Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 14 April 2014 at 6.00pm.

 

present

 

Chairperson

David Collings

 

 

 

Deputy Chairperson

Adele White

 

 

 

Members

Katrina Bungard

 

 

 

 

Lucy Schwaner

 

 

 

 

John Spiller

 

 

 

 

Steve Udy

 

 

 

 

Bob Wichman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APOLOGIES

 

Jim Donald

For absence

 

 

Garry Boles

For absence

 

 

 

ALSO PRESENT

 

Cr Sharon Stewart

 

 

 

Cr Dick Quax

 

 

 

 

 

 

 

 

 


Howick Local Board

14 April 2014

 

 

 

1          Welcome

           

            The Chair welcomed everyone to the meeting.

 

2          Apologies

 

Resolution number HW/2014/30

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board accepts the apology from Member JR Donald and Member G Boles for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HW/2014/31

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board confirms the ordinary minutes of its meeting held on Monday 10th March, including the confidential section, and the minutes of the Annual Plan Hearings held on Thursday, 20 March 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

 

 

Resolution number HW/2014/32

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board thanks Trevor Armstrong from the Huntington Park Residents and Ratepayers Association for addressing the board during public forum.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Chair's Report

 

Resolution number HW/2014/33

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board receives the Chair’s verbal report.

CARRIED

 

 

13

Councillor's Update

 

Resolution number HW/2014/34

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board receives the verbal report from Councillors Quax and Stewart.

CARRIED

 

 

14

Draft Annual Plan 2014/2015 submissions analysis and responses to information requests

 

Resolution number HW/2014/35

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board:

a)            considers any amendments to its draft Local Board Agreement 2014/2015, advocacy areas and any feedback on regional proposals arising from the special consultative procedure for the draft Annual Plan 2014/2015.

b)            delegates any minor amendments to the draft Local Board Agreement 2014/2015 to the Chair, David Collings.

CARRIED

 

 

15

Fees and charges for the hire of community venues, centres and arts facilities

 

The attachment to the report (Attachment A) was tabled at the meeting.  A copy will be filed with the Minutes and will be available as a Tabled Document Item 15 on the Auckland Council website.

 

Resolution number HW/2014/36

MOVED by Member L Schwaner, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      confirms the activity types eligible for priority discounts for hire of local council-run facilities as per Attachment A

b)      notes the administrative changes to facilitate implementation.

CARRIED

 

Attachments

a     Tabled Item 15 Attachment A

 

 

16

Local board decisions for 2014/2015 Annual Plan

 

A replacement Attachment D was tabled at the meeting.  A copy will be filed with the Minutes and will be available as Tabled Item 16 Attachment D on the Auckland Council website.

 

Resolution number HW/2014/37

MOVED by Chairperson DA Collings, seconded by Member JR Spiller:  

That the Howick Local Board:

a)      agrees a balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 that reflect the allocation of decision-making

b)      confirms an updated list of advocacy areas for the Governing Body and council-controlled organisations, for inclusion in the Annual Plan 2014/2015 

c)      agrees a local fees and charges schedule for 2014/2015

d)      resolves on any feedback on regional proposals being considered as part of the annual plan process for Governing Body consideration

e)      notes the local board budgets for 2014/2015 and outer years are required to balance in every year

f)       notes that if budgets do not balance in every year, the Budget Committee will respond to any advice provided by the local board about how to balance its budget if required.  If this has not occurred, budgets will be balanced by proportionately reducing the budgets for the local boards discretionary projects to address the overspend

g)      notes the local board budgets will be updated in May to reflect local board prioritisation decisions, any final decisions made by the Budget Committee on 8 May, and updated central cost allocations.  Updated financial statements for 2014/2015 will be provided to local boards in time for local board agreement adoption meetings in June.

CARRIED

 

Attachments

a     Tabled Replacement Item 16 Attachment D

 

 

17

Industry Pollution Prevention Programme

 

Resolution number HW/2014/38

MOVED by Member JR Spiller, seconded by Member SA Udy:  

That the Howick Local Board:

a)      Receives the Industry Pollution Prevention Programme report.

b)      Agrees to fund an industry pollution prevention programme in the vicinity of the Tamaki Estuary at a cost of $24,000.

c)      Forwards this report and associated resolutions to the Tamaki Estuary Environmental Forum for their information.

