Agenda of Devonport-Takapuna Local Board

Portfolio	Responsibilities	Primary	Associate
Governance	Board leadership Board-to-Council and Board to Board relationships Board to CCO relationships (strategic governance matters) Civic duties Advocacy (local, regional and central government) Community partnerships Relationships with Maoridom Relationships with youth Relationships with government Unitary Plan Policy and planning: - local board plan - local board agreement - local area plan	Chairperson	Deputy Chairperson
Economic development	Key relationships with ATEED Business Improvement Districts Establish and promote local priorities in relation to economic development and tourism Town centre renewal, design and maintenance Town centre marketing and community safety	Member Bergin	Member Hale (with lead responsibilities for events)
Community development and resilience	Community development Neighbourhood relationships Community advocacy Community safety (excluding town centres) Graffiti removal Relationships with Civil Defence Emergency Management Group Community preparedness disaster response relief and recovery Artistic and cultural service levels Promoting artistic endeavour	Member Roe	Member O’Connor
Parks and natural environment	Neighbourhood parks and reserves (including esplanade reserves and the coastline) Design and maintenance Plantings, playgrounds, tracks, bollards, walkways and green cycleways Local priorities in relation to regional environmental management Coastal management including mangrove encroachment and erosion mitigation Restoration of wetlands, streams and waterways Natural heritage Events	Member Gillon	Member Cohen Member Roe (particular involvement in walking, cycling, walkways, cycleways and greenways only)
Transport and infrastructure	Transport projects and policy matters (e.g. roading, footpaths, public transport) Infrastructure projects and policy matters (e.g. water, stormwater)	Member O’Connor	Member Hale
Regulatory	Oversight of regulatory activities including: - bylaws - consent processes (including input in to decisions on notifications for resource consent applications) - licensing and compliance Liquor licensing and enforcement Heritage issues	Member Hale	Member Gillon
Recreational and community facilities	Stewardship of recreation centres and community facilities Libraries (including events and services relating to libraries and recreation centres) Local arts facilities and amenities	Member O’Connor	Member Hale

Note: these allocations and responsibilities will be reviewed in May 2015 prior to the changeover of the chairperson.

Devonport-Takapuna Local Board

17 June 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 New community lease to The Takapuna Boating Club Incorporated, 22 The Promenade, Takapuna. 7

13 Approval to advertise community lease vacancy at The Mary Thomas Centre, Gibbons Road, Takapuna 13

14 Devonport-Takapuna Local Board Community Group Funding, Applications for Round Two, 2013/2014 15

15 Establishing a Business Improvement District (BID) Partnership Programe and BID Target Rate in Devonport. 19

16 Draft Devonport-Takapuna Area Plan 59

17 Approval of the draft Local Board Plan 2014 97

18 Adoption of Local Board Agreement 2014/2015 161

19 Auckland Transport Update on Issues Raised in April and May 2014 for the Devonport-Takapuna Local Board 179

20 Devonport-Takapuna Local Board 2014/2015 Proposed Local Library Renewals 201

21 Devonport-Takapuna Local Board Community Development, Arts and Culture Work Programme 2014 -2015 207

22 Applications for Devonport-Takapuna Local board Discretionary Capex and Opex - Round Six

The report was not available at the time the agenda was published and will be circulated prior to the meeting.

23 Auckland Transport Draft Parking Discussion Document 221

24 Devonport-Takapuna Local Board Plan 2014-2017 hearing dates 225

25 Financial Planning for Extreme Weather Events 227

26 Reports Received for Information - June 2014 235

27 Devonport-Takapuna Local Board Feedback provided 237

28 Granted Resource Consent Applications by Local Board Area 247

29 Record of Briefing/Community Forum - 27 May and 3 June 2014 255

30 Ward Councillors Update 257

31 Board Members' reports 259

32 Summary of Actions and Reports Requested/Pending - May 2014 261

33 Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987 267

34 Consideration of Extraordinary Items

PUBLIC EXCLUDED

35 Procedural Motion to Exclude the Public 271

33 Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987

a. 1/48 A Northoro Road, Belmont 271

b. 3/8 Rewiti Avenue, Takapuna 271

C1 Acquisition opportunity in Takapuna 271

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 May 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Devonport-Takapuna Local Board

17 June 2014

New community lease to The Takapuna Boating Club Incorporated, 22 The Promenade, Takapuna.

File No.: CP2014/11631

Purpose

1. This report seeks the approval of the Devonport-Takapuna Local Board to grant a new community lease to the Takapuna Boating Club Incorporated for Part Lot 1 DP 18501, 22 The Promenade, Takapuna.

Executive summary

2. The Takapuna Boating Club (the Club) occupies part of the site at 22 The Promenade Takapuna on which it has erected the boat shed that houses its rescue craft and safety equipment (refer Attachment A).

3. In accordance with the Auckland Council Community Occupancy Guidelines 2012 the Club has applied for a community lease for Part Lot 1 DP 18501 to secure tenure for the site of the boat shed.

4. The land is held in fee simple by Auckland Council. A community lease for this site is not subject to the Reserves Act 1977.

5. There is no lease in place governing the Club’s occupation of the site and a request has been made for a new community lease for the site.

6. This report recommends that a new community lease be granted to the Takapuna Boating Club Incorporated for a period of ten years from 1 June 2014 with one ten year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines July 2012

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approves the grant of a new community lease to the Takapuna Boating Club Incorporated for Part Lot 1 DP 18501, being 22 The Promenade, Takapuna subject to the following terms and conditions:

· Term – 10 years commencing 1 June 2014 with one 10-year right of renewal;

· Rent - $1.00 plus GST per annum if requested;

· The Takapuna Boating Club Incorporated‘s Community Outcome Plan, as approved, be attached to the lease document

b) approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

7. Takapuna Boating Club Incorporated owns and occupies the storage shed located at 22 The Promenade, Takapuna (refer Attachment A).

8. There is no lease in place governing the Club’s occupation of the site and a request has been made for a new community lease for the site.

