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Council
Controlled Organisations Governance and Monitoring Committee
03 June 2014
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Petitions 5
5 Public Input 5
6 Local Board Input 5
7 Extraordinary Business 5
8 Notices of Motion 6
9 Substantive CCO FY2014 third quarter reports 7
10 Consideration of Extraordinary Items
PUBLIC EXCLUDED
11 Procedural Motion to Exclude the Public 109
C1 Appointments to legacy CCOs 109
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Council Controlled Organisations Governance and
Monitoring Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 7 May 2014, including the
confidential section, as a true and correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
3.21 provides for Public Input. Applications to speak must be made to the
Committee Secretary, in writing, no later than two (2) working days
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
3.22 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give two (2) days notice of their wish to
speak. The meeting Chairperson has the discretion to decline any application
that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 3.9.14 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
8 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Council
Controlled Organisations Governance and Monitoring Committee
03 June 2014
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Substantive Council
Controlled Organisations Financia Year 2014 Third Quarter Reports
File No.: CP2014/09138
Purpose
1. To receive the reports from each
substantive Council Controlled Organisation (CCO) for the third quarter ending
31 March 2014.
Executive
summary
2. This report is part of the
regular quarterly reporting to the CCO Governance and Monitoring committee by
the substantive CCOs on their financial and service performance.
3. These reports support the
consolidated group financial statements for the third quarter ending 31 March
2014.
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Recommendations
That the Council Controlled
Organisations Governance and Monitoring Committee:
a) receive the report for the
third quarter ending 31 March 2014 from Auckland Transport.
b) receive the report for the
third quarter ending 31 March 2014 from Watercare Services Ltd.
c) receive the report for the
third quarter ending 31 March 2014 from Regional Facilities Auckland.
d) receive the report for the
third quarter ending 31 March 2014 from Auckland Council Property Ltd.
e) receive the report for the
third quarter ending 31 March 2014 from Auckland Waterfront Development
Agency Ltd.
f) receive the report for the
third quarter ending 31 March 2014 from Auckland Tourism, Events and Economic
Development Ltd.
g) receive the report for the
third quarter ending 31 March 2014 from Auckland Council Investments Ltd.
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Comments
4. In line with the current reporting
obligations it is the responsibility of the board of each CCO to keep the
committee, as the shareholder, informed of operating and financial performance,
and abreast of risks. The individual reports from each CCO discharge these
responsibilities.
5. None of the reporting CCOs has a
significant variance from budget, nor have highlighted significant risk.
Consideration
Local
board views and implications
6. This report is for the Council
Group. Local Boards receive reports specific to their area.
Maori
impact statement
7. Individual reports include CCOs
contribution to Maori outcomes as specified in the Statements of Intent.
Implementation
8. There are no implementation
issues.
Attachments
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No.
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Title
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Page
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aView
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Auckland Transport Financial Year 2014 third quarter
report
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9
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bView
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Watercare Services Ltd Financial Year 2014 third
quarter report
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21
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cView
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Regional Facilities Auckland Financial Year 2014 third
quarter report
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39
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dView
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Auckland Council Property Ltd Financial Year 2014
third quarter report
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59
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eView
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Auckland Waterfront Development Agency Ltd Financial Year
2014 third quarter report
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71
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fView
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Auckland Tourism, Events and Economic Development Ltd Financial
Year 2014 third quarter report
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85
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gView
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Auckland Council Investments Ltd Financial Year 2014
third quarter report
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99
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Signatories
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Authors
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Robert Nelson - Financial Controller
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Authorisers
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Kevin Ramsay - Manager Finance, Auckland CFO
Mark Butcher - Treasurer
Stephen Town - Chief Executive
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Council
Controlled Organisations Governance and Monitoring Committee
03 June 2014
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Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Council Controlled Organisations Governance
and Monitoring Committee:
a) exclude the
public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Appointments to legacy CCOs
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
In particular, the report contains specific information
about potential board appointments for legacy council controlled
organisations (Contemporary Art Foundation and Te Puru Community Charitable
Trust).
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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