Agenda of Arts, Culture and Events Committee

1 Apologies

Apologies from Deputy Mayor PA Hulse and Member Clark have been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Arts, Culture and Events Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 3 April 2014, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 3.21 provides for Public Input. Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 Corban Estate Arts Centre

Purpose

1. Martin Sutcliffe, Director Corban Estate Arts Centre will update the committee on Corban Estate Arts Centre regarding scale of the operation and how it is aligned with key council strategies.

Executive summary

2. Martin Sutcliffe, Director Corban Estate Arts Centre will be present.

Recommendation/s

That the Arts, Culture and Events Committee:

a) thank Martin Sutcliffe, Director Corban Estate Arts Centre for his attendance and presentation.

Attachments

a Corban Estate Arts Centre................................................................... 175

5.2 Black Grace

Purpose

1. Black Grace will give a brief presentation updating the committee on the work that has been done.

Executive summary

2. Black Grace, management will be present.

Recommendation/s

That the Arts, Culture and Events Committee:

a) thank Black Grace for their attendance.

5.3 Auckland Philharmonia Orchestra

Purpose

1. Barbara Glaser, Chief Executive will be present for this item.

Executive summary

2. Barbara Glaser, Chief Executive will be present for this item.

Recommendation/s

That the Arts, Culture and Events Committee:

a) thank Auckland Philharmonia Orchestra for attendance.

6 Local Board Input

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Arts, Culture and Events Committee

18 June 2014

Arts and Culture Strategic Plan (ACSAP) for Auckland -
NGĀ TOI ME NGĀ TIKANGA-Ā-IWI O TĀMAKI MAKAURAU

File No.: CP2014/11869

Purpose

1. To seek the Committee’s approval to release for public consultation, Auckland’s Arts and Culture - Ngā Toi Me Ngā Tikanga-ā-iwi o Tāmaki Makaurau (working title): the draft Arts and Culture Strategic Action Plan for Auckland.

Executive summary

2. The Arts and Culture Strategic Action Plan (ACSAP, or referred as the “Plan”) will deliver on the statement in the Auckland Plan: “Auckland expects that our arts and culture will thrive, unite, delight, challenge and entertain, and also drive wealth and prosperity for individuals and for Auckland.” The draft ACSAP is a “whole of sector” plan, built on a “co-development” approach in which multiple stakeholders commit to effective implementation of the plan.

3. The proposed draft sets out how Arts and Culture can deliver on the six transformational shifts in the Auckland Plan through a short to medium term (5-10 year) plan of action. The draft Plan is structured around six interrelated goals.

· All Aucklanders can access and participate in arts and culture

· Auckland values and invests in arts and culture

· A network of vibrant arts and culture organisations and facilities meets Auckland’s diverse needs

· Arts and culture are intrinsic to Auckland’s place making

· Auckland celebrates a unique cultural identity

· Auckland has a robust and flourishing creative economy

4. The core principles underpinning the goals are:

· Audience-centred

· Partnership

· Uniqueness

· Innovation

· Accessibility

· Valued

5. The Plan demonstrates the interdependent and diverse nature of the Arts and Culture sector. Achieving one goal may make significant headway to achieving others. Similarly one action area will deliver on a number of goals. For simplicity, actions are stated only once in the Draft Plan.

6. Action Areas under each goal have been considered in terms of longer term transformation and short term improvement, i.e. those actions that require us to ‘create and invent’, alongside actions that are ‘significant change for improvement’. Complementary work across council is already providing tools to assist with the implementation of this Strategic Action Plan. For example: a decision making framework for new, or refurbished arts and culture facilities, and a strategic investment framework are being developed.

7. The ACSAP has been developed through engagement with a large number of Arts and Culture sector stakeholders, under the leadership of a cross-sector steering group. This approach has fostered a strong sense of ownership of the goals and actions, and prompted implementation on a number of the actions. What is needed now is the ‘voice’ of the wider Auckland public.

8. This report recommends the release of the draft Action Plan for public consultation during 23 June until 24 July 2014, with a report to the Arts, Culture and Events Committee in October, before seeking adoption of the final plan by the Regional Strategy and Policy Committee.

Recommendation/s

That the Arts, Culture and Events Committee:

a) approve Attachment A: “Auckland’s Arts and Culture’ Ngā Toi me Ngā Tikanga-ā-iwi o Tāmaki Makaurau,” for release for public consultation.

b) approve Attachment B: Arts and Culture Strategic Action Plan (ACSAP) Full Draft Plan, to be available to the public in digital form on request.

c) agree that approval of any editorial or design amendments before release for consultation, be delegated to the Chair of the committee.