9. The shed is used to store the Club’s safety boats that are kept ready and equipped for rapid deployment in case of emergencies. The positioning of the sheds close to the Takapuna Boat Ramp is vital in these instances. The Club, together with the Coastguard based in Browns Bay, patrol the waters off Takapuna Beach, the surrounding bays and across the channel to Rangitoto Island.

10. The equipment stored in the shed supports the activities of the Club during race management and also provides a valuable service for other craft in the area including waka and paddlers off Takapuna Beach.

11. The Coastguard, New Zealand Police and the Harbour Master regularly utilize the collective expertise of the Club members. The Club also enjoys a close working relationship with the other boating clubs and Yachting New Zealand who access the sheds for land-based activities during the many events run in the area.

12. The Community Outcomes Plan negotiated with the Club provides opportunities for the members to report back to the Devonport Takapuna Local Board on its activities and achievements each year (Attachment B).

Consideration

Local board views and implications

13. The request for a community lease was discussed with the community facilities portfolio holders of the Devonport-Takapuna Local Board at a meeting on 18 February 2014 at which time informal support was given to the proposal.

Maori impact statement

14. There is no significant change or impact for Maori

Implementation

15. The recommendations within this report fall within the local board’s delegated authority.

16. The recommendations in this report do not trigger the Auckland Council Significance Policy.

17. Council staff have sought input form relevant council departments.

Attachments

No.	Title	Page
a View	Takapuna Boating Club Shed, The Promenade, Takapuna	9
b View	Takapuna Boating Club Incorporated Community Outcomes Plan	11

Signatories

Authors

Maureen Buchanan - Community Lease Advisor North

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Approval to advertise community lease vacancy at The Mary Thomas Centre, Gibbons Road, Takapuna

File No.: CP2014/11628

Purpose

1. This report seeks the approval of the Devonport-Takapuna Local Board to advertise the community lease vacancy at the Mary Thomas Centre and seek expressions of interest from community organisations in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Executive summary

2. The ground floor community rooms at the Mary Thomas Centre have been vacated by The St Anne’s Club for the Blind and are available for use by another community organisation.

3. The premises comprise a large open plan area, one small office, a storeroom and kitchenette facilities. The facilities are generally in good order.

4. The Community Occupancy Guidelines 2012 recommend that any vacant premises be advertised seeking expressions of interest from eligible community organisations wishing to secure a community lease.

5. Applicants must meet eligibility criteria including legal status, provide programmes or services that align with the relevant local board plan and meet identified needs in the area.

6. The site is held in fee simple by Auckland Council and is not subject to the requirements of the Reserves Act 1977.

Recommendation

That the Devonport-Takapuna Local Board:

a) approves the advertising of the ground floor community rooms extending to 189m² in the Mary Thomas Centre, Gibbons Road, Takapuna, seeking expressions of interest from eligible community groups and organisations wishing to secure a community lease. All applications must be in accordance with the Community Occupancy Guidelines 2012

Comments

7. The Mary Thomas Centre is a two storey community facility in the centre of Takapuna that provides office accommodation for a number of community service organisations. The facility contains three separate rooms of varying size that can be hired on a casual basis.

8. The ground floor community rooms have been vacated by The St Anne’s Club for the Blind who used them as a base for their group meetings and craft sessions.

9. The premises comprise a large open plan area, one small office, a storeroom and kitchenette facilities. The facilities are generally in good order.

10. Council’s Community Occupancy Guidelines 2012 recommends that all vacancies be publicly advertised seeking expressions of interest from eligible groups and organisations.

11. The eligibility criteria for applicants includes:

· legal status, i.e. all applicants must be not for profit charitable trusts or incorporated societies

· applicants must provide programmes or activities that align and promote the strategic outcomes defined in the local board plan

· have a clear and effective governance structure.

12. The Auckland Council Community Occupancy Guidelines July 2012 recommends that community groups occupying rooms within larger council buildings are required to pay an operational charge for the space occupied. The amount charged is based on recovery of the direct costs to council of providing the premises. These costs include building insurance, structural maintenance, utility charges, and water charges. The community office space extends to 189m² resulting in an operation al charge of $4,725 plus GST per annum.

Consideration

Local board views and implications

13. This matter was discussed with the Devonport-Takapuna Local Board community facilities portfolio holders at the meeting held on 25 March 2014.

Maori impact statement

14. There is no significant change or impact for Maori associated with the recommendations in this report.

Implementation

15. The costs involved with advertising to seek expressions of interest will be borne by the Community Development, Arts and Culture Department of Auckland Council.

16. The local board’s decision on this report will not trigger Auckland Council’s Significance Policy.

Attachments

There are no attachments for this report.

Signatories

Authors

Maureen Buchanan - Community Lease Advisor North

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Devonport-Takapuna Local Board Community Group Funding, Applications for Round Two, 2013/2014

File No.: CP2014/11725

Purpose

1. This report presents applications received under Round Two of the Devonport-Takapuna Local Board 2013/2014 Community Funding programme. The Devonport-Takapuna Local Board is required to fund, part-fund or decline these applications.

Executive summary

2. The Devonport-Takapuna Local Board has a total Community Funding Programme budget for 2013/2014 of $37,219, which is being distributed to community groups in two funding rounds. The first round closed 12 July 2013 and the second in 28 February 2014.

3. Under Round One, the board committed $16,254.75 from its Community Funding Programme budget, which leaves a balance remaining of $20,964.25 for Round Two.

4. 26 applications have been received, requesting a total of $161,482. Summaries of all 26 applications received are shown in Attachment A to this report.

Recommendation:

That the Devonport-Takapuna Local Board:

a) consider the applications listed and agrees to fund, part-fund or decline each application in this round.

