Minutes of Waitematā Local Board

Waitematā Local Board

08 April 2014

1 Welcome

2 Apologies

There was no Apologies.

Secretarial Note: An apology from Councillor Mike Lee for absence was noted.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WTM/2014/54

MOVED by Member GJ Moyle, seconded by Deputy Chairperson PJ Coom:

That the ordinary minutes of the Waitemata Local Board meeting, held on Tuesday, 11 March 2014, including the confidential section, be confirmed as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum: Jamey Holloway - Posters and the Auckland Council Signs Bylaw
	Resolution number WTM/2014/56 MOVED by Member GJ Moyle, seconded by Chairperson S Chambers: a) That Jamey Holloway be thanked for his attendance and presentation to the Waitemata Local Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Phantom Billstickers - Jamey Holloway

9.2	Public Forum - Chris Davidson and David Vinsen, Parnell Trust
	Resolution number WTM/2014/57 MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates: a) That Chris Davidson and David Vinsen be thanked for their attendance and presentation to the Waitemata Local Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Parnell Trust - Chris Davidson

9.3	Public Forum - Jane Vile, City Workshops Arts Collective, No 3 Ponsonby Road, Ponsonby
	Resolution number WTM/2014/58 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: a) That Jane Vile be thanked for her attendance and presentation to the Waitemata Local Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a City Workshops Arts Collective - Jane Vile

9.4	Public Forum - Chris Bailey, Ponsonby Park, 254 Ponsonby Road
	Resolution number WTM/2014/59 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the tabled petition “Ponsonby Park – As a Business Operator or Owner on Ponsonby Road, I would like a big, whole-of-site park developed at 254 Ponsonby Road” be received. b) That Chris Bailey be thanked for his attendance and presentation to the Waitemata Local Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Petition: Ponsonby Park 254 Ponsonby Road - Chris Bailey

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Report

There was no Councillor’s Report.

Local Board Transport Capital Fund – Overview of Total Programme for the Current Local Boards

Resolution number WTM/2014/60

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Local Board Transport Capital Fund – Overview of Total Programme for the Current Local Board report be received.

b) That the Waitemata Local Board:

i) Affirms that, subject to the finalisation of relevant plans, the Board has identified:

· Greenways Routes (currently with Auckland Transport for feasibility scoping);

· Ponsonby Road (currently in the final stages of Master Plan development); and

· Newmarket streetscape improvements (currently under precinct development planning with City Transformation), as likely project proposals for the Local Board Transport Capital Fund.

ii) Notes that project proposals need to be identified to Auckland Transport no later than 31 August 2014.

c) That Alan Howard-Smith, Auckland Transport, be thanked for his attendance.

CARRIED

Auckland Transport Report - April 2014

Resolution number WTM/2014/61

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Auckland Transport Report – April 2014 report be received.

b) That the Waitemata Local Board:

(i) Notes Auckland Transport advice that Great North Road needs urgent resurfacing work.

(ii) Approves the design plans for delivery of an advance cycle box and feeder lane at the Great North Road/Ponsonby Road intersection (eastbound).

(iii) Requests that the westbound pinch point on Great North Road after the Ponsonby Road intersection is removed as part of the works.

(iv) Approves the design plans for the Quay Street/Tamaki Drive/The Strand intersection, to improve pedestrian and cyclist safety including new zebra crossings on both slip lanes.

c) That Priscilla Steel, Elected Member Relationship Manager, Auckland Transport and Alan Howard-Smith, Stakeholder Management Manager, Auckland Transport, be thanked for their attendance.

CARRIED

Endorsement for Public Consultation - Draft K'Road and Newton Plans

MOVED by Member CP Dempsey, seconded by Member VI Tava:

a) That the report and Draft Karangahape Road Plan and Draft Newton Plan be received.

b) That the Waitemata Local Board:

i) Approves the Draft Karangahape Plan for community engagement.

ii) Delegates to the Board Chair, Shale Chambers and Board Member Vernon Tava to approve minor amendments to the Draft Karangahape Plan prior to the commencement of community engagement.

iii) Approves the Draft Newton Plan for community engagement.

iv) Delegates to Board Members Christopher Dempsey and Rob Thomas to approve minor amendments to the Draft Newton Plan prior to the commencement of community engagement.

c) That Gurv Singh, Planner and Ross Cooper, Principal Planner, be thanked for their attendance.

