Agenda of Auckland City Centre Advisory Board

I hereby give notice that an ordinary meeting of the Auckland City Centre Advisory Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 30 April 2014

3.00pm

Council Chamber
Ground Floor
Town Hall

Auckland City Centre Advisory Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Dr Lucy Baragwanath	Strategic Relationships Advisor, Office of the Deputy Vice-Chancellor (Strategic Engagement) University of Auckland
Deputy Chairperson	Earl Gray	Partner, Simpson Grierson
Members	Dick Ayres	Member, CBD Residents Advisory Group
	Len Brown, JP	Mayor, Auckland Council
	Jenny Bygrave	Head of Strategic Developments, Auckland University of Technology
	Tim Coffey	Member, CBD Residents Advisory Group
	Shale Chambers	Chair Waitemata Local Board
	Daniel Clay	Ngati Whatua o Orakei Corporate Limited
	Jilian de Beer	Managing Director, de Beer Marketing & Communications
	Barbara Holloway	Town Manager, Karangahape Road Business Association
	Mike Lee	Councillor, Auckland Council
	Alex Swney	Chief Executive, Heart of the City
	Connal Townsend	Chief Executive, Property Council of NZ

(Quorum 7 members)

Tam White

Democracy Advisor

23 April 2014

Contact Telephone: (09) 307 7253

Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Auckland City Centre Advisory Board

30 April 2014

ITEM TABLE OF CONTENTS PAGE

1 Apologies 7

2 Declaration of Interest 7

3 Confirmation of Minutes 7

4 Extraordinary Business 7

5 Auckland City Centre Advisory Board _ Terms of Reference 9

6 Update and present on the draft Karangahape Road and Newton Plans 19

7 Maintenance Standards _ Resolution No. CEN/2014/21 47

8 Bledisloe Lane Upgrade - Resolution Number CEN/2014/13 49

9 Correspondence 51

10 Consideration of Extraordinary Items

PUBLIC EXCLUDED

11 Procedural Motion to Exclude the Public 57

C1 Targeted Rate

The report was not available at the time the agenda went to print, and will be circulated as an addendum agenda.

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Auckland City Centre Advisory Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 26 March 2014, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Auckland City Centre Advisory Board

30 April 2014

Auckland City Centre Advisory Board _ Terms of Reference

File No.: CP2014/07922

Purpose

1. To approve the Auckland City Centre Advisory Board Terms of Reference.

Recommendation/s

That the Auckland City Centre Advisory Board:

a) approve the Auckland City Centre Advisory Board Terms of Reference.

Attachments

No.	Title	Page
a View	Terms of Reference	11

Signatories

Authors

Tam White - Democracy Advisor

Auckland City Centre Advisory Board

30 April 2014

Update and present on the draft Karangahape Road and Newton Plans

File No.: CP2014/07953

Purpose

1. This purpose of this memo is to present and seek feedback on the draft Karangahape Road (K’Road) and Newton Plans.

Executive summary

Plan Development Process and involvement of the Waitemata Local Board

2. In June 2013, the Waitemata and Albert-Eden Local Boards endorsed the planning process for the development of two local area-based plans for the K’Road and Newton areas.

3. The Waitemata Local Board is the primary decision-maker on the content of the two plans and will be signing off on the final plans for adoption in July 2014. The Albert-Eden Local Board also has a review and sign-off role for the Newton Plan as part of the study area for that plan sits within the jurisdiction of the Albert-Eden Local Board.

4. The City Centre Master Plan identified the need for a ‘quarter plan’ to be developed for the Karangahape Road and Newton areas, based around the new train stations proposed through the City Rail Link project.

5. The Council has been working with the Waitemata Local Board to produce the draft plans. A wide range of community feedback, research and analysis of previous and current planning strategies, projects and policy work has been captured in the development of the draft plans.

6. In February 2014, Council undertook targeted stakeholder engagement with local community groups and business organisations in the two plan areas and held public ideas sessions where participants were given the opportunity to hear about the process and in small groups, draw their ideal vision and ideas for how the two areas should develop on maps. Through both of these forums, Council has heard a wide range of views from within the community about its vision for the two areas and this has been used to inform the development of the draft plans.

7. The Council commissioned a Maori Cultural Values report. The report focuses on Maori stories / relationships, aspirations and opportunities and how they can inform contemporary design and place-making initiatives in both plan areas. Input from Iwi has been sought for this report, and further engagement with Iwi is planned during this next phase of the project.

8. The report’s outcomes and recommendations were presented and discussed at the targeted stakeholder engagement and public ideas evening sessions for both plan areas, and have informed the development of the draft plans. Council officers are in contact with iwi to engage on the draft plan and development of the final plans.

9. Council has also met with a number of internal Council teams, Watercare and Auckland Transport in the development of the draft plans.

10. It is important to note that the documents out for engagement are draft plans. The final Plans will be developed, each with enhanced background information, strategic context and a detailed implementation strategy. The final plan is likely to be presented to the Local Board for adoption between July and August 2014.

