Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 9 April 2014 at 10.00am.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Susan Daly

 

 

 

Members

Jeff Cleave

 

 

 

 

Judy Gilbert

 

 

 

 

Christina Spence

 

 

 

 

APOLOGIES

 

Councillor

Mike Lee

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

Garth Civil

 

 

John Allen

Awana Catchment Trust

 

 

Robyn Grice

Gael Johnson

Great Barrier Island Community Heath Trust

 

 

 


Great Barrier Local Board

09 April 2014

 

 

 

1          Welcome

Member JC Cleave led the meeting in karakia.

2          Apologies

 

An apology was received from Councillor Mike Lee for non-attendance.

 

3          Declaration of Interest

 

Member CA Spence declared interest in respect of the Blackwell’s Quarry at item 18.

 

4          Confirmation of Minutes

 

Resolution number GBI/2014/33

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Wednesday, 12 March 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Garth Civil - Ocean Paddling Race

 

A document was tabled in respect to this item. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

Garth Civil was in attendance to present to the Great Barrier Local Board regarding the Ocean Paddling Race.

 

 

Resolution number GBI/2014/34

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         receives the Public Forum presentation;

b)         thank Garth Civil for his Public Forum presentation.

CARRIED

 

 

 

Attachments

a     Tabled document - 9.1 Garth Civil - Ocean paddling event

 

9.2

John Allen – Awana Catchment Trust

 

John Allen from the Awana Catchment Trust was in attendance to present to the Great Barrier Local Board regarding the Aotea education gateway.

 

 

Resolution number GBI/2014/35

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         receives the Public Forum presentation;

b)         thank John Allen for his Public Forum presentation.

CARRIED

 

9.3

Gael Johnson and Robyn Grice – Great Barrier Island Community Health Trust

 

Gael Johnson and Robyn Grice from the Great Barrier Island Community Health Trust were in attendance to present to the Great Barrier Local Board regarding the home insulation project.

 

 

Resolution number GBI/2014/36

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         receives the Public Forum presentation;

b)         thank Robyn Grice and Gael Johnson for their Public Forum presentation.

CARRIED

 

10        Extraordinary Business

 

10.1

Funding of Great Barrier Island home insulation coordinator role

 

 

 

Resolution number GBI/2014/37

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board considers the request to provide further funding for the Great Barrier Island home insulation coordinator’s role as an extraordinary business at item 26.1 as additional funding for the home insulation programme has now been obtained and the programme is ready to commence.

CARRIED

 

10.2

Support for the public purchase of Glenfern Sanctuary

 

 

 

Resolution number GBI/2014/38

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board considers the item on supporting the public purchase of Glenfern Sanctuary as extraordinary business at item 26.2 as a sale of the sanctuary to private interests is imminent and the board wishes to consider its position on the matter ahead of its next meeting.

CARRIED

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Great Barrier Island Telecommunications Status Update and Overview

 

Anthony Acres, Broadband Advisor, Regional Digital Policy Implementation was in attendance to speak to this report.

 

 

Resolution number GBI/2014/39

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)         Receives the Great Barrier Island telecommunications status update and overview report.

b)         Notes the complementary nature of the Mobile Voice and Broadband and Remote Schools projects in providing diverse internet access options in Okiwi.

CARRIED

 

 

Item 16 was heard at this point.

 

 

13

Auckland Transport Report - April 2014 - Great Barrier Island

 

Resolution number GBI/2014/40

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)        Receives the report of Ivan Trethowen, Elected Member Relationship Manager, Auckland Transport.

b)        Requests that Auckland Transport investigate whether the Sealink ferry service can be considered part of the Auckland public transport network and therefore eligible for a subsidy.

CARRIED

 

 

14

Local Board Transport Capital Fund – Overview of Total Programme for the Current Local Boards

 

Resolution number GBI/2014/41

MOVED by Member CA Spence, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      Receives the Local Board Transport Capital Fund – Overview of Total Programme for the Current Local Boards report.

b)      Identify new project proposals by 31 August 2014 for the Local Board Transport Capital Fund programme so that initial assessment, detailed design including consultation and statutory approvals, and construction are completed by 30 June 2016.

c)      Requests that Auckland Transport scope a pedestrian footpath from Forestry Bay to the Port Fitzroy wharf along Kaiaraara Bay Road and asks Member JC Cleave to complete and lodge a Local Board Transport Capital Fund Programme proposal form for this purpose.