Comments

How the Plan was developed

9. Development of the Draft Arts and Culture Strategic Action Plan has been guided by a cross-sector Steering Group. This Group consists of representatives from Department for Culture and Heritage, Creative New Zealand, Creative Coalition, Independent Māori Statutory Board, Pacific People Advisory Panel and a Māori art expert. Staff from Community Development, Arts and Culture, Community and Cultural Policy, Economic Development and the Mayoral Office are also on the Group.

10. The Arts and Culture project team completed extensive targeted stakeholder engagement from September 2013 to December 2013. There were over 30 engagements with both groups and individuals, representative of the breadth of the creative sector. Clear themes from the wider group of stakeholders supported the findings in both the Artists Survey and the Creative Industry Snapshot Report, (see the ‘Full Draft ACSAP attached). On March 24^th a presentation to the Local Boards Chairs committee resulted in a request to defer public consultation until further engagement on the plan was completed. An update to Committee on April 3^rd requested the presentation of the Draft Plan to be deferred until next Committee meeting in June.

Strategic Framework

11. The draft ACSAP is structured around six goals that will contribute to the six transformational shifts in the Auckland Plan as shown in the diagram below:

Figure 1: Goals 1-6 and associated Transformational shifts

Goals

12. Six goals (Figure 1) are designed to deliver on the vision “Auckland expects that our arts and culture will thrive, unite, delight, challenge and entertain, and also drive wealth and prosperity for individuals and for Auckland.” Each goal has associated ‘Action Areas.’

1. ALL AUCKLANDERS CAN ACCESS AND PARTICIPATE IN ARTS AND CULTURE

o Place aucklanders at the centre of arts and culture planning and delivery

o Better communicate what’s on offer

o Remove barriers to access and participation

2. AUCKLAND VALUES AND INVESTS IN ARTS AND CULTURE

o Grow and deliver strategic investment in arts and culture

o Evaluate and promote the economic, social, cultural and environmental value of investment in auckland’s art and culture

3. A NETWORK OF VIBRANT ARTS AND CULTURE ORGANISATIONS AND FACILITIES MEETS AUCKLAND’S DIVERSE NEEDS

o Foster arts and culture organisations and facilities that build and promote auckland’s unique identity

o Support arts and culture organisations to engage with auckland’s diverse population in innovative and inclusive ways

o Ensure organisations work together as a complementary regional system

o Provide a regional spread of vibrant diverse and affordable creative spaces

4. ARTS AND CULTURE IS INTRINSIC TO AUCKLAND’S PLACE MAKING

o Tell our stories by encouraging unique and distinctive public art that reflects and responds to our place

o Make it easier to plan, create and deliver innovative art and design in the public realm

o Engage more artists and aucklanders in art in public places

5. AUCKLAND CELEBRATES A UNIQUE CULTURAL IDENTITY

o Celebrate māori and their culture as a point of difference

o Champion auckland’s unique arts and culture

6. AUCKLAND HAS A ROBUST AND FLOURISHING CREATIVE ECONOMY

o Foster a robust network of creative industries

o Champion innovation to attract talent

Actions

13. Individual actions under each Action Area have been thought about in terms of transformation, i.e. those actions that require us to ‘Create and Invent’, as well as actions that are ‘Significant Change for Improvement’, (rather than just ‘Business As Usual’). Actions also respond to Auckland’s accelerated population growth and its ethnic, cultural and age make up.

14. Change for improvement actions are mainly internal actions that require commitment from our CCO’s, Operational Arm (CDAC), Community Policy and Economic Development; or focus on extending existing relationships with other agents.

15. The timeframe for most of these actions are short term and will occur within the next 1- 3 years. It is important to note that due to the collaborative process of developing this Plan, delivery of some of the suggested actions has already commenced e.g. CDAC arts and culture sector investment plan.

16. ‘Create and invent’ actions will require further discussion with suggested agents to agree on responsibilities and clear timeframes for implementation. At present we have received positive feedback on the Draft plan and commitment to actions from RFA Board, ATEED, Auckland Transport, Auckland Live, Auckland Art Gallery, Ministry for Culture and Heritage, Creative New Zealand, Independent Māori Statutory Board, Creative Coalition and Committee for Auckland.

17. Members of the ACSAP project team will continue to negotiate these actions during the wider public consultation phase.

