I hereby give notice that an ordinary meeting of the Chief Executive Officer Review Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 22
May 2014
2.00pm
Council
Chamber
Auckland Town Hall
301-305 Queen Street
Auckland
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Chief Executive Officer Review Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Hon Christine Fletcher, QSO
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Deputy Chairperson
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Len Brown, JP
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Members
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Cr Bill Cashmore
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Deputy Mayor Penny Hulse
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Cr Penny Webster
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Cr George Wood, CNZM
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(Quorum 3 members)
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Tam White
Democracy Advisor
16 May 2014
Contact Telephone: (09) 307 7253
Email: tam.white@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
Responsibilities
The Chief Executive Review Committee is established to review
the Chief Executive’s performance and to recommend to the Governing Body the
terms and conditions of the Chief Executive’s employment including any
performance agreement measures and annual remuneration.
Powers
All powers necessary to perform the Committee’s
responsibilities.
Except:
(a) powers that the Governing
Body cannot delegate or has retained to itself (see Governing Body
responsibilities)
(b) where the Committee’s responsibility is limited
to making a recommendation only
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Chief
Executive Officer Review Committee
22 May 2014
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Petitions 5
5 Public Input 5
6 Local Board Input 5
7 Extraordinary Business 5
8 Notices of Motion 6
9 CEO Performance Discussion 7
10 Consideration of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Chief Executive Officer Review Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 16 April 2014, as a true and
correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
3.21 provides for Public Input. Applications to speak must be made to the
Committee Secretary, in writing, no later than two (2) working days
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
3.22 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give two (2) days notice of their wish to
speak. The meeting Chairperson has the discretion to decline any application
that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 3.9.14 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
8 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Chief
Executive Officer Review Committee
22 May 2014
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CEO Performance
Discussion
File No.: CP2014/09651
Purpose
1. Endorse the Chief Executive’s
Performance Objectives and not the process for assessing the Chief Executive’s
performance against the objectives.
Executive
summary
2. Committee members previously
discussed the development of the Chief Executive’s Performance Objectives. The
committee agreed that the final version would be signed off by the committee
chair and deputy chair. The Chief Executive’s Performance Objectives will be
distributed to the committee on 22 May 2014 for endorsement.
3. It is proposed that the
committee meets formally four times per financial year, with an end of year
assessment each October. Staff will develop performance metrics and an elected
member survey to support the review process.
4. The Chief Executive will discuss
the first six months of his appointment at the next committee meeting on 30
July 2014. The first formal end of financial year assessment will take place in
October 2015, with three formal partial reviews in December 2014 and March and
July 2015.
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Recommendations
That the Chief Executive
Officer Review Committee:
a) endorse the Chief Executive
Performance Objectives for 2014/15.
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Comments
5. Committee members have
previously discussed the development of the Chief Executive’s Performance
Objectives. The committee agreed that the final version would be signed off by
the committee chair and deputy chair. The Chief Executive’s Performance
Objectives are now complete for the 2014/15 financial year and will be
distributed to the committee on 22 May 2014 for endorsement.
6. From the commencement of the
2014/15 financial year, four formal committee meetings will be held each year
to help assess the performance of the Chief Executive:
a) discussions in December and July;
b) a mid-year review in March
supported with performance metrics; and
c) a formal end of year review in
October supported with performance metrics and audited end of year accounts.
7. All councillors will be invited
to monthly discussions in the months where no formal meeting is scheduled.
These monthly catch-ups with the Chief Executive will be informal and scheduled
on an as required basis.
8. The council’s Executive
Leadership Team recently met to develop indicators and metrics to measure
progress against the Chief Executive’s Performance Objectives. The metrics will
include an annual elected member survey which will also be distributed to the
IMSB and the CCO Chief Executives. Staff will develop the metrics and survey
over the coming months so that they are fit for purpose at the commencement of
the 2014/15 financial year.
Chief Executive
Performance Assessment
9. The Chief Executive will discuss
his first six months at the committee’s meeting on 30 July 2014. This will not
be a formal assessment. The end of financial year formal review is scheduled
for 23 October 2015.
Consideration
Local
board views and implications
10. Local Board views have not been
sought for this report.
Maori
impact statement
11. The Chief Executive’s Performance
Objectives includes consideration of achievement against the council’s Maori
Responsiveness Framework.
Implementation
12. None.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Michael Quinn - Executive Officer
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Authorisers
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Alan Brookbanks - Human Resources Director
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