Orākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 3 April 2014 at 3.30pm.

 

present

 

Chairperson

Desley Simpson, JP

 

Deputy Chairperson

Mark Thomas

 

Members

Ken Baguley

 

 

Troy Churton

Departed meeting at 4.10pm

 

Kate Cooke

 

 

Colin Davis, JP

 

 

Kit Parkinson

 

 

 

ALSO PRESENT

 

Councillor

Cameron Brewer

 

 

 

 

 

 

 

 

 


Orākei Local Board

03 April 2014

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number OR/2014/7

MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson:  

That the Orākei Local Board:

a)         accepts the apology from Member Churton for early departure from today’s meeting.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2014/8

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Orākei Local Board:

a)         confirms the ordinary minutes of its meeting, held on Thursday, 6 March 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Wendy Caspersonn – service levels in St Heliers town centre

 

Documents were tabled in support of this item.

A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number OR/2014/9

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:  

That the Orākei Local Board:

a)         thanks Wendy Caspersonn, Manager, St Heliers Bay Village Association, for her Public Forum presentation.

b)         notes with concern the ongoing reports of reduced service levels in Orakei  town centres and requests Auckland Council to reinstate a single street coordinator to liaise directly with town centre managers and business associations to bring service levels back to improved acceptable levels.

CARRIED

 

Attachments

a     St Heliers Village Service Levels April 2014 Local Board Presentation

 

 

9.2

Malcolm Savill, Oceania Football Club

 

Resolution number OR/2014/10

MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson:  

That the Orākei Local Board:

a)            thanks Malcolm Savill, Oceania Football Club for his Public Forum presentation.

b)            supports a timely resolution between the various sports codes in their discussions around access between Colin Maiden and Ngahue Reserve.

                                                                                                            CARRIED

 

Secretarial Note:       Member Baguley declared an interest with respect to his life membership with University Rugby Club.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Secretarial Note:       Member Churton departed from the meeting at 4.10pm.

 

12

Local economic development July to December 2013: Orakei Local Board

 

Alison Hall, Local Economic Development Advisor and Rose Cosgrove, BID Partnership Advisor, were in attendance to speak to this report.

 

Resolution number OR/2014/11

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:  

That the Orākei Local Board:

a)         receives the six-monthly update on local economic development activities from July to December 2013.

b)        approves the indicative 2014/2015 local economic development work programme as:

i.     economic analysis and planning on the local economy in Orakei.

ii.    Business Improvement District Partnership programmes in Ellerslie, Remuera and St Heliers and support the Mission Bay Business Association.

iii.   implementation and monitoring of the Orakei Local Economic Development Action Plan.

c)         nominates Board Member Cooke and Board Member Thomas to attend the Business Improvement District Policy (2011) review workshops and represent the view of the Local Board.

CARRIED

 

 

13

Auckland Transport Update – Orakei Local Board: March 2014

 

Roger Wilson, Auckland Transport Council Engagement Manager, was in attendance to speak to the report.

 

Resolution number OR/2014/12

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)      notes that Auckland Transport has decided to install traffic lights at the intersection of Tamaki Drive and Ngapipi Road in the interests of safety and traffic management along with the additional initiatives requested by the Orakei Local Board as outlined below.

b)      notes that from detailed analysis and information available to it, Auckland Transport has concluded that signalisation is the safest option for all users of the intersection.

c)      supported a full consultation process to obtain and understand the local communities’ attitude to installing either a roundabout or traffic lights at the Tamaki Drive/Ngapipi Road Intersection in the interests of road safety and improved traffic management.

d)      expresses its disappointment that Auckland Transport did not fully consult on a range of options, but had already determined a preferred option and did not plan to change that option, and at the manner in which consultation was carried out.

e)      has not yet been briefed on changes to the proposal which went to consultation, as a result of feedback from submitters.

f)       notes that the result of the limited consultation indicated that almost 70 per cent of submitters across the Orakei Local Board’s communities and other interested parties did not believe that Auckland Transport’s solution is the correct one.

g)      believes that work on this intersection should not be ‘ad hoc’ and considers there will be significant ‘flow on’ effects at neighbouring intersections (eg Ngapipi Road/Kepa Road and Tamaki Drive/Patterson Avenue) and impact on users of Tamaki Drive and Ngapipi Road during peak periods.

h)      believes that separating users at the Tamaki-Ngapipi Road will provide the safest option.

i)       requests Auckland Transport to separate cyclists/pedestrians/ vehicles at this intersection.

j)       requests Auckland Transport in the interests of safety for all users of the intersection to install a ‘clip on’ walkway on the seaward side of the Ngapipi Bridge for pedestrians, designate the current footpath for cyclists and keep the vehicles on the carriageway, which would align work at this intersection with the objectives of the Tamaki Drive Master Plan.

k)      requests Auckland Transport as a consequence of the proposed intersection improvements to widen the Point Resolution bridge to improve safety and traffic flow along Tamaki Drive.

l)       notes that, in addition to the intersection improvement, Auckland Transport will address flooding issues on Tamaki Drive between Teal Park and Ngapipi Bridge, and is currently considering how this can be addressed.

m)     notes that in addition to the intersection improvements Auckland Transport is developing the Orakei Local Board vision to build a walkway/cycleway from Tamaki Drive to Glen Innes which includes the option of taking the walkway/cycleway by the Orakei Local Board’s favoured route across Hobson Bay adjacent to the existing rail line and up the Pourewa Valley, and undertakes to involve the Orakei Local Board at an early stage and during the development of those plans.

