I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:




Meeting Room:



Wednesday, 21 May 2014


Whau Local Board Office
31 Totara Avenue
New Lynn


Whau Local Board









Catherine Farmer


Deputy Chairperson

Susan Zhu



Derek Battersby, QSM, JP



Ami Chand



Duncan Macdonald, JP



Ruby Manukia-Schaumkel



Simon Matafai



(Quorum 4 members)




Glenn Boyd

(Relationship Manager)

Local Board Services (West)



Riya Seth

Local Board Democracy Advisor


15 May 2014


Contact Telephone: (09) 839 3512

Email: riya.seth@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz






Whau Local Board

21 May 2014



ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Ward Councillor’s Update                                                                                            5

8          Deputations                                                                                                                    6

8.1     Safer West Community Trust (SWCT)                                                              6

8.2     Zeal Education Trust                                                                                           6

8.3     Portage Ceramics Trust                                                                                      7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          8

12        Whau Local Board Chairperson's report                                                                    9

13        Auckland Transport Update Report – Whau Local Board                                      11

14        Auckland Transport Quarterly Update to Local Boards                                         53

15        Request for additional funding allocation for Whau Neighbourhood Greenways Project Concept Planning                                                                                                        89

16        Enabling a flourishing creative community within the Whau Local Board Area 91

17        Whau Local Board Quarterly Performance Report -March 2014                         133

18        Update on Avondale Development Programme                                                    135

19        Bylaw review programme update - April 2014                                                       139

20        Request to attend Diverse Bananas, Global Dragons Conference in August   157  

21        Consideration of Extraordinary Items 



1          Welcome



2          Apologies


At the close of the agenda no apologies had been received.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Confirmation of Minutes


That the Whau Local Board:

a)         Confirm the ordinary minutes of its meeting, held on Wednesday, 16 April 2014, including the confidential section, as a true and correct record.



5          Leave of Absence


At the close of the agenda no requests for leave of absence had been received.


6          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


7          Ward Councillor’s Update


An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting. 


8          Deputations


8.1       Safer West Community Trust (SWCT)


1.      Laura Ager, Deputy Chair of Safer West Community Trust (SWCT) will be in attendance to present the West Auckland Safety Plan to the Whau Local Board.

Executive Summary

2.      West Auckland Safety Plan is the result of working collaboratively with key community organizations & agencies delivering community safety initiatives or projects in West Auckland for the 2014/15 financial year, in addition providing an update on the work and plan of Safer West Community Trust.  

3.      The West Auckland Safety Plan is a result of the work being delivered by the following organizations:

·      Accident Compensation Corporation

·      Alcohol HealthWatch

·      Auckland Council

·      Auckland Transport

·      Waitakere Anti Violence and 

·      WaterSafe Auckland



That the Whau Local Board:

a)      Receives the deputation from Laura Ager of Safer West Community Trust and thank her for the presentation.




8.2       Zeal Education Trust


1.       Matt Grey (Zeal West Manager), Hayley Smith (Youth volunteer) and Brook Turner (CEO of Zeal) will be in attendance to update the local board on the work of Zeal and the various activities being delivered to youth in the West Auckland.



That the Whau Local Board:

a)      Receives deputation from Matt Grey, Hayley Smith and Brook Turner of Zeal Education Trust and thank them for the presentation.



a          Zeal West Presentation........................................................................ 177



8.3       Portage Ceramics Trust


1.      Lorraine Wilson from Portage Ceramics Trust will be in attendance to report to the Whau Local board as required by the funding agreement between Portage Ceramics Trust and the local board.



That the Whau Local Board:

a)      Receives the deputation from Lorraine Wilson of Portage Ceramics Trust and thank her for the presentation.



a          Portage Ceramics Trust Report to the Local Board............................ 181



9          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


At the close of the agenda no requests for public forum had been received.


10        Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


11        Notices of Motion


At the close of the agenda no requests for notices of motion had been received.


Whau Local Board

21 May 2014



Whau Local Board Chairperson's report


File No.: CP2014/09849




Local Government New Zealand Conference

Last month we considered a report about the Local Government New Zealand Conference and AGM 2014 on 20-22nd July. The report identified that local boards should consider the relevance of the conference programme when deciding on attendance and outlined an expectation that no board would approve more than one member to attend the conference. In line with this we resolved that LGNZ Zone 1 lead representative Board member Ruby Manukia-Schaumkel attend the conference.


Since our April meeting a number other board members have expressed an interest in attending the conference and we will consider this at our May meeting.


Avondale future direct community workshop

Around 100 interested people turned up to a community workshop at the Avondale Primary school hall on 10 April. An update was given on what is happening around the planning and action for Avondale and attendees were able to share their thoughts and outline what was important to them.

It was great to see so many people interested in helping move Avondale forward. I would like to acknowledge the assistance that the Avondale Community Action Group provided on the night in helping collecting thoughts across the tables.

We are now planning for a future meeting in July.


Peace Poppy display Todd Triangle, New Lynn

Several hundred cloth poppies were laid out on the grass at Totara Triangle New Lynn before Anzac Day.  Community members were invited to craft a remembrance poppy to donate to the poppy installation.

Poppy project photo 1 Todd triangle 2014 check with lopdell gallery  re use

Poppy installation at Todd Triangle, New Lynn

The Whau local board provided funding to support this through Lopdell House Gallery in New Lynn and local artist Cristina Beth. A similar exhibition appeared at Waikumete Cemetery and on the Titirangi roundabout.

These temporary artworks keep our communities engaged with significant events in our history.


Anzac Day march and wreath Laying

Board member Seumanu Matafai and I attended the Anzac Day march and wreath laying at Avondale Memorial Park.  Many Returned Services personnel attended and also school students. Numbers attending Anzac Memorials are increasing with a more younger people taking an interest in commemorating this event in World War 1.


Meeting with Governing Body on Annual Plan /Local Board Agreement

Board Member Derek Battersby and I presented to the Governing Body on our local board agreement for 2013/14. We highlighted a number of areas which the Councillors appeared interested in and asked a number of questions on.

The Mayor was supportive of our request for all Council areas to work better together to clean up the banks of Whau river, his office was asking for details of the locations we had highlighted straight after the meeting. We also spoke again about the need for Council to allocate budget to take forward plans to improve Avondale.

The Board also had another win, in that we made a request for regional funding for the CAB temporary accommodation in Avondale, and this funding has just come through in the Mayors Annual Plan report.


Do not delete this line


That the Whau Local Board:

a)      Receives the Whau Local Board Chairperson's report.

b)      Nominates any additional representatives to attend the Local Government New Zealand 2014 annual general meeting and conference from 20 July 2014 to 22 July 2014 on the basis that the conference programme is relevant to the Local Board’s work programme.





There are no attachments for this report.      



Catherine Farmer, Chairperson - Whau Local Board


Whau Local Board

21 May 2014



Auckland Transport Update Report – Whau Local Board


File No.: CP2014/02989





1.      The purpose of the report is to respond to Local Board requests on transport related matters and to provide information to Elected Members about Auckland Transport’s activities in the Board area.



That the Whau Local Board:

a)      Receives the Auckland Transport Report for the Whau Local Board.







2.      The Tiverton/Wolverton Route upgrade project is now substantially complete. All pavement works, footpath renewal and commissioning of new signalised intersections are complete. Revisions to the alternative cycle route design on New Windsor Road south are being finalised



3.      An exciting new era in public transport has been ushered in with the launch of Auckland’s half billion dollar electric train fleet. The trains were launched at Britomart by Mayor Len Brown along with Transport Minister Gerry Brownlee and Auckland Transport Chairman Dr Lester Levy. Len Brown says the new trains are world class. “Now is the time for Aucklanders to get on board and I know they absolutely will”.

4.      Recently we hit the 11 million mark for annual trips, and given these trains and agreement on the City Rail Link, our aim of 20 million trips is now a very realistic target in the coming years”. “The new trains are setting up public transport in Auckland for the future. Combined with the City Rail Link, the new trains mean that in time we will see trains operating every seven to ten minutes on all lines”. The City Rail Link with its three new stations will see journey times reduced dramatically, the trip from New Lynn to Aotea will take just 23 minutes and from Panmure to Newton 27 minutes.

5.      “The new trains are a huge step up from what our customers have been used to. They are environmentally friendly, energy efficient and produce no air pollution. The trains are modern, comfortable, safe and a pleasure to ride”. The trains travel faster than the current fleet and will allow services to run more often and get passengers to their destination quicker. Each train has seating for 232 passengers and standing room for more. The trains have wider doors making it easier for passengers. The central carriage is at platform level for wheelchairs, prams or bikes and automatic ramps mean a seamless transition between the platform and the train. Open gangways between cars mean passengers can move from one end of the train to the other. Fifty-seven trains are being put into service across Auckland between now and the middle of next year. On Monday 28 April, the first paying services started with the electric trains running on the line between Britomart and Onehunga.

6.      Some facts and figures:

·       There are now 12 electric train units in Auckland. Seven have been commissioned - that is, they have their registration and warrants with five more about to be tested.

·       The supplier, CAF has used equipment from Japan, Germany, Austria, Switzerland and Spain - taking the best from the world to create trains specifically for Auckland.

·       It takes more than 15,000 hours to fabricate and assemble one electric train unit; there is 110km of wiring in each unit.  Each train is tested for 1000 hours on the tracks.

·       To create the weight of passengers while The trains were tested with 1800 20kgs sandbags were used on each train. 

·       To date 47 drivers, 86 train managers and 13 supervisors have been trained.

·       3008 hours have been spent on driver training and 1504 hours on theory. Drivers have spent 752 hours on the electric train simulator.

·       To date 25,000kms have been driven with the electric trains during testing and commissioning.






7.      A request through the Local Board to consider the removal of the Grass verges on Beatrix Street, Avondale.


8.         Auckland Transport is currently investigating this matter.



9.         A request for Auckland Transport to investigate the encroachments.



10.       Auckland Transport is currently investigating this matter.


11.       Auckland Transport is consulting on the proposed relocation of the bus stop from outside 145 Astley Avenue to outside 147 Astley Avenue, as well as improvements to the bus stop outside 168 Astley Avenue, New Lynn. AT is seeking feedback from directly affected property owners and occupiers on the proposal.

What are the proposed changes?

