I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 14
April 2014
6.00pm
Council
Chamber
Auckland Town Hall
Ground Level
301-305 Queen Street
Auckland
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Youth Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Flora Apulu
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Deputy Chairperson
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Jason Mareroa
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Members
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Janice Auva'a
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Savanna Steele
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Ben Dowdle
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Micah Stininato
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Vernon James
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Marek Townley
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Sarah MacCormick
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Ginah Vakaheketaha-Nelisi
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Mosa Mafile'o
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Vanessa Vete
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Tim Matthews
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Agnes Wong
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Nortessa Montgomerie
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Sam Yoon
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Matariki Roche
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Liaison Councillor
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Linda Cooper, JP
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(Quorum 9 members)
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Maureen Koch
Democracy Advisor
8 April 2014
Contact Telephone: (09) 357 3096
Email: maureen.koch@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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The purposes of the Youth Advisory Panel will be as follows:
·
Identify and communicate to the Council the
interests and preferences of the youth of Auckland in relation to:
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the content of the strategies, policies, plans, and bylaws of the
Council, especially the economic development strategy; and
o
any matter that the Panel considers to be of particular interest
or concern to the youth of Auckland.
·
Advise the Mayor and the Council’s governing
body and local boards, of the Council processes and mechanisms for engagement
with the youth in Auckland; and
·
Engage with Local Boards on youth issues.
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Youth Advisory
Panel
14 April 2014
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Public Input - Jenna (Boom) 7
6 Panel Membership: Otara Papatoetoe 9
7 Local Board Plans 11
8 Updates from Executive Subcommittee 13
9 Updates from Youth Advisory Panel Members 15
10 Subcommittee update 23
11 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Youth Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 10 March 2014, as a true and correct
record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Youth Advisory
Panel
14 April 2014
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Public
Input - Jenna (Boom)
File No.:
CP2014/05484
Purpose
1. To provide the
public with an opportunity to speak to the Youth Advisory Panel.
Executive
Summary
2. Jenna, on
behalf of Boom, will speak to the Youth Advisory Panel regarding Boom and its
impact on the causes that young people care about.
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Recommendation
That the Youth Advisory Panel:
a) receive the Powerpoint
presentation from Jenna, on behalf of Boom.
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Attachments
There are no
attachments for this report.
Signatories
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Author
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Maureen Koch - Democracy Advisor
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Authoriser
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Gael Surgenor - Manager Community Development and
Safety
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Youth Advisory
Panel
14 April 2014
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Panel Membership: Otara Papatoetoe
File No.:
CP2014/06817
Purpose
1. To update the
panel on membership specifically co-option of a member of the panel
Executive
Summary
2. Last month the
panel received a number of resignations and made a couple of co-options to
vacancies with the start of the new year.
3. Otara-Papatoetoe
Local Youth Caucus has nominated Petrocelli
Vaili Sam to be co-opted as the local representative to
the Youth Advisory Panel to fill the vacancy for Otara-Papatoetoe.
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Recommendations
That the Youth Advisory Panel:
a) accept the
co-option of Petrocelli
Vaili Sam as the representative for Otara-Papatoetoe
until June 2015.
b) copy this
report to the Mayor for his information.
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Discussion
4. The terms of
reference for the panel states: “If a vacancy arises the following options will
be considered to fill the vacancy:
a) the selection
process used to appoint the member will be used again to fill the vacancy
b) an unsuccessful
applicant from the initial appointment process may be approached
c) or a co-option
may occur. However if there is less than 12 months until the panel may be
re-elected, the vacancy may remain (Section 9 Replacement of a Panel Member).
Consideration
Local
Board Views
Otara-Papatoetoe Local Board have allocated a youth
development portfolio and have recognised a need for a forum
in which youth voices could be heard by the local board. An informal Youth Advisory Group was formed and it was this group’s
responsibility to elect a local youth representative for the Youth Advisory
Panel.
Māori
Impact Statement
5. none
General
6. none
Implementation
Issues
7. none
Attachments
There are no attachments for this report.
Signatories
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Author
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Sarah Finlay - Strategic Advisor Youth
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Authoriser
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Gael Surgenor - Manager Community Development and
Safety
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Youth Advisory
Panel
14 April 2014
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Local Board Plans
File No.:
CP2014/05926
Purpose
1. To provide an
overview of the role of local boards and local board plans, including how local
board plans fit into Auckland Council’s planning framework.
Executive
Summary
2. The process and
timeframes for developing local board plans will be detailed, including how
local boards have worked with local youth advisory panels and have targeted
youth in the informal engagement period, which is currently drawing to a close.
The 21 local boards will be evaluating their informal engagement approach
before finalising plans for the next stage of development. Local Board
Services would value feedback from the Youth Advisory Panel on the current
engagement approaches and any suggestions for development of future engagement.
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Recommendations
That the Youth Advisory Panel:
a) thank Karen
Titulaer - Senior Policy Advisor, Local Board Services for her presentation.
b) forward the
report to local youth boards and caucus for their information.
c) provide
feedback on the current engagement approaches and any suggestions for
development of future engagement.
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Attachments
There are no
attachments for this report.
Signatories
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Author
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Karen Titulaer - Senior Policy
Advisor, Local Board Services
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Authoriser
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Gael Surgenor - Manager Community Development and
Safety
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Youth Advisory
Panel
14 April 2014
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Updates from Executive Subcommittee
File No.:
CP2014/05477
Purpose
1. To provide an
opportunity for the Youth Advisory Panel’s members to update the meeting on
activities.
Executive
Summary
2. The shared
updates are provided to members to be taken back to Youth Panels/Boards in the
Local Board areas, where appropriate.
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Recommendations
That the Youth Advisory Panel:
a) note the
updates from the sub-committees.
b) communicate
the updates to Youth Panels/Boards where appropriate.
