Agenda of Albert-Eden Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 7 May 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 'Cricket in the Community' - Auckland Cricket

Executive Summary

Daniel Farrow, Cricket Operations Manager, Auckland Cricket, will be in attendance to present to Albert-Eden Local Board members a presentation on the ‘Cricket in the Community’ paper.

Recommendation/s

That the Albert-Eden Local Board:

a) thanks Daniel Farrow, Cricket Operations Manager, Auckland Cricket, for his Deputation presentation.

Attachments

a Cricket In Your Community................................................................. 235

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Meola Creek

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Easte for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 4 June 2014:

Recommendation/s

That the Albert-Eden Local Board:

a) receives the report.

b) strongly reaffirms its support for naturalising our urban streams, and for daylighting sections of them where practical.

c) supports the proposal to daylight about 400 metres of Meola Creek in the vicinity of Haverstock Road during the 2014/2015 year.

d) requests that funding for the daylighting of Meola Creek through part of the Mount Albert War Memorial Reserve be included in Years 3 and 4 of the 2015-2024 Long Term Plan.

e) allocates funds from the 2014-15 Environmental Sustainability budget to a comprehensive Meola Creek Management Plan to provide a vision and guidance for governance of the stream.

Background

The Albert Eden Local Board has incorporated protection and enhancement of our two main streams into our Local Board Plans and budgets. So far our efforts have been largely directed at improving the health and amenity of both Oakley and Meola Creeks through revegetating their banks.

The banks and channels of both streams have been substantially modified in many parts, especially Meola Creek, of which about a third is actually piped below ground. Fully restoring the streams to their pre-settlement condition is not realistically possible, but there is considerable support for “naturalising” sections of our urban watercourses. Parts of Oakley Creek in Allen Wood Reserve have recently been naturalised as part of the State Highway 20 project, and the Storm Water Unit plans similar work further upstream over the next few years.

Although there have been discussions about similar projects along Meola Creek, nothing of this nature has yet been done. For example back in the 90s there was consideration of modifying the stream banks along the Roy Clements Treeway by alternating between the existing steep banks and a wider more gently sloping profile. There are also opportunities to replace the narrow rock lined channels in parts of Chamberlain Park with more natural and varied contours.

Daylighting

Stream daylighting is the practice of bringing buried streams to the surface in an effort to restore their natural systems and processes. This report is mainly about several realistic opportunities to daylight sections of Meola Creek, some in the medium to long term, but one of which appears imminent.

At the more expensive end of daylighting there is the possibility of replacing long culverts with naturalised streams flowing though broad channels and gently sloping banks. In particular:

· Alberton Culvert (from Alberton Avenue to just downstream of the railway embankment)

· Armandale Culvert (from the railway embankment to Norgrove Reserve/Chamberlain Park)

but these would cost tens of millions of dollars, largely in land purchase costs. However, they might become realistic in future decades as part of major urban renewal projects which would include setting all new buildings well back from the waters edge thereby allowing space for esplanade reserves and greenways along the stream banks.

In the mid range are opportunities such as daylighting the box culvert though part of Mount Albert War Memorial Reserve. Being in an existing park there are no land purchase issues and there is space to include some wetland alongside the restored stream. Only minor earthworks would be required, and these could be combined with work on a major access shaft for the Central Interceptor which is programmed for 2017-18. I recommend that we seek appropriate funding for this project in years 3 and 4 of the Long Term Plan – consultation and design work in year 3 and construction the following year.

Of more immediate interest is the grassy swale at the head of Meola Creek which runs more or less parallel to Haverstock Road. For about 400 metres the stream bed remains largely intact but occupied only by intermittent puddles as the bulk of the water flows in pipes buried about 3 metres below the surface. Diverting the flow from several local springs back to the surface would be a relatively minor and inexpensive job. There is no need to remove the pipes – they should be retained to carry flood water during major rain events, with strategically placed inlets to capture surplus water from the stream to avoid flooding of several low-lying properties nearby.

Most of the affected stream bed is on public land (Department of Conservation owns the stream bed which it has vested in Council; the banks are owned by Plant and Food Research), but a short segment passes through the corner of a private site. Discussions are under way with the owner seeking to find a solution which will safeguard the values of the stream while allowing the land to be developed.

The relatively small scale of works required could apparently be funded from within existing stormwater budgets, especially when balanced against future savings from reduced maintenance work. Endorsement of this proposal by the Local Board would be helpful in ensuring that it proceeds.

There may be an opportunity in several years to extend this daylighting project for another 150 metres or so through the north east corner of the Plant and Food campus. Another work site for the Central Interceptor planned for this location in about 2017 will probably limit what can be done before then.

As part of this daylighting project it is possible that the Roy Clements Treeway could eventually be extended along the stream for about 650 metres to emerge on Hampstead Road.

Management Plan

Until recently reports and plans for Meola Creek have tended to view the stream primarily as an engineering problem to be solved rather than as an asset. While it is important to deal with flooding issues and mitigation of hazards, improving water quality and the stream environment are also important considerations for our community. So it is helpful that the current Meola Watercourse Management Plan has a more enlightened and holistic aproach, including discussion of opportunities to naturalise parts of the stream. However it is an arcane and technical document. Accordingly, I recommend that the Board use part of next year’s Environmental Sustainability budget to commission its own Management Plan for Meola Creek, building on the existing plans. The brief would be to provide a vision and long term guidance on wise stewardship of the creek, including analysis of opportunities to naturalise substantially modified parts and to daylight some of the buried sections.

Attachments

a Notice of Motion - Meola Creek Daylighting Opportunities................. 237

Albert-Eden Local Board

04 June 2014

2013/2014 Albert Eden Local Board SLIPs Programme Update for June 2014

File No.: CP2014/10780

Purpose

1. This report provides a project summary for the Albert Eden Local Board 2013/2014 Small Local Improvement Projects (SLIPs) programme, recommends amendments to existing project budgets and the allocation of additional funding to existing projects.

Executive summary

2. In 2012/2013 the Albert Eden Local Board had $449,000 SLIPs capital funding (Capex), of which 100% was allocated. $202,000 SLIPs operational funding (Opex) was available of which 100% allocated and spent in the 2012/2013 financial year.

3. The total Capex and Discretionary Capex 2012/2013 budget amount deferred to the 2013/2014 financial year was approximately $445,425. This was due to ongoing planning, consultation, consenting with projects as per their agreed delivery programme, and deferrals in delivery with other Council teams. Excepting those projects on hold, all deferred projects have now been delivered.

4. In the 2013/2014 financial year the Albert Eden Local Board has $641,666 SLIPs capital funding (Capex) and $165,109 SLIPs operational funding (Opex) to allocate.

5. To date the Albert Eden Local Board has allocated $149,641.75 capital funding or 23% of the available budget and $158,909 operational funding or 96% of the available budget.

6. Recommendations are being sought in this report that will allocate a total of $6,200.00 operational funding, which will result in a total of $165,109 operational funding being allocated or 100%.

7. Mt Albert War Memorial Park stage two development project has the design completed and is now ready to lodge for Land Use and Contamination consent applications. A budget top up of $5,000 operational funding is required to complete these consenting applications and assessments required.

8. Watea Reserve ‘greenway’ pathway project has the design completed and is now ready to lodge for Land Use and Tree consent applications. A budget top up of $1,200 operational funding is required to complete this consenting application and associated arboriculture assessment required.

9. A recommendation is being sought that will approve the minor adjustments to project budgets already allocated, as summarised below.