Member Rob Thomas moved by way of amendment, seconded by Chairperson S Chambers:

That the Newton Plan be renamed to the Eden Terrace Plan and all references to the Newton Plan be changed throughout the document.

LOST

The Chairperson put the substantive motion.

Resolution number WTM/2014/62

MOVED by Member CP Dempsey, seconded by Member VI Tava:

a) That the report and Draft Karangahape Road Plan and Draft Newton Plan be received.

b) That the Waitemata Local Board:

i) Approves the Draft Karangahape Plan for community engagement.

ii) Delegates to the Board Chair, Shale Chambers and Board Member Vernon Tava to approve minor amendments to the Draft Karangahape Plan prior to the commencement of community engagement.

iii) Approves the Draft Newton Plan for community engagement.

iv) Delegates to Board Members Christopher Dempsey and Rob Thomas to approve minor amendments to the Draft Newton Plan prior to the commencement of community engagement.

c) That Gurv Singh, Planner and Ross Cooper, Principal Planner, be thanked for their attendance.

CARRIED

Alcohol Controls Bylaw Review: Existing Alcohol Controls in the Waitemata Local Board Area

Resolution number WTM/2014/63

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Alcohol Bylaw Review: Existing Alcohol Controls in the Waitemata Local Board Area report be received.

b) That Waitemata Local Board supports the lapsing of alcohol controls in October 2015 in the following parks:

i) Awatea Reserve

ii) Ayr Reserve

iii) Salisbury Reserve

iv) Pt Erin/St Mary’s Bay Reserve (Fanshawe Street On-ramp Reserve)

v) Meola Reef Reserve

c) That Andrew Simon Pickering, Manager Policies and Bylaws, be thanked for his attendance.

CARRIED

Waitematā City Fringe Local Economic Development Action Plan

Resolution number WTM/2014/64

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Waitematā City Fringe Local Economic Development Action Plan report be received.

b) That the Waitemata Local Board:

i) Approves the Waitemata City Fringe Economic Development (ED) Action Plan.

ii) Delegates to the Board Chair, Shale Chambers and Deputy Chair, Pippa Coom to work with officers to explore ideas and options for how the city fringe can contribute to an innovative economic hub within Waitemata.

iii) Approves the local economic development work programme for the remainder of the 2013/2014 financial year.

iv) Approves up to $25,000 from the 2013/14 ED budget to scope and deliver action point 1.2 of the Waitematā City Fringe Local ED Action Plan to commission research on the commercial property market drivers and trends.

v) Approves $10,000 from the 2013/14 ED budget for the Parnell Business Improvement District for their BID boundary expansion.

vi) Approves $10,000 from the 2013/14 ED budget for the Grey Lynn Business Association for their pre-BID establishment works.

c) That Alison Hall, Local Economic Development Advisor, be thanked for her attendance.

CARRIED

Local Economic Development July to December 2013: Waitematā Local Board

Resolution number WTM/2014/65

MOVED by Member RAH Thomas, seconded by Deputy Chairperson PJ Coom:

a) That the six-monthly update on local economic development activities from July to December 2013 report be received.

b) That the Waitemata Local Board note that members may attend the Business Improvement District Policy (2011) review workshops and represent the views of the respective BID areas within the Local Board area.

c) That Alison Hall, Local Economic Advisor and Annie Inwood, BID Partnership Advisor, be thanked for their attendance.

CARRIED

Fees and Charges for the Hire of Community Venues, Centres and Arts Facilities

Resolution number WTM/2014/66

MOVED by Member GJ Moyle, seconded by Member RAH Thomas:

a) That the Fees and Charges for the Hire of Community Venues, Centres and Arts Facilities report be received.

b) That the following Principles for bookings, fees and discounts for Waitematā Local Board be adopted:

“1 Bookings are made on a first-come first-served basis, and charged at standard rates.