Secretarial Note:         The above clause m) was amended and the new clause is included in                            the Orakei Local Board business meeting minutes dated 1 May                                  2014.

n)      notes that the Tamaki Drive Master Plan seeks to provide an integrated solution to the Tamaki Drive precinct’s needs, and that Auckland Transport was significantly consulted during the preparation of and accepted the Master Plan and is a significant party in delivering the outcomes of the Master Plan.

CARRIED

 

Secretarial Note:         Member Thomas abstained from voting.

 

 

14

Auckland Transport Quarterly Update to Local Boards

 

Roger Wilson, Auckland Transport Council Engagement Manager, was in attendance to speak to the report.

 

Resolution number OR/2014/13

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:  

That the Orākei Local Board:

a)      receives the Auckland Transport Quarterly Report.

b)      notes that the Tamaki Drive-Ngapipi Road – Kohimarama Road – Kepa Road and the Ellerslie Panmure Highway Corridor Management Plans will impact on local residents.

c)      requests a briefing on the Tamaki Drive-Ngapipi Road – Kohimarama Road – Kepa Road and the Ellerslie Panmure Highway Corridor Management Plans.

d)      requests that any projects occurring within the Tamaki Drive Master Plan precinct reference the Tamaki Drive Master Plan.

e)      requests clarification of the criteria for projects that fall under the monthly Auckland Transport report and the criteria for projects that fall under the quarterly Auckland Transport report.

f)       expresses their condolences to Melanie Dale, Auckland Transport Relationship Manager.

CARRIED

15

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2013

 

Caitlin Borgfeld, Engagement Advisor, was in attendance to speak to this report.

 

Resolution number OR/2014/14

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:  

That the Orākei Local Board:

a)      receives the Auckland Council Property Limited Local Board Six-Monthly Update Report 1 July to 31 December 2013.

b)      agrees for council to explore the sale of the Donnelly Street / Waiatarua Strip to assist in offsetting the cost of acquiring Colin Maiden Park.

CARRIED

 

 

16

Local board input into the council-controlled organisations current state assessment

 

Resolution number OR/2014/15

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:  

That the Orākei Local Board:

a)      receives the report.

b)      notes that the biggest concern for Orakei residents is the lack of collaboration between council-controlled organisations on projects taking place within the Orakei Local Board area.

c)      delegates to Chairperson Simpson and Board Members Thomas, Davis and Baguley to provide the Board’s input into the council-controlled organisations review by 30 April 2014.

CARRIED

 

 

17

LGNZ conference and AGM 2014

 

Resolution number OR/2014/16

MOVED by Member CRJ Davis, seconded by Member CC Parkinson:  

That the Orākei Local Board:

a)         recommends that at least one member of the Auckland Council delegation to the Local Government New Zealand 2014 annual general meeting and conference from 20 July 2014 to 22 July 2014 is a Local Board representative.

b)        nominates Member Cooke as a Local Board representative.

c)         if selection is unsuccessful for Member Cooke, the Board approves Member Cooke as a Local Board representative to attend the Local Government New Zealand 2014 annual general meeting and conference from 20 July 2014 to 22 July 2014 on the basis that the conference programme is relevant to the Local Board’s work programme.

CARRIED

 

Secretarial Note:         Member Thomas abstained from voting.

 

 

 

 

 

18

Board Member Reports

 

Documents were tabled in support of this item.

A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number OR/2014/17

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:  

That the Orākei Local Board:

a)        receives the written board member reports of Member Churton, Cooke, Davis and Thomas and the tabled board member reports of Members Baguley and Parkinson.

b)        writes to thank Murray Ashcroft, Manager ASB Stadium for his significant service to our community over many years and to wish him well with his retirement.

c)        formerly ratifies the Greater Tamaki Stormwater Network Consent – Stormwater Priorities Consultation Report feedback form, duly completed and submitted to the Stormwater officers on 13 February 2014.

CARRIED

 

Attachments

a     Member Baguley Board Member Report

b     Member Parkinson Board Member Report

 

 

19

Chairperson's Report

 

Resolution number OR/2014/18

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Orākei Local Board:

a)         receives the Chaiperson’s report.

b)         approves the allocation of $45,000 from its 2013/2014 SLIPs Capital Expenditure budget for the Roberta Reserve playground installation.

c)         approves the allocation of up to $1,500 from its 2013/2014 Civic Events budgets towards an official opening event at the Roberta Reserve playground Glendowie.

d)         allocates $260 from its 2013/2014 Civic Events budget for Orakei Local Board area ANZAC day commemoration wreaths.

CARRIED

 

 

20

Resolutions Pending Action

 

Resolution number OR/2014/19

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Orakei Local Board:

a)         receives the resolutions pending action report.

CARRIED

 

 

21

Local Board Workshop Record of Proceedings

 

Resolution number OR/2014/20

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Orakei Local Board:

a)         receives the record of proceedings for the Orākei Local Board workshops held on 27 February and 13 and 20 March 2014.

CARRIED

 

 

24

Local board feedback on local boards funding policy review

 

Resolution number OR/2014/21

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Orākei Local Board:

a)      delegates authority to Chairperson Simpson and Deputy Chairperson Thomas to prepare the Board’s feedback on the Local Board Funding Policy by 17 April 2014.

CARRIED

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

23        Procedural motion to exclude the public

Resolution number OR/2014/22

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:  

That the Orākei Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Te Tiriti / Treaty Settlement Update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information provided by the Crown to council in confidence on the understanding that the information is negotiation sensitive between Hapu / Iwi and the Crown.  If confidential information is made available, it will prejuidice both those negotiations and the provision of similar information to council in the future.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

5.20pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

Motion

Resolution number OR/2014/23

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:

That the Orakei Local Board meeting on 3 April 2014 be moved back into open session.

                                                                                                                                                CARRIED

 

 

5.38pm            The public was re-admitted.

 

 

 

5.45 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................