PROJECT NAME	APPROVED BUDGET	AMENDED BUDGET	COMMENTS
1. School Reserve development 13/14	$9,000 Opex	$1,000 Opex	Development design plan is On Hold pending wider public consultation.
2. Edenvale Reserve co consultation on playground – stage one	$5,000 Opex	$6,000 Opex	Additional budget required for wider public consultation
3. Nicolson Park concept plan	$ 11,000 Opex	$ 14,200 Opex	Additional budget required for in-depth public consultation
4. Sainsbury Reserve public consultation	$0 Opex	$3,500 Opex	Additional budget required to undertake the design plan and public consultation
5. School Reserve public consultation for playground renewals	$0 Opex	$3,500 Opex	Additional budget required to undertake the design plan and public consultation

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the Albert Eden 2013/2014 SLIPs programme update.

b) Approves the following amendments to project budgets already approved

c) School Reserve development 13/14 – Reduce the project budget of $9,000 allocated under resolution AE/2013/165 to $1,000 Opex

d) Edenvale Reserve co consultation on playground : stage one – Increase the project budget of $5,000 allocated under resolution AE/2013/165 to $6,000 Opex

e) Nicolson Park concept plan – Increase the project budget of $11,000 allocated under resolution AE/2013/165 to $14,200 Opex

f) Sainsbury Reserve design, budget top up for public consultation - $3,000 Opex

g) School Reserve development 13/14, budget top up for playgrounds renewals consultation phase only - $3,500 Opex

h) Notes the following projects have realised operational funding savings which have been returned to SLIPs operational budget for reallocation within 2013/2014:

i. Balmoral Heights community butterfly garden – savings of $2,000 Opex returned

ii. Anderson Park concept plan –savings of $1,900 Opex returned as the completion of the public consultation process will be undertaken in 2014/2015 (This will require an operational funding top up in 2014/2015 to complete).

i) Approves the following 2013/2014 SLIPs projects for budget top ups:

i. Mt Albert War Memorial Park stage two development, consenting applications and assessments top up - $5,000 Opex

ii. Watea Reserve ‘greenway’ pathway stage two, consenting and assessments top up - $1,200 Opex.

j) Notes upon approval of the above recommendations there will be $492,024.25 SLIPs capital funding remaining to allocate, which will defer across into the 2014/2015 financial year for allocation to projects for delivery.

k) Notes upon approval of the above recommendations there will be no SLIPs operational funding remaining to allocate in the 2013/2014 financial year.

Comments

6. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

7. Funding for the proposed projects within this report will come from the Albert Eden Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Albert Eden Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

8. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Consideration

Local board views and implications

9. This report canvasses the views of the Albert Eden Local Board.

10. The recommendations contained within this report fall within the Local Boards allocated authority.

Maori impact statement

11. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

12. All 2013/2014 projects should have budget allocated to them within the first quarter of the 2013/2014 financial year; to enable commencement and completion between prior to 30th June 2014.

13. Most projects will need eight months or more to be successfully delivered within the 2013/2014 financial year. Projects that had budget allocated to them with less than eight months remaining within the current financial year, are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2014/2015 financial year for completion.

14. Projects with agreed longer term delivery programmes will result in their SLIPs capital funding being carried forward to the 2014/2015 financial year and these projects not delivered within the 2013/2014 financial year.

15. Budgets for projects funded from 2013/2014 SLIPs operational expenditure must be fully expended within the 2013/2014 financial year.

16. The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.

Attachments

No.	Title	Page
a View	AE SLIPs Programme Update 22 May 2014	13

Signatories

Author

Vandna Kirmani - SLIPs Project Portfolio Leader

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

04 June 2014

Albert-Eden Transformation Programme

File No.: CP2014/10169

Purpose

1. The purpose of this report is to seek Local Board endorsement of the proposed Albert-Eden Transformation programme approach, and to update the Local Board on progress with the programme.

Executive summary

2. The Auckland Plan has identified Mt Albert and Pt Chevalier as town centres that will experience significant change over the next 30 years. Currently the Albert-Eden Local Board has a number of place based public realm projects which are prioritised in the Local Board Plan. Each project is at a different stage of implementation. The projects are:

Project	Status
Mt Albert public realm improvements	First stage of land acquisition for town square completed 2013 Draft design brief for town centre upgrade
Pt Chevalier public realm improvements	Stock-take to identify potential projects
Sandringham public realm improvements	Stock-take to identify potential projects
Greenwoods Corner public realm improvements	Stock-take to identify potential projects
Implementation of the Waterview Precinct Plan	Endorsed by the Local Board August 2013

3. Delivery of these projects would benefit from a programme approach to ensure coordination and management across the Council family. A governance structure (Attachment A) has been established across the five projects with a consistent project team working on each project to ensure efficiencies and to avoid duplication. A consistent approach will be taken for each project with next steps including completion of place audits, preparation of design briefs and public consultation. Council staff will report to the Albert-Eden Local Board on the programme on a monthly basis.

4. It is proposed to increase the scope of the existing Sandringham reserve plan to include public realm works in the Sandringham town centre area. It is recommended that funding of $25,000 be allocated to production of this plan. This funding could be made available from the $4,928,302 allocated to the “Albert Eden town centres” in the Auckland Council Long Term Plan (2012-2022).

Recommendation/s

That the Albert-Eden Local Board:

a) Receive the Albert-Eden Transformation Programme report.

b) Endorse the scope of the Albert-Eden Transformation Programme to include coordination of projects at:

· Mt Albert town centre

· Point Chevalier town centre

· Sandringham town centre and Sandringham Reserve

· Greenwoods Corner town centre

· Waterview Precinct Plan implementation

c) Note that Council staff will provide monthly progress reports to the Albert-Eden Local Board on the Albert-Eden Transformation Programme.

d) Note that place audits will be carried out in Pt Chevalier, Sandringham and Greenwoods Corner in June and July 2014 and the audit results will be reported to the Albert-Eden Local Board in August 2014.

e) Endorse the scope of the Sandringham community-led public realm plan to include the Sandringham Reserve and the whole town centre area.

f) Endorse the provision of $25,000 to produce a Sandringham community-led public realm plan, from the $4,928,302 allocated to the “Albert Eden town centres” in the Auckland Council Long Term Plan (2012-2022).

Comments

Albert-Eden Transformation Programme

5. The Auckland Plan has identified Mt Albert and Pt Chevalier as town centres that will experience significant change over the next 30 years.

6. There are a number of place-based transformation projects underway in the Albert-Eden Local Board area. There is a clear need to integrate these projects to ensure accurate programming, coordinated delivery and sharing of resources across the Council family. A governance structure, included as Attachment A, has been established across the five projects including representatives from Council Controlled Organisations. Council staff will provide monthly updates to the Local Board on programme implementation.

7. The Albert-Eden transformation programme includes current public realm projects in Mt Albert town centre and Sandringham reserve. Potential work is to be scoped for Point Chevalier, Sandringham and Greenwoods Corner town centres, and for the implementation of the Waterview Precinct Plan.

8. For details of each of the projects which make up the Albert-Eden transformation programme refer to Attachment B.

Consideration

Local board views and implications

9. There have been a number of workshops held with the Albert-Eden Local Board to update on the public realm projects at Mt Albert, Pt Chevalier, Sandringham and Greenwoods Corner, and to discuss the scope of the Albert-Eden Transformation Programme. The Board agrees with the need to integrate these projects and with the proposed governance arrangements.

Maori impact statement

10. Mt Albert, Pt Chevalier, Sandringham, Greenwoods Corner and Waterview each have a long history of Maori habitation prior to European settlement. Council staff will engage with mana whenua on the projects to be delivered within each of these locations.

Implementation

Albert-Eden Transformation Programme

11. Whilst funding for some Albert-Eden projects has been included in the Auckland Council Long Term Plan 2012-2022, this may change through the process currently underway for the Auckland Council Long Term Plan 2015-2025. Undertaking project stock-takes and place audits in the next few months will allow the Local Board and Council staff to fully scope the potential projects in the context of preparing for the next Long Term Plan.

Mt Albert town centre

12. There is currently budget allocated to the Mt Albert town centre project in the Auckland Council Long Term Plan (2012-2022). The project will need to be coordinated with the Auckland Transport project to upgrade the Mt Albert rail station and to construct the pedestrian bridge from the station to the proposed town square at 915 New North Road.

Pt Chevalier, Sandringham and Greenwoods Corner

13. There is currently budget allocated for public realm improvements to the Pt Chevalier, Sandringham and Greenwoods Corner town centres in the Auckland Council Long Term Plan (2012-2022). The scope of the projects to be delivered in each of these town centres is yet to be defined with the Albert-Eden Local Board, mana whenua and key stakeholders.

Waterview Precinct Plan

14. There is no budget allocated specifically to implementation of the Waterview Precinct Plan, in the Auckland Council Long Term Plan (2012-2022). Council staff will continue to work with the Albert-Eden Local Board to refine the scope of Precinct Plan projects to be implemented and identify potential sources of funding.

Attachments

No.	Title	Page
a View	Albert-Eden Transformation Programme Governance	19
b View	Albert-Eden Transformation Project Information	21
c View	Brief for Sandringham Community-led Plan	25
d View	FAQs for Sandringham Community-led Plan	29
e View	Example of a Community-led Plan	35

Signatories

Authors

Adam Johnstone - Project Leader, City Transformation Projects Central / Islands

Rachael Eaton - Team Leader Central & Islands

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

04 June 2014

Albert-Eden Transformation Projects

Mt Albert Town Centre

Background

There is currently capex budget allocated to the Mt Albert town centre project in the Auckland Council Long Term Plan (2012-2022). The Mt Albert project is at a stage where a brief has been prepared to commission concept design. The brief covers both the town square to be located at 915 New North Road and wider streetscape improvements through the town centre.

