Minutes of Waiheke Local Board

Waiheke Local Board

10 April 2014

1 Welcome

Member Shirin Brown led the meeting in prayer.

2 Apologies

Resolution number WHK/2014/85

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) accept the apology from Member Beatle Treadwell for lateness.

CARRIED

Secretarial Note: An apology from Councillor Mike Lee for absence was noted.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2014/86

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 27 March 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Claudia Hellberg -Waiheke Rudolf Steiner Education Trust (WIRSET) AC Facility Partnership Funding application
	Claudia Hellberg of the Waiheke Rudolf Steiner Education Trust was in attendance and gave a presentation in support of their funding application. A copy of the presentation has been placed on the official copy of these minutes and is available on the Auckland Council website.
	Resolution number WHK/2014/87 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Thanks Claudia Hellberg of the Waiheke Rudolf Steiner Education Trust for her attendance and presentation. CARRIED
	Attachments a Item 9.1 - WIRSET Presentation

9.2	Roger Bryant - Community Development and Facilities
	Roger Bryant was in attendance and spoke with regards to Community Development and Facilities on Waiheke Island, and tabled a document in support of his presentation. A copy of the document has been placed on the official copy of these minutes and is available on the Auckland Council website.
	Resolution number WHK/2014/88 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Thanks Roger Bryant for his attendance and presentation. CARRIED
	Attachments a Item 9.2 - Roger Bryant

9.3	Tony King-Turner- Design of the new road proposed on Wharf Road
	Tony King-Turner was in attendance and spoke with regards to the design of the new road proposed on Wharf Road. Requested that Auckland Transport urgently reconsider their planned design in favour of a crossfall design.
	4.50 pm Member Beatle Treadwell entered the meeting.
	Resolution number WHK/2014/89 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Thanks Tony King-Turner for his attendance and presentation. CARRIED

9.4	Flynn Washington - Degradation of the wetlands and indigenous flora and fauna
	Flynn Washington was in attendance and spoke with regards to the degradation of the wetlands and indigenous flora and fauna. She tabled a document in support of her presentation. A copy of the document has been placed on the official copy of these minutes and is available on the Auckland Council website.
	Resolution number WHK/2014/90 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Thanks Flynn Washington for her attendance and presentation. CARRIED
	Attachments a Item 9.4 - Flynn Washington

9.5

Werner Kloepfer - Weed Spraying

Werner Kloepfer was in attendance and spoke with regards to weed spraying in the local parks and streets, in particular on Maori Hill.

Resolution number WHK/2014/91

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) Thanks Werner Kloepfer for his attendance and presentation.

CARRIED

9.6	Jo Hutchinson - Engagement Workshop
	Jo spoke on an upcoming engagement workshop (1 May 2014) she is hosting on business marketing ideas for local businesses, to address the quieter winter months and tabled a document in support of her presentation. A copy of the document has been placed on the official copy of these minutes and is available on the Auckland Council website.
	Resolution number WHK/2014/92 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Agrees to make the Boardroom available for the ‘Prosper Waiheke’ workshop. b) Thanks Jo Hutchinson for her attendance and presentation. CARRIED
	Attachments a Item 9.6 - Jo Hutchinson

10 Extraordinary Business

Resolution number WHK/2014/93

MOVED by Member JP Meeuwsen, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) Agrees to consider Item 23: Wharf Road Roadworks as extraordinary business to enable the Board to further discuss it and make a decision as the works are scheduled to begin on 11 April 2014.

CARRIED

11 Notices of Motion

There were no notices of motion.

Councillor's Update

There was no Councillor’s Update.

Waiheke Artworks Precinct Drainage Report

Resolution number WHK/2014/94

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) rescinds the resolution number WHK/2013/186 (i) from the June 2013 meeting for the $15,206 capex Art Facilities renewal budget to be allocated to the Artworks roof upgrade:

“i) Approves the proposed Artworks roof upgrade (at an estimated cost of $18,125 capex), subject to the budget shortfall of $2,919, being considered under the Property capex work programme.”

b) approves $19,500 for the drainage project at Artworks to be funded from the $16,362 (increased due to inflation) from the 2013/2014 Art Facilities capex renewal budget and the remaining $3,138 from the Library Building capex renewal budget.

CARRIED

Waiheke Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014

Janine Field, SLIPS Project Portfolio Leader was in attendance and tabled a memorandum which outlines two SLIPs projects which have progressed since the writing of the SLIPs report.

A copy of the tabled document have been placed on the official copy of these minutes and is available on the Auckland Council website.

Resolution number WHK/2014/95

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a minor variation to a project scope is needed due to unforeseen circumstances.

b) Cancels the following SLIPs projects and returns the SLIPs 2013/2014 budgets for reallocation:

No	Project description	Capex/ Opex	Budget value
1.	McKenzie Reserve weed control, planting and signage	Opex	$16,869
2.	Robust Oneroa Street Pole Banners	Opex	$7,800
3.	Pamphlet on Water conservation- distribution	Opex	$524

b) Approves the following amendments to projects previously approved from SLIPs 2013/2014 budgets:

No	Project description	Capex/ Opex	Budget value
1.	Accessible Fragrant garden creation & maintenance - Homersham Reserve and Mary Wilson Reserve- recommend removal of Mary Wilson Reserve	Capex	$380
2.	Savings from the New Bus Shelters, Oceanview and Wellington Roads project to be reallocated to the two new Bus landing pads - Wellington Road project.	Capex	$7,000
3.	Pamphlet on Water conservation- format to be updated and WICOSS to oversee design	Opex	$1,324
4.	Rakino Island biosecurity signage – scope to include Treasure Island signage at Pakatoa and noises.	Capex	$5,000

The detail regarding the above projects is attached to this report as the Attachment A- “SLIPs Project Summary for Waiheke Local Board April 2014”.

d) Approves the following projects for scoping from SLIPs 2013/2014 budgets, (noting projects approved for scoping may take 1 to 3 months to scope depending on the complexity of the projects involved):

No	Project Description
1	Onetangi- O’Brian Rd Causeway Bridge
2	Ostend Causeway, boat club wash down area at hardstand.
3	Parks volunteer kit
4	Sandy and Enclosure Bay- Conservation signage
5	Onetangi Sports Park water trough
6	Hooks Lane and Miro Road access way boulders
7	Pie Melon Bay corner

The detail regarding the above projects is attached to this report as the Attachment B - “SLIPs Proposal Forms April 2014”.

e) Approves the following SLIPs projects for implementation during 2013/2014 financial year and confirms the Project Spokespersons for each project:

Project description

Capex/ Opex

Spokes-person

Oneroa Shop Seat project for the creation of new public seat in front of Oneroa Fruit and Vegetable Shop

Opex $170

Paul Walden

Waiheke Walking Festival – Hauraki Gulf Conservation Trust to receive $10,000 Opex funding.

Opex $10,000

Becs Ballard

The detail regarding the above projects is attached to this report as the Attachment A- “SLIPs Project Summary for Waiheke Local Board April 2014”.

f) Approves a “Quick Response Fund” of $5,000 Opex and $5,000 Capex from 2013/2014 SLIPs Budgets for small projects that do not require scoping, with approval delegated to the Chair and Deputy Chair noting approved projects will be reported back to the following month’s Board meeting.

g) Requests that Council officers review the Tui Street Bridge project with a view to scoping at a cost of up to $5,000 SLIPs CAPEX/OPEX, for a 2-metre wide 800cm high footbridge using existing piles (therefore not breaking ground), and utilising in-house design and consenting resources.

h) Notes the resolution of 5 December 2013 in regards to the Fruit Tree planting, i.e.:

“Approves $20,000 SLIPs Opex to be used for fruit tree planting for the coming winter season and asks officers to establish a workable plan to empower residents and community groups willing to plant and nurture fruit trees on public space.”

and that the Chair be delegated to confirm final project details.

i) Notes that discussions with the Westpac Helicopter Trust, the Parks Advisor and other parks stakeholders have identified an alternative location for a daytime and nighttime emergency helicopter landing pad in Onetangi Sports Park / Rangihoua that will reduce visual and physical disturbance to the public and use of the park.

j) Approves for scoping the Onetangi Sports Park / Rangihoua daytime and nighttime landing pad for emergency helicopter landing purposes only, and that council officers confirm the following:

i) appropriate mechanism for permitting use under the Reserves Act (e.g. licence with the Westpac Helicopter Trust for emergency helicopter landing purposes only);

ii) confirmation of Westpac Helicopter Trust infrastructure maintenance responsibilities;

iii) public liability responsibilities; and

iv) process for communication with public and key stakeholders.

k) Approves that following scoping for the Onetangi Sports Park / Rangihoua emergency helicopter landing pads, the Chair and Board member Ballard be delegated to approve the project up to a value of $40,000, forward allocated from 2014/2015 SLIPs budgets.

l) Thanks Janine Field for her attendance and presentation.

