I hereby give notice that an ordinary meeting of the Heritage Advisory Panel will be held on:




Meeting Room:



Tuesday, 20 May 2014


1 Greys Avenue
Auckland Council Building
Level 15 meeting room


Heritage Advisory Panel










Cr Mike Lee



Elizabeth Aitken-Rose

Dr Ann McEwan


David Beamish

Graeme Murdoch


Graeme Burgess

Bill Rayner


Rob Enright

Sherry Reynolds


Michael Geale

Lorraine Wilson


John La Roche

Sally Hughes


Allan Matson

Jim Mathers


Jane Matthews

Leyton Chan




(Quorum 10 members)




Suad Allie

Democracy Advisor


16 May 2014


Contact Telephone: (09) 367 3078

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz








1.     Background

The Auckland Council recognises that heritage contributes significantly to making Auckland a great place to live. The protection and management of the region’s historic heritage is frequently a matter that Auckland’s communities are passionate about.

The establishment of a Heritage Advisory Panel with a membership of community representatives and leading professionals will raise the profile of historic heritage both within the council and among the public. This collaborative approach between the council, heritage experts, owners of heritage buildings and communities will allow for a shared understanding of how our historic heritage should be identified, managed, protected, conserved, appreciated and celebrated.

The focus of the foundation Heritage Advisory panel is on historic heritage (historic sites, structures, places, and areas and their surrounds, and archaeological sites).


2. Purpose

·         Provide advice to the council in relation to:

·         -the direction and content of strategies, policies and initiatives

·         -any matter that the panel considers to be of particular interest or concern to the historic heritage of Auckland

·         To deliver advice for improving the promotion and management of historic heritage of the Auckland region

·         Advise Auckland Council on council processes and mechanisms for engagement with the historic heritage community, including owners of heritage buildings in Auckland.

·         To recommendhistoric heritage expert membership and provide advice to the Auckland Urban Design Panel.

3. Scope


To provide a forum for the consideration of issues affecting historic heritage of the Auckland region and provide advice to the council.


4. Priorities

The priorities for the panel l include:

·         Historic Heritage Plan

·         Issues relating to the Unitary Plan

·         Council processes

·         Input into the Auckland Urban Design Panel.

5. Membership

·         The Chair  is Councillor Mike Lee.

·         The number of members shall be between 10 and 15.

·         Term of appointment varies as Council wishes to refresh the panel.

·         Representation on the Heritage Advisory Panel shall be determined by the Chair of the panel and the mayoral office, in consultation with relevant officers..

·         The General Manager, Northern, New Zealand Historic Places Trust and a representativeof the Department of Conservation  are represented on the panel.

·         The Chair of the panelfollowing advice from the Chair of the relevant local board and the Manager Heritage, may, when the matters being discussed are of particular local importance, co-opt up to two additional members.

·         The Heritage Advisory Panel shall also maintain a list of experts in historic heritage matters and make nominations to the Auckland Urban Design Panel.

6. Meetings

·         Meetings will be held at least quarterly.

·         Meeting locations may be rotated, hosted by local boards in the region.

·         Each meeting will have a particular focus that assist the purpose of the Heritage Advisory Panel.

·         To efficiently develop advice, small groups from the panel may meet separately to develop advice for consideration by the full panel.

7. Conditions of Appointment.

·         The success of the panel depends on establishing strong collaborative relationships and the participation of all members.

·         The panel’s expectations of its members are:

·         To attend panel meetings wherever practical and to fully participate.

·         To be panel members independently and in their own right , able to give to give impartial advice and not representing any particular group.

·         To promote awareness of issues to the panel.

·         To treat colleagues fairly and act in good faith.

·         To maintain objectivity and integrity and to apply knowledge and skills in all work undertaken.

·         To be accurate and objective in reporting information on issue and to do so in a manner that encourages discussion.

·         To respect the values of the communities that may be affected by their advice.

·         To respect the majority decision of the panel on what advice is given to the Council so it is aware  of the spectrum of views on matters

·         To ensure the confidentiality of any information received in confidence.

The panel’s spokesperson is its chairperson


9. Officer Support

Auckland Council staff are responsible for:

·         Administrative support to the panel, including organising meetings, setting agendas, and the drafting and distribution of minutes.

·         Developing the work program and the provision of technical input on selected topics to assist the panel to provide sound advice.

·         Responding to requests generated.

·         Assisting with other reporting requirements as they arise.


Heritage Advisory Panel

20 May 2014



ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Papakura Heritage Stations

Nick Seymour, Project Director PT Capital Improvements, Auckland Transport will be in attendance to discuss the Papakura Heritage Station.


6          Remuera Railway Station

David Pittman, Remuera Railway Station Preservation Trust Chair will be in attendance to discuss the Remuera Railway Station.


7          Heritage Programme Update

Noel Reardon, Manager Heritage will be providing an update on the Heritage work programme.


8          Consideration of Extraordinary Items 



1          Apologies


At the close of the agenda an apology from Jim Mather had been received.


2          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


3          Confirmation of Minutes


That the Heritage Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 14 April 2014, as a true and correct record.



4          Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”