (2017) – not initiated yet.
o Revaluation and
Rates
Consideration
Local
Board Views
11. Local
boards have not been consulted because the report primarily deals with internal
management issues.
Maori
Impact Statement
12. This
report does not have any particular benefit or adverse effects on Maori.
General
13. None
Implementation
Issues
14. None
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Enterprise Risk Management Policy March 2014
|
65
|
Signatories
|
Authors
|
Aashmita Naikar - Risk Manager
|
|
Authorisers
|
Alan Brookbanks - Human Resources Director
Grant Taylor - Governance Director
|
|
Audit and Risk
Committee
15 April 2014
|
|
|
Audit and Risk
Committee
15 April 2014
|
|
Update on Ethics and Integrity Activities
File No.: CP2014/07277
Purpose
1. This report summarises the
activities undertaken by the Ethics and Integrity department since the last
report to the Audit and Risk Committee in February 2014 up until 4 April
2014.
Executive
Summary
2. The Ethics and Integrity
department is being renamed the Integrity and Investigations unit with Gary
Hale’s role changing from Ethics and Integrity Officer to Integrity and
Investigations Manager. The role continues to report to André Lubbe, the
Employment Relations Manager.
3. Recruitment is currently
underway for an Investigation Advisor role to support the Integrity and
Investigations Manager, and allow the team to move to a more proactive,
strategic approach to this area, based upon proactively identifying trends and
potential areas of concern.
4. Again due to capacity no ethics
and Integrity training has been undertaken since the February report, however,
the monthly training has been booked in from May with the intention of these
going through to the end of the year
5. The current focus of ethics and
Integrity remains predominantly reactive and providing case-by-case advice and
guidance.
6. General enquires have remained
reasonably constant but there has been an increase in the investigation area,
which along with historic investigations, continued to keep this this area
busy
|
Recommendation/s
That the Audit and Risk
Committee:
a) receive the update on ethics
and integrity activities report.
|
Discussion
7. The table below summaries the
activities of the Ethics & Integrity since the last meeting.
|
Function
|
Actions
|
Key Outcomes
|
|
Prevention
|
Ethics and Integrity presentation to senior managers
at February SLT meeting
Auckland Waterfront, City
Parks Services along with several other business units within the main
council have requested E&I training over the May and June periods.
Further to our last report in regard to
organisational support for Transparency International New Zealand more
information has been obtained and is being assessed before forwarding for
consideration at a higher level.
|
Increased awareness of expectations and individual
staff responsibilities within Auckland Council and wider CCOs
Transparency international NZ
is (www.transparency.org.nz)
is an internationally credible organisation actively encouraging Transparency
and Anti-corruption practice within in New Zealand.
Auckland Councils’ reputation
and learning opportunities would potentially be enhanced by an
association.
|
|
Response
|
Active investigations:
Internal focus
· Theft of cash (low level)
· Theft of cash from another staff member
· Theft of stock
· Bribery allegation
· Breach of process
External Matters (in
progress)
· Fraud from a council funded community
project - oversight still in progress, advisory, and Police liaison
· Bribery attempt - reporting oversight,
advisory
Twenty seven queries have
been registered which although they may not fall into the investigation
category can sometimes involve significant time commitment. These can involve
advice around gifts, conflicts of interest, data access requests and general
ethics and integrity queries.
|
Accountability
Current and future risk
assessment and mitigation
More exposure and
understanding for the business of the ethics and Integrity area.
Prevention and understanding
of external threats to Auckland Council
|
|
Gift Register
|
Twenty seven gifts for 21 people have been registered
over the February-March periods to an estimated value of $2,495
|
Transparent records
Increased awareness of the
requirements in this area.
Provides mitigation in case
of scrutiny.
Registration detail enables
evaluation of possible exposure to staff and council in procurement and
decision making processes.
|
|
Conflicts of interest
|
In this period, 11 conflict of interest forms have
been completed and sent for registration
|
Transparent records
Mitigation to minimise risk
to the staff member, and the business.
Data to evaluate possible
exposure to staff around procurement practices
|
Consideration
Local
Board Views
8. Local boards have not been
consulted because the report deals primarily with internal management issues.
Maori
Impact Statement
9. The report does not have any
particular benefit of adverse effects on Maori.
General
10. None
Implementation
Issues
11. None
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Nick Rennie - Internal Audit Manager
|
|
Authorisers
|
Grant Taylor - Governance Director
|
|
Audit and Risk
Committee
15 April 2014
|
|
Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Audit and Risk Committee:
a) exclude the
public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Update on Internal Audit Activities
|
Reason for passing this resolution in relation to each
matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
s7(2)(h) - The withholding of the information is necessary
to enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
In particular, the report contains financial and operational
information and details of Internal Audit activity which if released may
jeopardise the effective delivery of Internal Audit services..
|
s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