Organisation	Reason funding sought	Amount requested
YMCA Auckland Inc.	Towards costs for transport and resources for the art workshop and exhibition “Costs for Destination Unknown.”	$ 2,167.00
Northcote Baptist Church Community Trust	Towards the purchase of painting brushes, chess board, chess pieces, air dry clay, calligraphy paper, volunteer’s petrol subsidy, advertising and copying and printing for the Northcote Community After School interest classes.	$ 5,000.00
The Depot Artspace	Towards design work of the Love My Community logo, advertising materials, concept development and promotional-talks and travel for the Love my Community project.	$ 2,750.00
The Goodday New Zealand-Korea Education and Culture Trust	Towards the purchase of baseball uniforms, pitching training equipment, baseball equipment, rent and coaching fees for baseball training and competition.	$ 20,000.00
North Shore Centre of Mutual Aid Incorporated	Towards the transport for Belmont and Sunnynook, purchase of tablecloths, finska, skittles, quoits, croquets, cards and soccer net for the North Shore CMA activities in Belmont and Sunnynook.	$ 4,816.00
Multiple Sclerosis Society of Auckland and North Shore Inc.	Towards telephone, fuel, car insurance, car registration, supervision costs and training and development for the field worker service.	$ 4,735.00
Devonport Garden and Floral Art Club	Towards bus fares, entry fees for garden tours and meals for the bus trips for the Elderly Day Out.	$ 3,621.00
The Parenting Place - Attitude	Towards the costs associated with running five presentations at Carmel College, eight presentations at Rosmini College and Westlake Boys College, seven Attitude presentations at Takapuna Grammar and 11 presentations at West Lake Girls and the purchase of 1483 “Sex with Attitude” handbooks.	$ 2,761.00
Sunshine International Media and Cultural Community Co Ltd.	Towards costs associated with the First Chinese Language Dictation Consent.	$ 35,460.00
The Prescott Club	Towards meals, taxis and entertainment for the Prescott Club at the St Joseph’s Church, Takapuna.	$ 1,000.00
Play-a-While Devonport Toy Library	Towards the wages of the librarians for the Toy Loan project.	$ 2,250.00
Age Concern North Shore Inc.	Towards staff mileage, volunteer kohas, venue hire, resources, catering/meeting expenses, printing of calendars and bus trips for the Support for Chinese Elders Community Group.	$ 1,200.00
Getin2life Youth Development trust	Towards logistics, health and safety compliance, administration, equipment and communications costs associated with running six Underground Street Play events.	$ 3,288.00
Raeburn House	Towards facilitators fees, venue hire, refreshments, materials, design and advertising and administration and accountability costs for the Building Resilience Within our Community programme.	$ 4,716.00
Milford Residents Association Inc.	Towards hire costs for marquee, stage, chairs, band fee and sound system, permission cost for photos, photo reproduction, photo laminations, core-flutes for street advertising, poster and flyer productions and display materials (tabs, tape and other fixture products) for the Images and Songs - Remembering Milford’s Heyday.	$ 8,753.00
Rainbow Youth Inc.	Towards design, printing, pamphlets, postage and packaging for the Auckland Public Spaces Initiative.	$ 3,000.00
Devonport Community House	Towards the purchase and instalment of a retractable awning for the Devonport Community House.	$ 2,200.00
English Language Partners North Shore Inc.	Towards venue hire of St Georges Church and St Peters Church and teachers’ salaries for the English Language Groups in Takapuna.	$ 10,580.00
Yes Disability Resources Centre	Towards the mentor/mentee training events for Caraniner Mentoring programme.	$ 1,940.00
Alzheimer’s Auckland Charitable Trust	Towards salaries for “Socialisation” staff and transport costs for the Tui Glen walking group.	$ 10,080.00
Royal New Zealand Coastguard Boating Education Ltd	Towards the purchase of 40 lifejackets, tasmen blow up boat, throw ropes, safe boating certificates, dummy flares, bailer, fog horn, dummy VHF radio, tidal charts and instructor training costs for the Safe Boating Programme.	$ 7,380.00
Devonport Community House Crèche	Towards the purchase of outdoor play equipment for the Devonport Community House Crèche.	$ 4,675.00
Devonport Peninsula Trust	Towards the administration costs for 12 months for the Devonport Peninsula Trust.	$ 4,200.00
The Goodday New Zealand-Korea Education and Culture Trust	Towards costs for translating fees and maintenance for the Korean Community Information Service.	$ 12,000.00
Takapuna Community Facilities Trust	Towards the purchase of five digital cameras, posters and community assistance costs for the 'What I love about my neighbourhood" project.	$ 1,410.00
Tapestries	Towards contractor fees for the scoping part of the Devonport Stories project.	$ 1,500.00
	TOTAL	$ 161,482.00

Comments

5. In March 2013, the Regional Operations and Development Committee agreed to the continuation of the interim community funding approach for the 2013/2014 financial year:

“That the Regional Development and Operations Committee endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decisions-making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014.2015 financial year, or before” (RDO/2013/32).

6. 26 applications were received for this round, requesting a combined total of $161,482.

Devonport-Takapuna Local Board Community Funding programme budget

7. The Devonport-Takapuna Local Board Community Funding Programme has an annual budget of $37,219, against which grants of $16,254.75 have been allocated, leaving a balance of $20,964.25. This balance needs to be allocated before the end of the financial year.

8. The allocation of grants to community groups is within the adopted annual plan and budgets.

9. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Consideration

Local board views and implications

10. Board members have received a summary of each application, along with information relating to the current legacy community funding scheme priorities that apply.

Maori impact statement

11. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community. The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.

Implementation

12. Staff will confirm, in writing, all grants made by the local board and will administer payment and receipt of accountability for all grants made. The team will also notify all unsuccessful applicants in writing.

Attachments

No.	Title	Page
a View	Funding Application Summaries (Under Separate Cover)

Signatories

Authors

Kim Hammond - Community Grants and Support Officer West

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Establishing a Business Improvement District (BID) Partnership Programe and BID Target Rate in Devonport.

File No.: CP2014/10440

Purpose

1. This report provides an update for the Devonport-Takapuna Local Board on Devonport Business Association (DBA) undertaking the establishment of a Business Improvement District (BID) Partnership Programme for Devonport.

2. This report recommends establishing a BID Partnership Programme and that the BID Target Rate be recommended to the Governing Body.

Executive summary

3. The DBA have undertaken the steps required to establish a Business Improvement District Partnership Programme for Devonport as required under the Auckland Region Business Improvement District Policy.