2 In order to spread the demand for use of the facilities, a discount on standard rates is applied at off peak hours.

3 Standard rates regular users (10 or more bookings per year) will be charged at a discounted rate.

4 Bookings for activities which achieve community outcomes and benefits may be eligible for an additional discount, if certain criteria are met.

5. For Waitemata Local Board, the priority activities for maximum discounts are those activities contributing to community outcomes, such as those offered by not-for-profit and community groups.

6. The percentage of local residents within a group is not to be a criterion.

7. Standard fees will apply to commercial or one-off private use.”

c) That the development of an eighth Principle defining ‘not for profit’ and ‘community’ groups eligible under point five be delegated to the Community Portfolio, Deputy Chairperson Pippa Coom and Member Deborah Yates.

CARRIED

20	Local Board Feedback on the Local Boards Funding Policy Review
	Resolution number WTM/2014/67 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the Local Board Feedback on the Local Boards Funding Policy Review report be received. b) That the Waitemata Local Board: I) Notes that council has moved towards a single rating system resulting in the region being rated on an equal basis. However, equity in asset and service provision has not yet been addressed. II) Notes that locally driven initiatives and local asset based services account for approximately one and ten percent, respectively, of council’s total operating costs, and recommend that further work is undertaken to determine whether 11 percent of Auckland Council’s budget is an appropriate share for local activities. III) Supports the 20 February 2014 Finance and Performance Committee resolution directing staff to consider service level equity issues for local asset based services as part of the development of the Long Term Plan and asset management plans and engage with local boards on this and report back on a timetable. IV) Requests that the engagement process and the work programme to address service level equity issues (including asset provision) is agreed with the local boards. V) Endorses the process and timelines for the Local Boards Funding Policy, provided that the work on service level equity issues (including asset provision) is progressed in parallel to the local boards funding policy. VI) Requests that the work programme to address service level equity issues (including asset provision) includes a staging of the key deliverables, with prioritised asset classes and service levels for review be presented to the Local Boards Funding Policy Political Working Party on 6 May 2014. VII) Recommends that clarity on the treatment of both the Waiheke and Great Barrier local boards, and understanding the implications for the other local boards is required prior to the adoption of the policy. VIII) Requests that work be undertaken to: i) determine the appropriate amount of budget for local boards to successfully deliver upon their role, noting the current allocation is based on legacy council budgets. ii) determine whether more activities and the corresponding funding should sit in the locally driven initiatives category. iii) identify programme budgets to move to local board budgets as current local budgets are dominated by overhead costs with little funding for programmes. vi) investigate programme budgets held by the Community Development, Arts and Culture department, in particular, given the key role for local boards in community development. a. investigate and improve the methodology of allocating overheads across the local boards as currently different approaches are used across activities. b. address Business Improvement District (BIDs) corporate overheads being shifted to local asset based services, as the administrative components (i.e. staffing) are allocated based on the rate collected via the BID, and agreed by the BID and the governing body, not the local boards, and the spectacularly high cost of Waitemata Local Board area alleged local service delivery bears no relationship to the residential benefits of City Centre and city fringe BID delivered and supported services. v) notes that current locally driven initiative allocations allow for minimal discretion for most local boards and any reduction will impact on existing service levels. vi) notes that each of the general rate reallocation scenarios (scenarios A, B and F) will lead to funding increases and decreases across the local boards. vii) recommends that general rate allocation scenarios are developed where no local board receives any reduction in funding for consideration. viii) notes a targeted rate is available to enhance service levels above an agreed standard service level, once standard service levels are established. ix) forwards these resolutions to the Local Boards Funding Policy Political Working Party and the Finance and Performance Committee for their consideration. CARRIED
	Resolution number WTM/2014/68 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: That the Waitematā Local Board: a) Recommends that: i) Asset based service levels are funded by the general rate. ii) Locally driven initiatives are funded via the general rate as local initiatives are core council activities, essential to cohesive communities and Auckland being the world’s most liveable city. b) Notes that local rates can lead to inequity and affordability issues and can lock in legacy council funding models. CARRIED
	Resolution number WTM/2014/69 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: That the Waitematā Local Board: a) Recommends that with respect to the allocation methodology for locally driven initiatives under general rate funding, agree that population should be the main factor (80%), as population tends to be a key driver of the demand for services: i) and that a 10% adjustment for deprivation should also be applied, as areas of deprivation have characteristics that may indicate a greater dependency on local services; ii) and that a 10% adjustment for geographic isolation should also be applied. CARRIED Secretarial Note: Pursuant to Standing Order 3.15.5, Member RAH Thomas and Member GJ Moyle requested that their dissenting votes be recorded.