Current Status

Following endorsement by the Albert-Eden Local Board of the design brief and the commissioning of a design consultant, Council staff will undertake preliminary consultation with key stakeholders. This will include meetings with the Mt Albert Business Association, Mt Albert Residents Association and initial discussions with mana whenua. The purpose of these meetings will be to seek support for the proposed project scope.

Next Steps

These meetings will occur throughout July and August 2014 when Council staff will report the outcome to the Albert-Eden Local Board. The key stakeholder feedback will be used to inform the development of a preliminary design for the Mt Albert town centre and town square improvements.

In August 2013, Council acquired the ground lease over 915-927 New North Road, which is the first step towards delivery of the project. The next step is for Council to acquire the sub lease interests and to investigate acquisition of the freehold. An allowance of up to $1,000,000 has been assessed to acquire the sub lease. The value of the freehold has not been assessed at this stage. Acquisition of the freehold would give the Council greater certainty for project delivery.

Pt Chevalier, Sandringham and Greenwoods Corner

Background

There is currently $4,928,302 capex allocated to the “Albert Eden town centres” in the Auckland Council Long Term Plan (2012-2022). The Albert-Eden Local Board has directed that this budget be allocated to projects in the town centres of Point Chevalier, Sandringham and Greenwoods Corner. To date Council staff have been working with the Local Board to help define the scope and objectives for projects that could be delivered within these centres.

Current Status

A stock-take has been completed for each centre to identify recently completed projects, and projects that are to be delivered in the next three years. The purpose of the stock-take was to understand proposed changes to the centres, identify opportunities to add value to existing projects, to avoid conflict with planned projects (i.e. so a footpath is not removed and replaced more than once) and to ensure accurate programming.

The stock-take was presented to an Albert-Eden Local Board workshop on 10 December 2013. At this workshop, Local Board members identified further opportunities for investigation in Point Chevalier, Sandringham and Greenwoods Corner. Council staff are continuing to analyse each of the opportunities identified by Local Board members.

Next Steps

The next step is to complete place audits for the Pt Chevalier, Sandringham and Greenwoods Corner centres. The audits are to commence in May 2014 and the results will be reported to the Board in July 2014.

A place audit is a process and tool to assist both decision-making and discussion about a place, and the issues and opportunities available within it. An audit focuses on information that is known, or which can be assessed easily by subject matter experts. The audit uses a range of measures to consider the social, economic, cultural and environmental attributes of a place and presents this information in the context of that place. A place audit mixes a desktop approach of presenting known information, with a physical audit of a place to ensure a prompt, yet comprehensive assessment of more qualitative elements of a place.

The place audit provides a snapshot in time, and does not propose to mix the audit assessment with either solutions or a future vision for a place. The audit provides a direct link between how a place is currently working against the seven outcomes identified in the Auckland Plan, and aims to:

· Provide information to support future planning, funding and priority assessment

· Inform where issues or problems with a place may require attention in future

· Identify where more targeted investment or planning should be provided in future

Whilst investigations are still underway to identify project opportunities in these town centres, Council staff are of the preliminary view that Point Chevalier has the highest concentration of transformational opportunities. The Auckland Plan has identified Point Chevalier as a town centre that will experience significant changes over the next 30 years. Maximising the opportunities presented by this change will be key. The Waterview Connection and State Highway 16 projects present both opportunities and issues for the town centre. Other factors include proximity to the Unitec campus at Carrington and the city centre.

Sandringham Community-le Plan

In 2013, a community-led planning process was initiated at Sandringham Reserve. The Neighbourhood Planning Task Group, chaired by Peter Haynes of the Albert-Eden Local Board (sponsored by Roger Blakeley, Chief Planning Officer, Auckland Council) selected the Reserve as a pilot project for neighbourhood planning in Auckland.

It is now proposed to widen the scope of the plan for Sandringham reserve to include the whole town centre area. A draft brief and FAQ’s for the community, and an example of a community-led plan, are included as Attachments.

It is recommended that funding of $25,000 be allocated to the community to produce this plan. This funding could be made available from the $4,928,302 allocated to the “Albert Eden town centres” in the Auckland Council Long Term Plan (2012-2022).

Council staff are identifying options for provision of the funding, which may involve a community organising group registering itself as an incorporated society or charitable trust. Council’s Community Development Arts and Culture (CDAC) team will lead on the neighbourhood planning process.

Implementation of the Waterview Precinct Plan

The Albert-Eden Local Board endorsed the Waterview Precinct Plan in April 2013. The Precinct Plan outlines how the Waterview area is envisaged to change over the next 30 years and identifies a wide range of projects to be implemented. Implementation of these projects will form part of the Albert Eden Transformation Programme.

A number of projects are currently being implemented by Council staff working in partnership with the New Zealand Transport Authority (NZTA) and Well Connected Alliance. It is understood that these projects are located within Waterview Reserve and relate to projects committed to by NZTA as part of the mitigation package for the Waterview Connection. These projects would continue to be implemented.

Many people would agree that Sandringham is a nice place to live, work and play. Sandringham has lots of great things going on. The area is known for its delicious south Asian cuisine and the epicurean delights and community feel of the farmers’ market. Its residents are diverse, it has history and heritage and there are lots of community initiatives going on, from environmental activities to playgroups.

But have you ever thought that some things could be improved?

We’ve heard from people that the reserve (the village square) looks a bit shabby and people are also concerned that the heritage toilets are decaying. We’ve been working with local businesses to improve the local economy. Some people would like the village to be more pedestrian-friendly. Others have told us that the community centre is great but it is too small and we’re missing out on having lots more community activity going on. We could do more to make Sandringham “greener” amongst all the concrete and asphalt, particularly on the main street.

Ok, so what’s the proposal?

Spatial planning and making physical improvements are important roles that council plays. Normally, council would do the planning and design and then consult with local people about what they think. Plans may or may not change as a result of this, and may or may not address the things people want improved. Also, we can only change things that are within our control (e.g. public space), which excludes lots of things that might be important to the community.

The Albert-Eden Local Board want to take a different approach: we know that Sandringham people are smart, talented and creative, and have expertise and knowledge about their local area. We think it makes sense that local people should have a far greater say about the look, feel, form, function and ‘activation’ of Sandringham because they have to live with the consequences.

The Albert-Eden Local Board is offering to provide $25,000 to the community to develop a neighbourhood plan. Instead of council coming up with a plan and project ideas, we want the community to set the agenda, and then work with us to deliver the projects.

What types of things should the neighbourhood plan cover?

Neighbourhood plans have a strong focus on changes to the physical environment (e.g. streetscapes, public buildings, parks etc.) but they also include activities and services (e.g. community activities, projects, local economic development). There is no set template. Most importantly, it should include the things that matter to the community.

What geographical area should the neighbourhood plan cover?

What can the community expect from council?

The Albert-Eden Local Board has agreed $25,000 for the community to spend, as they see fit, to produce a neighbourhood plan for Sandringham. We can also help with:

· Data and other information that are helpful to the ‘big picture’ (e.g. Sandringham census data and information about neighbourhood planning, council activities that are happening in the area, council processes etc.)

· Technical advice and support (e.g. legal or engineering issues)

· Practical support (e.g. use of the community centre for meetings, helping out with activities)

· Putting the community in touch with others who can help (e.g. people from other places who have done a neighbourhood plan) and bringing the different parts of council on board.

So, where to from here?

If this is something that you think people in Sandringham will want to get involved in, we can get this process started right away!

The Council’s CDAC team will work with you to draw up a brief agreement between the organising group and council (includes the Albert-Eden Local Board) about how we will work together and make sure everyone is clear about the purpose and process. Probably the first steps for the organising group will be to decide how the group will organise, how to get others involved in the organising group and to start planning the engagement.

What does council want from the community?

Our aspirations are for the community to:

· Develop and deliver a neighbourhood plan to the Albert-Eden Local Board

· Be inclusive. It is very important to us that the widest range of residents, community groups, local businesses, schools etc. can get involved in having a say about Sandringham’s future, including joining the organising group. We expect that community engagement will be inclusive and follow neighbourhood planning values

· Use community engagement activities to help build community spirit and enable people to get to know each other (e.g. interactive, creative and fun events rather than only having meetings)

· Help us understand this process by being part of our evaluation

· Keep proper financial records and use the money in a way that is appropriate for public funding

· Have fun!