Next Steps –Incorporating the voice of Auckland’s wider public

18. The Draft Plan has been mainly developed by the Creative Sector and Local Boards. It cannot be truly called a ‘Whole of Auckland’ Plan until the wider public has the opportunity to contribute. Aucklanders are audiences as well as participants in Arts and Culture, and, if the aspiration to ‘Integrate Arts and Culture into everyday life’ is to be realised, their input into the draft is essential.

19. Subject to Committee approval, the draft Action Plan will be released for public consultation from June 23 to July 24, taking the following “layered” approach:

· Widespread print distribution of key messages to the public. This will be a designed black and white newspaper flyer (refer to Attachment C), with clear directions to answer questions through an online survey link, or by physically mailing an attached form.

· A summary version of the Draft (Attachment A) will be available on the website with a survey link page as a downloadable PDF.

· A hardcopy of the Summary Draft (Attachment A) with enclosed directions to on-line survey and physical survey form, will be distributed to every local board office, library and Council controlled, or partnered arts and culture facilities.

· The digital Summary Draft PDF will also be sent to the substantial list of all those who contributed to earlier stakeholder engagement.

· The full draft ACSAP will be available in digital copy on request and provided to all Local Boards and the many organisations and individuals who have contributed to the process so far.

20. This ‘layered approach’ will help raise awareness of the role Arts and Culture plays across Auckland, as well as allow council to measure the level of engagement by tracking number of downloads of both the DRAFT Summary Plan and the ACSAP Full Draft Plan.

21. In August, a report summarising the amendments to the plan will be presented to Local Boards at their business meetings to receive their formal feedback on the plan.

22. A report to the Arts, Culture and Event Committee in October 2014 will summarise the feedback received on the Draft Action Plan during public consultation and formal engagement with Local Boards (ACSAP), to show how it has been incorporated and seek adoption of the final Action Plan.

Consideration

Local board views and implications

23. Many local boards have included arts and culture as a priority area in their plans, understanding the importance they play in “place-making” and community development and cohesion. In early 2013, a programme of workshops with 21 local boards identified the following common priorities:

· Local art facilities

· Heritage and place recognised through arts and culture investment.

· Inclusiveness in arts and culture for all communities in the area.

· Reduce barriers to accessing regional facilities

· Balance of events between central and local to prevent audience cannibalised

· Public Art that is relevant to local identity

24. The draft ACSAP was presented at the Local Board chairs forum on 24 March. The chairs stressed the importance of arts and culture for their communities, and acknowledged local board contribution early in the process of developing the draft. However, some expressed concern that there had not been the opportunity for the draft to formally be considered by newly elected board members before being reported to the Committee and requested the Committee to defer release of the draft until this had occurred.

25. A Local Board Chairs and Arts and Culture Portfolio holder workshop was conducted on May 1st with follow up workshops and briefings with individual Boards. The findings of these workshops are available in the evidence base of the full Draft Plan, and do not vary significantly from previous findings. We did receive a clear message to explain “A whole of Auckland” approach and be clear about what Councils role in arts and culture delivery is.

26. There was a predominantly positive response to the Draft Plan from the boards who feel they can use it support their own arts and culture aspirations, and align Local Board Plan objectives to the ACSAP.

Maori impact statement

27. Early engagement with iwi advisors on Creative Communities assessment panels and the Independent Māori Statutory Board, ensured that Māori aspirations and outcomes were clearly identified and addressed in the draft Plan. Further direction from Mana Whenua engagement and advice from Te Waka Angamua is reflected in the integrated partnership model in the draft Action Plan, where Māori actions occur across all goals.

28. Accordingly, the introduction to the draft Plan states:

The Auckland Plan states that we aspire to “grow a Māori identity that is Auckland’s point of difference in the world”. This will require specific focus, and involving Māori in the planning and decision-making, to enhance the visibility of Māori in Auckland. Actions aimed at raising Māori social and economic wellbeing, will be highlighted in the Arts and Culture Strategic Action Plan. (p.5)

29. The Independent Māori Statutory Board is represented on the Steering Group.

Implementation

30. Work has already begun on many of the key actions identified in the draft Action Plan. A broad network of public and private sector organisations and individuals will need to be involved. This must be accompanied by monitoring and reporting of progress against realistic benchmarks and targets. Transformational actions will require further communication with suggested agents to agree on clear timeframes for implementation. Members of the ACSAP project team will continue to negotiate these actions during the wider public consultation phase.

