Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office, 7-13 Pilkington Road, Panmure on Tuesday, 20 May 2014 at 6.00pm.

 

present

 

Chairperson

Simon Randall

 

 

 

Deputy Chairperson

Chris Makoare

 

 

 

Members

Josephine Bartley

 

 

 

 

Brett Clark

 

 

 

 

Bridget Graham, QSM

 

 

 

 

Obed Unasa

 

 

 

 

Alan Verrall

 

 

 

 

APOLOGIES

 

 

Josephine Bartley

For early departure 9.13pm

 

 

ALSO PRESENT

 

Councillor

Denise Krum

 

 

 

 

 

1          Welcome

 

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MT/2014/69

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirm the extraordinary minutes of its meeting held on Tuesday, 15 April 2014 (4 pm) and confirm the ordinary minutes of its meeting, held on Tuesday, 15 April 2014 (6 pm), including the confidential section as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

Precedence of Business

Resolution number MT/2014/70

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         agree that Item 9: Public Forum be accorded precedence at this time.

b)        agree that Item 12: Update to the Maungakiekie-Tamaki Local Board from Business Improvement Districts (BIDs) be accorded precedence at this time.

CARRIED

 

8          Deputations

 

8.1

Ellerslie Residents Association

 

Bryan Johnson, Chair, and members from Ellerslie Residents Association, spoke to the Board regarding the Ellerslie Eagles Rugby Football Club rooms and Gavin Street traffic.

 

Documents were tabled in support of this item.

A copy of the of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number MT/2014/72

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Bryan Johnson from the Ellerslie Residents Association, for his attendance.

b)      requests Auckland Transport investigate the concerns raised by the Ellerslie Residents Association and residents of Gavin Street, Ellerslie, and report back to the Maungakiekie-Tāmaki Local Board, the Orakei Local Board and the Governing Body Members from the area, on their proposed interventions to address these concerns.

CARRIED

 

Attachments

a     Ellerslie Residents Association, Gavin Street, various 2006-2010

b     Ellerslie Residents Association, Gavin Street, various 2014

c    Ellerslie Residents Association, Ellerslie Eagles Club building upgrade

 

8.2

Auckland Cricket

 

Daniel Farrow, Cricket Operations Manager for Auckland Cricket Association and Matt Davies General Manager for the Cornwall Cricket Club spoke to the Board regarding ‘Cricket in your the Community’.

 

A document was tabled in support of this item.

A copy of the of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number MT/2014/73

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board thanks Daniel Farrow and Matt Davies for their presentation.

CARRIED

 

Attachments

a     Auckland Cricket, Cricket in your community

 

Precedence of Business

Resolution number MT/2014/74

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)    agree that Item 14: Maungakiekie-Tāmaki Local Board Community Funding: Round Three 2013-14 and Item 13: Allocation of remaining event fund for Maungakiekie-Tāmaki Local Board be accorded precedence at this time.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Precedence of Business

Resolution number MT/2014/78

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         agree that Item 19: Auckland Transport Quarterly Report, Item 18 Onehunga Foreshore Project: Swimming access for the disabled and Item 17: Maungakiekie-Tamaki Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014 be accorded precedence at this time.

CARRIED

 

12

Update to the Maungakiekie-Tāmaki Local Board from Business Improvement Districts (BIDs)

 

Peter Gibson, President, Debbie Leaver, Vice President, Amanda Kinzett, Manager, Christine Van Gisbergen and Gaylene Powell from the Onehunga Business Association; Leon Matthews, President, Chris Sutton, Manager from the Panmure Business Association and Gary Holmes, Manager, from the Glen Innes Business Association, were in attendance to present to the Board.

 

Documents were tabled in support of this item.

A copy of the of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number MT/2014/71

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)            receives the report.

b)            Thanks members from the Onehunga Business Association, Panmure Business Association and Glen Innes Business Association for their attendance.

CARRIED

 

Attachments

a     Onehunga Business Association, AGM minutes 2013

b     Onehunga Business Association, AGM minutes, appendix 2

c    Onehunga Business Association, Business Plan 2012-13 book

d    Onehunga Business Association, Business Plan 2012-13 review

e     Onehunga Business Association, presentation

f     Glen Innes Business Association, presentation

 

13

Allocation of remaining event fund for Maungakiekie-Tāmaki Local Board

 

Nina Siers, Senior Local Board Advisor, Ginah Vakaheketaha-Nelisi from the Auckland Council Youth Advisory Panel and Ngatokorima Jake Lamkum from the Maungakiekie-Tāmaki Local Board Youth Panel, were in attendance to speak to this report.

 

Resolution number MT/2014/76

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)            approves the reallocation of $17,800 from the combined event and civic event funds be used for the “I AM MT” event.

b)           thanks Nina Siers, Ginah Vakaheketaha-Nelisi and Ngatokorima Jake Lamkum for their presentation.

CARRIED

 

Adjournment of Meeting

Resolution number MT/2014/77

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         agree to adjourn the meeting until 8.25pm.

The meeting adjourned at 8.20pm and reconvened at 8.25pm.

CARRIED

 

Secretarial note:        The following Board members declared an interest in item 14: Community Funding: Round Three 2013/2014:

·         Member Deputy Chairperson CL Mokoare declared an interest in Big Brothers, Big Sisters of Auckland and took no part in the discussion or voting on this application. 

·         Member BM Graham declared an interest in the New Zealand Somali Women's Incorporated Society and took no part in the discussion or voting on this application.

·         Member BM Graham and AB Verrall declared an interest in the Tongan Health Society Inc and took no part in the discussion or voting on this application.

 

14

Maungakiekie-Tāmaki Local Board Community Funding: Round Three 2013-14

 

Sarah Zimmerman, Community Funding Advisor, was in attendance to speak to this report.

 

Resolution number MT/2014/75

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Sarah Zimmerman for her attendance.

b)         Discretionary Community Grant Funding for 2013/14 Financial Year - Round three report be received.

c)         approve the applications listed below to the amount in Column D for community funding, noting that these total to $27,240.00.00, leaving a balance of $2.90:

Group

Purpose

Amount applying for

$

Column D, Amount approved

$

Recommendation

Coastguard Boating Education

Towards the Safe Boating programme, costs include certificates, life jackets, teaching materials and staff straining at the YMCA Lagoon Leisure and Fitness Centre.

$6,938

$5,000

Towards the Safe Boating programme at facilities in Maungakiekie-Tamaki

Project Litefoot Trust

Towards the costs associated with implementing the LiteClub programme at two sports clubs in the Maungakiekie-Tāmaki Local Board Area.

$4,768

$2,000

Towards LiteClub at clubs in the Maungakiekie-Tamaki area

Aoga a le Teuila Preschool Trust

Towards an upgrade of the outdoor play area. Costs include sun and rain shade protection, a play house and toys.

$9,000

$3,140

Towards a shade sail

Big Brothers, Big Sisters of Auckland

Towards a laptop to support programme delivery and sports equipment for mentoring sessions.

$3,695

$400

Towards play equipment

YMCA of Auckland Inc.

Funding towards a boxfit instructor and cost of venues for the Youth Boxfit classes.

$5,892

$2,000

Towards the Box Fit programme in Maungakiekie-Tamaki

Mount Wellington Amateur Swimming Club Inc.

Towards a new trophy cabinet and gear storage cage.

$4,720

$1,500

Towards a gear cage

New Zealand Somali Women's Incorporated Society (NZSWI)

Towards the ‘Refugee & Migrant Women Catering Project’.  Costs include food stall venue hire at the Onehunga Night markets, transport costs, equipment purchase costs.

$9,920

$1,500

Towards stall hire and health certificates

Aotea Sea Scouts

Towards a custom-built boat trailer.

$5,000

$3,500

Towards purchase of a boat trailer

New Zealand Tamil Senior Citizens Association

Towards the purchase of sports equipment, venue and transport costs.

$500

$200

Towards sports equipment

Dance Therapy NZ

Towards the costs associated to deliver the Arts 4 Us programme. Costs include project coordination, therapist assistant, volunteer costs and training.

$4,500

$2,500

Towards Arts 4 Us at the Riverside Community Centre

St Joseph's Catholic School Onehunga

Towards an outdoor playground upgrade. Costs include weather matting and playground equipment.

$3,000

$1000

Towards adventure playground renovation

The Gifted Children's Advancement Charitable Trust

Towards hardship scholarships that support students from low socio-economic areas to access the programmes.

$4,800

$1,000

Towards hardship scholarships for Maungakiekie-Tamaki children to attend the Gifted and Talented programme.

Tāmaki Community Development Trust

Towards updating the webpage and additional business cards.

$1,500

$1,500

Towards website update and letterheads

Other Waters: Art on the Manukau

Towards costs related to delivering the Other Waters: Art on the Manukau, an event on the Manukau Harbour.

$8,600

$2,000

Towards Other Waters: Art on the Manukau

 

d)        That the Maungakiekie-Tāmaki Local Board decline the applications listed for community funding:

Group

Purpose

Amount applying for

$

Recommendation

Te Huruhi Trust

Towards renovation costs in the Transit Accommodation area.

$5,000

Decline as the fund is over-subscribed

Coastguard Boating Education

Towards the Safe Boating programme, costs include certificates, life jackets, teaching materials and staff training at the YMCA Glen Innes Fitness & Aquatic Centre.

$6,953

Decline noting that another application from this group has been approved in this round.

Getin2life Youth Development Trust

Towards costs associated with the delivery of six Street Play sessions in the 2014/2015 year in the Maungakiekie-Tāmaki local board area. Costs include administration, promotion and equipment costs.

$3,288

Decline as the costs applied for are operational. 

Coastguard Boating Education

Towards the Safe Boating programme, costs include certificates, life jackets, teaching materials and staff training at the Onehunga War Memorial Pool.

$6,953

Decline noting that another application from this group has been approved in this round.

Youthline Auckland Charitable Trust

Towards Youth Worker salaries to support the development and continuation of the Youth Health Councils (YHCs) for Maungakiekie-Tāmaki Area Secondary Schools.

$5,000

Decline as the application is for salaries and operational costs, which are not usually funded under this scheme.

New Zealand Sikh Womens Association Inc.

Towards costs associated with the ‘Breaking the Cycle of Abuse (Nav Jiwan) Project’.  Costs include Programme Coordinator cost, Tutor, Administration, Advertising and Volunteer costs.

$7,060

Decline as the project benefit is outside of the Maungakiekie-Tamaki Local Board area.

Life Education Trust South East Auckland trading as Life Education Trust Counties Manukau

Towards the on-going operating costs of delivering the Life Education programme in Maungakiekie-Tāmaki and the salary of an Educator.

$15,000

Decline as the application is for salaries, which are not funded under this scheme.

Tongan Health Society Inc.

Towards gardening tools and volunteers costs to support the ongoing development of the Langimalie Community Garden.

$3,000

Decline – recommend the group seek other funding sources.

Maungarei Community Christian Trust

Towards the rental costs of the offices and the Op-Shop building.

$27,560

Decline.  Recommend the applicant apply to the Accommodation Support Fund.

ELEVATE Christian Disability Trust

Towards the purchase of protective blinds for the outdoor ramp at the community drop-in centre, Onehunga.

$4,665

Decline as the fund is over-subscribed

Manukau Cruising Club Inc.

Towards costs to undertake a ten-year Development Strategy and Feasibility Study

$20,000

Decline as the fund is over-subscribed and the maximum grant under this scheme is $5,000.  The applicant is encouraged to connect with the local board to discuss this project in more depth.

Rainbow Youth Inc.

Towards the ‘I'm Local’ programme. Costs include design, creation, printing and postage of resources for schools, libraries and health centres.

$3,000

Decline as the fund is over-subscribed.  Recommend applying to the Community Group Assistance Fund as the project spans a number of local boards.

The Foundation for Peace Studies Aotearoa/NZ Inc.; The Peace Foundation

Towards the ‘ProPeaceWork’ programme. Costs include project coordination and the trainers fee for two workshops to be held in the Maungakiekie-Tāmaki Local Board area.

$3,534

Decline as costs applied for are salaries and operational expenses, which are not funded under this scheme.

Auckland Studio Potters Incorporated Society

Towards the purchase of ‘mugs’ to support the performance activity ‘The Great Mugging’.

$5,000

Decline as the project is not locally focused and demonstrates less community benefit than others in this round.

CARRIED

 

15

Maungakiekie-Tamaki Youth Connections Budget

 

Helen Grant, Community Development Facilitator and Richard Butler, Community Development Manager were in attendance to speak to this report

 

Resolution number MT/2014/81

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Helen Grant and Richard Butler for their attendance

b)      approve $12,000 for driver licence support to enable 50 students from Onehunga High School and One Tree Hill College, respectively, to sit their learner licences

c)      approve $12,780 for research in the local board area on future workforce planning and skills gap analysis

d)      approve $7,220 to contribute towards a business breakfast focused on youth employment

CARRIED

 

Secretarial note: Member JR Bartley tabled apologies for early departure 9.13pm

 

16

Waikaraka Park Extension and Mt Smart Stadium Sportsfield Developments

 

David Barker, Team Leader Parks Specialists and Programmes and Mike Gallagher Sports Turf Advisor, were in attendance to speak to this report.

 

 

Resolution number MT/2014/82

MOVED by Member JB Clark, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks David Barker and Mike Gallagher for their attendance.

b)      receives the report on Waikaraka Park Extension and Mt Smart Stadium Sports Field Developments.

c)      endorses the plan to reallocate $1.8M of Sports Field Capacity Development funding in order to provide for $1M investment towards the build of two artificial fields at Mt Smart Stadium and $0.8M for the development of three soil fields at Waikaraka Park Extension. 

d)      recommends that, if the development of two artficials at Mt Smart Stadium fails to progress, the Sports Field Capacity Development Programme budget of $1.8M should be reallocated to the development of two sandcarpet fields with lights, and one soil field, at Waikaraka Park Extension.

e)      requests that officers regularly update the Local Board on developments through either the portfolio holder or other means.

CARRIED

 

17

Maungakiekie-Tāmaki Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Vandna Kirmani, SLIPs Project Portfolio Leader, was in attendance to speak to this report.

 

Resolution number MT/2014/83

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Vandna Kirmani for her attendance.

b)      acknowledges receipt of the Maungakiekie-Tāmaki Local Board 2013/2014 SLIPs funding summary programme

c)      delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances

d)      approves top-up funding towards the Development of a Manukau Harbour Forum Vision and Strategy and allocates $2,500 SLIPs operational budget.

e)      acknowledges $10,000 SLIPs operational funding returned from the Maybury Reserve Concept plan project and approves reallocation of the $10,000 towards the anti-graffiti mural for Glen Innes and delegate to members JB Bartley, CL Makoare and OO Unasa to decide on the location and form of delivery for this project.

f)       approves Green assets enhancement and fruit trees planting for the Maungakiekie-Tāmaki Local Board area and allocates $8,782 SLIPs operational budget.

g)      acknowledges $20,481 SLIPs capital funding savings from the completed Dunkirk road Bollards Project and approves reallocation of the $20,481 savings towards the Mt Wellington War Memorial Reserve Peace Walk – physical works project.

h)      allocates any leftover 2013/2014 SLIPs operational funding towards operationalising the design and consents of the following projects:

·        Captain Springs Road Reserve upgrade works ($13,702)

·         Panmure Basin Fitness Trail upgrade ($3,666)

Note: Upon approval of the above recommendations 100% of the available SLIPs capital expenditure and SLIPs operational expenditure would be allocated to projects.

CARRIED

 

Precedence of Business

Resolution number MT/2014/84

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         agree that Item 26: Maungakiekie-Tamaki Local Board Performance Report – July 2013 to March 2014 be accorded precedence at this time.

CARRIED

 

 

18

Onehunga Foreshore Project: Swimming access for the disabled

 

Resolution number MT/2014/80

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      supports in principle the provision of swimming access for the disabled at one of the Onehunga Foreshore Project beaches.

b)      allocates $10,293.00 from the local boards funding to provide a concept design for disabled access.

c)      requests that the Puketāpapa Local Board consider funding part of the concept design work for the provision of swimming access for the disabled at the Onehunga Foreshore.

CARRIED

 

19

Auckland Transport Quarterly Report, 1 January to 31 March 2014

 

Lorna Stewart, Elected Member Relationship Manager for Auckland Transport, was in attendance to speak to this report.

 

Resolution number MT/2014/79

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Lorna Stewart for her attendance.

b)      receives the Auckland Transport Quarterly Report , 1 January to 31 March 2014.

CARRIED

 

Member OO Unasa left the meeting at 8.57 pm.

Member OO Unasa returned to the meeting at 8.58 pm.

 

20

Financial Planning for Extreme Weather Events

 

David Barker, Team Leader Parks Specialists and Programmes, was in attendance to speak to this report

 

Resolution number MT/2014/86

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks David Barker for his attendance.

b)      request a workshop with officers with a report to come to the June Business Meeting.

CARRIED

 

21

Maungakiekie-Tāmaki Local Board Action/Reports Pending Report

 

Resolution number MT/2014/87

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board Action/Reports Pending report for May 2014 be received.

CARRIED

 

22

Record of Maungakiekie-Tāmaki Local Board Workshops

 

Resolution number MT/2014/88

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the record of Maungakiekie-Tāmaki Local Board workshops report for April 2014 be received.

CARRIED

 

23

Board Members' Reports

 

Resolution number MT/2014/89

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That reports from Member BM Graham and Deputy Chairperson CL Makoare be received.

CARRIED

 

24

Chair's Report to the Maungakiekie-Tāmaki Local Board

 

Resolution number MT/2014/90

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board receives the Chair’s report.

CARRIED

 

Secreterial note: Item 27 was taken after item 24.

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

26

Maungakiekie-Tamaki Local Board Performance Report - July 2013 to March 2014

 

Richard Butler, Community Development Manager, Susan Johns, Aquatic and Recreational Facilities Contract Manager and Steve Owens, Parks Advisor, were in attendance to speak to this report.

 

Resolution number MT/2014/85

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Richard Butler, Susan Johns and Steve Owens for their attendance.

b)      receives the Performance Report for the period ending March 2014.

CARRIED

 

 

27

Governing Body Member's Update

 

Resolution number MT/2014/91

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board receives the Governing Body Member’s report.

CARRIED

  

 

 

 

 

 

9.50 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

 

 

DATE:.........................................................................

 

 

 

 

 

CHAIRPERSON:........................................................