4. They seek to strike a BID Target Rate for the amount of $120,000 per annum, commencing 1 July 2014. This amount is showing in the proposed Draft Annual Plan 2014/2015 for Auckland Council.

5. Council officers are satisfied that the DBA has completed all steps required to establish a BID Partnership Programme under the Auckland Region BID Policy (2011).

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approves the request from Devonport Business Association to establish a Business Improvement District (BID) Partnership Programme as per the Auckland Regional Business Improvement District Policy (2011).

b) recommends to the Governing Body the striking of a Devonport Business Improvement District BID target rate amount of $120,000 as shown in the Draft Annual Plan 2014/2015.

Comments

6. The Devonport Business Association (DBA) began working with the Auckland Council BID team in 2012 to establish a BID Partnership Programme for Devonport. The DBA have followed the steps outlined in the Auckland Region BID Policy (2011).

7. Devonport is a significant town centre for the Devonport-Takapuna Local Board (DTLB), with many potential economic development opportunities. It benefits from its proximity to the central Auckland waterfront area and a potential opportunity to develop further as a visitor destination.

8. In 2012 the DBA, utilising association resources, conducted a pre BID establishment business survey. This business survey identified business concerns and opportunities for Devonport. It identified that there was sufficient support from the business towards a collaborative approach to managing and realising the local economic benefits for Devonport.

9. Council officers submitted a report to the 19 March 2013 meeting of the DTLB seeking support to establish a BID Partnership Programme. This is a requirement of the Auckland Region BID Policy 2011.

10. At this meeting, the board resolved that they supported in principle the establishment of a BID programme in Devonport. They requested the DBA review the proposed Devonport BID boundary map.

Resolution number DT/2013/74

MOVED by Member KA Schwass, seconded Member C Darby:

That the Devonport-Takapuna Local Board:

a) Indicates their support in principle for the development of a BID Partnership Programme with the Devonport Business Association.

b) Recommends to the Devonport Business Association that it reviews the proposed BID boundary.

CARRIED

11. Council officers submitted a report to the July 16 2013 meeting for $26,500 and a revised Devonport BID boundary map. See Attachment A.

Resolution number DT/2013/237

MOVED by Member KA Schwass, seconded Member MA Cohen:

That the Devonport-Takapuna Local Board:

a) Approve the expenditure of up to $26,500 of the Board’s discretionary operating expenditure, towards the cost of setting up a Business Improvement District (BID) in Devonport.

b) That the BID portfolio holder be delegated oversight of the expenditure of the funds granted and that the board receives a summary of actual cost incurred at the conclusion of the program.

CARRIED

12. The actions undertaken by the DBA included:

· Contracting a BID Project Manager to undertake the BID establishment.

· Implementation of a communication plan to highlight the opportunities, projects and the benefits for Devonport if a BID Partnership Programme was established.

· Development of a detailed database of eligible voters (business and property owners) located in the proposed BID boundary map area. This database was used to send out BID establishment information and the BID postal ballot voting forms.

· Consultation with council officers regarding the approach to their BID establishment ballot project.

· Communication with the DTLB to advise and obtain their support for the establishment of a BID Programme in Devonport.

· Holding three public meetings encouraging eligible voters to attend, raise concerns and or questions about the BID Partnership Programme and how it would work.

13. In March 2014, the DBA undertook a ballot to confirm support for establishing a BID Partnership Programme in Devonport.

14. The results of that ballot showed 41.8 per cent of eligible voters had returned their vote. 251 envelopes were sent out. Of those who voted, 60 per cent voted “yes” to establish a BID Partnership Programme and 40 per cent voted “no”. These results exceed the requirements of the Auckland Region BID Policy (2011), which requires a response of 25 per cent returned envelopes and a 51 per cent majority in favour.

15. Ballot Process: The BID establishment ballot was undertaken between March 10 and March 31 2014 as per the three (3) week postal requirements of the BID Policy. The BID establishment ballot was undertaken by Election Services Ltd.

16. Each ballot pack mailed out contained the following:

· An information brochure (see Appendix B) on the Devonport BID Partnership Programme including:

§ Strategic plan information outlining the projects and objectives of the BID

§ The purpose of the BID ballot, including the benefits of being part of the 46 BIDs across the region

§ BID target rate information

§ Map of the Devonport BID boundary area

§ A ballot form

§ Prepaid return envelope for returning the ballot form

§ Contact details for eligible voters to make enquires to either Auckland Council officers, the DBA Board or Election Services Ltd.

17. The question on the ballot form asked:

“Do you support the establishment of the Devonport Business Improvement District Programme as defined on the accompanying map, which is to be delivered by the Devonport Business Association Inc and accordingly support the paying of a target rate?”

18. Election Services Ltd has provided a report outlining the ballot process, result and voting documents. See Attachment C.

19. DBA has provided a full report outlining the procedure followed to meet the requirements of the Auckland Region BID policy. See Attachment D.

20. Council officers are satisfied that the DBA has undertaken appropriate consultation. Processes used included one to one engagement, public meetings, emails, networking meeting, brochure and newsletter drops, a Christmas retail promotion, a variety of communication channels used by the DBA, including a selection of local media publications.

21. Council officers are supportive of the establishment of a Devonport BID Partnership Programme and associated BID target rate

Consideration

Local board views and implications

22. DBA had communicated their intent to undertake a BID establishment to the Devonport-Takapuna Local Board.

23. DBA has worked with the local board towards achieving BID status for the past two years.

24. The outcome from the Devonport BID establishment ballot will be concentrated in the Devonport-Takapuna Local Board area and will not impact on any other local board area.

Maori impact statement

25. Devonport-Takapuna has a lower proportion of Maori ethnicity (5 per cent in the 2013 Census) than the Auckland region as a whole (10 per cent). Māori will be impacted as business and property owners, employees and customers of the Devonport BID.

Implementation

26. The funding of the Devonport BID Target rate of $120,000 is gained through a BID target rate levied on property owners; therefore, this will be cost neutral to Auckland Council and the Devonport-Takapuna Local Board.