Albert-Eden Local Board

04 June 2014

The Sandringham Community(’s) Plan - FAQs

What is the point of a neighbourhood plan? Will you take any notice of it?

There is a genuine desire to do things differently and take a community empowerment approach to planning Sandringham’s future. We can’t give absolute assurances at this stage that everything in the plan will be agreeable to the Albert-Eden Local Board or will be implemented, and we will only know that for certain when the plan is finished. If there is any disagreement between the Albert-Eden Local Board and the community we will sit down to discuss these and give clear reasons about why. However, there is a commitment to give serious consideration to the neighbourhood plan and work with the community to bring projects to fruition. Remember that other communities have kept their local boards informed throughout the process and have found this to be a good way to get action when the plan is completed.

A plan developed directly by the community will provide better information to the Albert-Eden Local Board, councillors and council staff about priorities for the area, which is critical in deciding on the allocation of resources and what types of things council should do. Secondly, the experience of others has shown that it is a useful way to bring communities together so that neighbours get to know each other. There are often other spin-off benefits for the people who participate.

What is the life-span plan? How far ahead should we be planning for?

Normally neighbourhood plans have a life-span of between five and ten years, with reviews and updates every few years as the community sees fit. But that will be up to you.

What is the timeframe for this process?

We’ve never done this before so we’d like to discuss this with the organising group. While we don’t want the planning stage to go on forever (because we want to get on with the ‘doing’!), we do want the process to be thorough and inclusive, and, most importantly, manageable for the community.

Does this mean that the council has to do whatever we put in the plan?

No. When the plan is completed, the Albert-Eden Local Board will need to decide what projects they can and will fund. That’s their job as the local decision-makers for council. However, when projects can’t or won’t be funded, you can expect feedback and further discussion. Other communities who have been through this process have said that it is important to keep in contact with the local board (e.g. presenting at local board meetings, inviting local board members to engagement activities etc.). They have found that this was a good way to take the local board on the ‘journey’ with them, which can lead to greater ‘buy-in’ of the community’s plan. Also, most neighbourhood plans include projects that would be outside of council’s control and need the involvement of others to deliver them (e.g. central government, communities themselves, local businesses, schools, etc.).

What is the budget for implementing the projects? How do we know how big or small to plan?

Currently, we have $96,000 for upgrading the playground on the Sandringham Reserve, so this is an example of a project that could be started as soon as the planning is done. The Albert-Eden Local Board is currently deciding on a budget for physical upgrades to the Sandringham village, which we will let you know about when the decision is made. This will give you a ball-park figure of what is available for projects that can start in the short- to medium-term. Remember that neighbourhood plans have short-, medium- and long-term projects of up to ten years. Bigger projects will need to budgeted for over a longer-term. The decision-making process for this, in council, happens every three years.

What is council’s role in all of this?

This process is a partnership between the Albert-Eden Local Board and the Sandringham community. Albert-Eden Local Board’s role, and that of council staff, is to support and enable the community to drive this process and develop the plan. This includes funding, technical information and practical help. Our role is not to ‘do’. Once the plan is finished, the community can present it to the Albert-Eden Local Board. They will discuss it and then decide if they will endorse it. Once endorsed, we will work with the community to implement the projects.

Ellen’s role is to be your link with council and the Albert-Eden Local Board. One of Ellen’s main tasks is to ensure that all the relevant parts of council are supportive of this process.

Who will make the decision about which projects get funded?

If it is something within council’s remit, it will depend on where the project sits in the council’s decision-making structure. Local issues are primarily the responsibility of local boards. Things that have a regional significance (regardless of where they are), are the decision-making responsibility of the councillors (governing body). It is probable that projects (relevant to council) in the neighbourhood plan will be in the decision-making domain of the Albert-Eden Local Board. Regardless of where the decision-making sits, council staff are responsible for carrying out the actions.

Should we only include projects that the local board has decision-making power over?

We will go through the decision-making structure for council with the organising group so that everyone knows how council works (e.g. the different responsibilities of local boards and councillors), as this can be complex. Starting with the things that the Albert-Eden Local Board has decision-making power over (e.g. the reserve and playground) is a useful starting point, but it is important not to limit yourselves to just this. Most other neighbourhood plans include projects that are for the community themselves to implement, or others such as schools, central government, local businesses, faith groups etc. Sometimes council plays only a minor role in these. Therefore, it’s a good idea to engage these people in the process as well, even if it’s just to test out ideas. There may be projects that are outside of council’s remit, but we can use our advocacy role to engage others. But if these aspirations are not in the plan, council (or anyone else) won’t know that they are important to the community.

So what does this mean for the reserve project now?

At the community meeting last year it was clear that there were lots of issues affecting the reserve that were outside of the reserve. That’s why we have come back with a slightly different proposal – i.e. a bigger budget and bigger geographical scope that enables holistic planning for the community as a whole. This would enable the community to include social, economic, environmental, cultural and other physical projects whether or not they are related to the reserve.

However, the reserve and the playground are still a priority and we would like the community to consider these as projects as ones that could be ‘first off the block’. The playground already has a budget for its upgrade and the Albert-Eden Local Board is very keen to upgrade the reserve because it is (essentially) the village square and has latent opportunity. But it is also important to remember that the reserve and playground are not the exclusive objects of the plan.

What do you mean by ‘inclusion’?

We believe that one of Sandringham’s strengths is the diversity of its people – age, ethnicity, culture, ability, sexuality, socio-economic status, family type etc. It is important to us that the things we fund reflect this. This means that everyone in the community should get a fair go at being able to contribute to the plan, as an organiser or as a participant in engagement activities. Because our society is not a level playing field, it may mean going that ‘extra mile’ to make sure people have equitable access to participation, for example access requirements for people with disabilities, specific activities for children at different ages, providing free child minding so caregivers can attend meetings etc. It may mean getting those people who have good networks into different communities on board. We can help with all of this.

Are there any other parameters we should be aware of?

Yes. There are things that council can’t do, for example because the cost would be prohibitive, it would be unlawful or it is outside of our control. For example, we can’t move the reserve to a new location, move or widen roads, demolish the heritage toilet block or force people to do certain things with their private property. We will discuss this further with the organising group at the beginning of the process.

As the planning gets underway and projects are being developed, we can advise whether or not there may be infrastructure, technical or legal issues that might require a re-think (e.g. ‘no dig areas’ because of pipes, anything that might be unlawful etc.).

Will we need to become a formal legal entity?

No. You don’t have to become a legal entity unless you want to. It is up to the organising group what kind of structure you want (e.g. a traditional structure of chair, secretary, treasurer etc.), but it is a good idea that you identify who will be responsible for different things (e.g. managing expenses, communications etc.). For the sake of transparency (remembering that public money is being spent) you should keep clear minutes of meetings and decisions reached.

Do we get to decide what to spend the money on?

Yes (but don’t feel you need to spend it all!). For example, you may need to:

· Pay for some expert help

· Hire things for engagement events

· Do some additional research

· Get resources made, printing etc.

· Provide childcare at meetings, or accessibility requirements (e.g. New Zealand Sign Language interpreters)

· Do some temporary placemaking experiments.

All of these things are reasonable expenses. The organising group will need to draw up a budget and keep proper records of expenditure (e.g. receipts etc.). Please remember that this is public money and should be used appropriately (if in doubt, please ask us). Decisions about expenditure should be agreed by the whole of the organising group and recorded so that everyone is clear.

How will you get the money to us?

We will work with the organising group to find the most effective way to manage paying expenses.

Can we apply for money from other places for planning activities?

Yes, such as from funders who support community projects. In-kind support is fine as well. We can help support this.

What about if there is disagreement amongst the community?

Neighbourhood planning is a ‘deliberative’ process which means that everyone gets the chance to share their views, is expected to listen to the views of others and works together to come up with collective solutions that benefit the community as a whole. This can be challenging. Neighbourhood planning is not about empowering or enabling a few people in the community to ‘capture’ the process and come up with projects amongst themselves.

The organising group may want to establish some ‘ground rules’ about how people will work together and make decisions. Keeping records of discussions and decisions will also help.

As a last resort, we will pause the process and ask someone independent to come and facilitate a solution, but we‘re confident that it won’t come to that.

What about if the process breaks down between us and council?