Draft Annual Plan 2014/2015 Submissions Analysis and Responses to Information Requests

Resolution number WTM/2014/70

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

a) That the Draft Annual Plan 2014/2015 Submissions Analysis and Responses to Information Requests report be received.

CARRIED

Local Board Decisions for 2014/2015 Annual Plan

Resolution number WTM/2014/71

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Local Board Decisions for 2014/2015 Annual Plan report be received.

b) That the Waitemata Local Board adds the following advocacy positions to the Local Board Agreement:

i) Ensure that funding is secured for ‘Tier Two’ arts groups, such as Basement, Silo, NZ Trio and Massive Theatres, through two or three-year funding agreements.

ii) Ensure that there is budget provision of a ‘living wage’ for council employees.

iii) Ensure that there is a dedicated and increased capital expenditure budget for the Auckland Domain.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5, Member GJ Moyle requested that his dissenting vote against b)ii) be recorded.

Resolution number WTM/2014/72

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Waitemata Local Board amends the following advocacy positions (as noted in italics)

i) Delete:

“Auckland Transport and the Board to work together on identifying traffic calming measures for the shopping areas in Parnell, Ponsonby, Karangahape Road and Richmond Road to support 40 km/h zones. This would include for example, raised crossings, raised intersections and kerb build-outs to narrow the road”

ii) Amend to read:

Auckland Transport to implement the city centre 30km/h speed zone (as described in the City Centre Masterplan) and the Wynyard Quarter slower speed zone.

iii) Amend to read:

Auckland Transport to undertake the planned upgrade of Franklin Road including road resurfacing, undergrounding of services footpath upgrade, pedestrian crossings, cycle path and on road parking and to provide for safe and continuous walking and cycling pathways from Ponsonby Road to Victoria Park including continuous pedestrian facilities (i.e. an unbroken footpath on both sides of the road) across all side streets, driveways and intersections (for example by installing raised tables).

iv) Amend to read:

Auckland Transport to implement the residential parking zone scheme to manage commuter parking in central Auckland suburbs following consultation with residents.

v) Amend to read:

Auckland Transport to support other Waitemata Local Board agreement priorities including:

o Support the introduction of low impact storm water solutions in the Local Board area;

o Support delivery of green walls, roofs and community gardens on Auckland Transport assets e.g. car park buildings;

o Support drinking water fountains in the street environment;

o Support development of the Ponsonby Road master plan the Karangahape Road Plan and the Newton Plan;

o wayfinding signage for pedestrians; and

o upgrade of Teed Street (western part), York Street and Kent Street, Newmarket.

CARRIED

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitematā Local Board:

a) Supports the annualisation of the Auckland Arts Festival.

A division was called for, voting on which was as follows:

For

Chairperson S Chambers

Against

Deputy Chairperson PJ Coom

Member CP Dempsey

Member GJ Moyle

Member VI Tava

Member RAH Thomas

Member DA Yates

Abstained

The division was declared lost by 1 vote to 6.

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitematā Local Board:

a) Supports the Western Springs components of the proposed Stadium Strategy being that Western Springs becomes the main venue for test cricket and Mount Smart becomes the main venue for speedway events

A division was called for, voting on which was as follows:

For

Chairperson S Chambers

Deputy Chairperson PJ Coom

Member CP Dempsey

Against

Member GJ Moyle

Member VI Tava

Member RAH Thomas

Abstained

Member DA Yates

The division was declared TIED.

The chair declined to exercise his casting vote and declared the motion not carried.

Resolution number WTM/2014/73

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitematā Local Board:

a) Requests that the Governing Body undertakes the necessary work to reach a reasoned and well informed position on the fluoridation of water.