27. The funding of the $120,000 BID target rate is identified in the Devonport-Takapuna Local Board 2014/2015 financials.

Attachments

No.	Title	Page
a View	Devonport Business Association BID Boundary Map	23
b View	Devonport Business Association BID Ballot information book	25
c View	Election Services Ltd report	33
d View	Devonport Business Association BID Report May 2014	43

Signatories

Authors

Claire Siddens - Business Improvement District Partnership Advisor

Authorisers

Gillian Plume - Team Leader - BID Partnership Programme

Harvey Brookes - Manager Economic Development

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Draft Devonport-Takapuna Area Plan

File No.: CP2014/11952

Purpose

1. This report seeks Local Board endorsement of the draft Devonport-Takapuna Area Plan (‘the draft plan’ – provided in this report as Attachment A) for consideration by the Auckland Development Committee for the purpose of community engagement together with formal consultation on the draft Devonport-Takapuna Local Board Plan in July-August 2014.

Executive summary

2. Area Plans are 30-year local spatial plans for a local board area, applying the Auckland Plan at a local level. The Devonport-Takapuna Area Plan commenced in November 2013 and is being developed over a 10-month programme, with the two community engagement phases for the area plan (initial and draft) being combined with the new Local Board Plan.

3. Since January 2014 staff have been meeting with members of the Devonport-Takapuna Area Plan Working Party consisting of the local board Chairperson, Deputy Chairperson and the two local ward councillors, to discuss the programme of work, approaches to engaging the community, and emerging content of a draft plan with input from across the council and Council Controlled Organisations (CCOs). All local board members were invited to attend each meeting. Comprehensive initial community engagement occurred in February-March 2014, notable by the assistance of key stakeholder representatives, which has helped shape the draft area plan.

4. The area plan is not an opportunity to re-litigate the Proposed Auckland Unitary Plan (PAUP), which has commenced its statutory process of public submissions and hearings. The area plan does however set out the key moves to implement the land uses envisaged in the PAUP.

5. Consequently, the draft plan focuses future growth in and to the west of Takapuna metropolitan centre, with much less change in the south from Hauraki to Devonport apart from some development precincts. To the north, the draft plan envisages some residential growth around Sunnynook and Milford town centres, with Sunnynook seen as an emerging town centre with further potential in the longer term.

6. The proposed six key moves are:

· Support the ongoing development of a ‘greater Takapuna’, including the Takapuna metropolitan centre together with its emerging opportunity areas to the west.

· Provide an integrated, frequent and efficient public transport network to, from and within Devonport-Takapuna.

· Protect, enhance and celebrate the natural treasures of Devonport-Takapuna.

· Recognise the Kaitiaki (stewardship) and emerging economic role of Mana Whenua, and celebrate local Maori identity and cultural heritage.

· Revitalise, develop and enhance Devonport-Takapuna’s town and local centres, and the ongoing protection of special heritage character.

· Promote Devonport-Takapuna as a lifestyle and visitor destination with a special mix of activities and environments.

7. Following local board consideration of the draft area plan it will be reported to the Auckland Development Committee in July for endorsement to carry out community-wide engagement and receive feedback, together with the draft Local Board Plan, in July and August 2014. The draft plan will be subsequently revised with the Working Party and come back to the Devonport-Takapuna Local Board and the Auckland Development Committee for final adoption later in 2014.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) endorses the draft Devonport-Takapuna Area Plan (Attachment A) and recommends to the Auckland Development Committee that the draft Area Plan be endorsed for community engagement and feedback in July and August 2014.

b) delegates the approval of any minor amendments or additions to the draft Devonport-Takapuna Area Plan to the Chairperson and Deputy Chairperson of the local board prior to community engagement commencing.

Comments

Background

8. Area plans are 30-year local spatial plans that aim to achieve the vision, outcomes and directions of the Auckland Plan at the local board level, and reflect the vision and priorities of the local board areas as expressed in Local Board Plans. They may identify where more localised ‘third tier’ plans are to be developed in the form of more detailed action plans in the future.

9. The Devonport-Takapuna Area Plan Working Party was set up following a resolution of the Local Board in December 2013 in order to oversee the development of the area plan and to agree to its content and process. It comprises two nominated local board members and the two ward councillors, and is chaired by the Chairperson of the Devonport-Takapuna Local Board.

10. Decision-making on engagement approaches, and the draft and final area plan rests with the local board and ultimately by the Auckland Development Committee of the Governing Body. This reflects the dual governance nature of area plans and their part in the council’s planning framework. The Working Party meets regularly through the project and is the principal point of engagement and direction setting on the area plan with elected members.

The main features and elements of area plans are:

· A non-statutory 30-year planning approach and strategy at local board area scale developed through engagement with communities and their local board, together with agencies such as CCOs and Government.

· A spatial strategy to guide the future location, sequencing and prioritisation of more detailed local projects where appropriate.

· Integration of economic, environmental, social and cultural outcomes at a more local level expressed in both text and map form.

· Consideration of centres of different sizes, roles and functions and their future form and extent.

· Identification of key transport facilities, routes and services, and projects.

· Local historic heritage, landscape, natural and ecological features and land marks for management and/or protection.

· Important social and cultural facilities and sites of interest and importance.

· Development of actions and projects and their prioritisation to assist with developing annual and Long-term Plan budgets.

Developing the Draft Devonport-Takapuna Area Plan

11. Work commenced in November 2013 on the preparation of topic reports through research and review of recent consultations on relevant council and local board plans. This helped identify issues and opportunities, involving input from many departments across council and key CCO’s in December 2013 and January 2014.

12. In January 2014 key community stakeholders were briefed on the area plan and local board plan process, leading to their assistance with the initial engagement round on both plans held in February and March. This focussed on local and sector meetings hosted by community and sector leaders, public drop-in events, library displays, online and hard copy factsheet and open-question survey, and an open day at the Bruce Mason Centre on
1 March. Overall, the number and quality of responses was high and has been considered in the development of the draft area plan.