We want to have a high trust, open and honest relationship with the community. Ellen will work with the organising group to develop an agreement between the organising group and council about how we will work together, and to make sure everyone is clear about the process and purpose. If there is a breakdown in the relationship, we will pause the process and ask someone independent to come and facilitate a solution, but, again, we‘re confident that it won’t come to that.

Can we talk to the local media about what we’re doing?

Yes, that’s a great way of letting people know how they can get involved (e.g. The Central Leader). Don’t forget about social media as well, which is a useful way to communicate what you’re doing and keep people up-to-date.

Can we set up a website?

Sure, if you want to.

Do we have to have council branding on our resources, publications etc?

No, not if you don’t want to. But please acknowledge Albert-Eden Local Board support whenever possible. It is important that people can see how public money is being used to support community initiatives.

Albert-Eden Local Board

04 June 2014

Chamberlain Park Golf Course Development Options

File No.: CP2014/11175

Purpose

1. To describe high level development options for Chamberlain Park Golf Course, following a brief from the Albert-Eden Local Board in February 2014.

Executive summary

2. Auckland Council took over management of Chamberlain Park Golf Course in July 2013. Recent studies prepared by O’Connor Sinclair have identified issues with golf facilities in the Auckland region, such as a lack of diversity in golf experiences. Based on current information, Chamberlain Park offers a type of golf course for which there is understood to be an oversupply in the region.

3. The Albert-Eden Local Board area has a low open space provision and limited opportunities to acquire new open space. Existing open spaces need to be used in ways that accommodate the needs of a growing and diversifying community. There is also a need to identify ways in which the quality of existing open spaces can be improved. There is insufficient future capacity in regional and local sportsfield provision and the Auckland Plan 2012 anticipates that as the population grows and diversifies, there will be a greater demand on community infrastructure (including recreation facilities).

4. In order to address some of these issues, the Albert-Eden Local Board briefed staff to consider development options for the future of Chamberlain Park Golf Club. An initial concept plan has been produced to indicate the type of facilities that could be accommodated within the site, based on standard dimension requirements.

5. The initial concept plan incorporates a 6-12 hole beginner’s golf course, driving range, “Starting New at Golf” (SNAG) coaching area, playground, a recreation facility, formal gardens and six full sized sports fields. The plan also shows passive open space around the perimeter, with indicative connections to streets and existing reserves that adjoin the site.

6. Staff propose that the initial concept plan be included in the upcoming Albert-Eden Local Board Plan consultation, to provide the community an opportunity to give feedback on the range of potential opportunities, and suggest new ideas, for future development. It is noted that the initial concept plan has not been the subject of any feasibility or environmental assessments. It is assumed that any future development of the site through a formal masterplanning process would be subject to a range of detailed assessments and further engagement with the community at appropriate times.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the report and the initial concept plan for Chamberlain Park Golf Course.

Comments

Site Context

7. Chamberlain Park Golf Course is an 18 hole public golf course on 32.3228 hectares in the Albert-Eden Local Board area. The site is located within Mt Albert. Its northern boundary is formed by the State Highway 16 North-Western motorway, and its eastern boundary adjoins St Luke’s Road. The western boundary is bordered by residential properties on Rawalpindi Street and Henry Louis Court. There is also a watercourse running in a northwest direction near the western boundary watercourse. The southern boundary is joined by a number of residential dwellings and the Auckland Institute of Studies. The site is located approximately one kilometre from Baldwin Avenue train station. The topography of the site is gently rolling, varying from 10 to 25 metres above sea level.

8. The golf club was managed and operated by Auckland City Golf Course Limited (ACGC) from 1996 until 30 June 2013. Council-owned City Parks Services took over management from 1 July 2013.

The case for change

Open space provision

9. The Albert-Eden Local Board area has low open space provision and limited opportunities to acquire new open space. This is compounded for the Owairaka and Waterview areas with poor connections to existing open spaces. The existing open space network needs to be used in a way that accommodates the needs of a growing and diversifying community. There is also a need to identify ways in which the quality of existing open spaces can be improved.

10. The Local Board Plan 2011-2013 sought to address this shortfall by acquiring more open space over time and improving connections and access to all open space. The draft 2014-2017 Albert-Eden Local Board Plan includes this objective and states a number of actions to create better opportunities for recreation. These include (but are not limited to): improving connections and access to open space, maximising opportunities to develop current space to better meet the needs of communities, and developing integrated planning for key parks and sport facilities to get the best outcomes for the community.

Sports field capacity

11. The Longdill & Associates report “Quantifying the Supply and Demand for Sports Fields in the Auckland Region” (August 2011) identified a current region wide sports field surplus of 697 hours per week. However, at current capacity levels there is a marked imbalance between competition facilities (weekends) where there is a 999 hour surplus, and training facilities (weekdays), where there is a 302 hour shortfall.

12. If all of the projects identified in the current Sports Field Capacity Development (SFCD) programme are implemented, including those that are currently un-funded, there will still be a shortage of capacity at 2021 for the Herne Bay/Ponsonby/Mt Albert/Mt Eden area, totalling 85 hours per week (training). This would require the equivalent of three and a half artificial fields. Several projects in the SFCD programme may not proceed; therefore Parks Sport & Recreation staff indicate that it would be desirable to incorporate at least eight fields at Chamberlain Park.

Community infrastructure

13. Chapter 5 of the Auckland Plan “Auckland’s Recreation and Sport” states that Auckland’s growing population and increasing diversity requires community infrastructure to meet a wide range of needs. It goes on to state that there is an increasing shortage of sports fields and facilities. It is anticipated that the population of Mt Albert will also grow and diversify, increasing demand for community facilities in this part of Auckland.

14. The Community Facilities Network Plan, which is currently being prepared, will identify priority locations for new recreational facilities and renewals. The Chamberlain Park site could present an opportunity to address issues identified in the Community Facilities Network Plan.

Golf provision trends

15. On behalf of New Zealand Golf, O’Connor Sinclair prepared National and Auckland Regional Golf Facility Studies (2013). The studies identified the following golf course trends and issues. This summary is derived from: “O’Connor Sinclair (2014). Chamberlain Park – Needs and Future Development Assessment”.

· Increasing operational costs

· Lack of income diversity: Golf courses have traditionally relied upon membership revenue as their main source of income

· Lack of diversity in golf experiences and player pathways: Golf facilities are becoming less relevant to their surrounding community and not evolving alongside societal and technological trends or diversifying the golf experience enough to attract new participants

· Oversupply of rounds in Auckland and low utilisation: Utilisation of golf courses across Auckland is very low at 23%. There is an oversupply of relatively homogenous golf services and facilities and therefore an oversupply of rounds at these facilities

· Untapped target markets: Golf is currently meeting the needs of a relatively narrow part of the potential market and there is considerable opportunity for participation growth in new market segments.

Informal recreation

16. The draft Local Board plan identifies a number of actions including improving connections and access to open space. Diversifying the open space offering at Chamberlain Park may present the opportunity to deliver some of these benefits, for example through a perimeter walkway and landscape planting. Other options could include enhancing connections over the western boundary and connecting the site to the existing north-western cycleway.

Formal gardens

17. Areas suitable for the development of formal gardens have been sought from time to time by community groups. Formal gardens could be delivered in a range of forms, and have the potential to provide an additional attraction for visitors, educational opportunities, and complement other uses to provide a multi-purpose destination park.

Initial Concept Plan

18. Recognising the current golf course trends and issues, current and future demand for open space and recreation facilities in the Albert-Eden Local Board area, the Local Board briefed officers to consider redevelopment options for Chamberlain Park through the preparation of an initial concept plan. The intent of the initial concept plan is to spatially represent a range of possible uses and activities that might be accommodated in Chamberlain Park in the future, for the purpose of seeking community feedback.

The Local Board requested that officers incorporate the following facilities:

· Retain a nine hole golf course;

· Sports fields;

· Recreation facility;

· Informal recreation opportunities, and

· Formal gardens.

19. In the preparation of the initial concept plan, staff have sought to accommodate the facilities stated in the Local Board’s brief where possible, using standard sizing requirements. A description and rationale for each aspect of the concept has been provided. The proposal has not been tested in terms of environmental assessments (for example traffic effects), geological data or feasibility analysis. It is assumed that more detailed environmental and cost benefit analysis would be carried out in future stages of work, should the Local Board wish to progress with a redevelopment proposal for the site.

20. The initial concept plan incorporates a 6-12 hole golf course together with a driving range and a “Starting New at Golf” (SNAG) facility, six full sized sports fields, a recreation facility, informal recreation space and formal gardens.