CARRIED

Attachments

a Item 14 - SLIPs update memo

Local board feedback on the Local Boards Funding Policy Review

Resolution number WHK/2014/96

MOVED by Member JP Meeuwsen, seconded by Chairperson PA Walden:

That the Waiheke Local Board:

a) Provides the following initial feedback on the Local Board’s Funding Policy Review, with final feedback be delegated to the Chairperson Paul Walden and Board Members John Meeuwsen and Shirin Brown:

i. Notes that although Auckland Council has moved towards a single rating system resulting in the region being rated on an equal basis, equity in asset and service provision has not yet been addressed;

ii. Notes that locally driven initiatives and local asset based services account for approximately one and ten per cent, respectively, of council’s total operating costs, and recommends that further work is undertaken to determine whether 11 per cent of Auckland Council’s budget is an appropriate share for local board decision making;

iii. Considers that the principle of equitable funding for all local boards intended in the development of a local board funding policy can never be achieved for locally driven initiatives if local boards have full decision making authority over a very small percentage of total Council operating costs;

iv. Notes that officers current recommendations will lead to funding increases and decreases across the local boards and recommends that general rate allocation scenarios are developed where no local board receives any reduction in funding;

v. Believes that the Waiheke Local Board should not be funded by any of the local board funding scenarios being considered on the basis that it is likely to be quite difficult for it to meet any of the criteria, particularly population, likely to be adopted;

vi. Notes, in particular, that Waiheke pays a much higher level of rates on a population basis than the average on the isthmus because around half of all rateable properties are only occupied occasionally;

vii. Believes that with average household income levels diverging by up to 100% from the regional lows, there should be a range of deprivation criteria beyond the 10% presented in Scenario F;

viii. Requests that officers identify a specific proposal by which the Waiheke Local Board is to be funded at no less than current levels for locally driven initiatives prior to adopting the Local Board Funding Policy;

ix. Recommends that both asset based service levels and locally driven initiatives are funded by the general rate as they are core council activities, essential to cohesive communities and Auckland being the world’s most liveable city;

x. Recommend that with the exception of the Great Barrier and Waiheke local board areas, funding for locally driven initiatives should be based on population with adjustments for deprivation and geographic isolation; and

xi. Forward the final version of this feedback to the Local Boards Funding Policy Political Working Party and the Finance and Performance Committee for their consideration and to the Great Barrier Local Board for its information.

CARRIED

Secretarial Note: Final feedback will be reported back to the Board.

Fees and charges for the hire of community venues, centres and arts facilities

Resolution number WHK/2014/97

MOVED by Member BM Treadwell, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Confirms the activity types eligible for priority discounts for hire of your local council-run facilities as follows:

i) Bookings are made on a first-come first-served basis and charged at standard rates;

ii) In order to meet demand for use of the facilities, a discount is applied at off peak hours;

iii) Regular users (10 or more bookings per year) will be charged at a discounted rate;

iv) Bookings for activities which achieve community outcomes and benefits that the Local Board has prioritised or directly support priority outcomes and transformational shifts of the Auckland Plan, may be eligible for an additional discount, if certain criteria are met; and

v) For Waiheke Local Board, the priority activities for maximum discounts are those activities contributing to community outcomes, such as those offered by not-for-profit and community groups. Standard fees will apply to commercial or one-off private use.

b) Notes the administrative changes to facilitate implementation.

CARRIED

Secretarial Note: The Chairperson with the consent of the meeting adjourned the meeting until 6.20pm.

6.14pm The meeting adjourned.

6.23pm The meeting reconvened.

17	Draft Annual Plan 2014/2015 submissions analysis and responses to information requests
	A copy of late submission for Waiheke Local Board was tabled. This submission was late as it was submitted on a unitary plan form and so it went to the Unitary Plan team. It was stamped as received on 28 February 2014.
	Resolution number WHK/2014/98 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Receives the Draft Annual Plan 2014/2015 submissions analysis and responses to information requests report. b) Receives the late submission from Maren Kracke-Shackleton. c) Requests that Council officers work with the Board on how to give better effect to the preservation and protection of the wetlands in line with the Unitary Plan provisions. CARRIED
	Attachments a Item 17 - Late submission

Local board decisions for 2014/2015 Annual Plan

Resolution number WHK/2014/99

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Agrees the amended balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 that reflect the allocation of decision-making as tabled.