12.       145 and 147 Astley Avenue

            Auckland Transport is proposing to remove the existing bus stop from outside 145 Astley Avenue and relocating it to 147 Astley Avenue. The relocated bus stop will include a bus stop sign, road markings to indicate the location of the bus stop and a bus shelter.

13.       168 Astley Avenue

           The existing bus stop outside 168 Astley Avenue is proposed to be upgraded by installing bus stop road markings to indicate the location of the bus stop, new no stopping yellow lines and relocating the bus stop sign to the front of the bus stop.

Why are we relocating the bus stop and installing a new bus shelter from outside 145 Astley Avenue to outside 147 Astley Avenue?

14.       As part of the Auckland Regional Public Transport Plan, Auckland Transport is actively making improvements to public transport facilities and street furnishings to improve the quality of the existing bus stop infrastructure.

15.       AT has received requests from the Crestwood-MetLife care Retirement Village to provide a bus shelter at the current bus stop so that passengers waiting for the bus are protected from the weather.  However, there is an accessibility issue with the current bus stop located at 145 Astley Avenue as the street tree is blocking the back door of the bus and the proposed shelter location.

16.       147 Astley Avenue is considered to be a better location for a bus stop because it is away from the street tree (cherry tree) and has a clear boarding area. Relocating the bus stop will also avoid the need to remove the existing healthy cherry tree.

 Why are we upgrading the bus stop outside 168 Astley Avenue?

17.       Currently, the bus stop is not defined by road markings. This can cause confusion as to the exact bus stop location and can lead to vehicles parking in the bus stop area. Buses may be unable to pull into and out of the bus stop and will be forced to stop partially or fully in the traffic lane. 

18.       In addition, there is no concrete hardstand area at the bus stop. Passengers are forced to step on the grass berm, which can be uneven and slippery causing injury to alighting passengers. A passenger hardstand area with a sealed smooth surface that connects the bus doors with the nearby footpath is particularly important for the accessibility of wheelchair users, parents with prams and the elderly. It also defines the waiting and circulating space around the bus stop area.

What other issues have Auckland Transport considered when selecting these locations?


Visibility from driveways near 147 Astley Avenue

19.       Currently, on-street parking limits the visibility from the driveways either side of the proposed bus stop outside 147 Astley Avenue.  Replacing the on-street parking with a bus stop should, most of the time, improve visibility from these driveways because, generally, buses will only occupy the stop for about 10 to 20 seconds at a time. 

20.       Further, the position of the proposed shelter has been carefully determined to ensure that visibility for drivers’ entering and exiting the driveway is not obscured.

Position of the bus shelter at 147 Astley Avenue

21.       A bus shelter is normally installed as close to the head of the stop as possible and at the rear of the footpath. When a bus is parked, the front door will be closer to the shelter so waiting passengers will be able to board directly. It also avoids conflicting movements between alighting passengers and passengers waiting to board the bus.

Loss of Parking outside 147 Astley Avenue

22.       Auckland Transport acknowledges that this proposal will result in a loss of two on-street parking spaces outside 147 Astley Avenue. However, the current bus stop will be removed and two on-street parking spaces will be available at this location. Therefore, there is no overall loss in parking in the vicinity.

Loss of Parking outside 168 Astley Avenue

23.       Auckland Transport acknowledges that this proposal will result in a loss of two on-street parking spaces.  However, the addition of the broken yellow lines either side of the bus stop are necessary to ensure that the bus can safely enter and exit the bus stop.  Often buses are unable to pull into the kerb properly when vehicles are parked too closely to the bus stop. This also creates an unsafe environment for bus passengers boarding and exiting the bus. 

24.       As the Road Controlling Authority, Auckland Transport controls the road reserve which is the entire corridor between property boundaries (e.g. footpaths, berms, and road).  When determining how to utilise this space, Auckland Transport gives priority to safety, pedestrian facilities, bus stops, bus lanes, loading zones, traffic flow and cycle lanes over other uses. On-street parking is only permitted when there is not an activity of greater priority that requires use of the space.  As such the improvements to the bus stop take priority over the use of this space for parking.

25.       Further to this, there is widespread on-street parking available in the surrounding area, which can be utilised by vehicles affected by the parking removal.   These changes are planned to be implemented in mid to late 2014.

Local Board Response

26.       The Local Board Transport Portfolio Lead was consulted on the proposal.



27.       As part of the region-wide Safety Improvement Programme, Auckland Transport (AT) has identified the need to improve road safety along Kelwyn Road in Kelston.

28.       Last year, AT implemented a number of safety improvement initiatives along the section of Kelwyn Road between Archlynn Road and Rimu Road to address the speeding issue and promote a safer speed environment near the Kelston school zone.

29.       Further to those works, AT have investigated the concerns with speeding along the section of Kelwyn Road between Archlynn Road and Beaubank Road. The traffic surveys show that vehicles tend to travel at relatively high speed along this section of road and the level is considered to be high for a residential local street.

30.       As a result, Auckland Transport proposes to install a series of speed calming measures along this section of Kelwyn Road to encourage slower driving speed and to improve road safety. Please find attached plan showing details of the proposed improvement works, which include:

31.       Installation of a traffic side island and asphalt speed cushion at the following locations to slow down traffic along Kelwyn Road. The placement of side islands has been designed to accommodate access to adjacent property driveways:

·    Outside Nos. 34 and 35 Kelwyn Road

·    Outside Nos. 43 and 48 Kelwyn Road

·    Outside No. 60 Kelwyn Road;

·    Associated roadmarking and lighting improvements.


32.       The overall improvements are aimed at making the road environment safer as part of the coordinated plan to improve safety and provide a safer passage for all road users.


Local Board Response

33.       The Local Board Transport portfolio Lead was consulted on the proposal.



34.       Auckland Transport is proposing to install variable message signs (VMS) on key routes in Auckland City as part of its strategic transport goal to improve transport around the region.  A VMS is an electronic traffic sign used on roadways to give travellers information about special events, to support effective incident and event management and to provide journey time information.

35.       Auckland Transport has commissioned GHD Limited to consult adjacent landowners and residents about the proposed VMS installation in the vicinity of affected properties.

36.       VMS are located in the road reserve on approaches to busy intersections to give drivers advance information about their possible route choice at times of an incident or a special event.  They improve safety by reducing driver confusion and provide information for route choices, which improves the efficiency of Auckland’s transport network.

37.       There are many factors that have been taken into account in choosing the locations for these signs.  These include distances from intersections, visibility (tree/power poles) visual impact, underground and overhead services, maintaining access to driveways and usable footpath width. 

38.       The proposed location of the VMS at 3165 Great North Road, New Lynn is shown on the drawings attached.

Local Board Response

39.       The Local Board Transport portfolio Lead was consulted on the proposal.



40.       A request through the Local Board for a pedestrian crossing at the top of Heaphy Street near the roundabout.


41.       An Auckland Transport Engineer has visited the site and undertaken an initial review of the issues that have been raised. Further detailed investigation now needs to be undertaken to ensure a comprehensive review of this issue. This investigation has been prioritised and programmed for review, with an expected completion date of mid May 2014.  Following this Auckland Transport will be able to provide an assessment and their recommendations.



42.       A request for Auckland Transport to investigate parking restrictions to be installed to stop trucks parking in residential streets.


43.       More time is required to complete an investigation into this request.



44.       Auckland Transport in conjunction with Auckland Council will be undertaking a workshop with the Local Board on this request in the new future.  Auckland Council is reviewing town centre parking management currently.


45.       A request for Auckland Transport to investigate a pedestrian crossing in Heaphy Street.


46.       Auckland Transport’s investigation confirmed that Heaphy Street is the only leg of the five-leg roundabout that did not have a formal crossing. This location was assessed for a pedestrian crossing, carefully considering several factors such as pedestrian demand and desire line, traffic volumes, crash history, and proximity to driveways and side streets, amongst other factors.  The investigation has concluded that a zebra crossing facility on Heaphy Street will result in significant pedestrian and vehicular safety benefits, providing easier and safer navigation of the roundabout for pedestrians, and encouraging care and awareness of pedestrians by drivers.

47.       A zebra crossing facility on Heaphy Street has been proposed and added to the ‘Minor Improvements Programme’ in the 2014-2015 financial year. There are however a number of projects already awaiting prioritisation and delivery as part of this programme. The process of prioritisation starts with collating all proposed projects before ranking them based on their safety and operational issues. Once funding has been provided each financial year projects are prioritised which will be completed within available resources and funding.

48.       The reason that AT undertakes these investigations in a structured way is that there is a need to assess all of these types of matters in a consistent manner. This makes it possible  to determine the roads with the greatest safety and operational problems and which therefore need to receive a higher priority, given that there are limited funds for these types of matters.

49.       Due to this process AT is unable to provide you with the exact timeframe for the implementation of the pedestrian improvement work at this time. AT will however continue to develop plans and a design report for the proposed work.



50.       Request Auckland Transport to relook at the area of Olympic Park where buses are dropping off and picking up passengers and it has been noticed to be very unsafe for members of the public.


51.       Auckland Transport is looking into this matter.


52.       Request for Auckland Transport to urgently look at the street lighting in Powell Street, Avondale


53.       Auckland Transport is looking into this matter including the footpath at the intersection of Rosebank and Blockhouse Bay Roads condition.



54.       Request Auckland Transport to look at installing speed calming on Rimu Street.



55.       Auckland Transport needs more time to complete its investigation as currently there are rehab works going on Rimu Street.  It would be difficult to get accurate results on the tube count that is required. It is estimated that the rehab construction works should be completed by end of April 2014, after which AT will be able to carry out the required tube counts. An update will be available by mid June 2014.



56.       The contract for the Scheme Assessment is underway to identify a preferred route. The week of the 12 May 2014, an inspection of the rail corridor is underway to inspect and determine a range of viable options to site the shared path within the rail corridor. By mid-June, the consultants will have prepared a draft proposal of options to be considered with recommendations. AT would like the opportunity to present the work to the local board in July 2014 to obtain feedback. As part of this work, AT is looking to identify a suitable separable portion that the local board may wish to fund.


Table 1

Auckland Transport  Program For The New Lynn To Waterview Shared Path



Background and options developed for the scheme


May 2014

Ranking of options



Local Board Engagement

July 2014

Comprehensive investigation of Archaeological, heritage, arboriculture, ecological, contamination NES, pavement/civil geometric, bridges and flooding assessment of effects, lighting, visual amenity and urban design.



Draft Scheme Assessment Report


August 2014

Consultation with Stakeholders


September 2014

Outcome of consultation with Stakeholders


October 2014

Final Scheme Assessment Report


November 2014

Deed of grant from Kiwirail agreed in principle subject to detailed design of the bridge at Whau River and Trent Street.

November 2014




57.       Attached to the information report is a draft revision of Auckland Transport’s Local Board Engagement Plan. Some Elected Members may recall that Auckland Transport produced the current version in 2011. This version of the engagement plan is similar in philosophy to the 2011 plan, but has been reworked.  There are three new Annexes, though, which need some explanation:


·    Annex 1 is the current work programme for your Local Board area – this was distributed shortly before the end of the last term, and Auckland Transport plan to revise and distribute it again early in the new financial year (probably around August) to reflect the budget decisions taken in June. This will give advance warning of the projects on which some level of engagement will be likely.

·    Annex 2 is the current listing of advocacy issues for the Local Board, on which AT reports via our Quarterly Reports to Local Boards. It’s included as a reminder of the Board’s aspirations against which Auckland Transport are regularly reporting.

·    Annex 3 is a listing of all the kinds of projects that Auckland Transport might want to undertake in a typical Local Board area, with detailed guidelines as to how and with whom Auckland Transport might engage on each. Auckland Transport is aware that not all Local Board’s operate in the same way, and that communities’ expectations of them and AT in terms of engagement also vary widely across the region. Rather than imposing a “one-size-fits-all” approach, Auckland Transport is open to Local Boards and community organisations suggesting for any of these project types how they would like to be engaged with.

58.       Auckland Transport is therefore especially interested in the Board’s comments on Annex 3, as it may apply to the Whau Local Board area. Specifically, for each of the categories of project listed:

59.       Is Auckland Transport proposing to deal with the “right” people for this project class? For example, is Auckland Transport proposing to liaise with the TPL in a situation where the whole Board wants visibility over the issue? Or, conversely, is Auckland Transport proposing to bring a project to the whole Board, when the TPL has been delegated by the Board to act on its behalf?

60.       Is Auckland Transport proposing to “consult” the Board on a matter that it only requires to be “informed” about? Or vice versa?

61.       Are there “notes” which should be added to clarify any aspect of Auckland Transport proposed engagement on a project? Broadly, Annex 3 as presented reflects the “status quo” for how AT operates in most Local Board areas.

62.       If, however, a local board has a particular interest in a class of project, then it may be possible to “beef up” Auckland Transport’s engagement on this to meet the Board’s aspirations. Likewise, if a Board has little interest in engaging over a class of project, then AT doesn’t want to waste resources by engaging unnecessarily.

63.       Proposed engagement on projects with community organisations is also outlined in this Annex. Auckland Transport understands that some Local Boards are happy to be the conduit for feedback from community organisations within their areas, but knows that other Local Boards are unwilling to take on this role. It would be useful for each local board to clarify how it sees this engagement occurring in the case of its own local board area. To ensure that community engagement is undertaken consistently, whether the responsibility lies with the Local Board or Auckland Transport, it needs to be clearly identified which community organisations have an interest in which suburbs within your Local Board area. Auckland Transport purposes that the organisations should “self-nominate” the suburbs that they have an interest in rather than this being prescribed by others.

64.       Auckland Transport is willing to consider all feedback in good faith, and to make adjustments to their processes where AT can reasonably do so. Ultimately, however, it will remain Auckland Transport’s decision as to the level of engagement that it can commit to, not least if the staff requirements or costs of the engagement proposed are out of proportion to the scale of the project.

65.       Notwithstanding these are strictly guidelines and that there may be reasons for any given project why Auckland Transport decides to deviate from them. In these circumstances, Auckland Transport would, however, advise the Local Board of the reasons for our decision, and be open to further discussion if the Local Board felt that its approach was unreasonable.


66.       Local Board your feedback is welcomed on the the body of the Engagement Plan and on Annex 3.



Subject Name


Date Requested

Due Date

Roading Corridor Weed Control In The Whau Ward

The Local Board has requested information on weed control in the road corridor.  Auckland Transport will arrange a workshop with the Local Board to discuss weed control in the Whau Ward.

19 February 2014

June 2014

Antisocial use of Cars in Lansford Crescent

Auckland Transport has been requested to look at options to mitigate the antisocial use of cars in Lansford Crescent, Avondale.

25 November 2013

June 2014

Avondale Town Centre Parking Assessment

A request from the Local Board that they be part of the assessment process in regards to the Avondale Parking Plan.

4 February 2014

October 2014

Roading Network Totara Avenue Road Completion







Subject Name

Decision Description

Date Requested

Completion date

Request For Yellow Lines On The Corner Of Barron Drive, Green Bay

The road is 8m wide and there is already NSAAT on the inside of the bend. Parked vehicles on the outside of the bend still leave room for two-way traffic flow around the bend.  Furthermore, the parking on the outside of the bend is subject to a P180 restriction, which restricts all day parking and therefore lowers the parking demand.  On-street parking provides a valuable amenity to local residents and businesses - removing the parking in this location cannot be justified at this time

February 2014

April 2014

Clearway Request Outside The Avondale Police Station

Auckland Transport will install 'KEEP CLEAR' markings on Great North Road at the intersection with Walsall Street, to allow access for emergency vehicles.

March 2014

April 2014

Wingate Street Seal Sweeping Request/Vehicle Crossing Work

The sweep was done on 5 November 2013 as per the Auckland Transport (AT) programme for sweeping.  Auckland Transport’s contractors will sweep the Avondale/Blockhouse Bay area again this month. With regard to the request for work on the vehicle crossing (driveways), this is the responsibility of the property owner.  The vehicle crossing is the area of driveway between the council road and the private property boundary.  AT will only repair the part of the crossing that crosses the footpath if it is deemed by Auckland Transport to be unsafe.

March 2014

May 2014

Blockhouse Bay Road – Pedestrian Access

Auckland Transport has undertaken a second investigation due to the depression and poor condition of the footpath.  Auckland Transport is currently working with their Maintenance Team to improve the condition of the footpath and reduce the steepness of the depression to provide easier access to the pedestrian push button.  Auckland Transport expects the construction work for improvements to be completed within the next six to eight weeks.

February 2014

May 2015

Saltaire Street And Great North Road – Driver Safety

Auckland Transport have spent  time looking at ways that AT could improve the situation, however, any possible solution would adversely affect traffic flows along the arterial road, in this case Great North Road. Any impact on traffic flows along Great North Road would create additional congestion and almost certainly delays as a result. Auckland Transport cannot justify any changes at this time.

January 2014

March 2014









VMS at 3165 Great North Road, New Lynn And Proposed Improvement works at Kelwyn Rd



Auckland Transport's LB engagement plan





Owena Schuster - Elected Member Relationship Manager - West, Auckland Transport


Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau


Whau Local Board

21 May 2014



Whau Local Board

21 May 2014



Whau Local Board

21 May 2014



Auckland Transport Quarterly Update to Local Boards


File No.: CP2014/09669






1.      The purpose of this report is to inform Boards about progress on activities undertaken by Auckland Transport in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.


2.      Attachments include:

· A – Auckland Transport activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues

· D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund



That the Whau Local Board:

a)      Receives the Auckland Transport Quarterly Report.



Significant activities during the period under review

Key Agency Initiatives


SMART (South Western Multimodal Airport Rapid Transit) Project

3.      Investigation into protecting a corridor to expand the rail network to the Airport.

4.      As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached. 


East West Link

5.      The primary objective of the project is to provide an improved freight connection between SH20 SH1 and the Onehunga/Penrose industrial aria. Public Transport, Cycling and safety upgrades will also be considered.

6.      The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.


AMETI Package 1 - Panmure Phase 2

7.      This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, Re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

8.      The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.


PT Development


Distributed Stabling - Detailed Design

9.      The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

Platform Extensions

10.    Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of 6 car EMU services (147m in length + stopping distances)

11.    First three stations with platform extensions are now nearing completion. Good progress is being made on the next 4 stations. Project Manager has accelerated works to complete all extensions by June 2014.

City Rail Link

12.    The City Rail Link (CRL) is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas.

13.    The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the CRL, have been received and are under review. The Principal Technical Advisor has completed their Establishment Phase and has commenced the Design Definition Phase in preparation of the Reference Design. The project team continue preparations to be collated in an integrated project office by early April.

Upgrade Downtown Ferry Terminals

14.    Scope of work is being worked through with Public Transport Operations. A new covered waiting area will be installed on Pier 2 by the end of April 2014

15.    Upgrade Downtown Ferry Terminal Pier 3 & 4 - Scoping and initiation works under development is in coordination with the Harbour Edge Programme.

Harbour Bridge Pathway

16.    Harbour Bridge Pathway The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.



Road Design and Development


Route optimisation CBD

17.    Improving Auckland Transport's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.

Corridor Management Plans (CMPs)

18.    Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development.  Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth.  CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations.  A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.


January- March 2014

Onewa Rd CMP starts

Mt Albert Rd-Carrington Rd CMP starts

Great South Rd Stage 3 starts

Greenlane East/West starts

Manukau Rd CMP starts

New North Rd CMP starts

Pakuranga Rd CMP underway

Great North Rd CMP underway

Brigham Creek Rd CMP finishes

Oteha Valley Rd CMP finishes


April-June 2014 (planned)

Mangere-Otahuhu-Sylvia Park CMP starts

Great North Rd CMP finishes

Onewa Rd CMP finishes

Mt Albert Rd-Carrington Rd CMP finishes

Great South Rd Stage 3 finishes

Greenlane East/West finishes

Manukau Rd CMP finishes

New North Rd CMP finishes

Pakuranga Rd CMP finishes

Great North Rd CMP finishes


Community Transport


School Transport Programme and Road Safety Education 

19.    The number of schools signed onto the TravelWise Programme has now reached 387.


20.    Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.


21.    Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses. 

22.    Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety. 


23.    The following regional road safety education campaigns are being delivered over the for the coming six months: 

a)      Local speed  campaign – focused at all road users

b)      Pedestrian safety campaign – focused on youth and at risk sites

c)      Cycle safety- winter campaign focused on be bright be seen

d)      Back to school speed campaign  - focused on targeting drivers speed around schools


Travel Planning and Cycle and Walking

24.    Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.


25.    The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.


Road Corridor Access


Corridor Access Request Applications (CAR)

26.    There were 1,366 CAR applications approved in March with 80% processed within 5 working days and 94% processed within 15 working days of lodgement.

27.    In the last 3 months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network. 


Ultra-Fast Broadband Rollout (UFB)

28.    There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014.  As at the end of March there have been 252 cabinet areas completed of which 133 of these have been signed off and commenced their warranty period.

29.    To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off.   The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

30.    The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market.  Due to improved architecture, Year 3 connections are less disruptive however the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

Watercare Hunua 4 Bulk Watermain

31.    There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

32.    The works on Tidal Road are currently taking place between Gee Place and Waokauri Place.  The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible. 

33.    Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir.  Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park.  The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road.  This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route.  Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir.  Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.


Road Corridor Maintenance


34.    Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chipsealing completed to date. 

35.      There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.



36.    The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area

37.    To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area.  The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.



38.    There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March. 

39.    There has been 10.1 km of footpaths either resurfaced or replaced to date. 



40.    There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date.  The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

41.    There has been 13.2 km of pavement renewals completed to date with projects recently completed Great South Rd (Coles Crescent to Subway Road), Carruth Rd



42.    To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

Road Corridor Operations

Route Optimisation: Investigation and analysis.

43.    Focus for this year is central Auckland.

44.    The Central City has been divided into five key zones and each zone has an assigned technical lead.

45.    Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:





Quay Street

Lower Hobson St

Solent St

Customs Street

Lower Hobson St

The Strand

Victoria Street


Stanley St

Wellesley Street


Grafton Rd

The Strand

Quay St

Alten Rd

Albert Street

Quay St


Queen Street

Quay St

Newton Rd

Mayoral Drive/Cook Street

Wellesley St W

Wellseley St E

Nelson Street


Fanshawe St

Hobson Street

Quay St


Karangahape Road

Ponsonby Road

Grafton Rd

Wellington Union


Karangahape Road

Symonds Street

Mt Eden


Grafton Road

Khyber Pass

Symonds St


46.    Route optimisation has also begun on:

Highbrook Drive

Jervois Road

Ponsonby Road, and

Rosebank Road.


Network Safety & Operations Improvement Programme


47.    This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:


As at 31st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage


48.    Advance Design for 2014/15 schools programme developed for 20 schools:


As at 31st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage


49.    40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction


Urban Kiwi RAP and Red Light Camera Programmes


Kiwi RAP

50.    Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

51.    Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

Red Light Cameras

52.    A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.


Parking and Enforcement

City Centre Parking Zone price review

53.    The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to LB and Heart of the City. These will also be made available on AT web site.


Newmarket parking review

54.    The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.  


Howick village parking study

55.    "The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i)    Review the existing parking demand and determine the public parking supply in Howick Village.

(ii)    Identify the location and nature of parking problems.

(iii)   Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv) Recommend specific short -term actions for implementation and longer term options for future parking management.

The development of the Howick Village parking review involved:

(i)    Parking utilisation and turnover survey

(ii)    Local business perception survey

(iii)   Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.


Public Transport


Rail Electrification

56.    The delivery of 9 from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.

57.    KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains.  Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.

58.    Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.

59.    Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year.  In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.


Bus - Improvements

60.      The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility (TM) Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud.  AT Public Transport staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion. 


Bus - Integrated ticketing & fares

61.    In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT.  AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.







Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourth quarter (2013/14) ending 30 June 2014



Traffic Control Committee Decisions



Local Board Advocacy Report



Local Board Transport Capital Fund Report





Various Auckland Transport authors


Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau


Whau Local Board

21 May 2014



Whau Local Board

21 May 2014



Whau Local Board

21 May 2014



Whau Local Board

21 May 2014



Whau Local Board

21 May 2014



Request for additional funding allocation for Whau Neighbourhood Greenways Project Concept Planning


File No.: CP2014/08135





1.       To seek additional funding from the Whau Local Board for preparation of concept plans and for site investigation for eleven greenway project sites.

Executive summary

2.       A draft Whau Neighbourhood Greenways Plan was adopted by the Whau Local Board on 16 April 2014.

3.       Eleven sites have been prioritised by the Board for further investigation and the development of concept plans however current budget allocation is not adequate to carry out the required work.



That the Whau Local Board:

a)      Allocates an additional $48,575 from its 2013/14 budget to undertake concept planning of the priority greenways project sites.



4.       On 16 April 2014 the Whau Local Board adopted the draft April 2014 Whau Neighbourhood Greenways Plan and approved the priority list of eleven greenways projects.

5.       It was resolved that the Whau Local Board :

“Directs that concept plans be prepared for each of the eleven priority greenways projects, including visual representations, and that these concept plans be brought to a workshop of the Whau Local Board by the end of June 2014 for consideration of which projects should be prioritised for more detailed planning and local consultation”

6.       The eleven priority sites are:

·    Heron Park to Holly Street, Avondale

·    Whau River footbridge – Archibald Park to Avondale West Reserve, Kelston to Avondale

·    Harmel Reserve to Maybelle Place, Kelston

·    Archibald Park to Lynwood Road, Kelston

·    Cliff View Drive to Godley Road, Green Bay

·    Rizal Reserve to Riverbank Road, Avondale

·    Miranda Reserve connections, Blockhouse Bay

·    McWhirter Place to Busby Street, New Lynn

·    Craigavon Park to Kinross Street, Green Bay

·    Riversdale Park ring route, Avondale

·    Aronui Esplanade to Cobham Reserve, Kelston

7.       Budget of $133,941 is allocated for the Whau Local Board Greenway Project development for the 2013/2014 financial year.

8.       In undertaking a more detailed scope of the project requirements it has been identified that $182,516 is required for 2013/2014 financial year for project management and to undertake the required work as requested by the Board. 

9.       This leaves a shortfall of $48,575 to complete the required work, and the board is requested to approve additional budget allocation to enable the delivery of the project within this financial.


Local board views and implications

10.     At the 16 April 2014 business meeting, the Whau Local Board directed staff to prepare concept plans, including visual representations of eleven priority greenways projects.

Maori impact statement

11.     Consultation with iwi groups has been undertaken as part of the wider consultation process.


12.     Implementation issues are the shortfall in budget currently available to fund the concept phase of the project and the requirement to bring the concepts back to the Board for their consideration by the end of June 2014.



There are no attachments for this report.    



Helen Biffin - Team Leader Parks Liaison and Development


Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau


Whau Local Board

21 May 2014



Enabling a flourishing creative community within the Whau Local Board Area


File No.: CP2014/09048





1.       This report recommends to the Whau Local Board a range of options for the provision of arts and culture in the Whau Local Board area.

Executive summary

2.       In July 2013 the Whau Local Board requested guidance on how the Board could support the provision of arts and culture in their Local Board area. 

3.       To gain an understanding of the art and culture needs of the area, a provision of arts and culture in the Whau Local Board area, report was completed (Attachment 1). Key stakeholders were consulted and a range of options were then presented to the Whau Local Board at a workshop on the 12 February 2014.

4.       The short term recommendations include the Board funding a Whau Arts Broker, whose role would be to enable a wide range of arts and artistic expression to be experienced in the Whau.  This would be achieved through a community development model and rather than being confined to one space, opportunities would be explored to run pop up activities across the whole of the Whau.

5.       To enable art and cultural activities to take place in the Whau, it is proposed that a project fund managed by a Whau Arts Broker be approved, to support opportunities for arts providers to run activities.

6.       The recommendation for medium to long term investment in arts infrastructure is that the Board considers investing in Council’s existing New Lynn Community Centre and proposed Avondale Community Centre facilities in lieu of building a dedicated art facility at this stage.

7.       The provision of arts and culture in the Whau area report sets out a range of options for the Local Board’s consideration.



That the Whau Local Board:

a)      Endorses the provision of arts and culture in the Whau Local Board area report.

b)      Approves a budget of $35,000 in 2014/15 budget for the temporary position of a Whau Arts Broker, paid for by discretionary funding through the Whau Local Board.

c)      Approves a budget of $50,000 in 2014/15 budget to support opportunities for art and culture to occur within the Whau Local Board area, paid for by discretionary funding through the Whau Local Board.




8.       The tenants of Lopdell House moved into temporary premises in New Lynn as a result of the requirement to earthquake strengthen Lopdell House and to concurrently undertake major renovations and upgrades of the building.  The tenants will be moving back to their refurbished facility in Titirangi between now and October 2014.  Residents of New Lynn and the Whau Local Board have identified that having art organisations in New Lynn has had a very positive effect on the community.  As a result the Whau Local Board wished to explore options for developing arts in their area on a permanent basis.

9.       Significant town centre transformation has occurred in New Lynn over the past few years.  As a metropolitan centre on the Western rail line with good bus and transport routes, it attracts residents from a 5 kilometre radius.  It was within this radius that population data was accessed from Statistics New Zealand, which showed that the 2013 “usually resident population” was 139,060 and expected to grow to approximately 184,220 by 2031. This level of population in a catchment area would warrant consideration of the provision of art and cultural activities.

10.     Public art has been part of the fabric of New Lynn for some time. Until the recent arrival of the tenants from Lopdell House there has been no provision of an art gallery and performance space within New Lynn.

11.     The network of visual and performing arts facilities across the region was identified and their geographical locations mapped.  Lopdell House is 4.7 km away from the centre of New Lynn with a number of school performing arts centres located within the Whau Local Board area. Mapping indicated there was no reason at this time to invest in further visual and performing arts facilities in the Whau. 

12.     When the New Lynn Community Centre was built in 2002, it was designed to have a full sized stage, backstage and wings; these were removed from the project to bring it within budget.  Prioritising Council’s existing facilities for upgrades to include improved performance space in the New Lynn Community Centre and in the proposed new Avondale Community Centre should be the Board’s first priority to cater for growth. 

13.     A separate agenda report will be presented to the Whau Local Board by Community Facilities requesting budget to undertake a feasibility study for the upgrade of New Lynn Community Centre.

14.     To meet the current desire for art and cultural expression in the Whau Local Board area, it is recommended that a 0.5 contracted temporary position of a Whau Arts Broker be appointed to support organisations and individuals to deliver outreach in the wider Whau area in the form of pop up installations and performances. 