11. On 8 April 2014, the Waitemata Local Board endorsed the release of the draft plans for public engagement and these are now out for public comment and feedback. The public engagement period is running for five weeks from Thursday 10 April to Wednesday 14 May 2014. A copy of the draft plans are attached for Auckland City Centre Advisory Board feedback and comments.

12. Once the engagement period has ended, all feedback collected will be reviewed and development of the final Plans will be undertaken with the local board.

Key components of the draft K’Road and Newton Plans

13. The draft plans comprise of key outcomes and actions for how the two areas will develop over the next 30 years. They take into consideration the existing environment and respond to the projected future growth, which is anticipated by the Auckland Plan, the Proposed Auckland Unitary Plan and City Rail Link project, while meeting the desired outcomes of the community.

14. Each plan sets out an outcome and corresponding ‘key moves’ that the project team, Local Boards, and stakeholders have identified thus far for the area. These respond to the challenges and opportunities facing that area and guide the more detailed responses set out later in the document.

15. A number of actions and projects have been proposed to achieve the key moves and outcome. It is envisaged that this section will be further developed and refined after the public feedback period.

16. Post-engagement, a full version of the implementation / action plan will be developed for each plan and this will be presented to the Local Board for adoption with the final plans between July and August 2014.

Implementation of the draft Plans

17. The work of area spatial planning, both at a local / place based or precinct level, and at the area-wide level, is the responsibility of teams in the Regional and Local Planning Department in collaboration with other parts of the Council and Council Controlled Organisations. This will require ongoing resource and staff commitment to integrate planning approaches and project management to coordinate activities. This work is only partly budgeted for in the Regional and Local Planning Department budget. Thus far, targeted use of external resources for purposes of community engagement, options development or research has been sourced from allocated budgets within the Regional and Local Planning Department.

18. Out of each plan will fall a range of actions contained in an implementation / action plan that will need to be considered for funding as part of future Long Term Plan and Local Board Planning processes.

19. The planning and delivery of the plans’ actions will require agreements with delivery partners to ensure the timely implementation of each action. Advocacy will also be critical with delivery partners and infrastructure providers in their long-term budget allocations and prioritisation planning to achieve the outcomes of the two plans.

Recommendation/s

That the Auckland City Centre Advisory Board:

a) receive this report and copies of the draft Karangahape Road and Newton Plans

b) provide feedback on the two draft plans by the close of engagement period, 14 May, 2014

Attachments

No.	Title	Page
a View	Draft Karangahape Road Plan	23
b View	Draft Newton Plan	35

Signatories

Authors

Gurv Singh - Planner

Ross Cooper - Planner, CBD and Islands, Operative Plans

Authorisers

Dean Williams - Team Leader City Transformation South

Auckland City Centre Advisory Board

30 April 2014

Maintenance Standards _ Resolution No. CEN/2014/21

File No.: CP2014/07840

Purpose

1. Request that Auckland Council and Auckland Transport staff work together to provide a report to the April 2014 meeting addressing a number of points relating to maintenance standards for CBD targeted rate funded projects.

Executive summary

This an important issue for the Board for the reasons outlined below:

2. Consideration of this item has been delayed until the May 2014 Board meeting.

3. Independently of the Board’s concern, both Auckland Transport and Auckland Council have become aware over the last year of issues relating to the cleaning and maintenance of Auckland town centres, including the city centre. A number of issues needed to be considered but the adequacy of, and responsibility for cleaning and maintenance are two of the principal issues.

4. Given this, senior officers at Auckland Council, namely Dean Kimpton and Ian Maxwell and senior officers at Auckland Transport, namely Greg Edmonds and Tony McCartney have been working together to consider an appropriate solution to the issues. This has involved looking at the matter in a different way. More particularly by looking at the matter from an outcomes perspective. That is, clean town centres and well maintained infrastructure in town centres. That is, as opposed to, assigning responsibility simply by which organisation has overall responsibility for the relevant part of the town centre.

5. Pursuant to this, Dean Kimpton and Greg Edmonds will be reporting to the May Board on item 1 set out in Resolution CEN/2014/21 relating to how the maintenance issue will be resolved going forward. The remaining items 2-7 will be addressed separately but at the same meeting by Auckland Council and Auckland Transport offices who will deal with the more specific questions arising therein.

6. The presentations to the Board will be based on a report prepared by Auckland Council and Auckland Transport, which will deal with all of the points raised in the resolution. Prior to the report being presented to the Board, it will be presented to the Auckland Council Executive Lead team for comment. Having taken account of any feedback from the Executive Lead team, the report will then be available for City Centre Advisory Board members prior to the May 2014 Board meeting.

Recommendation/s

That the Auckland City Centre Advisory Board:

a) receive the update report.

Attachments

There are no attachments for this report.

Signatories

Authors	John Dunshea – Manager City Transformation Project
Authorisers	John Dunshea – Manager City Transformation Project

Auckland City Centre Advisory Board

30 April 2014

Bledisloe Lane Upgrade - Resolution Number CEN/2014/13

File No.: CP2014/07888

Purpose

1. The purpose of this memo is to answer questions arising from the Auckland City Centre Advisory Board meeting held 26 February 2014 regarding the Bledisloe Lane Upgrade project.

