Minutes of Papakura Local Board

Papakura Local Board

16 April 2014

1 Welcome

2 Apologies

Resolution Number PPK/2014/61

MOVED by Member BS Catchpole, seconded by Member KJ Winn:

That the Papakura Local Board accept the apologies from Member McEntee for absence and Councillor Calum Penrose for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution Number PPK/2014/62

MOVED by Member KJ Winn, seconded by Member DG Purdy:

That the Papakura Local Board:

a) Confirm the ordinary minutes of its meeting, held on Wednesday, 19 March 2014, including the confidential section, as a true and correct record.

b) Confirm the minutes of the Annual Plan Hearing – Papakura Panel, held on Wednesday, 19 March 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Mr Glenn Archibald – Papakura Rugby Club - Opaheke Sports Fields

Mr Glenn Archibald, Mr Norm Hyland and Mr Tony Hooker on behalf of the Papakura Rugby Club, addressed the Board concerning the development of the Opaheke Sports Fields. They requested an update on the status of the development and some assurance that they would be considered as a possible users for the sports fields.

Resolution Number PPK/2014/63

MOVED by Member BS Catchpole, seconded by Member KJ Winn:

That the Papakura Local Board thank Mr Archibald, Mr Hyland and Mr Hooker for their deputation.

CARRIED

9 Public Forum

9.1

Safer Papakura Trust - Jan Robinson

Mrs Jan Robinson, President of the Safer Papakura Trust introduced herself to the Board and gave an overview of what the Trust was doing and also what they intended to undertake this year.

Resolution Number PPK/2014/64

MOVED by Member KJ Winn, seconded by Member SR Britnell:

That Jan Robinson from the Safer Papakura Trust be thanked for her presentation to the Board.

CARRIED

9.2

Area Commander Jim Searle

Area Commander Jim Searle updated the Board on the following issues:

Psychoactive Substances – Police had been active in the Papakura CBD patrolling and where possible taking action. He emphasised that the Police could only act within the law and that legislation would have to change for them to be able to take further action.
Retail Thief – A reduction in crime had been registered through March 2014, although retail thief was increasing. A project was being undertaken to work with retailers to help alleviate this issue. Education was being undertaken with retailers so they could better analyse and improve their own security measures.

Resolution Number PPK/2014/65

MOVED by Deputy Chairperson MV Turner, seconded by Member BS Catchpole:

That Area Commander Jim Searle be thanked for his presentation to the Board.

CARRIED

9.3	Mr Glenn Archibald - Clevedon Road and Prictor Street
	Mr Glenn Archibald addressed the Board concerning the number of vehicles and the speeds at which these vehicles were using the above arterial routes.
	Resolution number PPK/2014/66 MOVED by Member KJ Winn, seconded by Member SR Britnell: That Mr Glenn Archibald be thanked for his presentation to the Board. CARRIED
	Attachments a Report and Attachment

10 Extraordinary Business

10.1

Extraordinary Business - Notice of Motion - Psychoactive Substances - Proposed Local Approved Products Policy - Michael Turner

Resolution Number PPK/2014/67

MOVED by Member KJ Winn, seconded by Deputy Chairperson MV Turner:

That an extraordinary item of business be considered as item 30,1, Notice of Motion – Psychoactive Substances - Proposed Local Approved Products Policy, noting the reason for urgency is that the meeting of the political working party on psychoactive substances has been held today, 16 April 2014 and the view of the Papakura Local Board on the subject should be communicated

CARRIED

11 Notices of Motion

There were no notices of motion.

Councillors' Update

Councillors’ Calum Penrose and Sir John Walker outlined the following to the Board:

Psychoactive Substances Political Working Party – Meeting held 16 April 2014 to consider this citywide issue. Public Nuisance Bylaw was one aspect of work being undertaken to help control this issue and give police more power.
Alcohol Policy – Councillors John Wood and Calum Penrose working with Council Officers on this Policy.
Bylaws – Eight Bylaws are in the process of being developed. The first off the rack is the Life Jackets Bylaw which included navigation and alcohol aspects.
Bruce Pulman Park – Deferred from last month’s Finance and Performance Committee and was reconsidered today. Further dialogue needed to be undertaken between the Papakura Local Board and Bruce Pulman Park Trust but also between the Governing Body the local board and Bruce Pulman Park Trust.
Plan Change 35 – This Plan Change has been given a high priority as it involves the possible development of business land in Puhinui Road.
Takanini Interchange – A further letter is being sent to the Prime Minister outlining the urgency for this project.