Attachments

No.	Title	Page
a View	Auckland’s Arts and Culture’ Ngā Toi me Ngā Tikanga-ā-iwi o Tāmaki Makaurau	17
b View	Arts and Culture Strategic Action Plan (ACSAP) Full Draft Plan	53
c View	ACSAP Sample Design	133

Signatories

Authors

Maree Mills – Principal Strategy Analyst, Community and Cultural Strategy

Authorisers

Raewyn Stone - Manager, Community and Cultural Strategy

Roger Blakeley - Chief Planning Officer

Louise Mason - Manager Community Development, Arts and Culture

Arts, Culture and Events Committee

18 June 2014

Queens Wharf Commission Update

File No.: CP2014/12715

Purpose

1. To request delegated authority from the Arts, Culture and Events Committee for Auckland Council staff to complete the planning, detailed design, development and delivery of the Queens Wharf public art commission by Michael Parekowhai.

Executive summary

2. On 9 March 2013, Barfoot and Thompson announced a $2 million gift to Auckland to celebrate 90 years of successful business. $1 million of this gift is for a commission of a major new art work by Michael Parekowhai for the north end of Queens Wharf.

3. Michael Parekowhai proposes to create a lighthouse for the wharf in the form of an ordinary domestic New Zealand home on a blue basalt plinth. Filling the interior of the lighthouse is a Venetian hand-blown glass chandelier of native flowers, birds and insects. The intent is that the lighthouse signals a safe harbour and a welcome to all people. It embodies the Māori values of Manaakitanga (visitors are welcome in New Zealand Aoteoroa), and Ahi kā (the home fires are burning).

4. Auckland Council pledged support for the project including making a commitment to the location of the art work at Queens Wharf, timely delivery, financial support for consents and assistance with securing additional funding if necessary. The Waterfront Auckland board also welcomed the project.

5. During concept development the proposal’s budget was identified as approximately $1.5 million, with Barfoot and Thompson contributing $1 million. Council has sufficient funds to bridge any funding gap in a dedicated fund for public art but it is anticipated that funding will be sourced from private funders.

6. In May 2014, councillors and local board members attended briefing workshops on the Queens Wharf commission. Staff presented the concept outline and proposed budget and outlined the project’s proposed timeline. Waterfront Auckland presented an update on the Queens Wharf Plan and the proposal’s strong alignment to it. The Queens Wharf commission will suit all options under consideration for the future of Queens’ Wharf.

7. During the 12 May briefing, councillors requested that staff:

· report back on progress on identifying additional private support for the project

· undertake further research on artisans based in New Zealand with the requisite glass-blowing skills required for the project.

8. The scale and detail of the chandelier required for the Queens Wharf commission makes it a bespoke undertaking. There are few people in the world with the requisite skills as well as the production capability to work on a project of this unusually large scale. Due to the size and scale of this project, options are being investigated as to where it can be constructed, including overseas production.

9. Conducting the blown-glass component of the work locally could mean saving on costs of shipping of finished items but local production could compromise the artistic outcome and have an impact on manufacturing timeframes.

10. The Queens Wharf commission represents a breakthrough in local private sector support for art in Auckland’s public spaces. It is the largest Michael Parekowhai commission to date in New Zealand and the largest monetary gift for a single artwork in New Zealand.

Recommendations

That the Arts, Culture and Events Committee:

a) delegate authority to staff to complete the planning, detailed design, development and delivery of the Queens Wharf public art commission by Michael Parekowhai

b) note that this art work will be a regionally significant work that will form part of Auckland Council’s public art collection

c) note that fundraising efforts will continue to secure additional private sector funding and cost efficiencies will be sought to minimise council’s investment

d) note that a memo outlining the production location(s) for the chandelier will be prepared for the Arts, Culture and Events Committee, following due diligence.

Comments

Donation of the Gift

11. On 9 March 2013, Barfoot and Thompson announced a $2 million gift to Auckland to celebrate 90 years of successful business. $1 million of this gift is for a commission of a major new work by Mr Michael Parekowhai for the north end of Queens Wharf.

12. Auckland Council pledged full support for the project including making a commitment to the location of the art work at Queens Wharf, timely delivery, financial support for consents, and assistance with securing additional funding, if necessary. The Waterfront Auckland board also welcomed the project and received the monies gifted for the commission.

The Artist and Objectives

13. Barfoot and Thompson’s arts advisors identified Mr Parekowhai as an artist with the reputation and capability to create a work of scale for such a public and challenging site. The recommendation of Mr Parekowhai was agreed with Waterfront Auckland and council’s public art team and endorsed by council’s Advisory Panel for Public Art.

14. Mr Parekowhai (Ngā Ariki, Ngati Whakarongo) is an Auckland based artist with an accomplished national and international reputation. He was awarded an Arts Foundation of New Zealand Laureate Award in 2001. In 2011 he was the sole artist to represent New Zealand at the 54th Venice Biennale. The same year he was named Nga Toa Whakaihuwaka, Māori of the Year for Arts, and awarded the prestigious Premier of Queensland Sculpture Commission. Mr Parekowhai is currently a professor at Auckland University's Elam School of Fine Arts.