21. The reconfigured 6-12 hole golf course would be located on the western side of the site. This is considered to be the most appropriate use in this location, utilising the existing golf club and its access from Linwood Avenue, and acknowledging the more sensitive nature of the residential boundaries to the west and south.

22. The golf facilities would be diversified to incorporate a driving range and SNAG at the eastern edge of the main golf course site. The diversification of facilities would seek to shift the golf offer at Chamberlain Park to a beginner focus in response to the demand for this in the Auckland region. SNAG (Starting New at Golf) is a golf coaching system developed by the PGA. It is designed to teach the game of golf to people of all ages and ability levels. In response to a desire from New Zealand Golf to establish a permanent SNAG facility, approximately 800m² has been set aside to the south of the proposed driving range, adjacent to the existing club house.

23. The initial concept plan incorporates six full sized sports fields, on the north east side of the site. This falls slightly short of the aspiration of eight fields, however it was balanced against the Local Board’s brief to accommodate a number of other facilities within the site. The sports fields were positioned near the motorway and close to the regional arterial of St Luke’s Road, to maximise access and to minimise noise disruption to residential properties along the southern boundary of the site. Other facilities which are anticipated to generate higher volumes of traffic (compared with the golf club) have been clustered here to take advantage of the St Luke’s Road frontage. This includes the proposed recreation facility, associated parking and playground. The recreation facility could accommodate a number of shared facilities such as toilets and changing facilities associated with the sports fields.

24. The perimeter of the site would feature passive open space and walking connections. Redevelopment of the site would offer linkage opportunities with the Albert-Eden Greenways project, to enhance the existing watercourse along the western boundary and improve linkages to adjoining streets, reserves and the northwestern cycleway.

25. The formal garden is proposed to be located between the SNAG area and the playground, utilising its proximity to vehicular access from Linwood Avenue and existing car parking. For the purpose of developing the high level development plan, approximately 2,000m² has been set aside for the formal gardens.

Next Steps

26. Staff recommend that the initial concept plan is used as a basis for consultation with stakeholders and the wider community as part of the consultation process for the Local Board Plan. This consultation process would be aimed at testing proposals and identifying aspirations for additional or alternative uses.

27. Subject to finalisation of the Albert-Eden Local Board Plan and the availability of funding, the next step would be to carry out a masterplanning process for the park. This process would need to be informed by a robust needs assessment.

28. It is envisaged that the masterplanning process would be delivered through external consultants, managed by staff from the Community Policy and Planning unit. Project scope, governance, timeframe and costs would be determined if and when the Local Board confirms its intention to proceed, and would be informed by feedback received from the community in response to the initial concept plan.

29. Indicative project stages and timeframe are provided below

Activity	Duration (approximate)
Project Execution Plan (detailing scope governance, timeframes, costs etc) Anticipated Local Board approval point	2 weeks
Needs assessment	1-2 months
Preliminary consultation	3 months
Preparation of draft masterplan options Anticipated Local Board approval point	1-2 months
Consultation on draft masterplan option(s)	2-3 month
Update masterplan options in response to feedback received	1 month
Final masterplan proposal Anticipated Local Board approval point	N/A

Consideration

Local board views and implications

30. The Local Board briefed officers to investigate development options for the site in February 2014. The Local Board is asked to receive this report and the initial concept plan, as stated in the recommendations.

Maori impact statement

31. Maori views have not been sought in relation to the initial concept plan. Iwi will be engaged in the future development of masterplan proposals for the site.

Implementation

32. There are no implementation issues arising from the preparation and proposed consultation on the initial concept plan.

Attachments

No.	Title	Page
a View	Chamberlain Park Golf Course Development Options	61

Signatories

Authors

Rebecca Eng - Principal Policy Analyst

Shyrel Burt - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

04 June 2014

Auckland Transport Monthly Update Report – June 2014

File No.: CP2014/10947

Purpose

1. This report provides an update on local transport matters over the last month for the Albert-Eden Local Board.

Executive summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Albert-Eden Local Board.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the report.

b) Requests that Auckland Transport investigate the feasibility of using Local Board Transport Capital funds to implement a new Local Area Traffic Management scheme near Gladstone School in an area bordered by the school, the Western Rail Line, Carrington Road and Segar Road and report back with a Rough Order of Cost.

c) Requests that Auckland Transport investigate the feasibility of using Local Board Transport Capital funds to enhance the existing Point Chevalier Local Area Traffic Management scheme and report back with a Rough Order of Cost.

d) Supports, in principle, the idea of building a walking and cycling route paralleling the Western Rail line from Waterview to Henderson.

e) Notes the Rough Order of Cost provided for upgrading lighting on main roads and in town centres, of $ 1,078,000; and requests that Auckland Transport conduct detailed design and provide a Final Cost to the Board for completing the project.

Comments

Responding to Resolutions

3. Resolution Number: AE/2014/13

h) That the Albert-Eden Local Board strongly requests Auckland Transport to revert to the original Dominion Road Cycle route layout of the intersection of Eldon and Balmoral Roads and Pine Street as consulted on, in order to assist users of the parallel cycle route to safely travel without encouraging through traffic.

This resolution was considered by the Dominion Road project team and letter of response has been sent to the Chair of the Albert-Eden Local Board.

The intersection will be constructed as currently planned but its operation will be reviewed and if modifications are required they can be made.

i) That the Albert-Eden Local Board urges Auckland Transport to give urgency to resolving the gap in continuity of the Dominion Road Western Cycle route between Burnley Terrace and King Edward Street.

This resolution has been noted by the Dominion Road Project Team.

4. Resolution Number: AE/2014/14

b) That the Albert-Eden Local Board identifies new project proposals for the Local Board Transport Capital Fund programme by 31 August 2014 so that subsequent initial assessment, detailed design including consultation and statutory approvals, and construction can be completed by 30 June 2016.

The Albert-Eden Local Board has responded to this resolution and now has six projects under assessment.

Discussion

Corridor Management Plans

5. Auckland Transport is developing six, Corridor Management Plans (CMPs) in the Albert-Eden Local Board’s area:

· Great North Road from Karangahape Road to Ash Street;

· Manukau Road from Broadway to the Royal Oak roundabout;

· Mt Albert and Carrington Roads;

· Greenlane Road West;

· New North Road from Mt Eden Road to Blockhouse Bay Road; and

· Great South Road from Broadway to Otahuhu (planned to start soon).

6. CMPs are strategic documents designed to provide a 30 year framework for agencies working to maintain and improve transport along broad ‘corridors’ of movement. A CMP is not a detailed plan but outlines the types of planning that may be needed so that agencies can start planning budgets and work programmes in a coordinated way as early as possible.

7. The Albert-Eden Local Board has provided feedback into these plans on the following occasions:

· 12 March 2014 the Albert-Eden Local Board Transport Relationship Manager briefed the Board about the CMPs at a workshop and Members were asked to feed ideas through to the Transport Portfolio Leaders;

· 16 April 2014 the team developing the Great North Road CMP met with the Albert-Eden Local Board and workshopped this plan. The team also took the opportunity to introduce the other proposed CMPs and discuss initial feedback from stakeholders; and

· 14 May 2014 the other CMPs were workshopped with the Albert-Eden Local Board

8. At this time the CMP team are collating feedback. When they have finished the team will report back to the Albert-Eden Local Board.

Dominion Road Update

9. The project will provide continuous bus lanes along Dominion Road from SH 20 to View Road that will improve bus travel times down this important route. The upgrade will also include upgraded footpaths through the three Dominion Road ‘villages’, safety improvements for pedestrians and improved optimisation of traffic signals.

10. The contract for construction of the project’s alternative cycle route has been let and started on 13 May 2014. Physical works are planned to start on 3 June 2014.

11. Design of the main corridor is progressing at pace and construction is planned to start in the main corridor in October 2014.

Albert-Eden Local Board Transport Capital Fund

12. The Albert - Eden Local Board has $ 664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

13. The uncommitted $ 119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert - Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

14. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Is in the ‘road corridor’; and

· Does not compromise the efficiency of the road network.

15. So far, in this electoral term, the Albert-Eden Local Board has requested five projects that are listed in Attachment A.

16. Another two projects have been identified this month:

· A new Local Area Traffic Management (LATM) scheme near Gladstone School in an area bordered by the school, the Western Rail Line, Carrington Road and Segar Road; and

· A project to enhance the existing Point Chevalier LATM scheme.

17. Draft resolutions requesting that Auckland Transport investigate the feasibility of the delivering these projects using the Local Board’s Transport Capital Fund are included in this report.

18. In the 2010-13 electoral term the Albert-Eden Local Board requested twelve projects. The eleven that were feasible and were (or are being) delivered are also listed in Attachment A.

19. This month’s updates on the Local Board’s Transport Capital Fund are:

· A Rough Order or Cost has been prepared for the LED Lighting Project and the total cost is estimated at $ 1,078,000. A full breakdown and locations of the proposed project is included in Attachment A. The Albert-Eden Local Board may wish to consider requesting that Auckland Transport investigate the project further, start detailed design and provide a Final Cost. A resolution has been drafted and is included above.

· Work is planned to start on the Mont Le Grand project late in May or in early June.

· The final consultation period on the two Balmoral LATM projects is finished and the responses received are being analyzed. It is still planned that work can start in July 2014.

· The Morningside Drive project is planned to be completed by the end of June 2014 and is currently under budget.

· Consultation on the two Balmoral LATM projects is complete and 77% of the 205 residents who made submissions to the consultation process supported the project, with 20% opposed. The remainder were neutral and the next steps will be to make any required modifications, report to respondents and then start work.

Waterview to New Lynn Shared Cycle and Pedestrian Path

20. The Whau Local Board is currently considering using its Local Board Transport Capital Fund to help finance construction of a new walking and cycling route paralleling the Western Rail Line from Waterview to Henderson.

21. A small portion of the proposed route is within the boundaries of the Albert-Eden Local Board taking the cycle /walking path from Blockhouse Bay Road beside the rail corridor into Soljak Place where is would link with existing cycle routes.

22. It is expected that by mid-June 2014, a draft proposal will be ready outlining the options to be considered.

23. Auckland Transport proposes to present this work to the Albert-Eden Local Board in July – August 2014 to obtain feedback.

24. This is a large project that will enhance Auckland’s walking and cycling network and Auckland Transport is keen to ensure that Albert-Eden Local Board is aware of it. The Board is invited to indicate its support in principle for the project at this stage. Funding for the project is not yet secure, and the Board may at some stage wish to consider contributing towards the portion that lies within its area.

25. Issues Register

	Description	AT Response
Cornwall Park Primary	The safety of making a right turn into Cornwall Park Primary parking area from Greenlane Road and of turning right out of the school has been questioned.	This issue has been investigated and was reported to the Albert-Eden Local Board in May 2014. Further action is not planned.
Parking in Epsom in vicinity of Queen Mary Avenue	Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road, Queen Mary Avenue and in surrounding areas.	This issue is an on-going matter over which there has been considerable discussion between Auckland Transport and the Albert-Eden Local Board’s Transport representatives. On 21 May 2014 members of the Parking Team met with one of the Albert-Eden Local Board’s Transport representative to discuss the problem ‘on the ground’. Another on-site meeting is currently being organised and all parties are engaged in discussion to resolve this issue.
Owens Road Safety Issues	Residents have raised concerns about the curved section of Owens Road that extends from Epsom Ave to approx. Numbers 113/78. Residents are concerned about speeding drivers ‘spinning out’ on the corners.	Last month, it was reported that the Road Corridor Operations Team has conducted investigations of this area and has made a number of changes to nearby signage. The Maintenance Team is currently testing the road’s surface to make sure that it has the required level of grip. If the road surface does not meet standards remedial work will be completed.
Manukau Road Bus Stop Changes	Auckland Transport is currently proposing to re-assign a number of bus stops on Manukau Road.	The final plan has now been confirmed and work has started. Further reports will be provided as the project progresses.
Mountain Road Traffic Issues	Residents have raised concerns about the amount and behaviour of traffic on Mountain Road during school morning and afternoon peaks. Of particular concern was the difficulty for traffic to negotiate the intersections of Mountain Road and: · Glenfell / Almorah Roads; and · Gilgit Road.	Auckland Grammar School is currently developing a School Travel Plan. The plan will address some of these concerns and will affect the development of operational solutions to issues in this street. The initial ‘base line’ survey required for the school’s travel plan has now been completed. The next step is to develop a safety plan and technical discussions about potential engineering solutions are under way. Road Corridor Operations, Community Transport and the School will continue to work together to analyse the issues and develop solutions. When all parties are happy a report will be made to the Local Board. This process will take about another 6-12 months.
Mount St John Ave	Currently there is a Kea crossing installed in front of Diocesan School for Girls in Margot Ave. It is requested that this crossing be moved from its current location in Margot Ave to Mount St John Ave and installed just east of the intersection of Margot and Mount St John Aves. The reasons for this request are: · Margot Ave is quiet and has slow traffic; · The current crossing is under-utilised because the students normally cross Mount St John Ave east of the intersection of Margot and Mount St John Aves; and · Moving the crossing to the location in which the students actually cross would seem to be safer than retaining a crossing that is not well utilised.	Initial investigations of this issue have been undertaken and a report was made to the last Albert-Eden Local Board meeting. Pedestrian counts at the existing Kea crossing indicated that it should be retained. Further study of the intersection of Margot and Mount St John has been done. The study confirmed that the behaviour of turning vehicles is such that it would be unsafe to build a crossing close to the intersection. The team is investigating whether it is feasible to build a new crossing that will ‘capture’ the Margot Ave ‘desire line’( that is created when people cross Mt St John Road in a North/South direction to follow Margot Ave) further to the east or west. This process will take time and Auckland Transport will report back when it is complete.
Kingsland parking	The Kingsland Business Association, the Albert- Eden Local Board and Auckland Transport are working together to improve parking options in Kingsland. The aim is to develop a parking regime that provides turnover for businesses and can be used without change during events at Eden Park.	All parties have engaged, developed a mutually agreed solution and are working together to implement the new parking regime.
Wheturangi Road Driveways	It is reported that some parents dropping off their kids at school in this street are blocking people’s driveways.	Auckland Transport has investigated installing both Broken Yellow Lines over the effected driveways and white ‘hockey sticks’. Neither option is supported because both are generally ineffective in modifying the behaviour identified because they rely on enforcement to be effective. In this situation enforcement can already be effectively used without installing these measures, and this should be the first step. This matter has been referred to the Parking Enforcement Team, which has added this area to its list for extra attention.
Alford Street	It has been reported that there are issues with excessive speed in this street.	The issue has been logged and is being investigated. Initial feedback is that the street has a history of complaints that are not substantiated by speed measurements that have been conducted in the street. This matter will still be investigated and current speeds in the street and crash records re-assessed and report provided to the Albert-Eden Local Board about both the situation and possible steps that can be taken to address it if investigations substantiate the complaint.

Attachments

No.	Title	Page
a View	Summary of Albert-Eden Local Board Transport Capital Fund Projects	69

Signatories

Author	Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport
Authoriser	Roger Wilson, Council Engagement Manager, Auckland Transport

Albert-Eden Local Board

04 June 2014

Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 January to 31 March 2014

File No.: CP2014/10975

Executive summary

1. The purpose of this report is to inform Boards about progress on activities undertaken by Auckland Transport in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.

2. Attachments include:

· A – Auckland Transport activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues

· D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the Auckland Transport Quarterly Report.

Comments

Significant activities during the period under review

Key Agency Initiatives

3. SMART (South Western Multimodal Airport Rapid Transit) Project

Investigation into protecting a corridor to expand the rail network to the Airport.

As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached.

4. East West Link

The primary objective of the project is to provide an improved freight connection between SH20 SH1 and the Onehunga/Penrose industrial area. Public Transport, Cycling and safety upgrades will also be considered.

The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

5. AMETI Package 1 - Panmure Phase 2

This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, Re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

PT Development

6. Distributed Stabling - Detailed Design

The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

7. Platform Extensions

Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of 6 car EMU services (147m in length + stopping distances)

First three stations with platform extensions are now nearing completion. Good progress is being made on the next 4 stations. Project Manager has accelerated works to complete all extensions by June 2014.

8. City Rail Link

The City Rail Link (CRL) is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas.

The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the CRL, have been received and are under review. The Principal Technical Advisor has completed their Establishment Phase and has commenced the Design Definition Phase in preparation of the Reference Design. The project team continue preparations to be collated in an integrated project office by early April.

9. Upgrade Downtown Ferry Terminals

Scope of work is being worked through with Public Transport Operations. A new covered waiting area will be installed on Pier 2 by the end of April 2014

Upgrade Downtown Ferry Terminal Pier 3 & 4 - Scoping and initiation works under development is in coordination with the Harbour Edge Programme.