Resolution Number PPK/2014/68

MOVED by Member DG Purdy, seconded by Member SR Britnell:

a) That the Councillors’ verbal update be received.

CARRIED

Auckland Transport Update - March 2014

Resolution Number PPK/2014/69

MOVED by Member KJ Winn, seconded by Member SR Britnell:

That the Papakura Local Board:

i. receives this report.

ii. no longer wishes to proceed with construction of streetlight improvements in Goodwin Drive and Takariki Street.

iii. supports Auckland Transports proposal to raise the parking restriction time limit in the Papakura CBD portion of Great South Road to P60.

CARRIED

Community Safety Funding – Papakura Local Board

Resolution Number PPK/2014/70

MOVED by Member KJ Winn, seconded by Member SR Britnell:

That the Papakura Local Board:

i. Approve the renewal of the funding agreement with Papakura Community Crimewatch Patrols Incorporated for a further year to the value of $20,000.

ii. Approve the renewal of the funding agreement with Papakura Marae Maori Wardens for a further year to the value of $20,000.

CARRIED

Resolution Number PPK/2014/71

MOVED by Member BS Catchpole, seconded by Member KJ Winn:

That the Papakura Local Board approve the renewal of the funding agreement with Safer Papakura Trust for a further year to the value of $120,897

A division was called for, voting on which was as follows:

For

Member SR Britnell

Member BS Catchpole

Member KJ Winn

Against

Member DG Purdy

Chairperson MV Turner

Abstained

The division was declared carried by 3 votes to 2.

Fees and Charges for the Hire of Community Venues, Centres and Arts Facilities - Papakura Local Board Agreement

Resolution Number PPK/2014/72

MOVED by Member KJ Winn, seconded by Member DG Purdy:

That the Papakura Local Board:

a) Confirms the activity types eligible for priority discounts for hire of local council-run facilities as per attachment A

b) Notes the administrative changes to facilitate implementation.

CARRIED

Approval of New Community Lease at 30 Wairoa Road, Papakura

Resolution Number PPK/2014/73

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board grants the approve of a new community lease to the Papakura Lapidary Club Incorporated at 30 Old Wairoa Road, Papakura subject to the following terms and conditions:

i. Term – 10 years commencing 16 April 2014 with one ten year right of renewal.

ii. Rent - $1.00 per annum if requested.

iii. The Papakura Lapidary Club Incorporated Community Outcomes Plan as approved and attached to the lease document.

iv. All other terms and conditions in accordance with the Community Occupancy Guidelines 2012.

CARRIED

Secretarial Note: Item 19 was considered at this time

Papakura Local Board Smoke-free Public Places Implementation

Resolution Number PPK/2014/74

MOVED by Member KJ Winn, seconded by Member BS Catchpole:

a) That the governing body has approved the smoke-free in public places policy and therefore as a matter of course the funding should follow from the governing body for the implementation of the policy

b) That the Papakura Local Board agree that if funding is not available for implemention from the governing body that a maximum of $4,500 will be allocated for printing and installation of additional smoke-free signs in seven high priority sites which include:

i) Massey Park and Pool site

ii) Central Park site

iii) Prince Edward Park site

iv) McLennan Park site

v) Papakura Recreation Centre site

vi) Papakura Service Centre and Village Green site

vii) Papakura Library and Museum site

b) requests officers to investigate options to implement Smoke-free Policy in Papakura town centre

c) promotes the smoke-free status of smoke-free public places in Papakura as the Board deems appropriate

CARRIED

Secretarial Note: Item 20 was considered at this time.