CARRIED

Resolution number WTM/2014/74

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitematā Local Board:

a) Requests that the Freyberg Place commercial revenue error (Pioneer Women’s Hall) be removed from the Board’s FY 15 and beyond revenue budgets.

CARRIED

Resolution number WTM/2014/75

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Waitemata Local Board adopts the budget changes as indicated in the table below:

PROJECT	BUDGET MOVEMENT
*OPEX*	*OPEX*
Fruit Tree planting	Remove - $19,000 from F15 to F22 Note: Budget F15 to F22 $0
Christmas Events	Remove - $20,971 from F15 to F22 Note: Budget F15 to F22 $0
Youth Needs Assessment	Remove - $15,882 from F15 to F22 Note: Budget F15 to F22 $0
Local Events development	Reduce – F15, F18-22 by $80,000, F16 by $81,081 & F17 by 81,700 Note: Budget F15, F18 to F22 $24,824, F16 $23,806, F17 $23,124
Ecological Restoration	Reduce- $50,000 from F15 to F22 Note: Budget F15 to F22 $265,955
Heritage foreshore project	Remove - $16,294 from F16, $15,415 from F17, $15,187 from F18, $14,340 from F19, $13,589 from F20, $13,583 from F21, $13,586 from F22 Note: Budget F16 to F22 $0
Local improvement projects (LIPs)	Reduce - $76,304 F15, $110,879 F16, $23,533 F19, $36,552 F20, $74,880 F21, $136,338 F22 Add - $2,666 F17, $3,650 F18 Note: Budget $125,301 F15, $75,000 F16, $99,999 F17
Ecological restoration – local	Add - $90,400 F15 to F22 Note: Budget F15 to F22 $90,400
Parks partnerships and advisory group	Add - $5,000 from F15 to F22 Note: Budget F15 to F22 $5,000
Movies in Parks	Add - $7,500 from F15 to F22 Note : Budget F15 to F22 $7,500
Community Christmas events	Add - $5,000 from F15 to F22 Note : Budget F15 to F22 $5,000
ANZAC Day	Add - $7,500 for F15, $5,000 for F16 to F22 Note: Budget F15 $7,500, F16 to F22 $5,000
World War 1 Centenary	Add - $5,000 for F15 Note: Budget F15 $5,000
Events partnerships	Add - $80,000 for F15 to F22 Note: Budget F15 to F22 $80,000
Community development	Add - $15,000 for F15 to F21, $25,000 for F22 Note: Budget F15 to F21 $15,000, F22 $25,000
Grey Lynn changing room	Add - $5,330 for F15 to F17 Note: Budget F15 to F17 $5,330
Pioneer Women’s Hall	Add - $50,000 F15, $159,773 F16, $99,733 F17 to F22 Note: Budget $187,767 F15, $297,500 F16, $237,500 F17 to F22
Accessibility plan	Reduce - $5,300 F15 Add - $5,000 for F16 to F18 Note: Budget $5,000 F15 to F18
Community Arts Programme	Reduce F17 by $1,848 Note: budget F15 $100,429, F16 $100,545, F17 $98,843, F18 $100,785, F19 to F22 $100,913
Community Volunteer Awards	Reduce F16,F18,F20, F22 by $2,621 Note budget: F15, F17, F19, F21 $2,621
Local Civic Functions	Reduce F16 to F22 $5,206 Note budget F15 $12,706 F16 to 22 $7,500
Daylighting Waipapa and Edgars streams	Reduce F15 to F22 $10, 506 Note budget: F 15 to 22 $0
*CAPEX*	*CAPEX*
General facility upgrade	Remove - $102,400 F15 to F22 Note: Budget F15 to F22 $0
Lighting (Western Park)	Remove - $399,243 F16 Note: Budget F16 $0