15.     The Arts Broker would sign a yearly funding agreement with the Whau Local Board that includes objectives, key performance indicators and reporting schedules.  The relationship would be managed by the Arts Advisor West on behalf of the Whau Local Board.  The person or persons selected to undertake this role would have a demonstrated track record in the delivery of arts events and activities at the community level.  Ideally they would have strong local art network connections and connections to diverse community groups with preferably an understanding of local government.

16.     It is recommended that the Arts Broker has a clear mandate to build community capability and capacity, through arts, across the whole of the Whau Local Board area, which would over time transition to the community to govern and manage.

17.     The provision of Council community facilities is currently under review through the Community Facilities Network Plan; this plan will guide council’s provision of community facilities for the next 10 years and beyond.  Any recommendations in relation to refurbishment of facilities to accommodate art and cultural activities in the Whau Local Board area will reflect the “Community facilities development guidelines” which has been developed to provide an end-to-end process for this implementation.  It is intended that any future investment will be determined following detailed investigation which provides clear evidence of need and the development of a robust business case.


Local board views and implications

18.     A workshop was held with the Whau Local Board on 12 February and the recommendations, as set out in this agenda report, were discussed.  The Board was supportive of the direction proposed and requested that an agenda report be submitted as soon as practical, including budget recommendations.

Maori impact statement

19.     The role of the proposed Whau Arts Broker will be to provide outreach to all arts and culture practitioners within the Whau Local Board and special consideration will be given to Maori visual and performing arts.


20.     A community stakeholder workshop was held on 25 September 2013.  There was general agreement that pop up arts space in the Whau would be well received and that an Arts Broker focusing on arts and culture would also be beneficial.


21.     The Whau Local Board would need to fund the proposed broker and the additional budget to enable the broker to collaboratively run arts and cultural events in the area from within their own discretionary budget.







Provision of Arts and Culture in the Whau Local Board





Jan Brown - Principal Policy Analyst


Penny Pirrit - Regional & Local Planning Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau


Whau Local Board

21 May 2014



Whau Local Board

21 May 2014



Whau Local Board Quarterly Performance Report - March 2014


File No.: CP2014/09262




1.       To update the Whau Local Board members on progress towards their objectives for the year from 1 July 2013 to 30 June 2014, as set out in their local board agreement.

Executive summary

2.       The attached performance report consolidation contains the following this quarter

• Local board financial performance report

• Local Community Development, Arts and Culture (CDAC) activity overview

• Local Libraries overview

• Local Sports, Parks and Recreation (LSPR) overview

• Work programmes for CDAC and LSPR

• Treasury report and estimate of impact on existing ratepayers by local board for 2014/2015.



That the Whau Local Board:

a)      Receives the Quarterly Performance Report for the Whau Local Board for the period ended March 2014.


3.       In consultation with local boards this report has been created to give the elected members a comprehensive and common overview of local activities from council departments and CCO’s. Future reports are expected to include additional departmental and CCO reports as these are developed for inclusion and discussion

Maori impact statement

4.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori






Whau Local Board Quatretly Performance Report March 2014 (Under Separate Cover)




David Rose - Lead Financial Advisor


Christine Watson - Manager Financial Advisory Services - Local Boards

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau



Whau Local Board

21 May 2014



Update on Avondale Development Programme


File No.: CP2014/09851




1.       To update the Whau Local Board on the progress in delivering the Avondale Development Programme, as set out in the Avondale Town Centre Action Plan.

Executive summary

2.       The Avondale Town Centre Action Plan (the Action Plan) was endorsed by the Whau Local Board in May 2013.  The Action Plan sets out a number of key initiatives to transform the town centre, and seeks collaboration between a number of internal and external stakeholders to deliver the strategic development outcomes for the Avondale Town Centre aligned to Auckland Plans’ growth expectations.

3.       Auckland Council and its CCOs are working together to deliver the Action Plan, including collaborative planning with key stakeholders.  Certain assumptions made during the preparation of the Action Plan have had to be reassessed, including the programme for redevelopment of Housing New Zealand (HNZ) and third party owned land, but progress is being made toward delivering on the strategic objectives.



That the Whau Local Board:

a)      Receive the Update on Avondale Development Programme.




Avondale Action Plan

4.       In January 2013 Regional & Local Planning engaged consultants Urbanismplus to work with a multi-disciplinary team from Council and its CCO’s to develop an integrated Action Plan which builds on the established strategic objectives for the Avondale Town Centre and the interests of the key stakeholders. The Avondale Town Centre Action Plan was formally brought to a Whau Local Board workshop and meeting in May 2013.

5.       The Board incorporated the findings into its Unitary Plan submissions and noted the need for further collaborative planning with stakeholders on the strategic sites and more detailed feasibility work in relation to redeveloping the Library and Community Centre on Avondale Central Reserve near the heart of the town centre.

6.       The Board has also received workshop briefings on dialogue with key stakeholders.


Whau Local Board Reporting

7.       In May 2013 the Board received a study on a replacement Community Centre in Avondale and the Board recommended that planning and development for any new centre be concurrent with the development of a Whau Leisure facility and take account of the wider context of the Avondale Town Centre.

8.       In April 2014 the Board received a report regarding the Whau Leisure Facility and Avondale Community Centre community consultation. The Board endorsed the expansion of the Avondale indoor facility to include a wider range of community, cultural and indoor recreation activities and that in principle, a covered outdoor informal recreation space also be developed. It was noted that with regard to wider Whau recreation needs that a more purpose built leisure facility and its location be considered through the Community Facilities Network Plan.


Key Initiatives

9.       The Avondale Town Centre Action Plan identified that a number of actions are dependent on others and that there are several spatial, functional and financial interrelationships between key milestones.

10.     Key implementation steps were set out in the Action Plan, and these are listed in the below table, with the current status noted.




Avondale Town Centre Action Plan Initiatives


Status (May 2014)


Formally establish a Cross-Council Avondale Project team (incorporating necessary Council Controlled Organisations), to ensure the alignment and integration of both the Council's and key external stakeholders' strategic land development opportunities.



Make submissions into the Unitary Plan to enable the development outcomes for the key sites as described in this Action Plan.



Undertake discussions and further technical design work regarding the relocation of the community centre and library from the Highbury Triangle to the indicated location in the town centre.

Discussions between council groups underway (further description in item 6 below)


If an alternative location for Avondale's community facilities is agreed - initiate the Council process for disposing of parts of its Highbury Triangle land holdings.

Discussions between council groups underway (further description in item 6 below)


Investigate the acquisition of the triangular site at the end of Elm Street in order to provide a connection between Elm Street and Racecourse Parade, given the land is surplus to the AJC’s racing needs.

Discussions with AJC underway


The preferred option of where to locate the Whau Leisure Centre should be known by early 2014. If Avondale is the approved location, then design and construction of the Leisure Centre on the Avondale Central Reserve site should be commenced.

Preferred location not yet confirmed.  Discussions between council groups underway (further description in item 6 below)


If decided, construct a new community centre and library in the indicated location on the Avondale Central Reserve. This would be developed in tandem with creating the new street extending from Crayford Street.

Preferred location not yet confirmed.  Discussions between council groups underway (further description in item 6 below)


Upgrade the pedestrian and cycle facilities along Crayford Street between Great North Road and the train station.

Lobby Auckland Transport (AT)


Undertake residential development on the eastern Ash Street precinct (part of the AJC land), incorporating a crucial new street extending from Elm Street.

Development zoning in Proposed Auckland Unitary Plan (PAUP).  AJC to lead any development of their land.


Undertake residential development on both HNZ and Council land in the Racecourse Parade Block.

HNZ has confirmed development plans on hold.  ACPL investigating disposal of Council owned land to a development partner.


Governing Body approved 22-24 Racecourse Parade for sale. Demolition consent is about to be lodged.  Re-zoning of this land has been incorporated in the PAUP.  . Village Trust have been notified of progress


Undertake commercial development on the north-western part of the AJC land, incorporating a street parallel to and connecting to Ash Street in two locations.

Development zoning in PAUP.  AJC to lead any development of their land.


Undertake residential development on the Council and HNZ land in the Highbury Triangle.

ACPL progressing sale of Great North Road sites after taking 3m AT road widening off land before disposal.  ACPL will be working with future developers to ensure good development outcomes.

HNZ have no immediate development plans



Avondale Action other initiatives

11.     Avondale Jockey Club (AJC) has progressed the sale of Sandy Lane, which is now on the market.

12.     Auckland Council and AJC negotiations for long term lease of sports fields are in progress.  These negotiations have identified the need for new changing facilities and parking connected with new road links to Racecourse Parade.


Avondale Community Facility development approaches

13.     The existing community centre has a number of structural issues and needs to be replaced.  This provides an opportunity to consider strategically how this Council investment would best benefit future growth expectations and development aspirations for Avondale town centre 

14.     Input into community facilities assessment work programme has identified three options.

15.     They are:

a)   rebuild similar scope community centre on Highbury Triangle site and outdoor leisure and new sports-field changing facilities on and near Avondale Central Reserve in the town centre,

b)   rebuild similar scope community centre but also including outdoor leisure facilities on Avondale Central Reserve in the town centre and new sports-field changing facilities nearby.

c)   build a multi-use combined library, community – leisure centre with outdoor recreation space on Avondale Central Reserve in the town centre and new sports-field changing facilities and sell current library and community centre site.

16.     All options require some new roading and support services.  Option C is currently being progressed as the preferred outcome as expressed in the Avondale Town Centre Action Plan. Funding and final decisions for facility development will be progressed through the Auckland Council’s Long Term Plan and Community Facility Network planning.


Local board views and implications

17.     The Whau Local Board has endorsed the overall approach of the Avondale Development Programme. This report seeks to update the Local Board on further investigation and inform its advocacy to the Governing Body.

Maori impact statement

18.     The Local Board and council officers have engaged with local Iwi on the Avondale Town    Centre Action Plan.


19.     Detailed in items 4 to 8 above.



There are no attachments for this report.    



Tim Sinclair - Project Leader: City Transformation Projects

Gregory Heap - Manager Strategy and Planning, Property Department

Mark Allen - Senior Local Board Advisor


Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau


Whau Local Board

21 May 2014



Bylaw review programme update - April 2014


File No.: CP2014/07959





1.       This report provides an update on bylaw review (policy) and bylaw implementation (operations), covering June 2013 to April 2014. This joint approach to reporting ensures that local boards have a comprehensive overview of the end-to-end programme through to 2015.