Local Economic Development July to December 2013: Papakura Local Board

Resolution Number PPK/2014/75

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:

That the Papakura Local Board:

a) Receives the six-monthly update on local economic development activities from July to December 2013.

b) Approves the indicative 2014/2015 local economic development work programme as:

i. Economic analysis and planning to support local initiatives.

ii. Delivery of priority actions identified in the Local Economic Development Action Plan.

iii. Implementation of the Māori economic development programme.

iv. Finalising the Integrated Business Precinct Plan for the Industrial South.

v. Support for Business Improvement District Partnership programme in Papakura.

vi. Support for the roll out of ultrafast broadband and the sustainable and targeted provision of public WiFi.

c) Nominates Member Purdy to the working group for the Integrated Business Precinct Plan for the Industrial South.

d) Nominates Local Board Member(s) Britnell, Catchpole and Turner to attend the Business Improvement District Policy (2011) review workshops and represent the view of the Local Board.

CARRIED

Secretarial Note: Item 17 was considered at this time

Papakura Local Economic Development Action Plan and Commerce and Industry programme

Resolution Number PPK/2014/76

MOVED by Member KJ Winn, seconded by Member DG Purdy:

That the Papakura Local Board:

a) Adopts the Papakura Local Economic Development Action Plan (Appendix A)

b) Approves the Papakura Industry and Commerce FY2013/14 work programme (see attachments),

c) Approves the allocation of the remaining budget assigned to the Local ED Action Plan and Papakura Industry and Commerce Projects, of $69,000 to implement the following projects:

i) Action 1.6 – Papakura Business Survey, Phase 1 for areas excluding the town centre $15,000.

ii) Action 1.10 – Support safety and security in the Papakura Local Board area by allocating a budget of $23,000

iii) Action 1.12 – Papakura commercial property market study at a cost of $20,000

iv) Action 1.13 – Papakura Town Centre collaborative taskforce $3,000 ($7,000 2014/15)

v) Action 4.2 – Vocational training and education expo (joint project with CDAC and The Southern Initiative) - $7,000

CARRIED

Secretarial Note: Item 18 was considered at this time

Auckland Council Property Limited Local Board Six-monthly Update 1 July to 31 December 2013

MOVED by Member DG Purdy, seconded by Member BS Catchpole:

a) That the Papakura Local Board accepts the Auckland Council Property Limited Local Board Six-monthly Update Report 1 July to 3 December 2013

b) That the Papakura Local Board would like to take advantage of the offer made to tayler all future reports to the Papakura Local area and immediate environs.

C) That the Papakura Local Board requests Auckland Council Property Limited ensure that the information they supply is accurate

d) Now that the funds have been indentified for Kirks Bush, the Board looks forward to the agreement being honoured and the monies being transferred to the Kirks Bush Trust and reported to the Board in the very near future.

CARRIED

Local Board Feedback on the Local Boards Funding Policy Review

Resolution Number PPK/2014/77

MOVED by Deputy Chairperson MV Turner, seconded by Member KJ Winn:

That the Papakura Local Board:

a) Agree to consider the policy framework for the Local Boards Funding Policy Review and provide formal feedback on the issues discussed and other associated issues.

b) Delegate to Members Turner and Purdy to provide the feedback on the Local Board Funding Policy Review due by 28 April 2014

CARRIED

Financial Planning for Extreme Weather Events

Resolution Number PPK/2014/78

MOVED by Member SR Britnell, seconded by Member BS Catchpole:

That the Papakura Local Board:

a) Fully support the development of a local unallocated fund to insure against unforeseen impact of extreme weather events to parks and that such funding can be on an as required basis.

b) Support a portion of the pooled operating budgets being allocated to local unallocated capital funding.

c) Note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

CARRIED

Papakura Local Board Input into the Council-Controlled Organisations Current State Assessment

Resolution Number PPK/2014/79

MOVED by Member KJ Winn, seconded by Member SR Britnell:

That the Papakura Local Board:

a) Provides feedback into the Council Controlled Organisations review current state assessment by 30 April 2014.

b) Delegates to Member Turner to provide feedback into the Council Controlled Organisations review current state assessment by 30 April 2014.