15. Objectives for the commission, which are site specific to Queens Wharf and its attributes as a place, were developed collaboratively with Barfoot and Thompson, its arts advisors, Waterfront Auckland and council’s public art team. Mr Parekowhai responded to objectives that demanded the work:

i. be eye-catching and with the scale and power to draw people to Queens Wharf

ii. be accessible, dynamic and interactive

iii. have wide appeal and draw repeat visits to the Auckland waterfront

iv. be the best of its kind

v. complement Queens Wharf’s visual, and exposed natural environment

vi. welcome people to Auckland and the waterfront, including those disembarking from cruise vessels

vii. be integral to defining the identity of ‘the people’s wharf’.

The Concept

16. Mr Parekowhai proposes to create a lighthouse for the wharf in the form of an ordinary domestic New Zealand home on a blue basalt plinth. Filling the interior of the lighthouse is a Venetian hand-blown glass chandelier of native flowers, birds and insects. Large-scale windows provide multiple perspectives. Viewing platforms and a skylight allow visitors to experience the work as they approach the wharf. The chandelier’s palette of blues and greens echo Waitematā’s sparkling waters and fire shades evoke volcanic activity.

17. The artist’s intention is that the lighthouse signals a safe harbour and welcome to visitors. It embodies the Māori values of Manaakitanga (visitors are welcome in New Zealand Aoteoroa) and Ahi kā (the home fires are burning).

Strategic alignment

18. The Queens Wharf commission is strongly aligned to the Auckland Plan’s third strategic direction, ‘to integrate arts and culture into our everyday lives’ (increasing the number of Aucklanders actively participating in the arts to 75% by 2040).The commission aligns to the City Centre Master Plan’s aspirations that significant artworks are essential for a world-class city centre.

19. The Auckland Plan has identified the waterfront as a key area in the Auckland region requiring transformational change to meet the Mayor’s vision of making Auckland the world’s most liveable city.

20. Auckland Council’s City Centre Master Plan (CCMP) and Waterfront Auckland’s Waterfront Plan both identify the poor connections between the central city and waterfront. The proposal is to enhance both the north-south links from the city to water, and create a grand urban axis in the east-west direction that connects the various parts of the wider waterfront.

21. The Queen Street and wharf axis will serve as a key aspect of the city centre’s ‘front yard’ and ‘welcome mat’ for thousands of people on a daily basis. The welcoming nature of Parekowhai’s concept, described below, will contribute significantly to these objectives.

Public Art Policy

22. The Public Art Policy, adopted by Auckland Council in September 2013, details council’s intention to create art for Auckland’s shared public places that express the stories of our people and place and enfold Mātauranga Māori – traditional knowledge, wisdom and understanding.

23. Mr Parekowhai’s concept for the Queens Wharf commission fulfils the Public Art Policy objectives. The commission has progressed in accordance with policy guidance on gift assessment and development which directs that gifts are considered in a consistent and transparent manner. In addition, the policy directs an increase in private sector involvement in public art in Auckland.

Siting

24. Waterfront Auckland is equal share owner (with central government) and operator of Queens Wharf, which has 1.3 million international, regional and local visitors per year. As the key stakeholder in the Queens Wharf commission, Waterfront Auckland has ensured the art work’s alignment to the Waterfront Plan. Waterfront Auckland see the project as a key opportunity to redefine the wharf for Auckland’s residents through a significant artwork.

25. During concept development, possible sites, were considered for the artwork. The work’s construction also means that it can be re-sited on the wharf, if this was required. The proposed site presents a strong visual presence for all visitors by foot or by sea. The Crown confirmed its agreement to the proposal as a joint venture participant.

Technical Issues

26. During a briefing workshop on 12 May 2014, councillors requested staff do further research on artisans based in New Zealand with the requisite glass-blowing skills, technique and capacity required for the project. A number of options are being investigated both within New Zealand and overseas.

27. Indicative concept work outlines that the chandelier’s proposed dimensions may be approximately six metres by five metres. Its estimated weight is 4,500kg. Production is projected to take six to eight months.

28. Council is part way through a due diligence process with local suppliers to determine suitability across three quality criteria: clarity, craftsmanship and colour. In addition, due diligence will determine capability of hard infrastructure, raw materials and human resources.

29. While producing the blown-glass work locally could mean saving on costs of shipping of finished items, current evidence suggests that local production could compromise the artistic outcomes and would have an impact on manufacturing timeframes. The construction of the chandelier infrastructure itself is a specialist skill with its own related set of constraints and limitations. It therefore remains outside the scope of this research, until detailed design can be commenced.

30. If a New Zealand supplier is not the preferred candidate for the project, council will investigate the feasibility of bringing skilled artisans to New Zealand to utilise glass facilities located here, for all, or part of the chandelier’s production, assembly and/or installation. This approach offers the potential for mentorship and international skills exchange. This option would be scoped during detailed design phase of the project, once concept work is complete.

Budget

31. During the initial concept development for the Queens Wharf commission, a full scale model of the work was used to facilitate discussions between all parties, confirming the site and scale. The concept’s budget has been estimated to be approximately $1.5 million:

Proposed Expenses
Creative costs	$225,000
Site development	$30,000
Building, plinth	$415,000
Glass production	$705,000
Contingency	$100,000
Consents	$25,000
Total	$1,500,000

32. During a briefing workshop on 12 May 2014, councillors requested staff report back progress on identifying additional private support. Due to on-going discussions on fund-raising to secure additional private support for the commission, staff will provide a verbal update on progress at the committee meeting.

33. The Queens Wharf Commission is included in the Arts and Culture Unit’s proposed work programme proposal for 2014 - 2015 with a proposed contribution from Regional Public Art capital expenditure of up to $500,000. The allocation of public art capital expenditure means that the project can continue while alternative funding sources continue to be sought.

Benchmarking

34. The proposal is consistent with other public art projects over the past 4 years including:

a. Integrated artworks at Glen Innes Music Arts Centre in progress at $452,000

b. David Svensson’s Eyelight Lane 2014 at $250,000

c. Francis Upritchard’s Loafers 2013 at $260,000

d. Michio Ihara’s Wind Tree (renewed and resited 2011) at $500,000.

35. The expenditure has been benchmarked against similar projects by Mr Parekowhai. His public art commission for the Queensland State in Brisbane cost AUD$1,000,000 and the acquisition of his Venice Biennale project, an ornately carved Steinway concert grand piano entitled, He Korero Purakau mo te Awanui o te Motu: story of a New Zealand river, $1,500,000.

36. The commission represents a breakthrough in local private sector support for art in Auckland’s public spaces. It is the largest Michael Parekowhai commission to date in New Zealand and the largest monetary gift for a single artwork in New Zealand.

Next Steps

37. With approval to complete planning of the Queens Wharf Commission, Waterfront Auckland and council will work with the artist to:

· complete detailed design and finalise the production timeline

· complete due diligence on the production location of the glass chandelier and report back to the Arts, Culture and Events Committee

· file consents, including formal engagement with mana whenua, and complete the landowner approval process

· develop and implement a plan for public engagement, communication and interpretation

· develop an operational plan; establish a maintenance schedule that will be resourced through council’s annual allocation for artwork maintenance

· present the work’s detailed design to the Expert Advisory Panel Arts and Culture Auckland (EAPACA – under establishment) for review.

38. On completion of the project, at the point of asset settlement, the work would be accessioned to the Auckland Council public art collection with recognition of the donors and funders of the project.

Consideration

Local board views and implications

39. Staff held two briefing meetings for elected members of the Waitematā Local Board, on 15 and 28 May 2014. At both briefings, the concept outline was presented, along with Waterfront Auckland’s update on the Queens Wharf Plan. The board support the involvement of New Zealand artists in the design and development of the chandelier, and support the use of the project to leverage artist training and mentorship opportunities.

40. The board stressed the importance of considering this proposal alongside other proposals and plans for Queens Wharf and its vicinity (such as Queen Elizabeth II Square, Quay Street, City Rail Link). The Board questioned the concept’s fit with Queens Wharf, noting that the site demands an artwork that better matches its significance, and noted concern that the artwork will impede sightlines to the water. Waterfront Auckland has approved the site as part of the Waterfront Auckland Plan and has completed due diligence on the proposed site.

Maori impact statement

41. The Public Art policy calls for works of art for our shared public places to increasingly give expression to Māori stories and enfold Mātauranga Māori. This commission is a key project in the 2014 - 15 work programme that delivers on this objective. The proposed work embraces the Māori values of Ahi kā and Manaakitanga. To be located on a New Zealand point of entry, the work would mean that visitors and commuters by sea would be greeted with Te Ao Māori values.