10. Harbour Bridge Pathway

Harbour Bridge Pathway The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

Road Design and Development

11. Route optimisation CBD

Improving Auckland Transport's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.

12. Corridor Management Plans (CMPs)

Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development. Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth. CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations. A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.

January- March 2014

Onewa Rd CMP starts

Mt Albert Rd-Carrington Rd CMP starts

Great South Rd Stage 3 starts

Greenlane East/West starts

Manukau Rd CMP starts

New North Rd CMP starts

Pakuranga Rd CMP underway

Great North Rd CMP underway

Brigham Creek Rd CMP finishes

Oteha Valley Rd CMP finishes

April-June 2014 (planned)

Mangere-Otahuhu-Sylvia Park CMP starts

Great North Rd CMP finishes

Onewa Rd CMP finishes

Mt Albert Rd-Carrington Rd CMP finishes

Great South Rd Stage 3 finishes

Greenlane East/West finishes

Manukau Rd CMP finishes

New North Rd CMP finishes

Pakuranga Rd CMP finishes

Great North Rd CMP finishes

Community Transport

13. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 387.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being delivered over the for the coming six months:

i. Local speed campaign – focused at all road users

ii. Pedestrian safety campaign – focused on youth and at risk sites

iii. Cycle safety- winter campaign focused on be bright be seen

iv. Back to school speed campaign - focused on targeting drivers speed around schools

14. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

15. Corridor Access Request Applications (CAR)

There were 1,366 CAR applications approved in March with 80% processed within 5 working days and 94% processed within 15 working days of lodgement.

In the last 3 months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network.

16. Ultra-Fast Broadband Rollout (UFB)

There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014. As at the end of March there have been 252 cabinet areas completed of which 133 of these have been signed off and commenced their warranty period.

To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off. The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market. Due to improved architecture, Year 3 connections are less disruptive however the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

17. Watercare Hunua 4 Bulk Watermain

There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

The works on Tidal Road are currently taking place between Gee Place and Waokauri Place. The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible.

Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir. Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park. The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road. This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route. Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir. Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

Road Corridor Maintenance

18. North

· Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chipsealing completed to date.

· There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

19. Central

· The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area

· To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area. The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

20. West

· There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March.

· There has been 10.1 km of footpaths either resurfaced or replaced to date.

21. South

· There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date. The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

· There has been 13.2 km of pavement renewals completed to date with projects recently completed Great South Rd (Coles Crescent to Subway Road), Carruth Rd

22. Streetlights

· To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

Road Corridor Operations

23. Route Optimisation: Investigation and analysis

Focus for this year is central Auckland.

The Central City has been divided into five key zones and each zone has an assigned technical lead.

Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

Road/Street	From	To
Quay Street	Lower Hobson St	Solent St
Customs Street	Lower Hobson St	The Strand
Victoria Street	Hobson	Stanley St
Wellesley Street	Hobson	Grafton Rd
The Strand	Quay St	Alten Rd
Albert Street	Quay St	Wellesley
Queen Street	Quay St	Newton Rd
Mayoral Drive/Cook Street	Wellesley St W	Wellseley St E
Nelson Street	SH1	Fanshawe St
Hobson Street	Quay St	SH1
Karangahape Road	Ponsonby Road	Grafton Rd
Wellington Union	Franklin	Karangahape Road
Symonds Street	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St

Route optimisation has also begun on:

- Highbrook Drive

- Jervois Road

- Ponsonby Road, and

- Rosebank Road.

24. Network Safety & Operations Improvement Programme

This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:

As at 31^st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage

Advance Design for 2014/15 schools programme developed for 20 schools:

As at 31^st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage

40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

25. Urban Kiwi RAP and Red Light Camera Programmes

Kiwi RAP

Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

Red Light Cameras

A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

Parking and Enforcement

26. City Centre Parking Zone price review

The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to LB and Heart of the City. These will also be made available on AT web site.

27. Newmarket parking review

The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.

28. Howick village parking study

"The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

i. Review the existing parking demand and determine the public parking supply in Howick Village.

ii. Identify the location and nature of parking problems.

iii. Identify and evaluate potential measures to address the problems and improve the overall parking management.

iv. Recommend specific short -term actions for implementation and longer term options for future parking management.

The development of the Howick Village parking review involved:

i. Parking utilisation and turnover survey

ii. Local business perception survey

iii. Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

Public Transport

29. Rail Electrification

The delivery of 9 from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.

KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains. Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.

Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.

Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year. In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.

30. Bus – Improvements

The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility (TM) Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud. AT Public Transport staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion.

31. Bus - Integrated ticketing & fares

In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT. AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourth quarter (2013/14) ending 30 June 2014	83
b View	Traffic Control Committee Decisions	109
c View	Local Board Advocacy Report	111
d View	Local Board Transport Capital Fund Report	113

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager

Albert-Eden Local Board

04 June 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/09660

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to May 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Albert-Eden Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

Comments

5. This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Value and protect our heritage

· Improve the quality of our streams and beaches

Strong, safe, sustainable communities

· Youth programmes

· Support volunteer organisations and create a link between services

· Initiate sustainability projects

6. The local board is supporting the delivery of local environmental programmes through its budgets for streams enhancement and sustainability initiatives. Key project highlights and milestones are noted in the table below, with additional detail provided in Attachment A.

Budget Line

Project

Highlights:

Streams Enhancement

· Staff are working with local stream groups to implement projects for existing restoration sites.

· Contractors funded by Sustainable Catchments have completed site preparation work at a site on the Oakley Creek adjacent to the Phyllis Street Reserve to enable restoration planting by the Friends of Oakley Creek.

Sustainability initiatives

Sustainable Streets

· Promotion of additional workshops being planned and implemented.

7. Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in the table below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· Wai Care monitoring sessions held with Gladstone Primary, Wairaka Stream Care Group and Collectively Kids. · Community Sourced Brunch was held on Sunday 30 March at Point Chevalier beach. · The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	· Balmoral School’s WasteWise School graduation celebration on Friday 16 May. · Te Puna Reo o Waiaraka, Epsom Normal School and Pt Chevalier School received support from the Waste Minimisation Outreach programme. · The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning. · Stormwater capital projects for 2013/14 are progressing as per the final attachment to this report, or as previously reported. · The Oakley Stream widening project as reported to the Board in the last quarterly report is further detailed in the attachment.

Consideration

Local Board Views

8. This is a report prepared specifically to inform the local board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

General

Implementation Issues

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Local Infrastructure and Environmental Services Activity	183
b View	Regional Infrastructure and Environmental Services Activity	185
c View	Oakley Stream Widening Project	187

Signatories

Authors

Emma Cordery - Relationship Advisor

Mara Bebich - Stakeholder Liasion Manager

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

04 June 2014

Albert-Eden Local Board 2014/2015 Proposed Library Renewals

File No.: CP2014/10032

Purpose

1. This report seeks approval from the Albert-Eden Local Board for proposed 2014/15 property renewal capital works for Libraries.

Executive summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

The Albert-Eden Local Board proposed property renewals programme for 2014/15 is detailed in this report as Attachment 1.

In the 2014/15 financial year, the Albert-Eden Local Board’s budget for the Libraries property renewal programme is $58,195.

A list of all Libraries proposed property renewal projects for all Auckland Council Local Boards for 2014/2015 is provided for your information as Attachment 2.

Recommendation/s

That the Albert-Eden Local Board:

a) Receive the Albert-Eden Local Board 2014/2015 Proposed Property Renewals report.

b) Approves the property renewals programme 2014/2015 for Libraries as listed in Attachment 1.

c) Delegates responsibility to the Manager Assets Planning and Business - Libraries to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme.

d) Approves that any project surplus be held as contingency for other 2014/2015 Library renewals projects.

Comments

3. Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local Board sign-off is within the third phase (initiation) of the Property Renewals Programme process.

The property renewals programme process ensures that the proposed work-lists (Attachment 1) have received extensive input and assessment from both property and activity officers.

Should a Local Board Member have any questions regarding any of the proposed renewals works, the Activity Representative is the person that should be contacted in the first instance. The Activity Representative will be happy to answer any questions you have or workshop the renewals list with you if you prefer.

Consideration

Local board views and implications

4. Council officers are seeking Local Board approval for the proposed Albert-Eden Local Board property renewals programme for 2014/15. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Maori impact statement

5. The Albert-Eden Local Board 2014/2015 property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

6. This work will be implemented as part of the Council Property Department’s usual business practice and delivered in partnership with Libraries.

Attachments