CARRIED

 

 

15

Local board decisions for 2014/2015 Annual Plan

 

Resolution number GBI/2014/42

MOVED by Deputy Chairperson SP Daly, seconded by Member JJ Gilbert:  

a)         That the Great Barrier Local Board:

i)       agrees a balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 that reflect the allocation of decision-making subject to confirmation that the unspent 2013/14 budget of $277,000 for the Great Barrier broadband development project is carried forward into the 2014/15 financial year as previously agreed with Financial Plan Policy and Budgeting.

ii)      confirms the transfer of $10,000 from its discretionary opex budget to a new opex line item entitled Local Arts and Culture Initiatives to support the work of the art gallery to be managed under contract by the Auckland Council arts and culture team.

b)         That the Great Barrier Local Board notes:

i)          local board budgets for 2014/2015 and outer years are required to balance in every year.

ii)         if budgets do not balance in every year, the Budget Committee will respond to any advice provided by the local board about how to balance its budget if required.  If this has not occurred, budgets will be balanced by proportionately reducing the budgets for the local boards discretionary projects to address the overspend.

iii)        local board budgets will be updated in May to reflect local board prioritisation decisions, any final decisions made by the Budget Committee on 8 May, and updated central cost allocations.  Updated financial statements for 2014/2015 will be provided to local boards in time for local board agreement adoption meetings in June.

CARRIED

 

 

16

Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Janine Field, SLIPS Project Portfolio Leader and Gary Wilton, Parks Advisor Hauraki Gulf Islands were in attendance to speak to this report.

 

 

Resolution number GBI/2014/43

MOVED by Member JC Cleave, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)       Receives the Great Barrier Island SLIPs 2013/2014 programme update.

b)       Cancels the following SLIP’s projects and returns the SLIPs 2013/2014 budgets for reallocation:

No

Project description

Capex/ Opex

Budget value

1.

Cross Road -63 Gray Rd native planting

Opex

$5,300

c)       Approves the following projects for scoping from SLIPs 2013/2014 budgets, (noting projects approved for scoping may take 1 to 3 months to scope depending on the complexity of the projects involved):

No

Project Description

1

Whangaparapara Mural

2

Station Rock walkway Stage 2 Station Rock to Rosalie Bay walkway

3

Kawa & Motairehe rabbit control programme

The detail regarding the above projects is attached to this report as the Attachment B- “SLIPS Proposal forms for Great Barrier Local Board April 2014”.

d)       Approves the following SLIPs projects for implementation during the 2013/2014 financial year and confirms the Project Spokesperson/s:

No

Project description

Capex/ Opex

Budget value

Local Board Spokesperson/s

1.

Great Barrier maps design & print

Opex

$2,000 

TBC

e)       Receives and acknowledges completion of the following projects during the 2013/2014 financial year:

No

Project description

Capex/ Opex

Budget value

1.

Port Fitzroy Pontoon

Capex

$14,400

2.

Port Fitzroy Mural

Opex

$8,500

3.

Okiwi Boardwalk

Capex

$11,600

The detail regarding the above projects is attached to this report as the Attachment A- “SLIPS Project Summary for Great Barrier Local Board April 2014”.

CARRIED

 

 

17

Local board feedback on the Local Boards Funding Policy Review

 

Resolution number GBI/2014/44

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         Notes that although Auckland Council has moved towards a single rating system resulting in the region being rated on an equal basis, equity in asset and service provision has not yet been addressed.

b)        Notes that locally driven initiatives over which local boards have decision making authority account for less than one percent of council’s total operating costs and that up to 40 percent of this amount is in general budgets such as staff allocations and overheads over which local boards have no authority.

c)         Considers that the principle of equitable funding for all local boards which is the basis of pursuing the local board funding policy can never be achieved if boards have full decision making authority over less than one percent of total operating costs and that this percentage is totally inadequate if the co-governance model Auckland Council is operating under is to be effective and given the scope and importance of work delivered by local boards and the extensive resources already applied by Auckland Council to this delivery.

d)        Requests that further work be undertaken to address service level equity issues and to increase local board funding to a realistic level funded from reallocations from the local asset based services area to the locally driven initiatives area for consideration and approval by local boards as a prerequisite to implementation of the local board funding policy.

e)         Supports the officers position that the Great Barrier Local Board not be funded by any of the local board funding scenarios being considered  on the basis that it is impossible for the Great Barrier Local Board area to meet any of the criteria for such an approach.

f)          Requests that officers urgently identify a specific proposal by which Great Barrier is to be funded and recommends that this be based on funding level which is no less than the historic 2011-2014 annual plan levels adjusted as appropriate for inflation.

g)        Notes its rationale for this position being that the community relies heavily on local board funding given that with the exception of the library, all community services and facilities which would be provided or funded elsewhere in the region by Auckland Council are provided by local community groups which rely heavily on local board funding.

h)        Further notes that for the past three financial years on average 56 percent of the board’s discretionary budget has been allocated to community groups and that over 50 percent of this budget has funded infrastructure on private land which is available for public use which elsewhere in Auckland would be funded directly by Auckland Council.

i)          Notes that officers current recommendations will lead to funding increases and decreases across the local boards and recommends that general rate allocation scenarios are developed where no local board receives any reduction in funding

j)          Recommends that both asset based service levels and locally driven initiatives are funded by the general rate as they are core council activities, essential to cohesive communities and Auckland being the world’s most liveable city.

k)         Notes that a local rate is not an option for Great Barrier as the island’s small population would mean that insufficient funds would be generated to achieve the aim of a local rate.

l)          Recommends that with the exception of the Great Barrier and Waiheke local board areas, funding for locally driven initiatives should be based on population with adjustments for deprivation, geographic isolation and the amount of rates collected being applied as appropriate.

m)       Forwards these resolutions to the Local Boards Funding Policy Political Working Party and the Finance and Performance Committee for their consideration and to the Waiheke Local Board for its information.