CARRIED

 

 

18

Local Board Transport Capital Fund – Overview of Total Programme for the Current Local Boards

 

Resolution number HW/2014/39

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board:

a)      receives the report

b)      urgently identifies new project proposals for the Local Board Transport Capital Fund programme by 31 August 2014 so that subsequent initial assessment, detailed design including consultation and statutory approvals, and construction can be completed by 30 June 2016.

CARRIED

 

 

19

Auckland Transport Update – April 2014

 

Resolution number HW/2014/40

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board receives the report entitled ‘Auckland Transport Update – April 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

CARRIED

 

 

20

Environmental Education Centre at Mangemangeroa

 

Resolution number HW/2014/41

MOVED by Member JR Spiller, seconded by Member L Schwaner:  

That the Howick Local Board:

a)      Endorses and signs-off on the completion of Stage 1 of the Mangemangeroa Reserve Environmental Education Centre project.

b)      Approves advancing to Stage 2 of the project by reallocating $132,500 from Howick Local Board Discretionary Fund on the condition that the Somerville Foundation makes a matching financial contribution.

c)      Authorises the Project Planning Group to continue in negotiations with the Somerville Foundation, or other funding parties with a view to securing capital funding that will allow the project to move to Stage 3 and subsequent completion of a building on Mangemangeroa Reserve.

d)      appoints additional Members Boles, Wichman and Collings to the Project Planning Group.

CARRIED

 

 

21

Allocation of Civic fund budget to cover additional costs of ANZAC day

 

Resolution number HW/2014/42

MOVED by Deputy Chairperson AJ White, seconded by Member SA Udy:  

That the Howick Local Board approves the allocation of $2,000 from the local civic functions budget to cover additional costs for ANZAC day services.

CARRIED

 

 

22

LGNZ conference and AGM 2014

 

Resolution number HW/2014/43

MOVED by Deputy Chairperson AJ White, seconded by Member RD Wichman:  

That the Howick Local Board nominates the Chair, Member David Collings as a representative to attend the Local Government New Zealand 2014 annual general meeting and conference from 20 July 2014 to 22 July 2014 on the basis that the conference programme is relevant to the Local Board’s work programme.

CARRIED

 

 

23

Local board feedback on local boards funding policy review

 

Resolution number HW/2014/44

MOVED by Member L Schwaner, seconded by Member RD Wichman:  

That the Howick Local Board:

a)         Notes that council has moved towards a single rating system resulting in the region being rated on an equal basis.  However, equity in asset and service provision has not yet been addressed.

b)         Notes that the current local board budgets are a cut of legacy council budgets and have not been built to reflect the role of local boards envisaged in legislation.

c)         Supports the 20 February 2014 Finance and Performance Committee resolution directing staff to consider service level equity issues for local asset based services as part of the development of the Long Term Plan and asset management plans and engage with local boards on this and report back on a timetable.

d)         Endorses the process and timelines for the Local Boards Funding Policy, provided that the work on service level equity issues is progressed in parallel to the local boards funding policy and the work programme is agreed with the local boards.

e)         Requests that a work programme including a staging of the key deliverables, with prioritised asset classes and service levels for review be presented to the Local Boards Funding Policy Political Working Party on 6 May 2014.

f)          Recommends that clarity on the treatment of both the Waiheke and Great Barrier local boards, and understanding the implications for the other local boards is required prior to the adoption of the policy.

g)         Notes that each of the general rate reallocation scenarios (scenarios A, B and F) will lead to funding increases and decreases across the local boards.

h)         Recommends that general rate allocation scenarios are developed that minimise the change in funding for each local board by increasing the total allocation of funds for locally driven initiatives, and to ensure that no local board receives any reduction in funding.

i)          Supports a local rate to enhance service levels above an agreed standard service level, once standard service levels are established.

j)          Recommends that:

            i)          asset based service levels are funded by the general rate.

            ii)         locally driven initiatives are funded via the general rate as local initiatives are core council activities, essential to cohesive communities and Auckland being the world’s most liveable city.