Executive summary

A request has been made to provide feedback on how the following are being achieved:

2. A description of how space in the ground floor of the Bledisloe Building might be used.

The ground floor of the Bledisloe Building will contain mixed commercial and retail uses. The NZ Post tenancy will remain in its current location including the space for Private Boxes. Bledisloe House will remain as a Council building maintaining lobby access to the upper floors for Council employees. The new Council Customer Services Centre will be situated on the ground floor where the Auckland Transport Parking Wardens used to be based. The northern end of the building has been identified to be leased as café space with access opening out both on to the lane and on to the Wellesley Street pocket park.

The Bledisloe Building will be provided with a new continuous full length glazed façade that will provide greater activation to the lane (as the public will be able to see in and out of the tenancies) and help to alleviate anti-social behaviour that currently exists around the planter boxes.

3. An upgrade of the western edge which may provide more width, variation and interest.

The western edge will be upgraded to create a ground floor façade with a continuous building line and streamlined signage. The real star will be the greater activation that occurs within the tenancies and a greater number of door entrances on to the lane. The new glazed canopy that runs the length of the lane will provide greater solar access and a sense of openness not achieved in the current situation.

4. A clearer response on what is happening to the eastern edge of the Lane.

Discussions have been had with JNJ Management of the Metro Centre to support greater activation of the eastern edge. The Metro Centre is currently undergoing construction to provide a high end retail offering inside the centre with consent granted for multiple cafés to open out on to Aotea Square. The building owner has shown great interest in providing a retail offering out on to Bledisloe Lane with a new accessible entrance off the laneway, however this proposal is on hold until Council has completed the lane upgrade works and finalised the lane floor levels.

Continuing discussions are being held with Metro Centre and their architects to provide a design that better activates the lane, eliminates dead frontages/doorways and provides opportunities for outdoor dining space.

The northern end of the eastern edge will see the removal of the solid wall. This will be replaced with a metal balustrade that will enable greater views into the lane from Wellesley Street.

The small triangular pocket park will be removed to open up the entrance to Bledisloe Lane.

5. Art elements, perhaps incorporated into the actual design, which would celebrate the Lane as an asset in the precinct.

The Bledisloe Lane upgrade proposals incorporate art elements in the design in two ways: Firstly the proposed design of the pocket part celebrates the ‘Anchor Stones’ sculpture by artist Russell Clark. By repositioning the artwork so that it becomes a part of the space this important Auckland artwork acts as a gateway to the lane itself. Secondly, we propose to incorporate interesting and exciting lighting that will change in colour temperature along the length of the glazed façade including the canopy overhead. The lighting design will entice pedestrians down the lane in the evening hours and better links the laneway itself to the theatre destinations.

The Council Public Arts team has been working closely with designers to ensure artwork is included sensitively into the scheme.

6. Workplace Strategy Programme

The Bledisloe Lane upgrade is part of a wider Workplace Strategy project to consolidate and reduce Council offices from seven down to three in the city centre. The upgrade of the lane including the surrounding pocket parks is a part of the wider improvement works to the area around Bledisloe House where the Council Customer Services Centre is being relocated from the Civic Building. The lane between Aotea Square and Wellesley Street is also a key pedestrian route. By incorporating Bledisloe Lane into the works on Bledisloe House, the Council has been able to achieve a high quality access to the Customer Services Centre as well as improved amenity for pedestrians using the lane.

The project is currently in Detail Design stage with an estimated completion on site in November 2014. For efficiency reasons, a decision was made by Council in November 2013 to align the programme of the Bledisloe Lane Upgrade project so that it can be delivered as a part of the Workplace Strategy project. This programme realignment has put pressure on Council’s ‘usual’ consultation processes. Due to the tight nature of the programme to align the upgrade of the Lane with the opening of the Customer Services Centre, the consultation process to date has been focused mainly on key stakeholders affected by the works. Council has met regularly with the owners of Metro Centre, NZ Post, Regional Facilities Auckland (including Civic Theatre, Aotea Centre, Q Theatre) and Auckland City Centre Advisory Board. A wider engagement process will occur prior to construction to ensure that the public are aware of the upgrade works and how the construction may impact access during this period.

Recommendation/s

That the Auckland City Centre Advisory Board:

a) receive the report.

Attachments

There are no attachments for this report.

Signatories

Authors	John Dunshea – Manager City Transformation Project
Authorisers	John Dunshea – Manager City Transformation Project

Auckland City Centre Advisory Board

30 April 2014

Correspondence

File No.: CP2014/08211

Purpose

1. Correspondence is attached for the board's information

Recommendation/s

That the Auckland City Centre Advisory Board:

a) receive the correspondence.

Attachments

No.	Title	Page
a View	Correspondence - Lucy Baragwanath	53
b View	Correspondence - Connal Townsend	55

Signatories

Authors

Tam White - Democracy Advisor

Auckland City Centre Advisory Board

30 April 2014

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Auckland City Centre Advisory Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Targeted Rate

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.