CARRIED

Draft Annual Plan 2014/2015 Submissions Analysis and Responses to Information Requests

Resolution Number PPK/2014/80

MOVED by Member DG Purdy, seconded by Member KJ Winn:

That the Papakura Local Board makes no amendments to the Local Board Agreement 2014/2015m, advocacy areas and provides no feedback on regional proposals arising from the special consultative procedure for the draft Annual Plan 2014/2015

CARRIED

Local Board Decisions for 2014/2015 Annual Plan

Resolution Number PPK/2014/81

MOVED by Member KJ Winn, seconded by Member SR Britnell:

a) That the Papakura Local Board:

i) agrees a balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 that reflect the allocation of decision-making

ii) confirms an updated list of advocacy areas for the Governing Body and council-controlled organisations, for inclusion in the Annual Plan 2014/2015

iii) agrees a local fees and charges schedule for 2014/2015

iv) resolves on any feedback on regional proposals being considered as part of the annual plan process for Governing Body consideration

b) That the Papakura Local Board notes:

i) local board budgets for 2014/2015 and outer years are required to balance in every year

ii) if budgets do not balance in every year, the Budget Committee will respond to any advice provided by the local board about how to balance its budget if required. If this has not occurred, budgets will be balanced by proportionately reducing the budgets for the local boards discretionary projects to address the overspend

iii) local board budgets will be updated in May to reflect local board prioritisation decisions, any final decisions made by the Budget Committee on 8 May, and updated central cost allocations. Updated financial statements for 2014/2015 will be provided to local boards in time for local board agreement adoption meetings in June.

CARRIED

Local Government New Zealand (LGNZ) Conference and Annual General Meeting (AGM) 2014

Resolution Number PPK/2014/82

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:

That the Papakura Local Board nominates the Chairman Bill McEntee to attend the Local Government New Zealand 2014 annual general meeting and conference from 20 July 2014 to 22 July 2014.

CARRIED

Papakura Local Board Achievements Register 2013-2016 Electoral Term

Resolution Number PPK/2014/83

MOVED by Member DG Purdy, seconded by Member KJ Winn:

a) That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received subject to the following additions:

i. Tongan community harvest festival

CARRIED

Reports Requested - Pending - Issues

Resolution Number PPK/2014/84

MOVED by Member SR Britnell, seconded by Member KJ Winn:

a) That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received.

CARRIED

Papakura Local Board Workshop Notes

Resolution Number PPK/2014/85

MOVED by Member KJ Winn, seconded by Member SR Britnell:

That the Papakura Local Board:

a) workshop notes for the meeting held 12 February 2014 be received.

b) workshop notes for the Joint Meeting with the Manurewa Local Board held 10 February 2014 be received.

CARRIED

30 Consideration of Extraordinary Items

30.1	Extraordinary Business - Notice of Motion - Psychoactive Substances - Proposed Local Approved Products Policy - Michael Turner

	Resolution Number PPK/2014/86 MOVED by Member KJ Winn, seconded by Member SR Britnell: That the Papakura Local Board support the following resolutions passed by the Manurewa Local Board: a) raise a concern with the Governing Body that it has not considered whether the new ‘non-regulatory’ power to make a local approved products policy, should be allocated to the Governing Body or local boards in accordance with Local Government (Auckland Council) Act 2009. b) advise that the Governing Body has a responsibility for deciding the location of premises from which approved products may be sold by reference to broad areas within Auckland and that this decision must be made first, before any further decisions about the content of a local approved products policy is considered. c) believe that licensed premises selling psychoactive substances should be restricted to the central business district of the Auckland region and not permitted in suburban locations, and advocates that the Governing Body make this decision immediately and consult on it. d) believe that the remaining ‘content’ decisions of a local approved products policy are inherently local and should be decided by local boards either the Waitemata Local Board alone, if licensed premises are to be restricted to the central business district or all local boards otherwise. e) believe, if the view that the power to make a local approved products policy (LAPP) is a regulatory power, that following the decision above, the Governing Body delegate the power to determine the ‘local content’ of the LAPP to either the Waitemata Local Board or all local boards under section 31 of the Local Government (Auckland Council) Act 2009. CARRIED

	Attachments a Copy of Manurewa Local Board's Notice of Motion

6.40 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Michael Turner
Deputy Chairperson
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Councillors	Calum Penrose	From 4.38 pm	Until 6.31 pm
	Sir John Walker		Until 6.05 pm

	Glenn Archibald
	Jan Robinson	CE Safer Papakura Trust
Area Commander	Jim Searle	New Zealand Police