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Waitematā
Local Board Finance Committee
17 April 2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Waitemata Local Board Local Improvement Projects (LIPs)
programme 2013-2014 7
13 Quarterly Finance Report for the Waitemata Local Board for
the Period Ended March 2014 17
14 Consideration of Extraordinary
Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Waitematā Local Board Finance Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 20 February 2014, including the
confidential section, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
At the close of
the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from
members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if -
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public, -
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting, -
(a) That item may be discussed at that meeting if -
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
11 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Waitematā
Local Board Finance Committee
17 April 2014
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Waitemata
Local Board Local Improvement Projects (LIPs) programme 2013-2014
File No.:
CP2014/06557
Purpose
1. This
report provides an overview of the Waitemata Local Board 2013/2014 Local
Improvement Project (LIP) programme.
Executive Summary
2. The Waitemata Local Board has projects carried forward from the 2012/2013 financial year. Information
regarding these projects is shown in the Waitemata LIPs
programme attachment.
3. The Waitemata Local Board has $417,443 LIPs capital expenditure and $219,852 LIPs operational funding available
to allocate in the 2013/2014 financial year.
4. To date the Waitemata Local Board has allocated $252,814 or
61% (percentages rounded) of their capital expenditure budget and $214,852 or
98% of their operational expenditure budget.
5. A request was made to Council
officers and LB members on 7 April 2014 for projects to be considered for
funding from the 2014/15 LIPs Capex and Opex fund. A collated list will
be presented to the Finance and LIPs portfolio workshop on 24 April for
discussion and prioritisation. Following prioritisation, projects
recommended for considerations by the Board will be scoped to identify costs,
resourcing, delivery timeframes and any issues or risks. This information
will be report back to the Finance and LIPs meeting on 19 June 2014 for their
recommendation.
6. Most projects will need eight months or more to be
successfully delivered within the 2013/2014 financial year. Projects that have
budget allocated to them with less than six months remaining within the current
financial year, will be at risk of not being completed by 2013/2014 financial
year end. As a result the project completion, as per the agreed delivery
programme, may be deferred across into the following 2014/2015 financial year
for completion.
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Recommendation
a) That
the Waitemata Local Board Local Improvement Projects (LIPs) programme 2013-2014
report be received.
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Discussion
7. The Waitemata Local Board has $417,443 LIPs capital expenditure and $219,852 LIPs operational funding available
to allocate in the 2013/2014 financial year.
8. To date the Waitemata Local Board has allocated $252,814 or
61%(percentages rounded) of their capital expenditure budget and $214,852 or
98% of their operational expenditure budget.
9. A request was made to Council officers and LB members on 7
April 2014 for projects to be considered for funding from the 2014/15 LIPs
Capex and Opex fund. A collated list will be presented to the Finance and LIPs
portfolio workshop on 24 April for discussion and prioritisation. Following
prioritisation, projects recommended for considerations by the Board will be
scoped to identify costs, resourcing, delivery timeframes and any issues or
risks. This information will be report back to the Finance and LIPs meeting on
19 June 2014 for their recommendation.
Consideration
Local Board Views
10. This report canvasses the views of the Waitemata Local
Board.
11. The recommendations contained within this report fall within
the Local Boards delegated authority.
Maori Impact Statement
12. Parks and open spaces contribute significantly to Maori
well-being, values, culture and traditions. Where any aspects of the proposed
work programme are anticipated to have a significant impact on sites of
importance to Tangata Whenua, appropriate consultation will follow.
General
13. Communities are impacted by LIPs projects. They provide an
opportunity for staff and elected representatives to engage with the
communities on their specific needs. LIPs staff will liaise directly with all
residents and stakeholders impacted by any LIPs or Discretionary funded
projects to be delivered.
14. Funding for the proposed projects within this report would
be obtained from the Waitemata Local Board’s Small Local Improvement Project
budget allocation. After allocating budget to all the projects listed in this
report and elsewhere, the Waitemata Local Board will still have LIPs capital
and operational funding remaining unallocated. Further reporting as part of
the monthly work programme reporting will be used to determine what other
projects the board may wish to fund.
15. LIPs need to comply with all relevant legislation, including
the Resource Management Act 1991, the Local Government Act and all Auckland
Council policies.
Implementation Issues
16. Most projects will need eight months or more to be
successfully delivered within the 2013/2014 financial year. Projects that have
budget allocated to them with less then six months remaining within the current
financial year, will be at risk of not being completed by 2013/2014 financial
year end. As a result the project completion, as per the agreed delivery programme,
may be deferred across into the following 2014/2015 financial year for
completion.
17. Longer term projects will result in
LIPs capital funding being carried forward to the 2014/2015 financial year.
18. Budgets for projects funded from
2013/2014 LIPs operational expenditure must be fully expended within the
2013/2014 financial year.
19. The ability to spend/deliver
outcomes is dependent on the availability of experienced staff or consultant
project management resource.
Attachments
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No.
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Title
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Page
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aView
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Waitemata Local Board Local
Improvement Projects (LIPs) Programme
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Signatories
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Authors
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Grant Burke - SLIPs Project Portfolio leader
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Authorisers
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Oliver Kunzendorff - Team Leaser SLIPs
Julie Pickering - Manager Asset Development &
Business Support Central
Ian Maxwell - Manager Parks, Sports & Recreation
Judith Webster - Relationship Manager
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