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Attachments
There are no
attachments for this report.
Signatories
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Author
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Sarah Finlay - Programme Advisor Youth
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Authoriser
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Gael Surgenor - Manager Community Development and
Safety
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Youth Advisory
Panel
14 April 2014
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Updates from Youth Advisory Panel Members
File No.:
CP2014/06913
Purpose
1. To provide an
opportunity for the Youth Advisory Panel’s members to update the meeting on
activities.
Executive
Summary
2. The shared
updates are provided to members to be taken back to Youth Panels/Boards in the
Local Board areas, where appropriate.
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Recommendations
That the Youth Advisory Panel:
a) note the
updates from the sub-committees.
b) communicate
the updates to Youth Panels/Boards where appropriate.
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Attachments
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No.
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Title
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Page
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aView
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Kaipatiki Local Youth Board Update
April 2014
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17
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bView
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Franklin Youth Advisory Board Update
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19
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cView
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Albert-Eden Youth Board April Update
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21
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Signatories
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Author
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Sarah Finlay - Strategic Advisor Youth
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Authoriser
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Gael Surgenor - Manager Community Development and
Safety
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Youth Advisory
Panel
14 April 2014
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Tim Matthews: Kaipatiki Local Youth Board update to YAP
So far in 2014 we have
a) created a video aired at local movies in
parks to achieve higher youth input into the local board plan
b) we have also created a series of short
movies aired at the Kaipatiki Movies in Parks seen by many locals
c) Been into schools to gain feedback from a
younger perspective to the local board plan.
d) We set up our local ‘Casper the Camper’ in
schools at lunch time along with a sausage sizzle. Approx. 200 submissions were
received from 2 local high schools. We still have another high school to
attend, and the local board has kindly extended the deadline for us to get
further submissions.
·
In February 2014, the KLYB decided
to form 3 subcommittees of youth, events and policy.
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Youth focus on issues such
as bullying, welfare, safety etc. Currently they are working on an
anti-racial bullying video/campaign with the Raeburn House on the shore.
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The events group is focusing
creating community events and engagement.
·
The policy group is focusing on
being an advisory role on behalf of the board to council and local board
policies being discussed at business meetings. So far the policy group has….
a) made submissions to the unitary
plan
b) Focusing on promoting the ‘I Am
Auckland’ Plan into all of our work/submissions.
c) Currently working on categorising
the youth submissions to the local board plan into categories and a
report.
·
The youth board as a whole are
currently working towards a big presentation to our local board about our work
in the past 6-9 months and what we are working on for the future.
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Youth Advisory
Panel
14 April 2014
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Franklin Youth Advisory Board update:
·
Franklin Youth Advisory Board
(FYAB) members met informally with the Franklin Local Board and local board
services staff, build on the relationship between the two boards and discuss
the relevance of the local board plan to FYAB’s work.
·
FYAB was also consulted on
development of the Pukekohe Area Plan last month.
·
The board is currently preparing
for upcoming Youth Week and Anzac Day events.
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Youth Advisory
Panel
14 April 2014
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Youth
Advisory Panel April 2014 Member Report
ALBERT-EDEN – Agnes Wong
1. Attended the Sandringham Business
Association’s Holi Festival
2. Attended The Asian Network’s
(TANI) Asian Health Forum
3. Will feature in an upcoming
episode of “Neighbourhood”, profiling Mt Eden and a project I was involved with
in 2013 (airing Sunday 13 April)
Albert-Eden
Youth Board
1. Presented to Local Board members
approximately 50 youth opinions that will help shape the Local Board Plan
2. Hosted a highly successful
stakeholders event that was attended by approximately 30 stakeholders and
organisations who are either based, or work with young people from the
Albert-Eden Local Board area.
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Youth Advisory
Panel
14 April 2014
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Subcommittee update
File No.:
CP2014/06916
Purpose
1. To provide
subcommittee leads an opportunity to give an update on subcommittee actions.
Executive
Summary
2. Each of the
eight subcommittee leads provide an update on the subcommittee work plan and
progress against priority actions and membership:
Goal 1 - I have a voice, am valued and
contribute (Flora Apulu)
Goal 2 - I am important, belong, am cared
about and feel safe (Mosa Mafileo)
Goal 3 - I am happy, healthy and thriving
(Agnes Wong)
Goal 4 - I am given
equal opportunities to succeed and be given a fair go (Sarah MacCormick)
Goal 5 - I can get around and get connected
(Ben Dowdle)
Goal 6 - Auckland is my playground (Savanna
Steele)
Goal 7 - Rangatahi tū
Rangatira (AlI rangatahi will thrive)(Jason Mareroa)
Communications subcommittee (Marek
Townley)
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Recommendations
That the Youth Advisory Panel:
a) thank the
subcommittee leads for their updates
b) forward the updates for the attention of local youth boards and
caucuses.
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Attachments
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No.
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Title
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Page
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aView
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Goal Three Subcommittee Update April
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25
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Signatories
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Author
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Sarah Finlay - Strategic Advisor Youth
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Authoriser
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Gael Surgenor - Manager Community Development and
Safety
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Youth Advisory
Panel
14 April 2014
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Goal 3: I am happy, healthy and thriving
Subcommittee report: 04 April
2014
Members: Agnes Wong (Lead)
Flora Apulu
Janice
Auva’a
Matariki
Roche
Progress
and workplan:
1. A submission was compiled and tabled at the last
YAP meeting for the Smoke-free Environments (Tobacco Plain Packaging) Amendment
Bill. This This was appended to the Council’s submission.
2. Currently working on developing our
subcommittee’s work plan for the year. There are a number of ideas in the mix,
and this should be finalised shortly.
Also to
note: World Health Day is coming up on 7 April.