Executive Summary

2.       Consultation on the proposed navigation safety bylaw closed on 17 March 2014. Staff are now preparing a summary of submissions alongside the full submissions to the hearings panel. The proposed cemeteries and crematoria bylaw was adopted by the Regulatory and Bylaws committee and Governing Body in March, and submissions opened from early April.

3.       Further proposed bylaws will be presented to the Regulatory and Bylaws committee shortly covering the next set of topics: Outdoor fires; Stormwater; Trading in public places; Alcohol controls and Animal management (covering animals other than dogs).

4.       The 2014 programme for review of local dog access rules is underway with the local boards that are proposing changes this year. Information about the proposed changes will be included with material provided as part of the annual dog registration cycle to minimise costs and ensure simplified communication with these customers.

5.       Implementation projects are well underway for the upcoming commencement of Health and hygiene (from 1 July 2014) and Public safety and nuisance (from 26 May 2014). Planning for the new Health and hygiene bylaw and associated licensing has included particular attention for operators where the rules have changed significantly. The majority of these newly registered premises will receive a visit from a member of the environmental health team, and a welcome pack that summarises the standards they are required to meet.

6.       The Alcohol licensing readiness project has now completed its key work relating to establishing the new licensing structures needed under the new alcohol act. These are running as intended from 18 December 2013.

7.       Review work is continuing on further topics to support completion of the review programme by October 2015, alongside implementation planning for the resulting changes.

8.       No formal requests for local board bylaws have been received over the period covered by this report.

9.       An investment proposal for the integrated programme is being progressed, to be submitted for consideration as part of preparing the draft 2015-2024 Long-term Plan.



That the Whau Local Board:

a)      Notes the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.




The bylaw review programme

10.     The bylaw review programme was originally endorsed by the Regulatory and Bylaws committee in December 2010 (refer CP2010/00962) and February 2011 (refer CP2011/00453). It will review the legacy bylaws (that is, the bylaws inherited from the former councils) across approximately 30 topics. A new bylaw will be prepared for each topic where appropriate, or a recommendation made that the underlying issue or outcome is better handled another way.

11.     The Regulatory and Bylaws Committee has ownership of the review and local boards are participating through individual workshops and reports. Local Boards are also able to propose that local bylaws are made, to apply only in their area (refer sections 24 to 28 of the Local Government (Auckland Council) Act 2009). Any requests for local bylaws are reported to the Regulatory and Bylaws committee. As stated above, there have been no local board proposals for local bylaws over the last period. This report covers the period June 2013 to April 2014.

12.     As this is the first report on this programme since the 2013 local government elections, attachment A provides a brief background to bylaws, including an outline of each bylaw topic.

Update on review of bylaw topics

13.     The current state of the review work programme is presented in the table below and the detailed comments for several topics that follow. Attachment B provides an overview of the timeline for the programme.

14.     The table below includes reviews that have already been completed. It also covers bylaws that may be folded into other topics (Freedom camping; Arkles Bay Set Netting); the ongoing local boards’ review of dog access rules; and the review that must take place within five years of any bylaw’s adoption.

Table 1: Summary of status and next steps for review of bylaw topics


Status and Progress – 7 stages







4-Write Bylaw

5-Adopt draft

6-Spec Cons Proc

7-Adopt final


Reviews completed










Dog management










Election Signs










Food safety










General administration










Health & hygiene










Offensive trades










Public safety and nuisance










Solid waste (Waste m/ment)










Trade waste










Transport (Auckland Transport)




















Work programme










Navigation Safety









See below

Outdoor / Rural fires










Trading in public places









See below

Stormwater management



















See below

Election signs (amend)









See below

Alcohol licensing fees










Alcohol controls









See below

Animal management










Air quality










Boarding houses and hostels










Cemeteries and crematoria










Commercial sex industry









On hold pending unitary plan outcomes

Construction and development










Onsite wastewater










Hazardous Substances









See below

Orakei Basin










Recreational and cultural facilities










Transport (Parks / AC controlled land










Water supply and wastewater (reticulation)










Wharfs & Marinas




















Other work










Review - local dog access rules









Reviews by local boards - ongoing

Filming fee review









See below

Freedom camping










Arkles Bay set netting










Five year reviews











Status summary codes


Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts


Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.


Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.


Blue - Not yet scheduled. However, background work is underway.


Table 2: Additional comments for particular topics in the bylaw review programme


Public safety & nuisance

On track


This bylaw topic crosses the jurisdiction of both Auckland Council and Auckland Transport (meaning there are two parallel bylaws). The new bylaws were adopted in 2013 and come into force in May 2014.


Navigation safety

On track


Public submissions were invited on this topic from 14 February to 17 March. Just under 400 submissions were received and are being reviewed. A range of communication approaches – including radio and attendance at relevant events – were used to help publicise the proposal and invite submissions. Hearings are expected in May.


Trading in public places (policy and bylaw)

On track


This review will deliver a single draft policy and two draft bylaws (for the council and Auckland Transport). Drafting of these is well underway. It is expected that these will be reported to the Regulatory and Bylaws committee and then the governing body in May. Any new bylaws could come into force for July 2015 (allowing any fee changes to also be put in place with the council’s long-term plan).



On track


Discussions with local boards are currently underway to identify their views on particular matters including local approaches to issues such as sandwich boards and cross-street banners. Comments from those discussions and other discussions with representatives of businesses and the signage industry will support the preparation of a draft bylaw later in 2014.


This project is also monitoring the progress of the Proposed Auckland Unitary Plan, as this plan also includes signage provisions.


Election signs (amendment)

On track


The Election signs bylaw was adopted by Auckland Transport in May 2013, and was in place for the 2013 local government election. A number of operational issues arose during that election period, and the clarity of relevant clauses is planned to be addressed through a series of drafting amendments that will support a better democratic process. These improve clarity for issues including the use of candidate and “team” signs, signs on private property, the readability of authoriser statements and the display of signs promoting election issues rather than candidates or teams. The amendments also provide for the possible later addition of explanatory notes into the bylaw, where desirable to provide further guidance.


The proposed amendments are being reported to the Auckland Transport Board in April, to allow for consultation on the proposed changes. Local boards will receive further information then.


Changes are also being considered to remove or adjust some of the specified sign sites in the western area. These follow a review of sites against criteria including practicality and safety, and are intended to address issues that arose in 2013. Those local boards where changes are being considered will receive further information on this.


Alcohol controls

On track


Each of the legacy councils had adopted an Alcohol Control bylaw, and put in place a series of alcohol controls through that bylaw. Alcohol controls (previously called liquor bans) prohibit the consumption of alcohol within a specified place, during a specified time.


Legislative changes introduced alongside the government’s reform of laws relating to the sale and supply of alcohol provide the council and police with enhanced powers in relation to alcohol controls. Those changes also require the council to review its existing alcohol controls against a new threshold, as part of any decision to carry those controls forward past October 2015. Following a review of available data, the majority of existing controls across Auckland are considered to meet the new requirements.


A proposed bylaw is planned to be reported to the Regulatory and Bylaws committee shortly. The existing bylaws are broadly similar, and so the new proposed bylaw will largely seek to continue the current arrangements. In line with consultation with local boards from 2011 (alongside other alcohol-related matters), the new bylaw will facilitate local board involvement in decisions on alcohol controls and an improved community-based focus on alcohol issues.


Community-focussed approaches may include crime prevention through environmental design, local community initiatives, discussions with nearby licensees, youth and leadership development programmes, partnering with central government agencies including the Police and the Ministry of Justice, and partnering with local agencies including sports clubs and iwi and town centre / business associations.


These non-regulatory approaches can often lead to significant reductions in alcohol harm and have better long-term effects than regulatory approaches such as making an alcohol control.


Hazardous substances

On track


The former Auckland City Council had a hazardous substances bylaw. A review of this bylaw has indicated that the issues it covered are now addressed adequately through other means, including provisions in other bylaws, the Resource Management Act, National environmental standards, and regulations made under various acts.


Comment is being sought from the local boards where the legacy bylaw currently applies, following which a proposed approach (that could include allowing the bylaw to lapse in 2015) will be brought to the Regulatory and Bylaws committee.


Dog access review

On track


Local boards are able to review dog access rules for local parks and local beaches in their areas on an annual basis. This allows a better response to community views than was possible under the legacy councils’ approaches.


For 2014 selected dog access are being reviewed by the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.


To ensure that registered dog owners are advised of the proposed changes (as required by legislation) the local boards are including a joint notice within the dog registration package in June. This will reduce costs, and ensure that dog owners receive a single combined communication from the council, rather than multiple messages.


Filming fees review

On track


The Auckland Film Protocol was adopted in 2013, after wide consultation with local boards, the screen production industry, council-controlled organisations and other stakeholders. The protocol aims to create a film-friendly culture across Auckland, based on a two way commitment from the wider council organisation and from filmmakers. It also seeks to help deliver a customer driven service that provides certainty to filmmakers in a globally competitive market, and to enable public good will towards the film industry by setting out expectations of film crews when filming in public places.


Currently there is a range of filming fee structures in place, inherited from the former councils. A filming fees review is now underway to understand how this element of the filming process can be harmonised and improved. The Policies and Bylaws unit is working with ATEED on this project, and it is expected that local board input will be sought on this over the next few months.



Update on implementation of new bylaws

15.     Detailed implementation planning is developed by the responsible operations division alongside the process for reviewing each of the bylaws, through a cross council programme called the Integrated Bylaw Review and Implementation (IBRI) programme. Initial planning for implementation starts when the bylaw topic review identifies the issues and options related to each topic. This approach provides the operations division an early indication of the possible shape of the bylaw and its implementation considerations.

16.     This programme includes the main groups involved in operating bylaws and delivering the relevant services to our customers. The programme is also helping ensure bylaw reviews can be aligned to other related transformational changes such as the consolidation of information technology systems, customer service improvement programmes and the organisation’s capacity to implement those changes.