Coastal Walkway (Waitemata)	Remove - $406,400 F15, $412,700 F16, $406,400 F17 Add - $350,000 F18, $100,000 F20, $350,000 F21, $400,000 F22 Note: Budget F15 to F17 $0, F18 $756,400, F19 308,722, F20 $100,000, F21 $350,000, F22 $400,000
Local improvement projects(LIPS)	Reduce - $375,202 F15, $310,202 F16, $221,480 F17 to 20, $540,275 F21, $645,946 F22 Note Budget $200,000 F15 to F20, $250,000 F21, $300,000 F22
Parks and playground facility upgrades [to Parks]	Add - $250,000 F15, $600,000 F16, $400,000 F17, $500,000 F18, $300,000 F19, $400,000 F20, $800,000 F21, $900,000 F22 Note: Budget $250,000 F15, $600,000 F16, $400,000 F17, $500,000 F18, $300,000 F19, $400,000 F20, $800,000 F21, $900,000 F22
Change of project name and department (from LIPs to Parks Asset delivery) ‘Local Improvements Projects (Weona Walkway)’ to ‘Weona-Westmere Coastal Walkway’	No budget change

CARRIED

Resolution number WTM/2014/76

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitematā Local Board:

a) Approves the balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 (Attachment 22.1 as tabled) that reflect the allocation of decision-making.

b) Confirms the updated list of advocacy areas for the Governing Body and council controlled organisations, for inclusion in the Annual Plan 2014/2015.

c) Approves the local fees and charges schedule for 2014/2015.

d) Notes that local board budgets will be updated in May to reflect local board prioritisation decisions, any final decisions made by the Budget Committee on 8 May 2014, and updated central cost allocations and that any updated financial statements for 2014/2015 will be provided to local boards in time for local board agreement adoption meetings in June 2014.

CARRIED

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

Attachments

a Waitemata Local Board Prioritisation Model

Local Board Input into the Council-controlled Organisations Current State Assessment

Resolution number WTM/2014/77

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Local Board Input into the Council-controlled Organisations Current State Assessment report be received.

b) That the Waitemata Local Board delegates to the Board Chairperson, Shale Chambers and Deputy Chairperson Pippa Coom to work with Local Board Services to provide the local board’s input into the Council Controlled Organisation review by 30 April 2014.

CARRIED

Recommendations from the Waitemata Local Board Grants Committee - 24 March 2014

Secretarial Note: Member Deborah Yates declared an interest in the Grey Lynn Business Association Inc.

Resolution number WTM/2014/78

MOVED by Deputy Chairperson PJ Coom, seconded by Chairperson S Chambers:

a) That the recommendations from the Waitemata Local Board Grants Committee meeting held on 24 March 2014, be received.

b) That the following recommendations of the Waitemata Local Board Grants Committee be approved and made from the 2013/2014 Discretionary Community Grants Fund:

Organisation name	Funds required for	Amount Required	Grants Committee Recommendation	Comments / Reasons
Gaelic Athletic Association of Auckland	The purchase of health & safety equipment	5,297.40	2,650.00	Contribution to equipment costs
Auckland Women’s Centre	Towards computers and carpet	4,045.24	2,822.00	New carpet and one computer
Freemans Bay Residents Association	Towards meeting room hireage, printing costs and website hosting.	1,030.70	1,030.70	Towards meeting room hire, flyer printing and website
Project Litefoot Trust	Towards implementing the LiteClub programme at two sports clubs.	4,768.00	3,655.00	Towards implementation of LiteClub in 2 sportsclubs in the Local Board area
Rape Prevention Education (Trading as Rape Crisis Auckland Inc)	Towards delivering the Sex'n'Respect - Alternative Education to Auckland Secondary School Centre and Youthline Centre	6,393.62	5,000.00	Towards provision of Sex’n’Respect in the Local Board area
Royal New Zealand Coastguard Boating Education Ltd	Towards safety equipment and teaching aids	6,938.00	5,000.00	Towards the safe boating programme and equipment at the Tepid Baths
Youthline Auckland Charitable Trust	Towards costs associated with delivering the Basic Youth & Community Counselling Skills - Volunteer Training	5,000.00	2,500.00	Towards delivery of basic youth and community counseling course in the Local Board area
Grey Lynn Returned Services Club	Costs associated with Anzac Day 2014 commemorative service	5,798.62	3,670.00	Towards Anzac Day ceremony costs excluding entertainment costs
Grey Lynn Business Association Inc	Towards the preparation, design and distribution of the monthly newsletter	1,500.00	1,500.00	Towards the monthly newsletter
Women's Studies Association (NZ)	Towards seminar costs relating to “Commemorating World War One: Women's Perspective”	427.00	427.00	Towards venue hire for WWI Commemoration event
Methodist Mission - Northern	Towards a part-time community liaison coordinator for the Splice project.	5,000.00	5,000.00	Subject to more specific project information and that final approval of the projects funding be delegated to the Community Portfolio holders, Deputy Chair Pippa Coom and Member Deborah Yates
Total		46,198.58	33,254.70

