Minutes of Upper Harbour Local Board

Upper Harbour Local Board

27 May 2014

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2 Apologies

Resolution number UH/2014/87

MOVED by Chairperson BK Neeson, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a) accept the apology from Member Christine Rankin-MacIntyre for absence.

CARRIED

Secretarial Note: An apology from Councillor John Watson for non-attendance was noted.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number UH/2014/88

MOVED by Chairperson BK Neeson, seconded by Deputy Chairperson LM Whyte:

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 13 May 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Year 4 UltraFast Broadband (UFB)
	Craig Young, Head of Industry Relations, Chorus New Zealand Ltd. was in attendance to address the Upper Harbour Local Board regarding year 4 of the UltraFast Broadband rollout within the local board area. A PowerPoint presentation entitled ‘Upper Harbour Local Board UltraFast Broadband Briefing’ was provided. A copy of the presentation has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number UH/2014/89 MOVED by Member MA Miles, seconded by Member C Blair: That the Upper Harbour Local Board: a) receive the deputation from Craig Young, Head of Industry Relations, Chorus New Zealand Ltd, regarding year 4 of the UltraFast Broadband rollout within the local board area. b) thank Mr Young for his attendance and presentation. CARRIED
	Attachments a Upper Harbour Local Board UltraFast Broadband Briefing

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Upper Harbour Local Board Community Group Funding, Applications for Round Two, 2013/2014

Community Grants and Support Officer West was in attendance to speak to the report.

Resolution number UH/2014/90

MOVED by Member MA Miles, seconded by Member C Blair:

That the Upper Harbour Local Board:

a) review the applications listed in Table One and resolve as follows:

Table One – Upper Harbour Local Board Community Funding Applications

	Organisation name	Funds required for	Amount Requested	Application Granted/ Declined	Amount Granted
1	Sustainable Paremoremo Group Inc.	Towards the purchase of furniture and equipment for the fit out of the Community Hub on Sanders Reserve.	$14,652	Granted (in part)	$5,000
2	Greenhithe Community Trust	Towards the purchase of office equipment, reception equipment, youth shed equipment and signage for 12 Greenhithe Road, Greenhithe.	$11,997	Granted (in part)	$8,000
3	YMCA of Auckland Inc.	Towards the replacement of basketball backboards and hoops at the Massey YMCA.	$3,632	Declined	$0
4	OnBoard Skate Inc.	Towards advertising / promotion and facility hire costs of the North Harbour Stadium for the 2013/2014 School Holiday Programme.	$4,520	Granted (in part)	$2,768
5	North Shore Centres of Mutual Aid Inc.	Towards the purchase of kitchen and stationery supplies, CD player, game and craft supplies, first aid kit, hall hire and transport costs.	$9,128	Declined	$0
6	The Parenting Place – Attitude Youth Division	Towards the delivery of Attitude Youth Division programmes in Albany Junior High School, Albany Senior High School, Kristin School, Pinehurst School and Rangitoto College from 1 June 2014 to 31 May 2015.	$2,928	Declined	$0
7	Hobsonville Community Trust	Towards the salary of the Hobsonville youth worker / coordinator.	$6,000	Declined	$0
8	Action Education Incorporated	Towards the salary of a youth worker.	$5,000	Declined	$0
9	Albany Student's Association, on behalf of the Massey University Community Garden (Club)	Towards the purchase of timber to make raised garden beds and four compost tumblers and stands.	$1,038	Declined	$0
10	Getin2life Youth Development Trust	Towards costs associated with delivering six Undergrounds St Play sessions in the Upper Harbour Local Board area between 1 June 2014 and 31 May 2015.	$3,288	Granted (in part)	$2,619
11	North Harbour Hockey Association	Towards turf hire and purchase of equipment for the year 5/6 and year 7/8 development programme.	$6,000	Granted (in part)	$5,000
12	Raeburn House	Towards facilitator, venue, material, design and advertising costs to run the 'resilient community worker' and 'resilient community leader' toolkits in the Upper Harbour Local Board area.	$4,716	Declined	$0
13	Albany CoCo Inc.	Towards the Heart 4 Youth Mentor contract and Birkenhead Leisure Centre instructors to run the Lego Club and Outdoor Club at Albany Community House.	$6,400	Granted (in part)	$5,400
14	Hobsonville Hall Society Inc.	Towards insurance costs between July 2013 to July 2014.	$3,000	Granted (in full)	$3,000
15	Albany CoCo Inc.	Towards costs to run the Art Barn art classes for youth and older adults and hall hire of the Albany Community House.	$9,920	Granted (in full)	$9,920
16	The Prescott Club	Towards meals, entertainment and transport costs for the Prescott Club programme based in Takapuna.	$1,001	Declined	$0
17	Albany CoCo Inc.	Towards the music therapist and Heart 4 Youth mentors to support the free youth centre at the Albany Community House.	$8,000	Deferred to next funding round	$0
18	North Harbour Softball Association	Towards the purchase of home plates, canvas bases, foam balls, rubber chicken set and adjustable t-ball set for use as part of the Tiny Sox Softball programme run at Rosedale Park.	$2,120	Granted (in full)	$2,120
19	Physically Disabled and Able Bodied Association (PHAB) Incorporated (Auckland)	Towards the purchase of petrol vouchers for volunteers as part of the PHAB programme run at YES Disability, Albany.	$5,000	Declined	$0
20	YES Disability Resource Centre	Towards costs for ‘Intelligent Link’ to build awareness campaign for The Cube.	$5,000	Declined	$0
21	Hearing Dogs for Deaf People NZ	Towards the purchase of office equipment.	$3,708	Granted (in part)	$2,000
22	Sustainable Paremoremo Group Inc.	Towards the purchase of revegetation equipment, pop-up gazebo, two blade banners, portable whiteboard, two folding tables, first aid kit and education posters for the ecological restoration of Sanders Reserve.	$7,280	Declined	$0
		Total Requested	$124,328	Total Allocated	$45,827