13. In addition, two combined hui were held in February 2014 involving firstly representatives of nine Mana Whenua groups, and the following day with mataawaka representatives. These sessions, notably hui with Mana Whenua discussed issues and opportunities going forward for iwi and Maori in Devonport-Takapuna in areas of partnership, Treaty Settlements, recognition of items of significance, and new opportunities.

14. On completion of the draft final topic reports and engagement feedback summaries in March and April, further briefings and workshops were held with internal council and CCO staff. This led to the development of proposals for outcomes and aspirations/actions under three themes for area plan team discussions with the working party.

15. Following these working party sessions, and a briefing of the two ward councillors, the material was prepared into the area plan format with the refinement of a key plan (key moves and area framework) and three theme maps.

16. A provisional draft area plan was considered by the local board at briefings on 27 May and
2 June. Further editing and amendments have been made following the outcomes of this meeting and further feedback received from internal departments. Close working with the Local Board Services team has been a feature, particularly in terms of integrating consultation and engagement activity with the Local Board Plan process.

17. Feedback from the Project Steering Group has highlighted a need for clarity around funding constraints and the importance of not raising community expectations of significant project delivery in the short to medium term. To this end the area plan team has sought to include only projects deemed to be ‘transformational’ not ‘business as usual’ or ongoing programmes. All projects and programmes are already under review through the Long Term Plan (LTP) process.

Key content of the Draft Area Plan

18. The proposed draft area plan content is attached for review. A mihi has been included at the front of the document, being one approved for the northern areas of Auckland. Following explanatory and context sections, six key moves are identified for the area in the long term that, when realised, will make a transformational contribution to the Devonport-Takapuna area continuing to be a great place to live, work and visit.

19. The six key moves proposed for the draft Devonport-Takapuna area plan are:

· Support the ongoing development of a ‘greater Takapuna’, including the Takapuna metropolitan centre together with its emerging opportunity areas to the west.

· Provide an integrated, frequent and efficient public transport network to, from and within Devonport-Takapuna.

· Protect, enhance and celebrate the natural treasures of Devonport-Takapuna.

· Recognise the Kaitiaki (stewardship) and emerging economic role of Mana Whenua, and celebrate local Maori identity and cultural heritage.

· Revitalise, develop and enhance Devonport-Takapuna’s town and local centres, and the ongoing protection of special heritage character.

· Promote Devonport-Takapuna as a lifestyle and visitor destination with a special mix of activities and environments.

20. Together with the key moves, the area framework indicates where and how Devonport-Takapuna could change, develop and be protected over the next 30 years, building on the land uses proposed in the PAUP. The proposed key moves combined with the area framework are illustrated on the Key Plan (map 1), being the main summary plan of the draft plan document.

21. The outcomes for Devonport-Takapuna over the next 30 years, and the actions and projects suggested towards their achievement, are set out in three themed sections with related theme maps as follows:

· Natural environment, built form and heritage

· Transport and network infrastructure

· Economic and community development

22. The actions and projects identified for each outcome are proposed to be staged and prioritised for delivery either over the next 10 years or in the long-term 30 year period to 2044. Some of these initiatives are funded in the current Long-term Plan (LTP) 2012-22 and others are aspirational and will take longer to achieve. All projects and programmes will be reviewed in the development of a draft LTP 2015-25, to be released in early 2015.

Community engagement on draft Area Plan

23. Community engagement is proposed to occur from 14 July to early August 2014. Again in concert with the draft Local Board Plan consultation process, it will seek to partner with local community and sector groups, connecting with existing community networks by presenting the draft plan at meetings and events. Local drop-in sessions and displays at council facilities will also occur. A feedback form will be distributed and made available online through links to Council’s “Shape Auckland” page, which will contain all of the necessary information on the draft plan.

Consideration

Local Board Views

24. The development of the draft plan has been overseen by the Area Plan Working Party. All members of the Devonport-Takapuna Local Board have been invited to working party meetings and received relevant material for meetings including agendas and minutes. Key working sessions have been held with the working party in April and May to develop theme outcomes and actions together with identifying key moves.

Maori impact statement

25. Following initial discussions with the Te Waka Angamua team, the Independent Maori Statutory Board was notified in December 2013 of the upcoming Devonport-Takapuna Area Plan process and advised the proposed engagement approach for Mana Whenua and mataawaka.

26. In February 2014 hui were held with 9 Mana Whenua groups and matawaaka representatives to seek guidance on the Maori outcomes and aspirations for the draft plan. As a result, and reflecting the directions of the Auckland Plan, Maori outcomes and aspirations have been developed and integrated throughout the draft plan. Further engagement with Mana Whenua and mataawaka is proposed in July 2014.

Implementation

27. Implementation of area plan aspirations can occur through a range of methods including the Long-term Plan (including Local Board Agreements), Local Board Plans, advocacy on the responsibilities of other agencies (including CCOs and central government). Budgets will need to be considered through the Long-term Plan process for delivery of initiatives in the first ten years, and the delivery of the outcomes later in the 30-year planning period will rely on the continuing identification and commitment of funding.

Attachments

No.	Title	Page
a View	Draft Devonport-Takapuna Area Plan	65

Signatories

Authors

Ross Moffat - Manager Area Spatial Planning

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/09767

Purpose

1. To approve the Devonport-Takapuna draft local board plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014.

3. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation.

4. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approves the draft Devonport-Takapuna Local Board Plan 2014 for public consultation using the special consultative procedure

b) approves the draft Devonport-Takapuna Local Board Plan 2014 summary document

c) delegates to the Chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document.

Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

· works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7. The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matters experts has also been important in developing the draft plan.

11. The draft plan (designed section and body text incorporating the draft budget) and the summary document are attached.

Summary of community views and strategic issues

12. The local board talked to the community during February and March 2014.

13. The feedback received confirmed that the emphasis provided by the 2011-2014 Devonport-Takapuna Local Board Plan was still relevant. That was particularly the case in respect of traffic congestion, protecting the character of town and village centres, and the care of beaches, parks and open spaces.

14. Reducing traffic congestion over time is a key strategic issue facing the board. Others include:

· the needs of the elderly and youth

· local economic development of the kind that will provide high value employment opportunities and provide youth employment

· the development of Takapuna as a vibrant metropolitan centre

· ensuring that the character and ambience of the area is preserved through improved maintenance and further open space acquisitions as the population grows.

Local board views and implications

15. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

16. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

17. Māori have also been involved in the development of this plan. Mana whenua and mataawaka each held hui during the engagement to outline their priorities and the importance of further engagement to develop the partnership, recognising the role of Māori as kaitiaki.

18. Ngati Whatua are now major land owners on the Devonport peninsula and will be able to play a significant role over time in local economic development.

Implementation

19. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Draft Local Board Plan - designed front end	101
b View	Draft Local Board Plan	111
c View	Draft Local Board Summary	153

Signatories

Authors	Chris Dee - Senior Local Board Advisor
Authorisers	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Adoption of Local Board Agreement 2014/2015

File No.: CP2014/11090

Purpose

1. This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive Summary

2. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and local board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February. The Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the local board meeting in April;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5. The Governing Body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) adopts its local content for the Annual Plan 2014/2015 which includes a:

i. Local Board Agreement 2014/2015 with advocacy; and

ii. message from the Chairperson.

b) notes that:

i. local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii. if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement;

iii. that the resolutions of this meeting will be reported back to the Governing Body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv. the local board agreement could be subject to minor changes following this meeting.

c) delegates authority to the Chairperson to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

Comments

6. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

7. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8. The Governing Body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure (SPC) and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

10. On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

11. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment A), which includes a:

a) Local Board Agreement 2014/2015 with advocacy; and

b) message from the Chairperson.

13. The resolutions of this meeting will be reported to the Governing Body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local Boards

14. This report seeks adoption from the local board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation and a number of workshops and meetings have been held by the local board to finalise their local board agreement and introduction to the agreement.

Maori Impact Statement

15. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant iwi. The local board agreement is based on the local board plan and the LTP which have both been developed through engagement with the community, including Maori.

Implementation

16. The resolutions of this meeting will be reported to the Governing Body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the Annual Plan is adopted, such as:

a) correction of any errors identified;

b) minor wording changes.

Officers therefore recommend that the local board delegates authority to the Chairperson to make final changes if necessary.

Attachments

No.	Title	Page
a View	Devonport-Takapuna Local Board Agreement 2014/2015	165

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - Manager Financial Plan Policy and Budgeting

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Auckland Transport Update on Issues Raised in April and May 2014 for the Devonport-Takapuna Local Board

File No.: CP2014/12060

Purpose

1. This report provides an update on transport related issues raised by local board members during April and May 2014. It also includes general information about matters of interest to the Local Board and Attachment A the Schedule of Issues raised in April and May 2014, as well as Attachment B Local Board Capital Fund project list.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport April and May 2014 Issues Update to the Devonport Takapuna Local Board.

Comments

Auckland Transport News

Local Board Auckland Transport Capital Fund Projects

2. The Devonport-Takapuna Local Board resolved at the April meeting that it will confirm further funding of the current Local Board Transport Capital Fund Project list from the 2014/15 budget before 31 August 2014.

3. As advised in the report on the Overview of the Total Programme, additional proposals need to be identified in order for Auckland Transport to manage and deliver the projects within the triennium electoral term.

4. The board also requested that officers proceed with scoping of the Francis Street to Esmonde Road pedestrian and cycling bridge.

5. At this stage, preliminary investigations into a pedestrian and cycling bridge from Francis Street to Esmonde Road cannot be funded from the Local Board Transport Capital Fund.

6. This proposal would be looked at in the context of providing links to Skypath. NZTA has commissioned consultants to look at the link from the Harbour Bridge to Takapuna and Auckland Transport Walking and Cycling Team is involved as key stakeholders and will ensure that both NZTA and the consultants are aware of the board’s resolution and will advocate for it through this process.

7. Following the advancement of this proposal, allocation of the Local Board Capital Fund would be assessed on the case presented to support Auckland Transport deliverables on Walking and Cycling (as was the case for the Bayswater Pipe Bridge); however this is some years away.

8. In February information on installation of permanent automatic pedestrian and cycling counting/monitoring near the Bayswater Bridge at a cost of $11,270 was provided to the local board. The board resolved to defer the allocation of funding from its AT Local Board Capital Fund for installation of a permanent automatic pedestrian and cycling monitoring equipment near the new Bayswater Bridge.

9. The board may now wish to consider the installation of the Eco-Counter automatic equipment, which is used by Auckland Transport at 15 locations around the city to measure trends and growth in walking and cycling in the region. Auckland Council Parks also uses this equipment to monitor usage on a number of paths in the southern area. Its functionality means that data is relayed from the logger via satellite to software installed on a desk top computer, i.e. no site visits are required to collect the data 24/7 and accuracy is ensured.

10. A device at this location could ultimately assist to inform future funding and subsidies on future proposed construction of cycleways and bridges.

11. The Devonport-Takapuna Local Board still have $820,190 to allocate within this triennium.

Bus Shelter – Regional Designs

12. Auckland Transport wants you to have your say on three new bus shelter designs about to be unveiled in the central city (Attachment C).

13. The three shelters being built on Symonds St are prototypes that Auckland Transport will use to gather feedback from the public.

14. The new designs will then be adapted for most bus stop locations and gradually be rolled out across the region.

15. Auckland Transport’s Group Manager Public Transport, Mark Lambert says there are currently more than 20 different bus shelter designs across the region, varying in quality and usability: “One of the greatest frustrations for our customers is shelters that don’t provide adequate weather protection. We also need to offer improved information and comfort.”

16. “Before we choose a final design or designs we want to make sure that the shelter is enjoyable and functional from a customer perspective. It also needs to look good and be cost effective.”

17. “We want to improve our customers’ experience when using public transport. Improving facilities for passengers waiting for, or transferring onto, buses is an important step in doing that.”

18. Auckland Transport is also looking at how cycle parking, retail kiosks, and technology might be incorporated into new shelter designs.

