I hereby give notice that an ordinary meeting of the Central Joint Funding Committee will be held on:




Meeting Room:



Thursday, 19 June 2014


Brisbane Room
Level 5
360 Queen Street


Central Joint Funding Committee









Member Desley Simpson, JP


Deputy Chairperson

Member Pippa Coom



Member Harry Doig



Member Bridget Graham, QSM



Member John Meeuwsen



Member Christina Spence



Member Margi Watson



(Quorum 4 members)




Michael Mendoza

Democracy Advisor


13 June 2014


Contact Telephone: +64 21 809 149

Email: michael.mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz






Central Joint Funding Committee

19 June 2014



ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Auckland City Cultural Heritage Fund - Funding Round 2                                       7  

13        Consideration of Extraordinary Items 



1          Welcome



2          Apologies


At the close of the agenda no apologies had been received.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Confirmation of Minutes


That the Central Joint Funding Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 15 April 2014, as a true and correct record.


5          Leave of Absence


That an apology from Member JP Meeuwsen for leave of absence, be received.


6          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


7          Petitions


At the close of the agenda no requests to present petitions had been received.


8          Deputations


At the close of the agenda no requests for deputations had been received.


9          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


At the close of the agenda no requests for public forum had been received.


10        Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


11        Notices of Motion


At the close of the agenda no requests for notices of motion had been received.


Central Joint Funding Committee

19 June 2014



Auckland City Cultural Heritage Fund - Funding Round 2


File No.: CP2014/11636





1.       This report presents the Central Joint Funding Committee with funding recommendations for applications received during the second funding round of the Auckland City Cultural Heritage Fund 2013/2014 (ACCH).

Executive summary

2.       Auckland Council considers there is a net public benefit derived from providing individuals and community groups caring for privately owned heritage features with funds towards maintenance and conservation costs.

3.       This report presents funding recommendations and information on the fourteen (14) eligible applications to the ACCH received from within the Auckland Isthmus and Central area.

4.       In total eighteen (18) applications from the Isthmus and Central area were received during the second funding round, four of which were deemed ineligible. The remaining fourteen applications have been assessed against fund criteria and this information is presented to the Central Joint Funding Committee for their consideration.

5.       Funding is recommended for eleven (11) of these applications totalling $23,326. It is recommended that funding be declined for a further three (3) applications for reasons detailed in the application assessment summaries.



That the Central Joint Funding Committee:

a)      Receives the Auckland City Cultural Heritage Fund Allocation 2013/2014 report.

b)      Approves the following 2013/2014 Auckland City Cultural Heritage Fund applications:

i.          Allocation of $2,000 to application ACCH1314012 from Kay Wooff as a contribution towards the garden maintenance project

ii.          Allocation of $1,500 to application ACCH1314015 from The Ratilal and Rukhi Family Trust as a contribution towards a heritage assesment and inventory

iii.         Allocation of $2,000 to application ACCH1314017 from John Andrew as a contribution towards the restoration and painting of Marivare.

iv.        Allocation of $1,879 to application ACCH1314018 from St Lukes Vestry of Diocese of Auckland as a contribution towards the painting of historic church building

v.         Allocation of $3,000 to application ACCH1314021 from the Wilson Mckay Trustee Company Limited as a contribution towards restoration of a damaged iron roof

vi.        Allocation of $2,000 to application ACCH1314023  from P S Crighton and C A Crighton and R S Jamieson as a contribution towards replacement of roof at 272 Jervois Road

vii.        Allocation of $4,000 to application ACCH1314026  from St Matthew in the City  as a contribution towards installation of pigeon detterent measures

viii.       Allocation of $920 to application ACCH1314027 from Saint Columba Anglican Church as a contribution towards the repair and replacement of Organ Motor and its component.

ix.        Allocation of $1,000 to application ACCH1314028 from Alice Baker as a contribution towards waterproofing and restoration of 503 Great North Road.

x.         Allocation of $3,000 to application ACCH1314029 from St Benedict's Parish as a contribution towards the church pipe organ restoration project

xi.        Allocation of $2,027 to application ACCH1314030 from Shortland Flats Limited as a contribution towards the Shortland Flats Heritage Assessment.

c)      Declines the following 2013/2014 Auckland City Cultural Heritage Fund applications:

i.          Application ACCH1314013 from Susan Rose Doherty be declined as work is not identifed as a priority for funding

ii.          Application ACCH1314014 from Wilbat Holdings Limited be declined as work is not identifed as a priority for funding

iii.         Application ACCH1314020 from Joop P Hollander be declined as work is not identified as a priority for funding.



6.       The Auckland City Cultural Heritage Fund (ACCHF) is a legacy Auckland City Council contestable fund which is open to the public for the purpose of conserving, restoring and protecting aspects of Auckland’s cultural heritage for the enjoyment and benefit of current and future generations. 

7.       The ACCH supports a wide range of projects including:

·     Restoration or repair of original heritage fabric relating to historic buildings or structures (such as repairs to masonry, joiner, plaster or glazing) or fencing of archaeological sites

·     Protection of heritage items (such as earthquake strengthening or fire protection)

·     Professional services (such as research, condition reports, conservation plans, heritage plans, conservation work specifications, management plans or supervision of work).

8.       To be eligible for funding, heritage conservation projects must:

·     Be on land or property that is under private ownership within the former Auckland City Council Isthmus or Central area. Land or property that is under ownership of a public authority is not eligible.

·     Start after the applicant has received notification that the application has been approved. Funding is not retrospective.

·     Funding is not available for projects related to the servicing of debt, routine building maintenance, additions and/or extensions to existing buildings or for the production of heritage brochures or other interpretation materials.


9.       Applications to the ACCHF are assessed against the following criteria:

·     Significance: Project needs to have high international, national, regional and/or local significance with consideration of historic, physical and social / community values. The item or site must be listed in the Auckland Council District Plan (Isthmus or Central area), registered with the New Zealand Historic Places Trust or be of significant value to be listed. Proposals must conserve or enhance the heritage significance of the item/site/feature e.g. essential repairs (on a like-for-like basis) to buildings, assistance for conservation plans or archaeological management plans, or protective measures such as fencing.

·     Funding necessity: Whether funding is important to securing the future of an at risk item/place.

·     Compliance with best practice: The extent to which the project reflects best practice as outlined in the International Council on Monuments and Sites (ICMOS) New Zealand Charter.

·     Public access:  The degree of physical access, visual access or educational value. 

·     Extent to which projects recognise Maori perspectives.

10.     In total $50,000 is available for allocation in the Annual Plan for the 2013/2014 financial year.  On 11 May 2011, the Regional Development and Operations Committee allocated budget responsibility for former Auckland City Council funds to the Central Local Boards.  The Central Local Board chairs resolved that decision-making authority for the ACCHF would sit with the Isthmus Local Board Joint Funding Committee.

11.     In March 2013 the RDOC endorsed the extension of the interim approach to community funding for the 2013/2014 financial year.

12.     The ACCHF opened for applications on 17 June 2013 and will remained open until the final application cut-off date or until all available funding is allocated.  ACCHF grant allocation recommendations are presented to the Isthmus Local Board Joint Funding Committee twice a year.  Therefore there are two cut-off dates for applications.  Any applications received after these deadlines are held until the next funding meeting. 



Application cut-off date

Funding decisions expected

Funding meeting 1

22 July 2013

September 2013

Funding meeting 2

28 March 2014

June 2014

Table One. Summary of ACCHF application assessment periods.


13.     The availability of heritage funding and information on the 2013/2014 funding rounds have been promoted through the Auckland Council website, through Auckland Council publications, mail out to all heritage owners in Auckland as listed in the Unitary Plan, press advertisements in local print media and email notification to heritage stakeholders.

14.     In the first funding round the Central Joint Funding Committee considered eleven (11) applications and allocated grant of $34,752.56 to seven (7) projects. The remaining budget available through the Auckland City Cultural Heritage Fund for applications received in the second funding round is $15,247.44.

15.     Further to remaining Auckland City Cultural Heritage Fund budget, due to under allocation in other heritage funding schemes an additional $8,079 is availabe for the Central Joint Funding Committee to allocate to second round applications.

16.     Eighteen applications from the central Auckland Isthmus area were received during funding round two, which closed on 28 March 2014. 

17.     Fourteen applications to the ACCHF met the eligibility criteria for funding and four were deemed ineligible because they had requested assistance with items outside of the scope of the grant, or they had not provided the information required to process their application.  The application assessments have been completed by the Auckland Council Principal Heritage Advisor (Central) and grant allocation recommendations are made in line with the ACCHF assessment criteria and funding policy as per the attached applicant assessment summaries.

18.     Following application assessments, three applications did not meet the standard for funding and it is recommended that these applications be declined. It is recommended that the remaining eleven applications are supported with grants totalling $23,326.


Local Board Views

19.     This report seeks the view of affected local boards.

Maori Impact Statement

20.     The provision of community funding to support historic heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.  The significance of sites to Maori and the extent to which applications recognise Maori perspectives is considered as part of the application assessment process.


21.     Finance and resourcing requirements for the delivery of the Auckland City Cultural Heritage Fund are within current regional heritage incentive budgets provided in the 2013/14 annual plan.

22.     The Central Joint funding Committee allocated $34,752.56 to projects in the first funding round leaving $23,326 available for allocation in the second round. Current funding recommendations will fully allocate all available funding.

23.     No legal and implementation issues have been identified. The fund will be allocated in accordance with the decision of the Central Joint Funding Committee.







Auckland City Cultrual Heritage application assessment report



Auckland City Cultural Heritage Fund Guidelines





Maria Hernandez - Environmental Funding Coordinator

Fran Hayton - Environmental Funding Advisor


John Dragicevich - Manager Infrastructure and Environmental Services

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards


Central Joint Funding Committee

19 June 2014



Central Joint Funding Committee

19 June 2014