Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee held in the Council Chamber, Level 3, 1 The Strand, Takapuna on Friday, 2 May 2014 at 9.30am.

 

present

 

Chairperson

Margaret Miles, JP

 

 

 

Deputy Chairperson

Joseph Bergin

 

 

 

Members

 

 

 

 

 

Mike Cohen, QSM, JP

 

 

 

 

David Cooper

 

 

 

 

Danielle Grant

 

 

 

 

Ann Hartley, JP

 

 

 

 

Julia Parfitt, JP

 

 

 

 

Lisa Whyte

 

 

 

 

APOLOGIES

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee

02 May 2014

 

 

Secretarial Note:       The meeting was chaired by James Liddell, Senior Local Board Advisor, Local Board Services, on behalf of the Chief Executive, for items 1 to 12.  From Item 13 onwards, after the election of the new Chairperson, the newly elected Chairperson chaired the meeting.

 

1          Welcome

 

            James Liddell, Senior Local Board Advisor, welcomed the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee Members to the meeting.

 

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

Member Mike Cohen declared an interest in Yes Disability and took no part in the discussion or voting on their funding application.

Member Ann Hartley declared an interest in North Shore Centres in Mutual Aid Incorporated and took no part in the discussion or voting on their funding application.

 

4             Confirmation of Minutes

 

There was no confirmation of minutes.

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Election of a chairperson and deputy chairperson

 

Resolution number DTKUF/2014/1

MOVED by Member JG Parfitt, seconded by Member MA Miles:  

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

a)    selects System B as its method to elect its chairperson and deputy chairperson.

CARRIED

 

Resolution number DTKUF/2014/2

MOVED by Member JG Parfitt, seconded by Member LM Whyte:  

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

b)    elects Margaret Miles elected as Chairperson of the sub committee.

CARRIED

 

Resolution number DTKUF/2014/3

MOVED by Member LM Whyte, seconded by Member D Grant:  

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

c)    elects Joseph Bergin as Deputy Chairperson of the sub committee.

CARRIED

 

 

13

Delegation of urgent decisions

 

Resolution number DTKUF/2014/4

MOVED by Member MA Miles, seconded by Member JM Bergin:  

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

a)    delegates to the chair and deputy chair, in full consultation with all sub committee members,  the ability to make decisions on minor changes to terms of approved  funding grants where it is impractical to wait for a decision at the next subcommittee meeting.

b)    requires any decisions made under delegated authority to be reported to the next meeting of the subcommittee.

CARRIED

 

 

 

 

14

Strengthening Communities Fund, Round Two, 2013/2014

 

Kim Hammond, Community Funding Advisor, was in attendance for this item.

 

Member Mike Cohen declared an interest in Yes Disability and took no part in the discussion or voting on their funding application.

Member Ann Hartley declared an interest in North Shore Centres in Mutual Aid Incorporated and took no part in the discussion or voting on their funding application.

 

Recommendation/s

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

a)         considers the applications listed in Table 1 and agrees to fund, part fund or decline each application in this round, as follows:

Table 1 – Strengthening Communities Fund Applications.

Organisation

Project Description

Funding Approved

North Shore Community & Social Services Inc.

Towards communications and administration costs for the Flaxroot Network.

$2,000

The Salvation Army New Zealand Trust

Towards the part-time salary for a Chaplain for the Senior Services programme.

$0.00

Sir Peter Blake Marine Education and Recreation Centre

Towards the provision and installation of a turf that meets requirements for health and safety.

$11,917

Gecko NZ Trust

Towards the web portal for the Tool Box development.

$0.00

North Shore Centres of Mutual Aid Incorporated

Towards the accountant/audit, staff and volunteer training cost and promotion of the new Albany Centre.

$3,000

New Zealand Nutrition Foundation

Towards contractors, supplies, venue hire, written resources and administration costs for courses to be held on the North Shore.

$0.00

Project Litefoot

Towards the implementation of the LiteClub project in Takapuna AFC, North Shore Squash and Rackets Club, Milford Tennis Club, North Harbour Softball, North Harbour BMX, and Harbour Sport.

$0.00

Recreate NZ

Towards rental of Vaughan Park in Torbay for two Primary Caregivers Network conferences.

$0.00

Devonport Arts Festival

Towards organiser’s fees, advertising and opening supplies for the Devonport Arts Festival.

$0.00

Sunshine International Media and Culture Communication Ltd

Towards poster and flyer design, advertising, website and video production costs for Powerful Little Talents.

$0.00

The Birkenhead Community Facilities Trust

Towards the salary of the coordinators for Play in the Yard in Northcote and Beach Haven

$0.00

ZEAL Education Trust

Towards the programme costs for six acoustic shows, two hard-core shows, two rap/spoken word, two workshops and the event management internship for 6-10 months.

$7,000

City of Auckland Pipe Band

Towards the replacement of 20 drone reeds in the current set of bagpipes.

$0.00

Pinay Aotearoa Incorporated Society

Towards the venue hire, sound system, materials for lanterns, event banner, fliers and newsletter costs for the arts and crafts workshops for the Christmas Lanterns and Christmas workshops.

$500

Snell’s Beach Private Ministry

Towards trailer hire and food items for Snell’s Beach Private Ministry.

$0.00

Men's Shed North Shore Charitable Trust Inc.

Towards the extension of the Men's Shed at 34 Elliot Avenue, Unsworth Heights.

$10,000

Kaipatiki Youth Development Trust

Towards costs associated to administration and resources, training supervisions for the Kaipatiki Youth Development Trust.

$5,000

Literacy North Shore Inc.

Towards the rent of the Glenfield Community Centre.

$5,000

Action Education Incorporated

Towards the delivery of personal development and spoken word programmes to the North Shore Community.

$0.00

Getin2life Youth Development Trust

Towards logistics, health and safety compliance, administration, equipment and communications for 52 In2it Street Games to be run across the North Shore.

$0.00

The Prescott Club

Towards the meals, taxis and entertainment for the Prescott Club.

$2,500

North Shore Masters Swimming

Towards advertising and green prescription funding for the North Shore Masters Swimming programme.

$0.00

Yes Disability Resource Centre

Towards the administration, hui's/meetings, marketing, subscriptions, training and transport costs for the Yes Disability Resource Centre.

$0.00

Dance Therapy NZ

Towards therapist fees, room hire, advertising, project coordinator, equipment, assessment costs, photocopying, volunteer costs, stationary and supervision for the STARS Dance Movement Therapy programme on the North Shore.

$2,000

North Harbour Table Tennis Association

Towards the salary of the Northern Regional Development Manager.

$10,000

North Shore Canoe and Youth Club Inc.

Towards the purchase of two K4 kayaks and eight junior paddles.

$4,000

Age Concern North Shore Inc.

Towards the volunteer koha, resources for the Moon Festival and printing of the calendar activities.

$500

Citizens Advice Bureau North Shore

Towards staff expenses for the Citizens Advice Bureau North Shore.

$0.00

Raeburn House (North Shore Community Health Network Inc.)

Towards the design and development, IT support and web hosting and marketing material for  the 'What’s Good in the Hood' programme

$0.00

Whanau Marama Parenting

Towards the salary of the Community Group Developer for Whanau Marama Parenting

$0.00

North Shore United AFC Inc.

Towards the purchase and printing of shirts for the Junior World Cup.

$0.00

Star Jam Charitable Trust

Towards the tutor fees, venue hire, volunteer vouchers and the purchase of new stereos.

$2,000

OnBoard Skate Inc.

Towards the purchase of equipment for the OnBoard Skate Inc. programmes and operational costs.

$7,000

Onepoto Awhine Incorporated Society

Towards the phone, power, computers, photocopier, maintenance and water charges for the Northcote Community House.

$0.00

North Harbour Hockey Association

Towards the light bulb replacements, goal maintenance, portable speaker system, turf hire, junior booklets and junior certificates.

$10,000

The Victoria Theatre

Toward the purchase of new signage for the Victoria Theatre.

$0.00

Alzheimer’s Auckland Charitable Trust

Towards the salary for the Carer Support Service – Dementia key work.

$0.00

The Royal New Zealand Plunket Society Waitemata

Towards operational costs for the Plunket Community Hub (Constellation Drive).

$0.00

Neighbourhood Support North Shore Inc.

Towards the salary for the Neighbourhood Support North Shore coordinator.

$0.00

Heart for Youth Trust

Towards the training costs, on-going support for mentors, travel, venue hire and resources for the Heart for Youth Community Youth Mentoring Project

$0.00

Shepherds Park Squash Club Inc.

Towards the upgrade of 4 squash courts at the Shepherds park Squash Club.

$0.00

Windy Ridge School

Towards the construction of a bike track and the purchase of helmets.

$0.00

Children’s Autism Foundation

Towards the venue hire for "Join In' community programme run by Children's Autism Foundation.

$2,500

Neighbourhood Support North Shore Inc.

Towards the mileage costs for the Community Patrol Manager.

$1,000

Takapuna Community Facilities Trust

Towards newspaper advertising, promotional material, office stationary, meeting costs, website design and the purchase of a data projector.

$0.00

North Shore Music Theatre

Towards royalties, technical, publicity, theatre costs, production costs, wardrobe/make up and orchestra costs associated with Hairspray the musical.

$0.00

YMCA Auckland Inc.

Towards the salary for the Raise youth worker.

$0.00

North Harbour Basketball Association

Towards the purchase of basketballs for the In-School Coaching Programme.

$9,000

North Shore Community & Social Services Inc.

Towards the event organisation, catering and prizes for the Auckland North Community Awards.

$0.00

Badminton North Harbour Incorporated

Towards the purchase of RSL Shuttlecocks for school and interclub competitions.

$6,000

 

Total:

$100,917.00

 

 

 

Resolution number DTKUF/2014/5

MOVED by Member MA Miles, seconded by Member MA Cohen:  

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

b)        establishes a working party of the full subcommittee and delegates to that working party the responsibility to review and approve guidelines / criteria and priorities (if relevant) for next financial year’s rounds of Strengthening Communities funding.

c)         directs officers not to accept applications that clearly do not meet the fund criteria, in future rounds.

d)        expresses its strong desire for the Community Facility Development Fund and Strengthening Communities funds to continue, due to the proven and potential outcomes for our communities.

e)         requests that the funds named in resolution d) be open for applications as soon as possible in the new financial year.

f)          requests analysis and advice on the Auckland Council organisational costs of delivering community development in various parts of Auckland.

CARRIED

 

 

 

 

 

Resolution number DTKUF/2014/6

MOVED by Member MA Miles, seconded by Member JM Bergin:  

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

g)        requests that the Governing Body establishes an annual contract grant with YES Disability for services delivered to and advocacy for disabled people on the North Shore, noting that Auckland Council funds, from regional funds, disability organisations in central Auckland and South Auckland that fulfil these roles.

CARRIED

 

 

Secretarial note:       Members discussed the adequacy of funding of Citizens Advice Bureaux (CAB’s) in the area.

 

15        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

3.01 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................