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Ōtara-Papatoetoe
Local Board
28 April 2014
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1 Welcome
The Chair
opened the meeting with a karakia.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
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Resolution number OP/2014/46
MOVED by Chairperson E Collins,
seconded by Member MA Gush:
That the Ōtara-Papatoetoe Local Board:
a)
Confirms the minutes of its meeting,
held on Monday, 17 March 2014 including the
confidential section, as a true and correct record.
b)
Confirms the Annual Plan Hearings
minutes of its meeting, held on Monday, 24 March 2014, as a true and correct
record.
c)
Confirms the minutes of its extraordinary meeting, held on Monday, 14 April 2014, as a true and
correct record.
CARRIED
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5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
Member John McCracken acknowledged
the “Papatoetoe 150th Jubilee” celebrations success, an initiative
of the Papatoetoe Historical Society, with special mention of Local Board
member Donna Lee and Jenny Clark for their contribution. A time capsule
marking the occasion has been put down at the Papatoetoe library.
The acknowledgment was endorsed
by Deputy Chair Ross Robertson.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Public
Forum - The Niue Community Trust - Aorere Park Building Project
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Alana Smith and Walter Toguamua from the Vaka Manu’kau Niue
Community Trust were in attendance. The proposal to build a Multi-Purpose
Community Facility at Aorere Park Reserve was tabled.
A copy of the tabled document has been placed on the file
copy of the minutes and can be viewed at the Auckland Council website.
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Resolution number OP/2014/47
MOVED by Chairperson E Collins, seconded by Member LT Fuli:
That the Ōtara-Papatoetoe Local Board thanks the Niue Community Trust representatives for their attendance and presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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13
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Colin Dale Park Development Update, Amended Concept Plan and
Estimated Cost of Development.
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Resolution number OP/2014/49
MOVED
by Member JR McCracken, seconded by Member MA Gush:
That the Ōtara-Papatoetoe Local Board:
a) Endorses
and approves the amended 2013 Colin Dale Park concept plan.
b) Requests a report to the full board at the
earliest opportunity on the progress of the consultation with iwi.
CARRIED
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14
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Approval to publicly notify the intention to issue five agreements
to lease and a licence to occupy at Colin Dale Park, Prices Road, Wiri
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Resolution
number OP/2014/50
MOVED
by Member JR McCracken, seconded by Member MA Gush:
That the Ōtara-Papatoetoe Local Board:
a) Approves
progressing the Colin Dale Park project with the current potential users,
identified through the expression of interest.
b) Approves
the public notification of Auckland Councils’ intention to issue agreements
to lease to Counties Manukau Off road Racing Club Incorporated, Kartsport
Manukau Incorporated, Papakura City BMX Club Incorporated, Auckland Radio Car
Control Club Incorporated, Main Jet Events Limited and a concession and
licence to occupy to Coggan and Williams Limited upon the land indicated on
the site plan at Colin Dale Park, Prices Road, Wiri in accordance the terms
of the Community Occupancy Guidelines.
c) Requests that a further report, including findings and
recommendations resulting from the public notification exercise, be presented
to the Otara-Papatoetoe Local Board at the earliest possible opportunity and
before any further action is taken to advance the development of the Colin
Dale Park.
d) Requests that council’s notification
of intention to lease be specially discussed with all mana whenua groups representatives
before notification.
e) Approves the payment of $1600 for notification
costs, funded from reprioritised underspent budgets for 2013/14.
CARRIED
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15
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New Community Lease for Office 5, 46 Fair Mall, Otara Town Centre,
Otara
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Resolution number OP/2014/51
MOVED
by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:
That the Ōtara-Papatoetoe
Local Board:
a) Grants
a community lease for Office 5 in Fairmall, Otara Town Centre
to the Otara Budgeting Service Incorporated subject to the following terms
and conditions:
i) Term
of 1 year and 1 month commencing 1 May 2014 to 31 May 2015;
ii) Rent - $1.00 per annum if
requested
iii) Hours of use; 8.30am-5.00pm
Monday, Tuesday, Wednesday and Friday and between the hours of 1.00pm-5.00pm
on Thursdays
iv) Community outcomes plan as
approved and attached to the community lease document
v) All
other terms and conditions in accordance with the Community Occupancy
guidelines 2012
b) Grants a community lease for office 5 in Fairmall,
Otara Town Centre to the Royal New Zealand Plunket Society Counties Manukau
Area Incorporated subject to the following terms and conditions:
i) Term
of 1 year and 1 month commencing 1 May 2014 to 31 May 2015;
ii) Rent - $1.00 per annum if
requested
iii) Hours of use; 8.30am to
12.30pm on Thursdays
iv) Community outcomes plan as
approved and attached to the community lease document
v) All
other terms and conditions in accordance with the Community Occupancy
guidelines 2012.
