Agenda of Kaipātiki Local Board Community Forum

I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 16 April 2014

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

Kaipātiki Local Board Community Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

(Quorum 4 members)

Bianca Wildish

Democracy Advisor

10 April 2014

Contact Telephone: (09) 484 8856

Email: Bianca.Wildish@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

Kaipātiki Local Board Community Forum

The Kaipātiki Local Board holds two meetings a month – a business meeting for Council staff to present reports and a Community Forum meeting to enable greater community input.

The Kaipātiki Local Board’s Community Forum meetings are held on the fourth Wednesday of every month at 6:00 pm. These meetings enable the community to engage with the board via deputations, public forum, petitions, and reports from community and volunteer groups, with speakers allowed more time than is possible at ordinary business meetings. Community Forum will operate as a normal business meeting, with agendas and minutes published and resolutions passed.

Different ways to present to the Kaipātiki Local Board:

A “Deputation” is where members of the public give a presentation to the board which is formally booked in advance, approved by the Chair, and the speakers and topic are published on the agenda. People presenting under the deputation section of the meeting have 10 minutes to present.
“Public forum” is where members of the public may arrive on the night and speak to the board, and speakers under this section have 3 minutes allotted to them.
“Petitions” is an agenda item where members of the public may present a petition. They have 5 minutes to speak to their petition.

To present at a Kaipātiki Local Board Community Forum meeting:

Please email the Local Board Services team at Auckland Council on kaipatikilocalboard@aucklandcouncil.govt.nz if you would like make a deputation presentation or to present a petition to the board.
You will need to let the team know at least 10 days in advance, and provide any supporting documentation at least 7 days in advance.
If you would like to simply speak briefly to the board, you are welcome to come to the Community Forum meeting and speak at public forum (item 9) – there is no requirement to book in advance for this (though advance notification is appreciated).

Kaipātiki Local Board Community Forum

16 April 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 9

2 Apologies 9

3 Declaration of Interest 9

4 Confirmation of Minutes 9

5 Leave of Absence 9

6 Acknowledgements 9

7 Petitions 9

8 Deputations 9

8.1 Chinese Kiwi Friendship Group 9

8.2 Northcote Baptist B 10

8.3 Northcote Baptist A 10

8.4 Kaipātiki Local Youth Board 10

8.5 Monarch Park Place Making Project 11

8.6 WaterSafe Auckland 11

8.7 Cancer Society - Smokefree Policy 12

8.8 Glenfield Community Centre 12

8.9 Auckland City for Peace Toolkit 12

9 Public Forum 13

10 Extraordinary Business 13

11 Notices of Motion 13

12 Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 26 March 2014 15

13 Consideration of Extraordinary Items

1 Welcome

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Kaipātiki Local Board Community Forum:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 26 March 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 Chinese Kiwi Friendship Group

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Chinese Kiwi Friendship Group.

Executive Summary

2. Aileen Stead will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Aileen Stead regarding the Chinese Kiwi Friendship Group.

b) thank Aileen Stead for her attendance and presentation.

8.2 Northcote Baptist B

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Northcote Baptist Church and how the 'Blokes' community service runs on the Shore.

Executive Summary

2. Robin Lane will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Robin Lane regarding the Northcote Baptist Church.

b) thank Robin Lane for his attendance and presentation.

8.3 Northcote Baptist A

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Northcote Baptist Church and provide an outline of the community services it offers.

Executive Summary

2. Janice Norton will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Janice Norton regarding the Northcote Baptist Church.

b) thank Janice Norton for her attendance and presentation.

8.4 Kaipātiki Local Youth Board

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Kaipātiki Local Youth Board.

Executive Summary

2. Kaipātiki Local Youth Board members will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Kaipātiki Local Youth Board members regarding the Kaipātiki Local Youth Board.

b) thank the Kaipātiki Local Youth Board members for their attendance and presentation.

8.5 Monarch Park Place Making Project

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Monarch Park Place Making Project.

Executive Summary

2. Naomi Craymer and Megan Willmott will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Naomi Craymer and Megan Willmott regarding the Monarch Park Place Making Project.

b) thank Naomi Craymer and Megan Willmott for their attendance and presentation.

8.6 WaterSafe Auckland

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the activities of WaterSafe Auckland and aquatic education in Kaipātiki.

Executive Summary

2. Stephanie Ryall will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Stephanie Ryall regarding the activities of WaterSafe Auckland.

b) thank Stephanie Ryall for her attendance and presentation.

8.7 Cancer Society - Smokefree Policy

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the activities of the Cancer Society and Smokefree Policy development.

Executive Summary

2. Toni Dale will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Toni Dale regarding the activities of the Cancer Society and Smokefree Policy development.

b) thank Toni Dale for her attendance and presentation.

8.8 Glenfield Community Centre

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the activities supported by the Glenfield Community Centre.

Executive Summary

2. Marg Cross and David Thornton will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Marg Cross and David Thornton regarding the activities supported by the Glenfield Community Centre.

b) thank Marg Cross and David Thornton for their attendance and presentation.

8.9 Auckland City for Peace Toolkit

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Auckland City for Peace Toolkit.

Executive Summary

2. Claire Speedy will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Claire Speedy regarding the Auckland City for Peace Toolkit.

b) thank Claire Speedy for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

No.	Title	Page
a View	Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 26 March 2014	17

Authors	Bianca Wildish - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager