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Rodney Local
Board
12 May 2014
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1 Welcome
The Chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
Secretarial Note: Cr Webster sent an
apology for lateness.
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Kumeu Arts Centre
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Christine
Rose and Sarah Ellis-Kirifi from Kumeu Arts Centre tabled information on
their Business and Strategic Plan for 2012-2017 and gave a PowerPoint
presentation. A copy of the tabled information and PowerPoint has been put on
the file copy of the minutes and can be viewed on the Auckland Council
website.
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Resolution number RD/2014/85
MOVED
by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:
That the Rodney
Local Board:
a) thank Christine Rose and
Sarah Ellis-Kirifi from Kumeu Arts Centre for their presentation on their
Business and Strategic Plan for 2012-2017.
CARRIED
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Attachments
a Kumeu Arts Centre
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8.2
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North West District Business Association
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Bruce Cowan,
Chairperson of the North West District Business Association, gave a
PowerPoint presentation and tabled written information. Mr Cowan gave an
update on the North West District Business Association’s recent successful ballot
for a Business Improvement District (BID) and appealed to the local board for
either bridging funding or a grant to employ an experienced BID manager to
support the governance and strategic direction. A copy of the PowerPoint and
written information has been placed on the file copy of the minutes and can
be viewed on the Auckland Council website.
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Resolution number RD/2014/86
MOVED
by Chairperson BM Steele, seconded by Member JG Colville:
That the Rodney
Local Board:
a) thank the representatives
from the North West District Business Association for their presentation on
their recent successful Business Improvement District (BID) ballot.
CARRIED
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Attachments
a North West District Business
Association
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8.3
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Harbour Sport
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Kevin O’Leary
gave a PowerPoint presentation on the activities of Harbour Sport in Rodney.
A copy of the PowerPoint presentation has been placed on the file copy of the
minutes and can be viewed on the Auckland Council website.
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Resolution number RD/2014/87
MOVED
by Chairperson BM Steele, seconded by Member TP Grace:
That the Rodney
Local Board:
a) thank Kevin O’Leary, Sport
Capability Manager from Harbour Sport for his presentation on the activities
of Harbour Sport in the Rodney Local Board area.
CARRIED
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Attachments
a Harbour Sport
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8.4
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Big Nui Music Event - Wainui School
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Representatives
from Wainui School, Andy Hamilton (PTA member), Brent Robinson (Board of
Trustee Treasurer), Gillian Bray (Principal) and Gavin Downie (parent and an
organiser of the Big Nui music event) in attendance for this item. The representatives
from Wainui School gave a PowerPoint presentation and tabled a written
document on the Big Nui music event which was held on 29 March 2014. Mr
Robinson said that resource consent fees for the one day music festival cost
$4,000 for a 5 year consent and impacted on the funds raised. It was planned
to run this event on a yearly basis. A copy of the PowerPoint presentation and
the tabled document has been placed on the file copy of the minutes and can
be viewed on the Auckland Council website.
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Resolution number RD/2014/88
MOVED
by Chairperson BM Steele, seconded by Member WW Flaunty:
That the Rodney
Local Board:
a) thank the representatives
from Wainui School for their presentation on the Big Nui Music fund raising
event for the school.
CARRIED
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Attachments
a Wainui School Big Nui music
event
b Wainui School tabled document
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8.5
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Sandspit SOS Inc.
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Dr Roger Grace
and Michael Taplin of Sandspit SOS Inc. gave a PowerPoint presentation and
tabled written information. A copy of the tabled information and the PowerPoint
presentation has been placed on the file copy of the minutes and can be
viewed on the Auckland Council website. Dr Grace and Mr Taplin sought support
from the local board for a plan to restore the remaining natural areas of
Sandspit Reserve. Dr Grace and Mr Taplin also sought support from the local
board for a change in purpose to an Environmental Initiative Fund grant they
had received.
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Resolution number RD/2014/89
MOVED
by Chairperson BM Steele, seconded by Member BP Houlbrooke:
That the Rodney
Local Board:
a) thank the representatives
from Sandspit SOS Inc. on their presentation regarding various environmental
initiatives in the Sandspit area.
CARRIED
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Attachments
a Sandsit SOS Inc.
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8.6
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The Coatesville Plan
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Brian Hedley,
Alan Curtis, Gerrit Stolte and Toni Wickman in attendance for this item. Mr
Hedley gave a PowerPoint presentation. A copy of the PowerPoint presentation
has been placed on the file copy of the minutes and can be viewed on the
Auckland Council website. Mr Hedley had previously circulated the ‘Plan for
Coatesville’ to members. The plan outlines local residents’ future vision for
the Coatesville area. Mr Hedley requested that the local board formally
accept the Coatesville Plan and to support an innovative pilot project
between the local board, the Council Controlled Organisations of Auckland Council
and the Coatesville Resident and Ratepayers Association to develop detailed
implementation of the plan. For information about the Coatesville Plan please
contact Brian Hedley on (09) 448-5308.
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Resolution number RD/2014/90
MOVED
by Chairperson BM Steele, seconded by Member JG McLean:
That the Rodney
Local Board:
a) thank the representatives
from Coatesville Residents and Ratepayers Association for their presentation
of the Coatesville Plan.
CARRIED
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Attachments
a Coatesville presentation
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Secretarial Note: Councillor Penny Webster
in attendance from 2.37pm
9 Public Forum
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9.1
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Kaukapakapa Residents and Ratepayers
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Geraldine
Bailey and Renee Davies in attendance for this item. Ms Bailey and Ms Davies
tabled written information on the gateway concept plan for Kaukapakapa. A
copy of the written information has been placed on the file copy of the
minutes and can be viewed on the Auckland Council website.
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Resolution number RD/2014/91
MOVED by Chairperson BM Steele, seconded by Member WW Flaunty:
That the
Rodney Local Board:
a) thank Geraldine Bailey and
Renee Davies for their presentation on the Kaukapakapa Gateway
concept.
CARRIED
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Attachments
a Kaukapakapa
gateway concept
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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13
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Review of dog access in the Rodney Local Board area
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Andrew Simon
Pickering (Manager Policies and Bylaws) and Paul Wilson (Principal Policy
Analyst) in attendance for this item.
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Resolution number RD/2014/92
MOVED
by Member WW Flaunty, seconded by Member JG Colville:
That the Rodney
Local Board:
a) defer the timing of
a review of dog access including time and season rules in the Rodney Local
Board area to between September 2014 and October 2015.
A division
was called for, voting on which was as follows:
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For
Member JG Colville
Member WW Flaunty
Deputy Chairperson SR Garner
Member TP Grace
Member JG McLean
Chairperson BM Steele
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Against
Member AG Sayers
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Abstained
Member BP Houlbrooke
Member PH Pirrie
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The division was
declared carried by 6
votes to 1.
CARRIED
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14
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Mahurangi River Dredging Update
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Paul Klinac
(Coastal Management Services Team Manager), Sam Morgan (Senior Coastal
Scientist) and Don Lawson (Parks Advisor) in attendance for this item.
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Resolution number RD/2014/93
MOVED
by Deputy Chairperson SR Garner, seconded by Member PH Pirrie:
That the Rodney
Local Board:
a) receive
the Hutchinson’s Dredging Volume Assessment report dated March 2014 and the
eCoast Limited Upper Mahurangi Sedimentation report dated July 2012, as
attached to the agenda report.
b) provide
continued support in principle for a community led ‘targeted dredging’
project as promoted by the local community trust, Mahurangi River Restoration
Trust.
c) support
the requirement for outstanding investigations related to dredge spoil
disposal and allocate $20,000 from the ‘local board discretionary
initiatives’ budget line to the Mahurangi River Restoration Trust towards
this work.
d) make
available all relevant Auckland Council reports and legacy information to
assist the Mahurangi River Restoration Trust with outstanding investigations,
detailed design and resource consent applications.
e) request
technical support be made available to assist the Mahurangi River Restoration
Trust progress with outstanding investigations, detailed design and resource
consent applications for dredging of the Mahurangi River.
f) request
that officers liaise with the Mahurangi River Restoration Trust to progress
the dredging in the Mahurangi River.
CARRIED
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3.24pm – 3.33pm Afternoon
tea adjournment.
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15
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Helensville Plunket
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Peter Loud (Senior
Community Facilities Advisor) in attendance for this item.
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Resolution number RD/2014/94
MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:
That the Rodney Local Board:
a) approves
the reconstruction option identified in attachment A to the agenda report for
the Helensville Plunket building to address roof and water ingress issues
through construction of a new sloping roof and reconstruction of the existing
building fabric.
b) approves
the allocation of an extra $74,800 from the local board’s 2013/2014
facilities renewal budget towards this project.
CARRIED
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16
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Allocation of Funding for Youth Skills and Employment
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Sue Dodds (Senior
Community Development Project Leader) in attendance for this item.
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Resolution number RD/2014/95
MOVED
by Member BP Houlbrooke, seconded by Member PH Pirrie:
That the Rodney Local Board:
a) decline to fund the Business Linked Internship Scheme for youth
skills and employment at this point in time.
A division
was called for, voting on which was as follows:
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For
Member JG Colville
Member TP Grace
Member BP Houlbrooke
Member JG McLean
Member PH Pirrie
Member AG Sayers
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Against
Member WW Flaunty
Deputy Chairperson SR Garner
Chairperson BM Steele
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Abstained
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The division was
declared carried by 6
votes to 3.
CARRIED
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17
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Puhoi Volunteer Rural Fire Station Approval to Lease over Puhoi
Pioneers Memorial Park (52 Ahuroa Road, Puhoi)
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Stanley
Bolton (Parks and Open Space Specialist) and Karen Walby (Community Lease
Advisor) in attendance for this item.
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Resolution number RD/2014/96
MOVED
by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:
That the Rodney
Local Board:
a) grant landowner approval to the Puhoi Volunteer Rural Fire Force
Incorporated to construct a stormwater disposal system within
the esplanade reserve in Lot 4 DP 75274 adjoining the northern site boundary,
subject to the attached conditions (see Attachment C – Landowner Approval
Conditions) which include conditions relating to the construction of the fire
station.
b) approve
an agreement to lease to the Puhoi Volunteer Rural Fire Force Incorporated to construct and operate a new purpose built fire
station at 52 Ahuroa Road, being that part of the Puhoi Pioneers Memorial
Park contained in Lot 2 DP 199344. The agreement to lease will be for a
period of two years commencing 12 May 2014.
c) agree that upon the issue of a Code Compliance
Certificate for the building, a community lease be granted to the Puhoi Volunteer
Rural Fire Force Incorporated subject to the following terms and conditions:
i) Term – 10 years from the date of compliance with one
10 year right of renewal
ii) Rent - $1.00 per annum if requested
iii) Provision of a community outcomes plan as approved
and attached to the lease document (Attachment D to the agenda report –
Community Outcomes Plan)
iv) Compliance with the provisions of the Reserves Act
1977 and the Auckland Council Community Occupancy Guidelines 2012.
CARRIED
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18
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Gateways Rodney - construction of gateway features
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Andrew
Trevelyan (Principal Planner) in attendance for this item.
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Resolution number RD/2014/97
MOVED
by Chairperson BM Steele, seconded by Member PH Pirrie:
That the Rodney
Local Board:
a)
approve $25,000 from the 2013/2014
‘enhance the northern, western and eastern gateways to LB area’ budget to be
allocated to the Kaukapakapa Area Residents and Ratepayers Association to
assist with the design and installation of their gateway features.
CARRIED
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Resolution number RD/2014/98
MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:
That the
Rodney Local Board:
b)
progress gateway features for
Helensville, Kumeu, Huapai, Parakai and Riverhead alongside the North West
District Business Improvement Association once that is established.
c)
request council staff to contact and/or
meet with the Te Hana, Warkworth, Wellsford, Puhoi, Kawau Island, Omaha Beach
and Whangateau resident and business groups to discuss gateway features and
that staff report back to the local board with a recommended course of action
by 31 August 2014.
CARRIED
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Secretarial
Note: Cr Webster retired from the meeting at 4.30pm.
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21
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Local Board Capital Transport Fund
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Resolution number RD/2014/102
MOVED
by Deputy Chairperson SR Garner, seconded by Member PH Pirrie:
That the Rodney
Local Board:
a) approve for
construction the following three projects:
i) Puhoi
Pedestrian Bridge (Reference number 113) $170,000.
ii) Footpath,
Point Wells Rd 1.8m wide on the berm from Waimanu Place to approximately No.
30/32 Point Wells Rd (Reference number 205) $53,000, subject to consultation
with affected residents.
iii) Footpath,
1.8 m wide on western side Oaia Rd (Reference number 163) from Waitea Rd to
the distance that $95,000 will allow (estimating 225m).
b) request
Auckland Transport to provide a Rough Order of Cost for retaining work to be
undertaken as a minimum opposite 95 Mahurangi East Rd (Reference number 116)
and determine if a safe space for walkers could be provided to use when
traffic is passing.
c) agree in
principle to provide funding of $20,000 from the Local Board Capital
Transport Fund to investigate a public/private partnership approach to
sealing Pukapuka Rd subject to Auckland Transport’s agreement to consider
supporting this proposal.
CARRIED
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23
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Rodney and Hibiscus Coast Subdivision Local Board Funding
Subcommittee
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Resolution number RD/2014/104
MOVED by Member TP Grace, seconded by Member PH Pirrie:
That the Rodney Local Board:
a) confirm
Members Steele and Houlbrooke to the Rodney and Hibiscus Coast Subdivision
Local Board Funding Subcommittee to determine the Rodney District Council
legacy funding applications to the Large Grants Fund (community), Large
Grants Fund (recreation), Large Grants Fund (youth), Community Grants Scheme,
Small Grants Fund (youth), Rodney Natural Heritage Fund and Rodney Heritage
Item Assistance Fund, as delegated by the Northern Joint Funding Committee.
b) confirm
Member Colville as an alternate member of the Rodney and Hibiscus Coast
Subdivision Local Board Funding Subcommittee.
CARRIED
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28 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
4.50 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