CARRIED

 


 

18

Auckland Council Property Limited Local Board Six-Monthly Update
1 July to 31 December 2013

 

Resolution number GBI/2014/45

MOVED by Member JJ Gilbert, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)         accepts the Auckland Council Property Limited Local Board Six-Monthly Update Report 1 July to 31 December 2013.

b)        notes its interest in developing affordable housing and wishes to meet with Auckland Council Property Limited officers in May 2014 to discuss options for Great Barrier Island.

CARRIED

 

 

19

Local board input into the council-controlled organisations current state assessment

 

Resolution number GBI/2014/46

MOVED by Member JC Cleave, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      delegates to Chairperson IM Fordham to provide the Great Barrier Local Board’s input into the council-controlled organisations current state assessment review by April 30, 2014.

CARRIED

 

 

20

ANZAC Day 2014 - Great Barrier Local Board representative

 

Resolution number GBI/2014/47

MOVED by Member JJ Gilbert, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      approves the purchase an ANZAC Day wreath to the value of $120 and that Chairperson IM Fordham be the Great Barrier Local Board’s ANZAC Day representative.

CARRIED

 

 

21

Chairperson's report

 

Resolution number GBI/2014/48

MOVED by Member JC Cleave, seconded by Member CA Spence:  

That the chairperson’s report be received.

CARRIED

 


 

22

Board Members' Reports

 

Deputy Chairperson SP Daly tabled a document in respect to this item. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

Resolution number GBI/2014/49

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:

a)         That the report of Board Member Susan Daly be received.

b)         That the report of Board Member Jeff Cleave be received.

c)         That the report of Board Member Judy Gilbert be received.

d)         That the report of Board Member Christina Spence be received.

CARRIED

 

 

 

Attachments

a     Attachment to Susan Daly's report - Fonterra visit to GBI schools 24thFeb2014

 

 

23

Reports Requested/Pending

 

Resolution number GBI/2014/50

MOVED by Member JC Cleave, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)            Receives the list of reports requested/pending as at March 2014.

b)            Requests that officers advise on the status of its March 2013 resolution requesting that a bylaw on the lighting of fires and fireworks in the open on Great Barrier Island be pursued.

CARRIED

 

 

24

Correspondence

 

Resolution number GBI/2014/51

MOVED by Member JC Cleave, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)            Receives the correspondence for the month of February and March 2014.

b)            Writes to the chair of the Kaitoke School Board of Trustees supporting its middle school initiative and thanking it for its accommodation of the maths and science class.

CARRIED

 

 

25

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2014/52

MOVED by Member JJ Gilbert, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      Receives the workshop proceedings for the workshops held on 5 February, 5 March and 11 March 2014.

CARRIED

 

26        Consideration of Extraordinary Items

 

26.1

Funding for Great Barrier Island home insulation coordinator role

 

A document was tabled in respect to this item. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

Resolution number GBI/2014/53

MOVED by Member JC Cleave, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         allocates $5000 from its discretionary opex budget for the home insulation scheme coordinator role managed via Great Barrier Island Community Health Trust.

CARRIED

 

 

 

 

 

Attachments

a     Tabled item - 26.1 - EECA submission to Great Barrier Island Local Board re additional funding.

 

 

26.2

Support for the public purchase of Glenfern Sanctuary

 

 

 

Resolution number GBI/2014/54

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

 

That the Great Barrier Local Board:

a)            requests that Auckland Council urgently consider the purchase of Glenfern Sanctuary as a future Auckland Council regional park noting that the owners have a private offer to purchase on the table and need to make a decision within the next month.

b)            agrees that the board and Auckland Council must take a leadership role in securing the public ownership of Glenfern Sanctuary if  the important ecological restoration work that has occurred over many years and the many hundreds of thousands of dollars of public funds already invested in restoration work at the sanctuary are not compromised.

c)            agrees in principle to allocate up to $200,000 to the purchase of Glenfern Sanctuary subject to Auckland Council agreeing to pursue purchase in discussion with other partners and subject to the board consulting with its community on the proposed funding in an appropriate manner.

d)            notes that Chairperson IM Fordham will request speaking rights at the next meeting of the appropriate committee to speak to this matter.

CARRIED

 

 

 

12.45 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................