CARRIED
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Secretarial Note: Member Lotu Fuli left
the meeting at 6.00pm.
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17
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Planning toward an arts and cultural facility in Papatoetoe
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Resolution number OP/2014/53
MOVED
by Member JR McCracken, seconded by Deputy Chairperson HVR Robertson:
That the Ōtara-Papatoetoe Local Board:
a) Approves
the commencement of a needs analysis, and investigation of 17 St George
Street, Papatoetoe as part of the preliminary planning for the Papatoetoe
Museum and Arts Centre.
b) Notes that
the results of the needs analysis and investigation of 17 St George Street,
Papatoetoe will be reported for approval to the Otara Papatoetoe Local Board
and the governing body prior to the commencement of further feasibility
analysis, concept design and a business case.
c) Confirms the expenditure of $15,000 from the
allocated budget for the needs analysis and investigation in the 2014/15 year.
d) Nominates
member Donna Lee, the arts and culture portfolio holder to the project
steering team.
e) Notes that
the Community Facilities Network Plan is currently under development and will
inform the analysis for the proposed facility.
CARRIED
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18
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Otara Lake and Waterways. Reconnecting: The possibilities and the
challenges.
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Resolution number OP/2014/54
MOVED
by Member JR McCracken, seconded by Deputy Chairperson HVR Robertson:
That the Ōtara-Papatoetoe Local Board:
a) Adopts
the vision document “Otara Lake and waterways. Re-connecting: The
possibilities and the challenges”.
b) Supports
the interim steering group in its development of a long term strategic action
plan to achieve the vision and remediate the Otara Lake and waterway.
c) Confirms
the Chair Efeso Collins and members Stephen Grey and Mary Gush as its
representatives on the interim steering group.
d) Allocates
$20,000 funded from reprioritized underspent budgets for 2013/14, for
consultancy services in assisting the interim steering group in the
development of its action plan.
e) Forwards this report and the Board’s resolutions to the
Environment, Climate Change and Natural Heritage Committee for its support of
the Board’s aspirations.
CARRIED
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19
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Smoke-free Policy Implementation
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Resolution number OP/2014/55
MOVED
by Member MA Gush, seconded by Member JR McCracken:
That the Ōtara-Papatoetoe Local Board:
a) Allocate budget in the 2014/15 financial
year of up to $6,500, payable from the board’s community response fund
(opex), for printing
and installation of additional smoke-free signs in 13 high priority sites
which include:
i) Papatoetoe
Recreation grounds
ii) Otara town
centre (swimming pool and community centre site)
iii) Manukau
Sports Bowl and Velodrome
iv) Allan
Brewster Sports centre
v) Papatoetoe
library
vi) Manukau
Library and square
vii) Fergusson
Reserve and Tupu library
viii) Allenby
Park
ix) Ngati Otara
Park
x) Aorere Park
xi) Rongomai
Park
xii) Hayman Park
xiii) Kohuora
Park.
b) Requests
officers to investigate options to implement the Smoke-free Policy in the
Papatoetoe town centre.
c) Promotes
the smoke-free status of smoke-free public places in Otara-Papatoetoe as the
Board deems appropriate.
CARRIED
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20
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Local Board Input into the Council-controlled Organisations
Current State Assessment
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The CCO review document tabled at the meeting has been
placed on the file copy of the minutes and can be viewed at the Auckland
Council website.
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Resolution number OP/2014/56
MOVED
by Chairperson E Collins, seconded by Member JR McCracken:
That the Ōtara-Papatoetoe Local Board provides input as
tabled at the meeting, into the Council-controlled organisations current
state assessment.
CARRIED
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21
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LGNZ conference and AGM 2014
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Resolution number OP/2014/57
MOVED
by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:
That the Ōtara-Papatoetoe Local Board nominates
the Chair Efeso Collins and members John McCracken, Donna Lee and Lotu Fuli as
representatives to attend the Local Government New Zealand 2014 annual
general meeting and conference from 20 July
2014 to 22 July 2014 on the basis that the
conference programme is relevant to the Local Board’s work programme.
CARRIED
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22
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Financial Planning for Extreme Weather Events
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Resolution number OP/2014/58
MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR
Robertson:
That the Ōtara-Papatoetoe Local Board:
a) Agree to
allocate the current (less expenses to date) and future “storm damage” budget
of $16,715 to a local unallocated “extreme weather event” self-insurance
budget, which can be utilized by the board for repair or rehabilitation of
areas affected by extreme weather events on an as required basis.
b) Support a
portion of the pooled operating budgets being allocated to local unallocated
capital funding.
c) Note that
expenditure against the local unallocated operational and capital storm
damage budgets will be reported to all local boards annually.