b) confirm that the amount granted to Sustainable Paremoremo Group Inc. towards the purchase of furniture and equipment for the fit out of the Community Hub on Sanders Reserve, is on the condition that the assets purchased must remain with the property regardless of any tenancy, and a full assets register must be provided to council’s community lease advisor.

CARRIED

Upper Harbour Local Board budgets for the 2013/2014 financial year

Advisor to the Upper Harbour Local Board was in attendance to speak to the report.

Resolution number UH/2014/91

MOVED by Member C Blair, seconded by Chairperson BK Neeson:

That the Upper Harbour Local Board:

a) approve the expenditure in the amount of ten thousand dollars only ($10,000.00) towards the Upper Harbour youth engagement project, to be allocated from the youth programmes budget.

b) approve the expenditure in the amount of ten thousand dollars only ($10,000.00) towards the Albany community newsletter and website, to be allocated from the community wellbeing programmes budget.

c) approve the expenditure in the amount of eight thousand dollars only ($8,000.00) towards the Albany newcomers network activities programme, to be allocated from the community wellbeing programmes budget.

CARRIED

Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

Advisor to the Upper Harbour Local Board was in attendance to speak to the report.

Resolution number UH/2014/92

MOVED by Member C Blair, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a) approve the following recommendations of the Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party:

i) 3 Huntington Park Drive, Greenhithe (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

ii) 3 Te Araroa Drive, Paremoremo (in ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

iii) 21 Greenhithe Road, Greenhithe (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

CARRIED

Summary of Actions and Reports Requested - Upper Harbour Local Board - May 2014

Advisor to the Upper Harbour Local Board was in attendance to speak to the report.

Resolution number UH/2014/93

MOVED by Deputy Chairperson LM Whyte, seconded by Member JG McLean:

That the Upper Harbour Local Board:

a) receive the Summary of Actions and Reports Requested – Upper Harbour Local Board – May 2014 report.

CARRIED

Granted Resource Consent Applications by Local Board Area

Resolution number UH/2014/94

MOVED by Deputy Chairperson LM Whyte, seconded by Chairperson BK Neeson:

That the Upper Harbour Local Board:

a) receive the Granted Resource Consent Applications by Local Board Area report.

CARRIED

Records of the Upper Harbour Local Board Workshops held on 6 and 13 May 2014

Secretarial Note: Deputy Chairperson, Lisa Whyte, clarified that her lateness at the workshop on Tuesday, 6 May 2014, was due to other council business.

Resolution number UH/2014/95

MOVED by Member MA Miles, seconded by Member JG McLean:

That the Upper Harbour Local Board:

a) receive the records of the Upper Harbour Local Board workshops held on 6 May 2014 and 13 May 2014.

CARRIED

18	Governing Body Members' Update
	There were no Governing Body Members present.

Board Members' Reports

Resolution number UH/2014/96

MOVED by Member MA Miles, seconded by Deputy Chairperson LM Whyte:

That the Upper Harbour Local Board:

a) receive the report from Member Margaret Miles.

b) receive any verbal Board Members’ reports.

c) request speaking rights at the Regional Strategy and Policy Committee meeting of 3 July 2014 in support of the Regional Facilities Auckland (RFA) Stadium Strategy.

d) request that resolution c) above be referred to the Regional Strategy and Policy Committee.

CARRIED

20 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.50pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP