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Albert-Eden
Local Board Grants Committee
13 May 2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
9.1 Local Board Discretionary Community Grant Funding Application -
Auckland Challenge Incorporated 5
10 Extraordinary Business 5
11 Notices of Motion 5
12 Albert-Eden Local Board Community Funding: Round Three
2013-14 5
13 Consideration of Extraordinary
Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation of Minutes
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That the Albert-Eden Local Board Grants Committee:
a)
confirm the ordinary minutes of its meeting, held on Thursday, 13
February 2014, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
At the close of
the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from
members.
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9.1 Local Board
Discretionary Community Grant Funding Application - Auckland Challenge
Incorporated
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Executive
Summary
Kathryn Wood,
Coordinator, Auckland Challenge Incorporated, will be in attendance to speak on
Auckland Challenge Incorporated’s application to the 2013/2014 Albert-Eden
Local Board Discretionary Community Grant Fund.
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Recommendation/s
That the Albert-Eden Local Board Grants Committee:
a) thanks
Kathryn Wood, Coordinator, Auckland
Challenge Incorporated, for her public forum presentation in support
of Auckland Challenge Incorporated’s 2013/2014 Local Board Discretionary Community Grant Funding application.
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10 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
11 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Albert-Eden
Local Board Grants Committee
13 May 2014
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Albert-Eden
Local Board Community Funding: Round Three 2013-14
File No.:
CP2014/04877
Purpose
1. This report presents
applications received under Round Three of the Albert-Eden Local Board
2013/2014 Community Funding programme. The Albert-Eden Local Board is required
to fund, part fund or decline these applications.
Executive
Summary
2. The Albert-Eden Local Board has
a total Community Funding Programme budget for 2013/2014 of $45,307. This is
being distributed to community groups in three funding rounds.
3. Under Round One and Round Two
the board committed a total of $32,165 from its Community Funding Programme
budget, which leaves a balance of $13,142 remaining for Round Three.
4. The applications to be
considered at this time are those received for Round Three, which is the third
and final funding round in this financial year.
5. Twenty six applications have
been received, requesting a total of $134,620.
6. Members of the Albert-Eden Local
Board considered these applications at a workshop on 6 May 2014.
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Recommendation
That the Albert-Eden Local Board:
a) considers the applications
listed in Table 1 and agrees to fund, part-fund or decline each application
in this round.
Table 1: Albert-Eden Local
Board Community Funding Applications
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Organisation
name
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Description of
Project
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Amount requested
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Gaelic Athletic Association of
Auckland Inc
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Towards the purchase of a sun
shade and first-aid equipment.
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$5,297
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Epsom Community Garden
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Towards garden equipment,
plants and tutor costs.
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$1,987
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Hindu Council of New Zealand
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Towards costs associated with
running a Hindu Youth Conference and Family Camp.
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$7,120
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Project Litefoot Trust
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Towards implementing Project
Litefoot at four Albert-Eden sports clubs.
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$5,021
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Hurun Trust
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Towards the women's sewing
enterprise project and victim support activities.
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$11,000
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Getin2life Youth Development
Trust
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Towards the Underground Street
Play sessions in the Albert-Eden local board area.
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$3,288
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Hearing Dogs for Deaf People
NZ
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Towards costs associated with
delivering the Recipient Support Programme
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$2,000
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Big Brothers Big Sisters of
Auckland
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Towards a laptop and tablet to
streamline recruitment of volunteers and other activities.
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$3,229
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Action Education Incorporated
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Towards the salary of a Senior
Youth Worker
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$5,000
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Auckland Interfaith Council
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Towards a religious diversity
education day for secondary school students.
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$2,046
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Auckland Challenge
Incorporated
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Towards equipment for outdoor
expeditions.
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$5,075
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Essentially Men Education
Trust
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Towards subsidies to enable
men to participate in 'men being real' weekend workshop.
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$2,780
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Rainbow Youth Inc.
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Towards promotional material
to publicise Rainbow Youth's services.
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$3,000
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The Parenting Place - Attitude
Youth Division
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Towards costs to deliver 139
presentations in eight high schools in Albert-Eden.
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$4,831
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Connected Media Charitable
Trust
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Towards facilitator and
operational costs associated with film-making workshops.
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$3,288
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Show Me Shorts Film Festival
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Towards marketing costs to
increase poster and programming distribution.
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$3,000
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Spark Centre (administered by
Panacea Arts Charitable Trust)
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Towards three arts
facilitators and administration costs to deliver the Studio Practice
Programme in term two.
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$2,266
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Central Auckland Chinese
Association
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Towards operations costs,
(advertising, rehearsal, etc) of the choir.
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$3,410
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YMCA of Auckland Inc.
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Towards event costs for a
youth talent contest at Mt Albert YMCA.
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$2,347
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New Zealand Somali Women's
Incorporated Society (NZSWI)
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Towards a women’s catering
project: participation in St Lukes Night Market.
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$8,360
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Marvellous Theatre Group
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Towards rehearsal space,
theatrical directors and staging costs.
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$3,800
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Auckland Highland Games
Association Incorporated
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Towards event costs towards
the Auckland Highland Games.
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$8,800
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ONKOD Somali Youth Development
Incorporated Society
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Towards venue hire and
facilitator fees for Somali language classes for children.
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$6,876
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Japanese Society of Auckland
Inc.
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Towards the event costs for
Japan Day.
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$20,000
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Migrant Action Trust
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Towards equipment costs
associated with establishment of a toy library.
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$6,299
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Adult ADHD Support Group
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Towards production, printing
and distribution costs for "Our Lives" compilation of stories of
living with ADHD.
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$4,500
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Total
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$134,620
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Comments
7. In March
2013, the Regional Development and Operations Committee agreed to the
continuation of the interim community funding approach for the 2013/2014
financial year:
“That the Regional Development and
Operations Committee endorse the continuation of the interim community funding
programme for the 2013/2014 financial year, in accordance with current budgets
and decisions-making delegations, due to the complexity of the range of funding
models currently operating across the region, with the expectation that a new
funding policy be in place for the 2014.2015 financial year, or before.” (RDO
/2013/32).
8. Twenty six applications have
been received in this round, requesting a total of $134,620.
9. Members of
the Albert-Eden Local Board held a workshop on 6 May 2014 to consider each
application and how each project aligned with the Albert-Eden Local Board
priorities.
10. Albert-Eden Local Board Community Funding Programme Budget
The following table (Table 2) summarises the budget
applicable to the Albert-Eden Local Board Community Funding Programme. The
table identifies the grant levels approved to date and the balance remaining
for 2013/2014.
Table 2: Albert-Eden
Local Board Community Funding Programme Budget
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2013/14
Annual
Budget
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Type of Fund
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Grants paid
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Balance
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$45,307
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Local Board
Discretionary Community Fund
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$32,165
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$13,142
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11. The allocation
of grants to community groups is within the adopted annual plan.
12. The decisions
sought by this report do not trigger the Auckland Council
Significance Policy.
Local Board Views
13. Feedback on these applications
was sought at a workshop with the Albert-Eden Local Board held on 6 May 2014.
14. Board members received a summary
of each application, together with copies of the current legacy community
funding scheme’s policy and the local board discretionary community funding
guidelines that apply.
Maori Impact Statement
15. Community funding is a general
programme of interest and accessible to a wide range of groups, including Maori.
Maori are therefore likely to benefit alongside other groups in the community.
The provision of community funding to support community development initiatives
provides opportunities for all Aucklanders to undertake projects, programmes
and activities that benefit Maori.
Attachments
There are no
attachments for this report.
Signatories
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Author
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Sarah Zimmerman - Community Funding
Advisor
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Authorisers
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Louise Mason - Manager Community
Development, Arts and Culture
Adam Milina - Acting Relationship
Manager - Albert-Eden & Orakei Local Boards
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