A division
was called for, voting on which was as follows:
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For
Chairperson E Collins
Member MA Gush
Deputy Chairperson HVR Robertson
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Against
Member DI Lee
Member JR McCracken
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Abstained
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The division was
declared carried by 3
votes to 2.
CARRIED
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23
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For Information: Reports referred to the Ōtara-Papatoetoe
Local Board
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Resolution number OP/2014/59
MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR
Robertson:
That the
Ōtara-Papatoetoe Local Board receives the
request to amend the implementation date of the Public Safety and Nuisance
Bylaw 2013 and to accelerate the development of the local approved products
policy report, referred to the Ōtara-Papatoetoe
Local Board for information from the Governing
Body meeting.
CARRIED
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28 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
6.49.pmX.XX pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
Item 9.1 Public Forum -
The Niue Community Trust - Aorere Park Building Project
Item 12.- Tabled report
form Councillor Arthur Anae
Pacific
Peoples Advisory Panel Interview of potential panel members – Councillor Anae acting as liaison
officer between the Council and the Pacific community
Civic
building – CBD, March 18, 21, 26 & 28 and April 3, 2014
Highlights:
- PPAP
will be re-established for this 2nd term of Council.
Prospective panel members were interviewed. Councillor Anae noted the
strong qualifications of the applicants and he is optimistic about the
benefits this will bring in ensuring a robust Council-community engagement
Regional
Strategy and Policy
Committee Meeting – Clr. Anae as deputy chair.
Reception
Lounge, Auckland Town Hall, 3 April 2014 at 9.30am.
Highlights:
- The draft submission on the
Buildings (Earthquake Prone Building) Amendment Bill currently pending
enactment at Parliament is high on the agenda of the committee to ensure a
robust engagement between Council and Parliament with the Chair and Deputy
Chair being designated as representative and to make oral submission
before the Local Government and Environment Select Committee
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The committee
also resolved to “support the inclusion of a mihi into the submission, to be
drafted by Te Waka Angamua in agreement with the Chairperson and Chief Operating
Officer”
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The Wynyard
Quarter Innovation Precinct implementation progress update report from ATEED
was also received and noted by the committee
Governing Body Meeting
Reception Lounge, Auckland Town Hall, 27 March 2014 at
9.30am.
- The 2014-15 Levies for the
Auckland War Memorial Museum, and the Museum of Transport and Technology
was taken up; GB sought to resolve the conflicting policy position between
Auckland Museum and RFA as to the amount of levy by agreeing that the
Chair of the Finance and Performance Committee be authorised to negotiate
an agreement in relation to the Auckland War Memorial Museum levy
- A request to amend the
implementation date of the Public Safety and Nuisance Bylaw 2013, and to
accelerate the development of the local approved products policy was noted
and approved by the GB
Budget Committee Meeting – Clr. Anae as member
Reception Lounge, Auckland Town Hall, Thursday, 27
March 2014 at 1.41pm.
Highlights:
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The committee
resolved, with Clr. Anae voting with the majority, to:
o note the total funding required for
the operation of the Auckland Unitary Plan Independent Hearings Panel be
reduced to $12,439,613 spread over 3 years
o approve additional operating
expenditure of $727,000 for 2014 -2017 to ensure the council has the geospatial
resources available to enable it to respond to submissions on the Proposed
Auckland Unitary Plan and present its case before the Independent Hearings
Panel
Finance
and Performance
Committee Meeting – Clr. Anae as member
Reception
Lounge, Auckland Town Hall, Thursday, 13 March 2014 at 9.30am.
Highlights:
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The committee
resolved, with Clr. Anae voting with the majority, to approve the additional
funding for ATEED (in the amount of $175,000) for 2013/14 financial year to
enable it to study further the Auckland Harbour Bridge Pathway (SkyPath)
proposal
Courtesy Call by Busan delegation
Councillors’
Lounge, Auckland Town Hall, Thursday, 13 March 2014 at 4.00pm.
Highlights:
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Clr. Anae
dutifully took time to meet with the Busan delegation led by Director General
Mr Lee Byung-jin (Spokesperson) last March 2014. His on-going support has been
recognised by the International Relations team as being instrumental in the
Council’s relationship with Busan
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Clr. Anae is
happy to receive another delegation (composed of Busan Metropolitan City
representatives as well as a group of performers from Busan Metropolitan
Traditional Music Orchestra) led by the Director General for Environment and
Greenery Bureau who will visit Auckland on 19 May 2014
Item 20 Local Board Input into the Council-controlled Organisations Current
State Assessment
Otara Papatoetoe Local Board’s feedback and comments on
the review of council-controlled organisations (CCO) 2011 - 2014:
- The board agree that CCOs are operating according
to their mandate. However, communication can be improved by having
dedicated advisors appointed by the relevant CCOs to liaise with local
boards, especially to enable boards to voice local issues for
consideration by CCOs.