17.     Implementation of new bylaws will generally cover

·    ensuring that the council meets its statutory obligation;

·    ensuring that effective operational practices on the control and enforcement of the new bylaws are implemented consistently across the region, and are made available to the general public;

·    ensuring that communications to the general public and other stakeholders are well planned and implemented in a timely manner;

·    developing and implementing standard business rules and processes that help achieve the council’s customer service standards;

·    ensuring that internal services are planned and delivered when needed, and are in alignment with other transformation initiatives;

·    putting any changes to fees in place; and

·    ensuring that staff are informed throughout the process and are trained on delivering the new services.

18.     The table below shows the current status of implementation projects.


Table 4: Summary of status and next steps for implementation projects


Implementation project name

Status and Progress

Link to bylaw topics / Other comments















Alcohol licensing readiness







Alcohol licensing fees






See below

Animals (Stage 1)







Dog access review







Electoral Signs 2013







Electoral Signs 2014





















Food safety







Health protection






Health & hygiene bylaw and code of practice; See below








Public safety & nuisance







Revoked bylaws






General admin; Offensive trades; Others















Street trading / Trading in public places






Trading in public places policy and bylaw

Waste management






Solid waste bylaw








Proposed future







Air quality







Alcohol controls (liquor bans)







Animals (Stage 2)














Transport (AC land)








Table 5: Additional comments for particular implementation projects


Alcohol licensing readiness

On track


The alcohol licensing project has now completed successfully. This project set out to ensure that the council was able to implement the requirements of the Sale and Supply of Alcohol Act 2012, including the new licensing system and new fees that had to operate from 18 December 2013.


Alcohol licensing fees

On track


The Governing Body has resolved that the council adopt its own fees for licensed premises. This is provided for in the Sale and Supply of Alcohol Act 2012. The council can change the fee amounts, using the cost / risk fee categories that have been set by central government. Work is underway to capture actual information on costs, based on operating the new licensing system and the parts of those costs that can be recovered through licensing fees.


Health protection

On track


The Health protection project is implementing the new Health and hygiene bylaw and code of practice (which will come into force from 1 July 2014). A range of user-friendly brochures that summarise key provisions of the health protection code have been prepared to help communicate the requirements to all the people who operate these businesses.


A series of approaches are underway to help ensure operators are aware of the requirements to be followed. The new bylaw (with its risk-based approach) has resulted in some premises that are newly required to be registered, and the communication activities are focussed on these premises. Most of these will receive an individual visit, with an appropriate information pack.


There are also some premises that no longer need to be registered with the council, and this is also being communicated to them.


Funding for bylaw review and implementation

19.     The scope and scale of the expected changes mean that implementation requires significant effort and resources, and cost, for some topics. The Strategy and Finance committee made an initial provision for funding the IBRI programme at its meeting of 9 May 2013 (in part; refer item 16, SF/2013/67).

20.     As provided for in the resolution, a further investment proposal is being prepared for the 2015-2024 long-term plan. The programme continuously monitors its approach to each bylaw, and where possible captures any cost efficiencies and learnings for later bylaws.


Local Board Views

21.     Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme for local boards.

Maori Impact Statement

22.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.


23.     The recommendations in this report do not trigger the council’s policy on significance.

Implementation Issues

24.     Implementation issues are addressed as relevant to each topic, as noted above.







Background to bylaws



Overview of the timeline for the programme





Andrew Simon Pickering - Manager, Planning, Policies and Bylaws


Penny Pirrit - Regional & Local Planning Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau


Whau Local Board

21 May 2014



An introduction to Bylaws




1.       This attachment provides a brief introduction to bylaws and the process that is now underway to review the bylaws that were inherited by the Auckland Council from the former councils. It is being provided to local boards alongside their regular update report, as this is the first such update report since the 2013 local body elections.

2.       A bylaw is a rule or regulation made by a local authority, and it can therefore reflect both regional and local preferences. The Auckland Council inherited 158 bylaws across 32 broad topics from the former councils. These are referred to as “the legacy bylaws”. Most of these current bylaws must be reviewed by 31 October 2015.

3.       A review programme has been underway since 2010, focusing on the outcomes sought for each topic and how these outcomes apply to Auckland. It is taking into account legislative requirements (and timing due to central government’s legislative programme), identified council priorities and alignment with the council’s strategic vision, gaps (if any), other policy work and administrative improvements or cost reductions where possible. It will provide an opportunity for addressing inconsistencies from the various approaches adopted by the former councils, ultimately leading to a coherent and aligned set of Auckland Council bylaws. Not all legacy bylaws will be replaced with new bylaws.

4.       Auckland Council and Auckland Transport can both make bylaws within their particular areas of influence. Legislation also provides specific roles related to bylaws for local boards and Watercare Services Limited.


What are bylaws

5.       A bylaw is a rule or regulation made by a local authority, and can therefore reflect local preferences. This means they are an important tool for council as it seeks to deliver the agreed community outcomes and reflect community preferences.

6.       Most bylaws are made under the Local Government Act 2002 (LGA 2002) but other bylaws may be made under such acts or regulations as the Health Act, the Dog Control Act, the Burial and Cremation Act, the Prostitution Reform Act and the Transport Act. Bylaws may not over-ride legislation made by parliament and cannot generally require standards that are higher than those set nationally.

7.       Bylaws generally permit or regulate certain activities, require certain activities to be done in certain ways or prohibit certain activities. Bylaws may also license persons or property and set fees for certificates permits, licences, consents or inspections. In line with good regulatory practice, the LGA 2002 requires a local authority, before making a bylaw, to determine whether a bylaw is the most appropriate way of addressing a perceived problem, and to ensure that the proposed bylaw is not inconsistent with the New Zealand Bill of Rights Act.

8.       The special consultative procedure under the LGA 2002 is used for making, amending, or revoking a bylaw. This requires the council to consider the views and preferences of people likely to be affected, or have an interest in a council decision. It must then publicly notify its proposal to make, amend or revoke a bylaw, outline in writing the reasons for such actions, invite and hear submissions and make deliberations in open meetings on its proposal. For some topics other legislation may modify or over ride some of these general requirements.

9.       Typically the Regulatory and Bylaws committee will receive and endorse each draft bylaw and statement of proposal (SOP), before it is approved by the governing body for public consultation.


Auckland Council and bylaws

10.     The Auckland Council originally inherited 158 bylaws from the former councils across 32 broad topics, and transitional legislation provided for these bylaws to remain operative in the former council areas until replaced or revoked. A number of different rules therefore operate across the region, and some of the local board areas have conflicting bylaw rules. Those conflicts must be resolved over time to support consistent governance and customer service.

11.     Auckland-specific legislation sets out particular roles within the bylaw process for local boards and Watercare Services Limited. These groups can perform actions that lead up to bylaw adoption, including proposing bylaws and leading public consultation on those bylaws.

12.     This legislation also makes most of the legacy bylaws expire on 31 October 2015. This means that the review of each topic and the implementation of any new bylaw or non-bylaw approach must be completed by that date.

13.     An outline of the bylaw topics is provided in appendix 2.

14.     Decisions on ten topics were made within the first term of the Auckland Council: Dog management; General administration; Offensive trades; Solid waste; Transport (roads); Food safety; Election signs; Health and hygiene; Public safety and nuisance; and Trade waste.


The programme of bylaw review and implementation

15.     The council has established a programme to review the legacy bylaws, and implement any resulting changes to its processes and service delivery. This alignment allows the council to achieve improvements in customer service and efficiencies in an ordered way. As one example, a new approach to food safety was implemented on 1 July 2013. This included a new harmonised approach to the A to E grading of food premises; harmonised fees; and harmonised set of requirements for training of those employed to prepare and sell food across Auckland café’s and restaurants and other food outlets.

16.     A set of eight principles were adopted in 2011 to guide the review. These are set out in appendix 1 and summarised below.


1)   Ensure that regulation by bylaw is appropriate

2)   Every bylaw should relate to a strategy or policy

3)   The regulatory framework should be accessible to users

4)   Bylaws should follow a consistent structure

5)   Local boards should be involved in the bylaw-making and review process

6)   Where a bylaw establishes a region-wide framework, it should also provide if appropriate a transparent and locally accountable procedure for making specific operating rules under delegated authority

7)   All bylaws should have a clear, practical and efficient approach to enforcement

8)   The bylaw-making or review process must include consideration of how administration, implementation, monitoring and review elements will be achieved


17.     Regular updates on the programme are provided to the Regulatory and Bylaws committee and to local boards.


Appendix 1: Principles to be reflected in the bylaw review




1 Ensure that regulation by bylaw is appropriate (Appropriate Mechanism)

The Local Government Act 2002 requires a local authority, before making a bylaw, to determine whether a bylaw is the most appropriate way of addressing an objective. Alternatives such as education, self-regulation and advocacy for national standards or regulation should be considered.

Where regulation is appropriate, the right place for this must be determined. For example, a given topic may have been addressed in a bylaw by some of the former councils, and through district plan rules for others (e.g. signs).

2 Every bylaw should relate to a strategy or policy

(Strategic or Policy Alignment)

Bylaws should generally support (and be based on) a policy adopted by the council, e.g. a comprehensive street trading policy for activities such as outdoor dining, busking and events, should be in place before a bylaw is made to regulate such activities. In some cases the policy and the bylaw may be worked on in parallel.

3 The regulatory framework should be accessible to users

(Accessible to Users)

Regulatory requirements for a given activity may be located in a variety of places (e.g. bylaws, the district plan, the building code, codes of subdivision). Providing a carefully designed interface to these documents (and making links between them) will improve customer service and certainty.

4 Bylaws should follow a consistent structure

(Consistent Structure)

The use of a standard bylaw form (with appropriate customisation where necessary) is likely to make bylaws easier to use, and to reduce costs of ongoing maintenance.

5 Local boards should be involved in the bylaw-making and review process

(Local Board Engagement)

This will ensure that Local Boards are involved in development of policy, bylaws, specific rules and delegations that will either affect their local board area, or guide later Local Board decision-making under the adopted bylaw framework.

6 Where a bylaw establishes a region-wide framework, it should also provide if appropriate a transparent and locally accountable procedure for making specific operating rules under delegated authority

(Transparent and locally accountability)

This supports ongoing legislative compliance and provides for efficient decision-making where specific rules are determined pursuant to a bylaw (as opposed to being contained within a bylaw). It will also allow ample opportunity for local decision-making (by local boards or officers) without the need for governing body or committee scrutiny, where appropriate.


