Auckland City Centre Advisory Board

OPEN MINUTES

Minutes of a meeting of the Auckland City Centre Advisory Board held in the Council Chamber, Ground Floor, Town Hall on Wednesday, 30 April 2014 at 3.00pm.

present

Chairperson	Dr Lucy Baragwanath	Strategic Relationships Advisor, Office of the Deputy Vice-Chancellor (Strategic Engagement) University of Auckland
Deputy Chairperson	Earl Gray	Partner, Simpson Grierson (Committee for Auckland)
Members	Dick Ayres	Member, CBD Residents Advisory Group
	Shale Chambers	Chair Waitemata Local Board
	Daniel Clay	Ngati Whatua o Orakei Corporate Limited
	Tim Coffey	Member, CBD Residents Advisory Group
	Jillian de Beer	Managing Director, de Beer Marketing & Communications
	Barbara Holloway	Town Manager, Karangahape Road Business Association
	Alex Swney	Chief Executive, Heart of the City

APOLOGIES

Len Brown, JP	for absence
Mike Lee	for absence on council business
Connal Townsend, JP	for absence

ALSO PRESENT

Rory Palmer	Portfolio Manager, Mayoral Programmes, Mayoral Office
Greg McKeown	Heart of the City

IN ATTENDANCE

Auckland City Centre Advisory Board 30 April 2014

1          Apologies

Resolution number CEN/2014/23

MOVED by Chairperson Lucy Baragwanath, seconded by Member Tim Coffey:

That the Auckland City Centre Advisory Board:

a) accept the apologies from Mayor Len Brown and Member Connal Townsend for absence and Councillor Mike Lee for absence on council business.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number CEN/2014/24

MOVED by Chairperson Lucy Baragwanath , seconded by Member Shale Chambers:

That the Auckland City Centre Advisory Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 26 March 2014, as a true and correct record, subject to the following changes:

Board’s composition:

City Stakeholders	Representatives
corporate sector including financial and other professional services	2
urban design/institute of architects	1
tourism/travel	2
Business Improvement Districts	2
Retail	1
Education (The University of Auckland & Auckland University of Technology)	2
Ngati Whatua	1
Residents (representatives from the CBD Residents Advisory Group)	2
Property Council	1
Arts and Cultural Sector	1
Governing Body of Auckland Council (Mayor and Waitemata Ward Councillor)	2
Waitemata Local Board	1

CARRIED

4          Extraordinary Business

There was no extraordinary business.

5	Auckland City Centre Advisory Board _ Terms of Reference
	MOVED by Member Alex Swney by way of amendment, seconded by Chairperson Lucy Baragwanath: Throughout - Replace occurrences of “CBD” with “city centre”, except when describing the ‘CBD Residents Advisory Group’ Para 6a, bullet 4: the ACCAB may choose to present directly to a council committee Feed ideas and comments into  the council’s decision making processes (eg. making recommendations to council committees) Composition, para 1 replace -  With - The board will comprise up to 15 external city centre stakeholder representatives and 3 political representatives The Board needs to reach clearer understanding about who is representing a group and who is not. corporate sector urban design (New Zealand Institute of Architects, NZ Institute of Landscape Architects) tourism/travel (Hotel Association, to be confirmed ) retail (Retail Association) arts and cultural sector Governing Body and Auckland Council (Mayor and Waitemata Councillor) Composition, para 7 – A Chair and Deputy Chair will be elected annually Composition, para 7 - Amend with addition as follows: The Policy for Selection and Replacement of Auckland City Centre Advisory Board Members (see Appendix A) Composition, para 7 – Update the 5^th para in 7 to Alternates may be nominated for political representatives and members representing an organisation Composition, para 8, replace bullet 6 with: A quorum at a meeting shall be at least half the number of members Composition, para 10 – replace with The Auckland City Centre Advisory Board may make recommendations to the governing body, the Waitemata Local Board, relevant Auckland council controlled organisations, and/or the City Centre Integration Group, depending on which of these bodies has decision making authority over the matter(s) being reported on. Composition para 12 – replace Services with: The Democracy Advisor, The amendment was put and declared CARRIED by Chairperson Lucy Baragwanath.
	Resolution number CEN/2014/25 MOVED by Chairperson Lucy Baragwanath , seconded by Member Barbara Holloway the substantive motion: That the Auckland City Centre Advisory Board: a)      approve the Auckland City Centre Advisory Board Terms of Reference as amended at the meeting. CARRIED
	A copy of the approved Terms of Reference is attached to the official copy of these minutes.
	Attachments a     Terms of Reference

6	Update and present on the draft Karangahape Road and Newton Plans
	Mr Gurv Singh and Mr Ross Copper, Regional and Local Planning were in attendance for the report and answered questions from the Board.
	Resolution number CEN/2014/26 MOVED by Member S Chambers, seconded by Member BH Holloway: That the Auckland City Centre Advisory Board: a)      receive the report on the draft Karangahape Road and Newton Plans and look forward to receiving the implementation proposal including indicative costs of potential projects at a future meeting b)      delegate Member Jillian de Beer and Member Tim Coffey to prepare feedback on the two draft plans by the close of engagement period, for the Board’s approval at the 28 May 2014 c)      thank Mr Singh and Mr Cooper, Regional and Local Planning staff for their attendance and informing the Board on the draft plans for Karangahape Road and Newton. CARRIED

7	Maintenance Standards _ Resolution No. CEN/2014/21
	Resolution number CEN/2014/27 MOVED by Chairperson Lucy Baragwanath , seconded by Member Tim Coffey: That the Auckland City Centre Advisory Board: a)      receive the update report. CARRIED

8

Bledisloe Lane Upgrade - Resolution Number CEN/2014/13

Resolution number CEN/2014/28 MOVED by Member Alex Swney, seconded by Deputy Chairperson Earl Gray: That the Auckland City Centre Advisory Board: a) receive the report b) restate its concerns about the lack of consultation process and context that has led to this less than satisfactory outcome c) request all projects in the city centre that have urban realm implications be reported to the Auckland City Centre Advisory Board at the earliest opportunity (e.g. 135 Albert Street). CARRIED

9	Correspondence
	Resolution number CEN/2014/29 MOVED by Chairperson Lucy Baragwanath , seconded by Member Tim Coffey: That the Auckland City Centre Advisory Board: a)      receive the correspondence. CARRIED

10        Consideration of Extraordinary Items

There were no extraordinary items.

11        Procedural motion to exclude the public

Resolution number CEN/2014/30

MOVED by Chairperson Lucy Baragwanath , seconded by Member Shale Chambers:

That the Auckland City Centre Advisory Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Greg McKeown, Heart of the City and Vicki Hossack, Project Liaison, Transformation Projects be permitted to remain for Confidential Item C1; Targeted Rate, when the public has been excluded, because of their knowledge which will help the Auckland City Centre Advisory Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Targeted Rate

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains commercially sensitive information.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting.

CARRIED

4.15pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.15pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Targeted Rate
	Resolution number CEN/2014/23 That the Auckland City Centre Advisory Board resolved inter alia, that the tabled paper and resolutions remain confidential.

5.16 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland City Centre Advisory Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................