42. Mr Parekowhai is a pre-eminent Mātāwaka artist who is a professor at Auckland University’s Elam School of Fine Arts. The Queens Wharf commission is a high profile one, and will demonstrate council’s commitment to investment in high calibre works by Māori and mātāwaka artists.

Implementation

43. As discussed previously in this report, there are a number of implementation considerations. These include budget implementation, co-ordination of the proposed project across the Council family, the detailed design of the project including a timeline. This project will be implemented under the Auckland Council Public Art Policy.

Attachments

There are no attachments for this report.

Signatories

Authors	Kaye Glamuzina - Manager Arts and Culture
Authorisers	Louise Mason - Manager Community Development, Arts and Culture

Arts, Culture and Events Committee

18 June 2014

2014/2015 Arts and Culture Regional Work Programme

File No.: CP2014/09400

Purpose

1. To present the 2014-2015 arts and culture regional work programme for approval.

Executive summary

2. This report requests the Arts, Culture and Events Committee approve the 2014-2015 arts and culture regional work programme (Attachment A).

3. The arts and culture regional work programme defines the core scope of work for the 2014-2015 financial year. It covers:

· arts and culture festivals, events and discrete programmes

· contestable grant schemes

· funding agreements

· public art.

4. Activities within the arts and culture regional work programme directly contribute to achieving the Auckland Plan objective of integrating arts and culture into the everyday lives of Aucklanders.

Recommendations

That the Arts, Culture and Events Committee:

a) approve the 2014-2015 arts and culture regional work programme (Attachment A)

b) approve the following community arts organisation funding agreements:

i. Q Theatre, $400,000.00 (uninflated opex budget)

ii. Black Grace, $50,000.00 (uninflated opex budget)

iii. Manukau Symphony Orchestra, $134,290.00 (uninflated opex budget)

iv. Te Tuhi, $530,000.00 (uninflated opex budget)

v. Pacifica Living Arts Festival, $48,251.43 (uninflated opex budget).

c) delegate authority to the committee chair to approve changes to individual items on the work programme within +/- 30% of the budget for that item, provided such changes do not significantly affect the intent of what has been agreed with the committee.

Comments

5. The arts and culture regional work programme aligns directly to the Auckland Plan objective of ‘integrating arts and culture into the everyday lives of Aucklanders’.

6. The programme includes the following areas of activity:

· arts and culture festivals, events and discrete programmes including signature events such as Matariki Festival, Waitangi Day Celebrations and the Southside Arts Festival

· contestable grant schemes including the council-funded Arts Alive and the central government-funded Creative Communities

· funding agreements including with regional facilities and organisations such as Te Tuhi and the Manukau Symphony Orchestra

· 43 public art projects. Twenty-five of these projects will be delivered during the fiscal year; a further 13 are being scoped for future delivery and a further five are advisory in nature. The regional public art budget for 2014-2015 is $1,828,000 with other partners contributing over $3.4 million. To reflect this, the public art work programme also includes projects that are being partly or wholly funded by other parts of council, or by third parties, to demonstrate the full scope of council-delivered public art activity.

The regional work programme does not include public art renewal activity.

7. The regional work programme (Attachment A) presents scoped regional initiatives, the allocation of budgets, established timelines and the identification of lead officers.

Consideration

Local board views and implications

8. Implementing the regional arts and culture work programme for 2014-2015 involves working with individual local boards throughout the year to identify synergies between the regional programme and local arts and culture programming that aligns to local board priorities. Local boards can contribute financially to local events as part of regional festivals. Local boards are also key stakeholders in public art projects and in some cases contribute to the funding of public art projects as well.

Maori impact statement

9. Signature festivals and events produced by the arts and culture unit such as Matariki Festival and Waitangi Day Celebrations deliver outcomes for Māori and acknowledge statutory obligations by both enabling the Te Tiriti o Waitangi and valuing Te Ao Māori (Māori world views).

10. Public Art Policy calls for works of art for our shared public places to give expression to Māori stories and enfold Mātauranga Māori. Of the 25 projects for delivery during the fiscal year, 12 give expression to Māori stories or enfold Mātauranga Māori.

General

11. This report does not invoke the Auckland Council Significance Policy.

Implementation

12. Arts and culture staff will continue to update committee members on the work programme and ensure the timely delivery of these projects and their evaluation. The work programme will be implemented within the annual plan 2014-2015 budget.

Attachments

No.	Title	Page
a View	Attachment A 2014-2015 Arts and Culture Regional Work Programme	147

Signatories

Authors

James Knott – Business Advisor

Hanna Scott – Manager Arts and Culture Programming

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Arts, Culture and Events Committee

18 June 2014

Regional Event Fund Process 2014/2015

File No.: CP2014/11617

Purpose

1. This report is to provide the Arts, Culture and Events Committee with an update on the assessment and allocation process for the Regional Event Fund for 2014 - 2015.