7 All bylaws should have a clear, practical and efficient approach to enforcement


Bylaws must be able to be enforced to be effective. Rules, and the enforcement approaches that can be used when these rules are breached need to be clear.

8 The bylaw-making or review process must include consideration of how administration, implementation, monitoring and review elements will be achieved

(Operational considerations)

Bylaws are typically put in place to address a particular issue or support a particular outcome. This is likely to be achieved in a more effective, efficient and transparent way if operational elements are considered through the policy and bylaw development process.

This would often include the process for making or review of any specific rules to give effect to, or that are required for, the administration of the bylaw, considering the level of delegation proposed, and the information needed to confirm that the bylaw has the intended effect.

This will ensure that bylaws are able to be enforced on commencement, and bylaw development will be viewed as part of a wider process.



Appendix 2: Topics covered by Auckland Council and Auckland Transport bylaws


Alcohol Control (Auckland Council)

Alcohol control bylaws allow councils to control the possession and consumption of alcohol in public places. This is commonly achieved by creating on-going alcohol controls (also called liquor bans) in specified public places over specified times so that it becomes an offence to consume, bring into or possess liquor in such public places at such times. The council is not able to apply a blanket ban to prevent alcohol being consumed in all or in large parts of its area.


Animals and Pests (Auckland Council)

These bylaws generally control the keeping of poultry, pigs, bees and cats and the slaughter of stock in urban areas and deal with stock wandering onto public places in rural areas.


Cemeteries (Auckland Council)

Cemetery and crematoria bylaws typically facilitate the management of cemeteries and crematoria under council’s control. They cover the sale of burial plots, reservation of areas for special purposes, provisions for internments, keeping graves and monuments in good order, the control of vehicles and the keeping of records.


Commercial sex industry including Brothels (Auckland Council)

The Prostitution Law Reform Act allows territorial authorities to make bylaws to prohibit or regulate signage visible from a public place that advertises commercial sexual services. The same act allows a territorial authority to make bylaws regulating the location of brothels.


Construction and development (Auckland Council and Auckland Transport)

Bylaws in these areas often work alongside the requirements of the Building Act. They may be used to protect public safety and amenity by controlling structures, materials and work in, on or over or adjacent (e.g. demolition) to public places. Bylaws may require street damage deposits and manage the construction and use of vehicle crossings. Bylaws may also regulate awnings, verahdahs and balconies over public places so that they meet minimum standards for safety and cleanliness.


Dogs (Auckland Council)

The council must have a dog policy, and the dog bylaw gives effect to this policy. The policy and bylaw must set out areas where dogs are prohibited, where they are required to be on-leash, where they can be off-leash and designated dog exercise areas. The Dog Control Act requires dog owners to be notified of proposed changes to the dog policy and dog control bylaw; these changes are co-ordinated where ever possible to minimise cost and simplify messages to owners.


Environmental Protection (Auckland Council)

Some councils use bylaws to control the use of outdoor lighting to prevent light spill and glare, whereas others would use district plan rules. Bylaws in this group may require premises to be kept in a clean, hygienic and tidy condition and may require burglar alarms to reset after sounding for a maximum of 15 minutes


Food safety (Auckland Council)

These bylaws regulate the sale of food and are complementary to the requirements of the Food Hygiene Regulations. These bylaws allow the closure of unhygienic premises, require staff working in food premises to have a minimum qualification in food hygiene and allow the grading of premises so that customers are informed about the cleanliness and conduct of premises selling food to the public. Provisions also apply to the sale of food from road side stalls so that the food is prepared and sold in a hygienic state.



Hazardous substances (Auckland Council)

Bylaws in this area may control the storage of hazardous substances and may also be used to ensure the safe storage of bulk liquids, so that any spillage may be safely contained to prevent water pollution.


Health and hygiene (Auckland Council)

These bylaws cover such activities as hair removal, piercing, tattooing, acupuncture to prevent the transmission of infectious diseases such as hepatitis B and HIV through inadequate hygiene practices or un-sterilised equipment. Bylaw provisions generally require the licensing of premises undertaking these activities, the adequate training of staff, sterilisation equipment and practices that reduce the risk of infection.


Hostels / boarding houses (Auckland Council)

Auckland City Council was the only council to have a bylaw controlling the standards of low cost accommodation such as hostels, guesthouses, rooming houses, boarding houses, motels and back packer accommodation. These are not licensed by other legislation and can suffer from poor conditions. This bylaw sets standards for safety, ventilation, sanitary conditions, maintenance and maximum occupancy.


Liquid and trade wastes (Auckland Council with Watercare Services Limited)

The Auckland Regional Council, Rodney, North Shore and Franklin had trade waste bylaws to regulate the discharge of wastes into sewage systems to prevent damage to those systems and or damage to sewage treatment plants. Watercare Services administers the trade waste bylaws.


Auckland City Council had a Waiheke Wastewater Bylaw to ensure the proper operation of septic tanks and other on-site wastewater disposal systems. Rodney, North Shore and Papakura had similar provisions for on-site wastewater disposal.


Navigation safety, wharves and marinas (Auckland Council and Auckland Transport)

Bylaws made under this subject matter include the Navigational Safety Bylaw which controls activities on the waters around the region. Provisions regulate the speed of vessels near the shore, near other vessels, around wharves and ramps, include requirements that anchored or moored vessels be seaworthy, and requirements around life jackets. Provisions regulate moorings and anchorages, place controls on water skiing, provide priority for large vessels within pilotage limits, and limit vessels carrying explosives and oil tankers etc.


Auckland City also had a bylaw which works in conjunction with the Auckland Regional Council Navigational Safety Bylaw to control the use of Orakei Basin so that there is a safe separation of powered and non-powered vessels using the basin. Some bylaws also cover wharves and marinas.


Public safety and nuisance / Street trading (Auckland Council and Auckland Transport)

Public places bylaws provide the ability to enforce general restrictions in public places (parks, reserves, squares, public footpaths and berms etc) to protect those public places from misuse and to protect the safety and amenity of those using such public places. Such bylaws may also cover street trading such as displays and café tables and public performances and events. They may also ban fireworks from certain areas and may also require property owners to exhibit street numbers so buildings are easily identified.


Recreational and cultural facilities (Auckland Council)

North Shore, Waitakere, Auckland and Manukau councils had bylaws regulating the use of libraries, swimming pools, art galleries, halls and recreation centres. Some or all of these activities may be able to be regulated by methods other than bylaws, such as, conditions of membership (libraries), conditions of entry (art galleries, recreational centres and pools) or contract (hall hire etc).


Rural fires / outdoor fires

Several councils adopted rural or outdoor fire bylaws to help manage risks related to these fires. These assist the rural fire service (which is managed by the council). The bylaw supports the issuing of fire permits and the fire ban process (in times of heightened risk).


Solid wastes (Auckland Council)

Solid waste bylaws typically regulate the collection of household (and some cases business) rubbish by council or their contractors. These bylaws may also licence waste collectors and set fees for the disposal of rubbish at council owned sites. The council can include provisions prohibiting placing junk mail into letterboxes which have stickers requesting “no junk mail” or similar. Solid waste bylaws may not be in conflict with the council’s waste management and minimisation plan.


Signs (Auckland Council and Auckland Transport)

These can cover signs such as sandwich boards, banners, ladder signs and real estate signs. Auckland City Council controlled the use of all types of advertising signs through a signs bylaw whereas other councils only used bylaws to control specific types of signs (e.g. temporary signs) and used district plan rules to control other types of signs. Specific rules apply to election signs (usually in a separate bylaw).


Stormwater management (Auckland Council)

Auckland City and Papakura District had stormwater management bylaws to manage open watercourses and pipes that are used to discharge stormwater to the coast. These bylaws generally require landowners to keep watercourses free from obstruction so they function correctly for stormwater transport. They also support the ongoing use of stormwater soakage in some volcanic parts of Auckland.


Traffic (Auckland Council and Auckland Transport)

Traffic bylaws regulate matters such as one-way roads, roads with weight restrictions, speed limits, the stopping, loading and parking of motor vehicles, bus lanes, cycle paths and shared zones which are not regulated by central government. A traffic bylaw may also address the driving of vehicles on beaches, and controls on specific areas such as the Auckland Domain. Auckland Transport is now responsible for bylaws relating to the Auckland transport system (including roads), with the council responsible for other areas such as roads within parks.


Water supply (Auckland Council with Watercare Services Limited)

Most of the amalgamated councils had water supply bylaws. These cover topics including metering, connection, protection of the supply from contamination, water conservation, provision for fire fighting, and use of water from hydrants.

Whau Local Board

21 May 2014



Whau Local Board

21 May 2014



Request to attend Diverse Bananas, Global Dragons Conference in August


File No.: CP2014/09676






1.       This report provides is to request that the Whau Local Board to resolve its support for Deputy Chair Susan Zhu to attend the Diverse Bananas, Global Dragons International Conference to be held in Auckland from 30 May to 1 June 2014.

Executive summary

2.       The Diverse Bananas conference is an opportunity for delegates from New Zealand and around the world to share thoughts and reflections on the impact Chinese people are making in New Zealand and globally.

3.       The Conference is presented by the NZ Chinese Association (Auckland) and will be held at the University of Auckland Business School from 30 May until 1 June 2014. It speakers include The Prime Minister John Key, Mai Chen (Chen/Palmer Public Law) and a series of panels of NZ, Canadian and Australian leaders in their fields ranging from entrepreneurs, artists, academics , many of Chinese heritage. It is an opportunity to meet with significant and upcoming leaders of the Chinese community in New Zealand and to hear perspectives from Australia and Canada.

4.       Registrations are $190 plus an additional $35 for the conference dinner.


5.       Local Board Services has resources available to support board members learning and development through such activities as attendance to conferences which are related to their portfolios and responsibilities.



That the Whau Local Board:

a)      Supports Deputy Chair Susan Zhu’s request to attend to the Diverse Bananas, Global Dragons Conference at a total cost of $215.00.








Programme for the Diverse Bananas, Global Dragons conference.





Mark Allen - Senior Local Board Advisor


Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau


Whau Local Board

21 May 2014





Whau Local Board

21 May 2014











Item 8.2      Attachment a    Zeal West Presentation                                  Page 177

Item 8.3      Attachment a    Portage Ceramics Trust Report to the Local Board Page 181

Whau Local Board

21 May 2014



Whau Local Board

21 May 2014