Ōtara-Papatoetoe Local Board


OPEN Minutes



Minutes of an extraordinary meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau, 31 St George Street, Papatoetoe on Monday, 14 April 2014 at 5:00pm.





Fa'anana Efeso Collins




Deputy Chairperson

Ross Robertson, MP





Lotu Fuli





Stephen Grey





Mary Gush





Donna Lee





John McCracken





















Ōtara-Papatoetoe Local Board

14 April 2014





1          Welcome


The Chair opened the meeting with a karakia.


2          Apologies


There were no apologies.



Secretarial note: Apologies were received from Councillors Alf Filipaina and Arthur Anae.



3          Declaration of Interest


There were no declarations of interest.


4          Leave of Absence


There were no leaves of absence.


5          Acknowledgements


Member Robertson acknowledged Pat Kake, Ōtara Kaumatua and former truancy officer and Board of Trustees Chairman for the Bairds Mainfreight Primary School in Otara

who died recently.



6          Petitions


There were no petitions.


7          Deputations


There were no deputations.


8          Public Forum


There was no public forum.


9          Extraordinary Business


There was no extraordinary business.


10        Notices of Motion


There were no notices of motion.






Fees and charges for the hire of community venues, centres and arts facilities - Ōtara-Papatoetoe Local Board Agreement


Resolution number OP/2014/41

MOVED by Member LT Fuli, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board:

a)      Confirms the activity types eligible for priority discounts for hire of local council-run facilities as per attachment A with the amendment of the addition of churches to number 5.

5.      For Otara/Papatoetoe Local Board, the priority activities for maximum discounts are those activities contributing to community outcomes, such as those offered by not-for-profit, churches and community groups.  Standard fees will apply to commercial or one-off private use.

b)      Notes the administrative changes to facilitate implementation.





Draft Annual Plan 2015/2015 submissions analysis and responses to information requests


Resolution number OP/2014/42

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board considers any amendments to its draft Local Board Agreement 2014/2015, advocacy areas and any feedback on regional proposals arising from the special consultative procedure for the draft Annual Plan 2014/2015.





Report Name: Local board decisions for 2014/2015 Annual Plan


Secretarial Note: A signed copy of the Summary of Estimated Rates Charge spreadsheet  is attached to the back of the minutes.



Resolution number OP/2014/43

MOVED by Member MA Gush, seconded by Member LT Fuli:  

a)      That the Ōtara-Papatoetoe Local Board:

i)          agrees a balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 that reflect the allocation of decision-making

ii)         confirms an updated list of advocacy areas for the Governing Body and council-controlled organisations, for inclusion in the Annual Plan 2014/2015 (Attachment C) 

iii)        agrees a local fees and charges schedule for 2014/2015 (Attachment D), noting that swimming pool spectators and supervising adults are at no charge.

iv)        resolves that there is no feedback on regional proposals in the draft annual plan that need to be referred for Governing Body consideration.

b)         That the Ōtara-Papatoetoe Local Board notes:

i)          local board budgets for 2014/2015 and outer years are required to balance in every year

ii)         if budgets do not balance in every year, the Budget Committee will respond to any advice provided by the local board about how to balance its budget if required.  If this has not occurred, budgets will be balanced by proportionately reducing the budgets for the local boards discretionary projects to address the overspend

iii)        local board budgets will be updated in May to reflect local board prioritisation decisions, any final decisions made by the Budget Committee on 8 May, and updated central cost allocations.  Updated financial statements for 2014/2015 will be provided to local boards in time for local board agreement adoption meetings in June.

c)      That the Ōtara-Papatoetoe Local Board:

i)          recommends that the governing body adopts for inclusion in the Annual Plan 2014/2015 a targeted rate set as a uniform charge per separately used or inhabited part of a property, on residential properties in the Otara-Papatoetoe Local Board area, for the purpose of fully subsidising entry to swimming pools for persons 17 years and over.

ii)         notes the rate is estimated to be $31.34 including GST based on current cost estimates and the number of separately used or inhabited parts of a residential property in the Otara-Papatoetoe Local Board area.  






Local board feedback on the Local Boards Funding Policy Review


Resolution number OP/2014/44

MOVED by Chairperson E Collins, seconded by Member JR McCracken:  

That the Ōtara-Papatoetoe Local Board:

a)        Notes that council has moved towards a single rating system resulting in the region being rated on an equal basis.  However, equity in asset and service provision has not yet been addressed.

b)        Notes that locally driven initiatives and local asset based services account for approximately one and ten percent, respectively, of council’s total operating costs, and recommend that further work is undertaken to determine whether 11 percent of Auckland Council’s budget is an appropriate share for local activities.

c)        Supports the 20 February 2014 Finance and Performance Committee resolution directing staff to consider service level equity issues for local asset based services as part of the development of the Long Term Plan and asset management plans and engage with local boards on this and report back on a timetable.

d)        Requests that the engagement process and the work programme to address service level equity issues and asset provision is agreed with the local boards.

e)        Endorses the process and timelines for the Local Boards Funding Policy, provided that the work on service level equity issues and asset provision is progressed in parallel to the local boards funding policy.

f)         Requests that the work programme to address service level equity issues and asset provision includes a staging of the key deliverables, with prioritised asset classes and service levels for review be presented to the Local Boards Funding Policy Political Working Party on 6 May 2014.

g)        Recommends that clarity on the treatment of both the Waiheke and Great Barrier local boards, and understanding the implications for the other local boards is required prior to the adoption of the policy.

h)        Requests that work be undertaken to:

              i.        determine whether more activities and the corresponding funding should sit in the locally driven initiatives category

            ii.        understand which council business units have corporate overheads, activity and programming budgets that have a direct relationship with the role of local boards and their decision-making (in particular budgets held by the Community Development, Arts and Culture department), with a view to shift these budgets to local boards, or increase their ability to influence and change budgets to deliver services that reflect their communities.

i)          Supports work to determine the appropriate amount of budget for local boards to successfully deliver upon their role, noting the current allocation is based on legacy council budgets.

j)          Notes that current locally driven initiative allocations allow for minimal discretion for most local boards and any reduction will impact on existing service levels.

k)        Notes that each of the general rate reallocation scenarios (scenarios A, B and F) will lead to funding increases and decreases across the local boards.

l)          Recommends that general rate allocation scenarios are developed where no local board receives any reduction in funding for consideration.

m)       Notes a targeted rate is available to enhance service levels above an agreed standard service level, once standard service levels are established, and that the Board wishes to ensure that this option is maintained.

n)        Recommends that:

              i.        asset based service levels are funded by the general rate

            ii.        locally driven initiatives are funded via the general rate as local initiatives are core council activities, essential to cohesive communities and Auckland being the world’s most liveable city.

o)        Notes that local rates can lead to inequity and affordability issues and can lock in legacy council funding models.

p)        Recommends that with respect to the allocation method for locally driven initiatives under general rate funding, agree that population should be the main factor, as population tends to be a key driver of the demand for services:

              i.        and that an adjustment for deprivation should also be applied, as areas of deprivation have characteristics that may indicate a greater dependency on local services

            ii.        and that an adjustment for geographic isolation should also be applied.

q)        Forward these resolutions to the Local Boards Funding Policy Political Working Party and the Finance and Performance Committee for their consideration




15        Consideration of Extraordinary Items


There was no consideration of extraordinary items.  






5.48pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.























Item No. 13 Local board decisions for 2014/2015 Annual Plan