b) Confirms the updated list of advocacy areas for the Governing Body and council-controlled organisations, for inclusion in the Annual Plan 2014/2015 as per attachment D, with the following additions:

i) Advocates to the Governing Body to undertake Reserve Management Plans for reserves on the island, in particular Onetangi Sports Park / Rangihoua;

ii) Advocates to the Governing Body to support local contractors for council projects on the island to improve the community’s capacity, and assist with the health, resilience and sustainability of the local economy;

iii) Advocates to ATEED and Auckland Transport to work with local businesses and community groups to encourage visitors in the shoulder and low seasons;

iv) Advocates to Auckland Transport to provide the Local Board with design plans for all roading and footpath design plans and projects, containing sufficient detail and with enough time to provide for meaningful consultation to prioritise the safety of active transport users and the protection of our waterways;

v) Advocates that Auckland Transport remove all storage and parking aside from emergency services from old Matiatia wharf;

vi) Advocates that Auckland Transport cover gangways on the new Matiatia wharf;

vii) Advocates that Auckland Transport provides more bike and scooter / motorbike parking including charging stations for electric bikes at Matiatia and tyre inflation facilities;

viii) Advocates for marine sewage pumpout facilities at Matiatia;

ix) Advocates to Auckland Council Property Limited review heritage protection and use of the Harbourmasters house;

x) Advocates to Auckland Transport to look at contouring to ensure maximum capacity is achieved at the Owhanake carpark;

xi) Advocates to Auckland Transport that any kerb and channel roading only be put in after gaining agreement from the Local Board;

xii) Advocates for the development of catchment management plans for all catchments prioritising Little Oneroa stream; and

xiii) Advocates for a high profile for Waiheke and the Hauraki Gulf Islands included the Auckland Visitor Plan.

c) Delegates to the Chair and Deputy chair and Member Meeuwsen on the final approval of the list of advocacy areas.

d) Agrees a local fees and charges schedule for 2014/2015.

f) Notes:

i) local board budgets for 2014/2015 and outer years are required to balance in every year;

ii) if budgets do not balance in every year, the Budget Committee will respond to any advice provided by the local board about how to balance its budget if required. If this has not occurred, budgets will be balanced by proportionately reducing the budgets for the local boards discretionary projects to address the overspend; and

iii) local board budgets will be updated in May to reflect local board prioritisation decisions, any final decisions made by the Budget Committee on 8 May, and updated central cost allocations. Updated financial statements for 2014/2015 will be provided to local boards in time for local board agreement adoption meetings in June 2014.

f) Adopts the budget changes as indicated in the table below:

PROJECT	BUDGET MOVEMENT
Community facility upgrades	Move $210,000 capex from FY16 to FY15 *(resulting in $210,000 in FY15, $209,430 in FY16)*
Sports Park Pavilion extensions	Move $67,001 capex from FY15 to FY16 *(resulting in $300,000 in FY15, $434,002 in FY16)*
New project World War I Centenary project	+ $10,000 capex FY15 + $10,000 opex FY15
Local events contestable fund	+ $24,525 opex FY15-FY22 *(resulting in $47,757 FY15-FY22)*
Local events discretionary	- $9,525 opex FY15-FY22 *(resulting in $12,000 FY15-FY22)*
ANZAC Day	+$671 opex FY15-FY22 *(resulting in $1,200 FY15-FY22)*
Community Volunteer Awards now named Volunteers Day	$2,000 opex FY15-FY22
Small Local Improvement Projects	- $10,000 capex FY15 - $31,710 opex FY15

CARRIED

Chairperson's Report for March 2013

Resolution number WHK/2014/100

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Receives the Chairman’s verbal report.

CARRIED

Board Members' Reports

Resolution number WHK/2014/101

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Receives the Waiheke Local Board members’ written and verbal reports.

CARRIED

Waiheke Local Board workshop record of proceedings

Resolution number WHK/2014/102

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board

a) Receives the Waiheke Local Board workshop record of proceedings for the meeting held on 21 and 28 March 2014.

CARRIED

Inwards Correspondence

Resolution number WHK/2014/103

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Receives the inward correspondence of the Waiheke Local Board.

CARRIED

Wharf Road Roadworks

Resolution number WHK/2014/104

MOVED by Deputy Chairperson SD Brown, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Expresses its disappointment on the lack of consultation and communication from Auckland Transport regarding the Wharf Road roadworks and notes its concern on the adverse impact on the adjacent wetland.

b) Requests a stop-work until urgent discussion with Auckland Transport has occurred.

CARRIED

7.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Deputy Chairperson	Shirin Brown
Members	Becs Ballard
	John Meeuwsen
	Beatle Treadwell	From 4.50pm

Member	Beatle Treadwell	For lateness
Councillor	Mike Lee	For absence