Executive summary

2. The Regional Event Fund provides financial assistance for events which support the objectives of council’s Events Policy.

3. A budget of $400,000 has been allocated for the Regional Event Fund in 2014/2015.

4. Event applications are currently being sought for grants from this fund and recommendations for funding allocations will be provided to the Arts, Culture and Events (ACE) Committee at a meeting on 30 July 2014.

Recommendation

That the Arts, Culture and Events Committee:

a) receive the Regional Event Fund Process 2014/2015 report.

Comments

5. The Regional Event Fund was established in 2012 to provide financial assistance to externally organised events. This fund supports the delivery of the objectives of the Events Policy adopted in May 2013. The policy outlines impacts and benefits sought from the provision of funding. These include:

· delivering on Auckland-wide strategies such as for sport and recreation, arts and culture

· building regional identity

· showcasing Auckland’s assets, what is special about the region

· building a sense of connection amongst Auckland’s diverse and regionally dispersed communities and special interest groups

· developing pride in and enjoyment of Auckland the place

· regional economic multiplier effects i.e. audiences attracted to regional events will normally spend money on transport, food and sometimes tickets and products associated with the event

· adding to the vibrancy of life in Auckland with the diverse range of opportunities in a region-wide annual event calendar.

6. A budget of $400,000 has been established in the 2014 - 2015 annual plan to fund externally organised regional events through a contestable grants scheme.

7. The Arts, Culture and Events Committee has been delegated decision making responsibilities for the allocation of grants from the fund.

8. To distribute the 2014 - 2015 regional event fund, a similar process undertaken in 2013/2014, is being followed.

9. Applications will be received through the online SmartyGrants system.

10. Assessment criteria will be aligned with the definitions and funding criteria contained within the Events Policy. A panel of council staff in the events team, with subject-matter expertise, will assess each application against the assessment criteria and record findings in a report for consideration and approval by the Arts, Culture, and Events Committee on 30 July 2014.

11. The Events Policy priorities include increased numbers of Maori, youth and winter events and will specifically be considered during the assessment process.

12. Assessments of all proposals for funding, regardless of the panel recommendations to either accept or decline the application, will be forwarded to the committee for their consideration and decision making.

13. The process this year is being carried out one month earlier than last year to provide greater advanced confirmation of funding for events. The table below outlines the planned timeframe for allocation of funds in 2014/2015:

Action	Date
Call for applications	23 May 2014
Closing date for applications	25 June 2014
Panel assess applications	Late June – Early July 2014
Prepare report on applications	Mid July 2014
ACE Committee makes decisions on funding allocations	30 July 2014

14. To be eligible, events must occur between 31 July 2014 (the day following funding decisions) and 30 November 2015. This period extends five months into the 2015 - 2016 year to allow for events occurring early in this financial year, as decisions on funding made in next year’s round would be too late for event planning.

Consideration

Local board views and implications

15. Local Boards were consulted on, and contributed to, the development of the Events Policy. The administrative process associated with the assessment and allocation of the regional event fund applies principles and criteria outlined within the policy.

16. Regional event funding occurs in parallel with, and is complementary to, local event funding rounds operated by local boards.

Maori impact statement

17. Auckland region Maori stakeholders participated in the development of the Events Policy through workshops and provision of feedback.

18. The regional events element of the policy recognises a responsibility to engage and build relationships with Maori stakeholders in designing, planning and delivering regional events of mutual interest. Through the operation of the Regional Events Fund there is the opportunity to advance this objective through provision of grant funds. The events action plan also places a particular focus on support for Maori events in the context of a diverse, balanced region-wide programme. This priority is indicated in fund information and guides to encourage applications for Maori events.

Implementation

19. The regional event funding round for 2014/2015 is currently in progress and recommendations for funding will be presented to the July meeting of the Arts, Culture and Events Committee.

Attachments

There are no attachments for this report.

Signatories

Authors	David McIntosh - Senior Business Advisor
Authorisers	Louise Mason - Manager Community Development, Arts and Culture

Chairperson	Alf Filipaina
Deputy Chairperson	John Watson
Members	Cr Dr Cathy Casey
	Member Precious Clark
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Hon Christine Fletcher, QSO
	Member Liane Ngamane
	Cr Wayne Walker
	Cr George Wood, CNZM

Ex-officio	Mayor Len Brown, JP
	Deputy Mayor Penny Hulse