- The board support collaboration between CCOs and
council departments, and ask to review how CCOs and council departments
can work together for a better planned and efficient delivery of the
board’s initiatives.
- Communities often seek to hold local boards accountable
for decisions and outcomes made by CCOs. The board requests that CCOs
communication strategies and decision making models include local board
input, and support local boards to manage community feedback when it is
contradictory to initiatives planned by CCOs.
4.
The board supports this review to
consider new trends and developments in the Auckland Region for CCOs to respond
accordingly including: the Auckland Plan, Unitary Plan, affordable housing,
planned transport modes and networks, Area Plans and Te Papa Manukau.
5.
The board requests that the
decision making framework between the governing body and CCOs is reviewed to
include local board in this model. It is envisaged that a trilateral
relationship will support the image of Auckland Council as a one voice family,
and balancing it’s CCO’s vigorous economic focus to also exhibit a sense of
social and environmental responsibility by having regard to the interests of
the community in which it operates.
Auckland Transport (AT)
- Over three years the board has experienced
improvements in working with AT in engagement, communication and
reporting. The Board would like AT staff recently appointed to carry on
this work.
- Despite a “no surprises” policy, the local board
has had to rely on its own community networks to change major planning
initiatives, such as the East West Link option planned to go through the
Wymondley area, Otara.
- Communication, information and decision-making on
the East West Link: AT unnecessarily claimed confidentiality on this
project. The local board invested time to advocate and seek detail and
clarity from Auckland Transport on this major initiative which could have
had a huge impact on local communities, in particular the Wymondley area.
It is important that open processes be established, for purposes of
communication and public accountability.
- The board acknowledges that while AT has invested
in community engagement, there are variances between projects. The Davies
Ave Boulevard is a good practice example, but the East West Link, cycle
lanes on Puhinui Road, no parking near shops in the residential areas and
the day market planned in Davies Ave multi-storey parking complex, are
examples where the board would ask for more engagement.
- Rationalisation and project prioritisation: AT’s
criteria and model of project prioritisation is often at odds with local
communities need and priority. There are opportunities to better align
AT’s priorities with this area’s draft Area Plan and local board plan
outcomes.
- This board is keen to upgrade and improve
transport infrastructure in its local area which has long been neglected,
including: the re-alignment of St George Rd/Wallace Rd/Kolmar Rd and
Preston Rd/Ormiston Rd/East Tamaki Rd, footpaths in its town centres and
around retirement villages. AT has not explained recent downgrades of
these projects to the board. The board request discussions to identify
alternative options if its projects are not prioritised for transport
funding.
- Attention to implementing or resolution of
smaller projects requires considerable follow-up and reminders by the
local board, the responses receive low priority and it can be frustrating
for elected members and the public.
- Local boards need updates and responses by AT on
its policies and projects and implications for the local area. Local
boards need to be brought into discussions early, as all transport issues
and projects directly impact at the local level.
Auckland Council Property Ltd (ACPL)
- The population in Otara Papatoetoe is increasing
rapidly, and it requires additional open spaces to provide for this
growth. The board ask that, ACPL’s asset disposal process is reviewed to
include opportunities for local boards to meaningfully bid in the asset
disposal process and retain properties in areas planned for population
growth, such as the Cavendish Drive properties.
- If the board had a realistic opportunity in this
process, this may consequently reduce the mistrust of this CCO, and
frustration from the board at a perceived lack of willingness to engage
and resolve issues. The board ask that the review include, involving the
local board from the start of land disposal processes, and to develop
clear criteria for retaining properties in council ownership.
- The board appreciate the project management role
of ACPL, but request that its project scope includes finding alternative
accommodation for tenants occupying buildings that are planned to be
demolished.
Watercare Services Ltd
- The board acknowledges the performance of
Watercare, and would like to encourage further contact with Watercare, in
particular methods of how it can improve water quality in the local area.
Auckland Tourism, Events and Economic Development
(ATEED)
- ATEED has low visibility in Otara Papatoetoe. The
board requests at least annual updates from ATEED and opportunities to
make comments.
- The board would like to see that policy
development and delivery is closely aligned, to benefit local and regional
priorities. ATEED and the Economic Development within council appear to
have similar functions and are encouraged to work together to achieve this
board’s economic aspirations.
- ATEED to review its response to festivals and its
engagement strategy, in particular with mana whenua. The board encourages
ATEED to adhere with its Statement of Intent, and provide opportunities
for mana whenua and all cultures to be involved in its events and economic
developments.
Other CCOs
- The board requests at least annual updates and
opportunities to engage with the following CCOs:
- Auckland Waterfront Developments
- Auckland Regional Facilities and
- Auckland Council Regional Investment Ltd
