I hereby give notice that an ordinary meeting of the Governing Body will be held on:




Meeting Room:



Thursday, 8 May 2014

1.00pm or at the conclusion of the Budget Committee whichever is later

Reception Lounge
Auckland Town Hall
301-305 Queen Street


Governing Body









Len Brown, JP


Deputy Mayor

Penny Hulse



Cr Anae Arthur Anae

Cr Dick Quax


Cr Cameron Brewer

Cr Sharon Stewart, QSM


Cr Dr Cathy Casey

Cr Sir John Walker, KNZM, CBE


Cr Bill Cashmore

Cr Wayne Walker


Cr Ross Clow

Cr John Watson


Cr Linda Cooper, JP

Cr Penny Webster


Cr Chris Darby

Cr George Wood, CNZM


Cr Alf Filipaina



Cr Hon Chris Fletcher, QSO



Cr Denise Krum



Cr Mike Lee



Cr Calum Penrose



(Quorum 11 members)




Elaine Stephenson

Democracy Advisor


5 May 2014


Contact Telephone: (09) 373 6328

Email: elaine.stephenson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz







Those powers which cannot legally be delegated:


(a)        the power to make a rate; or

(b)        the power to make a bylaw; or

(c)     the power to borrow money, or purchase or dispose of assets, other than in accordance with the long term council community plan; or

(d)        the power to adopt a long term plan, annual plan, or annual report; or

(e)        the power to appoint a Chief Executive; or

(f)      the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long term plan or developed for the purpose of the local governance statement; or

(g)        the power to adopt a remuneration and employment policy.


Additional responsibilities retained by the Governing Body:


(a)     Approval of a draft long term plan or draft annual plan prior to community consultation

(b)     Approval of a draft bylaw prior to community consultation     

(c)     Resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer

(d)     Adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct

(e)     Relationships with the Independent Maori Statutory Board, including the funding agreement and appointments to committees.

(f)      Approval of the Unitary Plan

(g)     Overview of the implementation of the Auckland Plan through setting direction on key strategic projects (e.g. the City Rail Link and the alternative funding mechanisms for transport) and receiving regular reporting on the overall achievement of Auckland Plan priorities and performance measures.



Governing Body

08 May 2014



ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Affirmation                                                                                                                      5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Acknowledgements                                                                                                       5

6          Petitions                                                                                                                          5  

7          Public Input                                                                                                                    5

8          Local Board Input                                                                                                          5

9          Extraordinary Business                                                                                                5

10        Notices of Motion                                                                                                          6

11        Rates related policies and changes to fees and charges                                         7  

12        Consideration of Extraordinary Items 



1          Affirmation


2          Apologies


An apology from Cr D Quax has been received.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Confirmation of Minutes


There was no confirmation of minutes.



5          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


6          Petitions


At the close of the agenda no requests to present petitions had been received.


7          Public Input


Standing Order 3.21 provides for Public Input.  Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.


At the close of the agenda no requests for public input had been received.


8          Local Board Input


Standing Order 3.22 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.


This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda.


At the close of the agenda no requests for local board input had been received.


9          Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local  authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


10        Notices of Motion


At the close of the agenda no requests for notices of motion had been received.


Governing Body

08 May 2014



Rates related policies and changes to fees and charges


File No.: CP2014/08868






1.       To consider recommendations from the Budget Committee relating to fees and charges for 2014/2015.

Executive summary

2.       This report will be considered by the Budget Committee at its meeting earlier on 8 May 2014 and it will make recommendations to the Governing Body. The full report is available on the agenda for the Budget Committee.



The recommendations for this item will be provided after the meeting of the Budget Committee.




There are no attachments for this report.     



Mike Giddey - Democracy Advisor


Andrew McKenzie - Chief Finance Officer

Stephen Town - Chief Executive