k)         Agrees that with respect to the allocation methodology for locally driven initiatives under general rate funding, that population should be the main factor, as population tends to be a key driver of the demand for services as well as the following:

           i)           that a weighting for deprivation should also be applied, as areas of deprivation have characteristics that may indicate a greater dependency on local services

            ii)         that a weighting for geographic isolation should also be applied

            iii)        that rates collected should also be applied.

l)          Forwards these resolutions to the Local Boards Funding Policy Political Working Party and the Finance and Performance Committee for their consideration.

m)        delegates the Chair and Deputy Chair authority to forward any amendments or additional resolutions to the Political Working Party.

CARRIED

 

 

24

Local board input into the council-controlled organisations current state assessment

 

Resolution number HW/2014/45

MOVED by Deputy Chairperson AJ White, seconded by Member JR Spiller:  

That the Howick Local Board, following the workshop on 24th April 2014, delegates authority to Members David Collings and Steve Udy to provide the local board’s input into the Council Controlled Organisations review by April 30, 2014.

CARRIED

 

 

25

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2013

 

Resolution number HW/2014/46

MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard:  

That the Howick Local Board accepts the Auckland Council Property Limited Local Board Six-Monthly Update Report 1 July to 31 December 2013.

CARRIED

 

 

26

Local economic development July to December 2013: Howick Local Board

 

Resolution number HW/2014/47

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board:

a)      Receives the six-monthly update on local economic development activities from July to December 2013.

b)      Approves the indicative 2014/2015 local economic development work programme as:

i.        Economic analysis and planning for the local economy.

ii.       Finalising the Integrated Business Precinct Plan for the Industrial South.

iii.      Support for BID Partnership programmes in Greater East Tamaki and Howick.

iv.      Support for the roll out of ultrafast broadband and the sustainable and targeted provision of public WiFi.

c)      Nominates Local Board Member Bob Wichman to attend the Business Improvement District Policy (2011) review workshops and represent the view of the Local Board.

CARRIED

 

 

27

Reporting Urgent Decisions Made during March 2014

 

Resolution number HW/2014/48

MOVED by Member SA Udy, seconded by Member JR Spiller:  

That the Howick Local Board notes the urgent decision made on 5th March 2014 to fund $2500 towards infrastructure costs, in particular portable toilets and rubbish/recycling bins at the Howick Lions Water Safety Picnic event on Saturday 22nd March 2014 at the Cockle Bay Beach and Reserve.  The decision was made after discussion with other board members present at a workshop on 27th February 2014 noting that David Collings took no part in the discussion.

CARRIED

 

 

28

Reports Requested and Issues Raised 2013 -2016

 

Resolution number HW/2014/49

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board receives the Reports Requested and Issues Raised 2013 – 2016 schedule.

CARRIED

 

 

29

Workshop Notes

 

Resolution number HW/2014/50

MOVED by Chairperson DA Collings, seconded by Member KL Bungard:  

That the Howick Local Board receives the workshop notes for workshops held on 27th February, 6th, 13th, 20th, 26th and 27th March 2014.

CARRIED

  

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  


 

31        Procedural motion to exclude the public

Resolution number HW/2014/51

MOVED by Chairperson DA Collings, seconded by Member KL Bungard:  

That the Howick Local Board:

a)      excludes the public from the following part(s) of the proceedings of this meeting.

b)      agrees that Siani Walker, Policy Analyst and Mark Sly, Public Law Legal Services, be permitted to remain for Confidential Item C1 Te Tiriti / Treaty settlement update after the public has been excluded, because of their knowledge of the treaty settlement, which will help the Howick Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Te Tiriti / Treaty settlement update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between Hapū / Iwi and the Crown.  If confidential information is made available, it will prejudice both those negotiations and the provision of similar information to council in the future.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

7.52 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.11 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Te Tiriti / Treaty settlement update

 

Resolution number HW/2014/52

MOVED by Deputy Chairperson AJ White, seconded by Member L Schwaner:  

That the Howick Local Board agrees that there be no restatement in the open section of the Minutes until advised by the Crown that the obligation of confidentiality is removed. 

CARRIED

 

 

8.12 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................