Applications declined:

Group	Purpose	Reason for decline
Action Education Inc.	Towards delivering the Drama Toolkit Programme	Decline as application does not demonstrate sufficient local benefit refer to the Community Group Assistance Fund
Auckland Petanque Association Inc	To Purchase medals for the Auckland Schools Petanque tournament	Decline retrospective application
The University of Auckland	Towards the costs of hiring waka for The University Great Waka Race	Decline as application does not demonstrate sufficient local benefit
The Documentary New Zealand Trust	To deliver the Documentary Edge Education Programme for Schools	Decline as application does not demonstrate sufficient local benefit

CARRIED

Waitematā Local Board Submission on the Auckland Transport Code of Practice

Resolution number WTM/2014/79

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Waitemata Local Board Submission on the Auckland Transport Code of Practice be received.

CARRIED

Local Government New Zealand Conference and AGM 2014

Resolution number WTM/2014/80

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

a) That Deputy Chairperson Pippa Coom be approved to attend the Local Government New Zealand 2014 annual general meeting and conference from 20 July 2014 to 22 July 2014 on the basis that the conference programme is relevant to the Local Board’s work programme.

CARRIED

Conference Flight and Accommodation Fees - Adelaide Velo-City Global 2014 Conference, May 2014

Resolution number WTM/2014/81

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the Waitematā Local Board approves, Deputy Chair Pippa Coom conference flight costs (NZD $742.48) and Board member Christopher Dempsey accommodation costs (up to NZD $250.00), to attend the Adelaide Velo-City Global 2014 Conference to be held from 27-30 May 2014 at the Adelaide Convention Centre, Australia, to be funded from the Board’s professional development budget.

CARRIED

Chairperson's Report

Resolution number WTM/2014/82

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Chairperson’s Report be received.

b) That the Waitemata Local Board:

i) not proceed with a Christmas by Candlelight in Western Park event in 2014; and

ii) support one Movies in Parks event in Grey Lynn Park in early 2015.

CARRIED

Board Members' Reports

Resolution number WTM/2014/83

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That Board Members’ Pippa Coom and Vernon Tava’s written reports be received.

b) That Board Members’ Christopher Dempsey, Greg Moyle and Deborah Yates’ verbal reports be received.

CARRIED

Reports Requested/Pending

Resolution number WTM/2014/84

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Reports Requested/Pending report be received.

CARRIED

Waitemata Local Board Workshop Notes

Resolution number WTM/2014/85

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Waitemata Local Board workshop notes for the meetings held on 4 and 13, 2014 be received.

CARRIED

32 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

33 Procedural motion to exclude the public

Resolution number WTM/2014/86

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

That the Waitematā Local Board:

a) Exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

16 Alcohol controls bylaw review: Existing alcohol controls in the Waitemata Local Board area: Attachment a - Confidential Alcohol Controls Bylaw Review Attachments

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.
The withholding of the information is necessary to avoid prejudice to measures protecting
the health and safety of members of the public.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C1 Waitemata Local Board Feedback on the Special Housing Areas: Tranche 3

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report/presentation contains information which, if released, would potentially prejudice or disadvantage commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.45 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

9.53 pm The public was re-admitted.

restatement

It was resolved while the public was excluded:

16 Alcohol Controls bylaw review: Existing alcohol controls in the Waitemata Local Board area

That the Waitemata Local Board agrees to note the confidential status of Attachment a to Item 16 and that it remain public excluded until such time that the reasons for confidentiality does not exist.

C1	Waitemata Local Board Feedback on the Special Housing Areas: Tranche 3
	That the Waitemata Local Board Feedback on the Special Housing Areas: Tranche 3 remain public excluded until such time that the reasons for confidentiality does not exist.

9.54 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates