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Audit and Risk
Committee
15 April 2014
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1 Apologies
2
Declaration of Interest
There were no
declarations of interest.
3
Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
10
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Audit New Zealand Arrangements for 2014
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Resolution number AUD/2014/15
MOVED
by Chairperson JG Walker, seconded by Cr WB Cashmore:
That the Audit and Risk Committee:
a) approve the
draft audit arrangements letter for the year ended 30 June 2014 and the draft
audit proposal letter for the 2014, 2015 and 2016 financial years.
b) advise
Audit New Zealand to issue the final letters referred to in a) above.
c) recommend
that the Mayor and Chief Executive sign the final letters.
CARRIED
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12
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Approval of accounting policies
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Resolution number AUD/2014/17
MOVED
by Chairperson JG Walker, seconded by Cr MP Webster:
That the Audit and Risk Committee:
a) receive the
Approval of accounting policies report.
b) approve the
accounting policies for the preparation of the 2014 Auckland Council and
Group financial statements and delegate to Mr R Tiffin authority to approve
any amendments resulting from consultation with Audit New Zealand.
CARRIED
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15 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
16 Procedural
motion to exclude the public
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Resolution
number AUD/2014/20
MOVED by Chairperson JG Walker, seconded by Deputy
Chairperson CM Casey:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Francis Caetano, Audit Director and Robert Sutherland, Audit Manager,
Audit New Zealand be permitted to remain for Confidential Item C1 after the
public has been excluded, because of their knowledge of matters being
discussed, which will help the Audit and Risk Committee in its
decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Update
on Internal Audit Activities
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains financial and operational information and details of
Internal Audit activity which if released may jeopardise the effective
delivery of Internal Audit services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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3.10pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.25pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Update on Internal Audit Activities
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That the Audit and Risk Committee:
b) agree that the Update on
Internal Audit Activities report remain confidential.
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3.25pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