19. The three Symonds St shelters will be completed by the end of May. Consultation commences on 7 July 2014. The public will be able to input into the final design by going to http://www.at.govt.nz/busshelter

20. Public Transport Fast Facts:

· More than 71 million passenger trips were made in the year to the end of March 2014, and more than 120,000 people travel each weekday on Auckland public transport services.

· Auckland’s bus services travel some 164,000km every weekday - the equivalent of four and a half times around the world.

· Auckland’s public transport patronage is growing at around 4 per cent per year.

· Auckland’s new electric trains began operating this week on the Onehunga Line, and will be progressively rolled out across the region through to 2015.

AT HOP WiFi Launches at Train Stations

21. Following the introduction of Auckland’s new electric trains, free WiFi internet access was launched at train stations on 26 May. Full WiFi access will be available for eligible registered AT HOP card users through a new service called “AT HOP WiFi”.

22. Auckland Transport, in conjunction with Telecom New Zealand, is initially introducing the service for eligible registered AT HOP users at 40 train stations on its public transport network. WiFi is scheduled to be phased onto the network’s 14 ferry wharfs and 11 bus terminals over the coming months.

23. Auckland Transport’s Chief Operating Officer, Greg Edmonds says, “AT is pleased to be partnering with Telecom to bring this added value service to our registered AT HOP card customers.”

24. “We are always looking at ways to improve and add value to the public transport experience for our customers. WiFi at our train stations offers customers an opportunity to check out emails, Facebook, Buzzfeed and the like or to kick start their working or study day”.

25. Mr Edmonds says WiFi on trains, buses and ferries is also being reviewed as a possibility in the future, dependent on technology. Ed Hyde, General Manager of the Telecom Digital Ventures team that has developed the WiFi solution, says that free WiFi internet access on train stations is great news for Auckland.

26. “Greater connectivity on the go has huge benefits for transport users and for Auckland. People can better connect with their friends or keep in touch with their business or office while at the train station. International visitors can share their holiday experiences with family and friends. That’s all helping to make Auckland one of the world’s most liveable cities.”

27. “Partnering with Auckland Transport to provide free WiFi for AT HOP users is a natural extension of the Telecom national WiFi strategy. We already have nearly 1000 WiFi hotspots around New Zealand, and partnering with key infrastructure providers such as Auckland Transport is the next step in delivering a seamless customer and mobility experience.”

28. Eligible AT HOP users will be able to access free WiFi with no daily time limit, although a data usage cap of 1GB per day will apply. Customers without an AT HOP card will be able to connect to the free WiFi service for 10 minutes a day.

29. To connect to the service, customers can log-on using the last seven digits on their AT HOP card, no matter who their current mobile provider is.

30. For more information, or to register your AT HOP card to be eligible for free WiFi visit AT.govt.nz/athop.

31. You can read the full terms of use of the AT HOP cards, the registered prospectus relating to the AT HOP cards and other information regarding the AT HOP cards on our website or at the Transport Information Centre, Britomart. The obligations of Auckland Transport under the AT HOP cards are unsecured. www.AT.govt.nz/athop

Devonport Wharf Terminal Improvements

32. Auckland Transport is consulting on proposed improvements to the passenger facilities at Devonport Wharf.

33. The improvements include a new canopy on the western side of the wharf building, removal of the existing run-down canopy and the extension of the roof at the front of the wharf building, a new bus shelter and the redirection of the existing internal pedestrian pathway.

34. Auckland Transport’s Group Manager, Public Transport, Mark Lambert describes the wharf as a key transport and community hub through which residents, visitors and tourists enter the seaside village.

35. “Passenger comfort and convenience is a major focus of the proposals, providing better weather protection while also preserving views of the harbour and city. It is important that the wharf's transport facilities are suitable for ferry and bus passengers as well as creating an attractive gateway to Devonport.”

36. Mr Lambert says the project complements but is separate from the upgrades to Marine Square and the Devonport Wharf, which once completed will provide better connections between the main street, the waterfront and the wharf.

37. Project ambassadors will be handing out information, answering questions and providing feedback forms throughout the consultation, which ended on Friday 6 June.

38. More information and an online feedback form is available at www.AT.govt.nz/devonportwharf.

Rules on Election Signage to be Updated

39. Auckland Transport is proposing changes to its Election Signs bylaw. Changes have been based on feedback and the practical experience of the October 2013 local elections. These changes will provide greater clarity and certainty for candidates, political parties and the public.

40. Public submissions on the changes opened on 2 May and closed on 3 June 2014. It is expected that any final changes to the bylaw will be adopted by the end of June, and will be in place in time for the general election on Saturday 20 September 2014.

41. The proposed changes include:

· the addition of explanatory notes;

· allowing temporary closure of public sites that are temporarily unsuitable;

· limiting the period that signs on private property can be displayed;

· providing a minimum size of signs and their position within approved public sites;

· allowing candidates to appear on individual and team signs on the same approved public site;

· limiting the number of signs promoting election and referenda issues consistent with signage for candidates, teams and parties;

· providing that the contact details of the person responsible for the sign are legible;

· minor changes to the bylaw to simplify provisions and update statutory references.

42. Auckland Transport will be contacting registered political parties to let them know that new rules may be adopted for election signage in the Auckland region.

43. A copy of the proposed bylaw amendments may be seen on the Auckland Transport website www.at.govt.nz/about-us/bylaws.

Parking Strategy Consultation

44. Following on from cluster workshops attended by local board members in early-mid May, Auckland Transport has now distributed copies of the Parking Strategy discussion document to elected members and key stakeholder groups, including community organisations.

45. The discussion document is the first to comprehensively review issues associated with parking region-wide. Key elements of the discussion document include an analysis of issues associated with the city centre, the city fringe, metropolitan and town centres and residential streets across the region. There is a clear link to the region’s public transport strategy through consideration of the role of park-and-rides, and the needs of the forthcoming (bus) Frequent Transport Network, and the possibility that the AT HOP card may be able to be used for payment for parking in some situations.

46. The discussion document was made publicly available on-line on 31 May in anticipation of a month-long period of public consultation that will extend until 30 June. Submissions are expected to be considered during July and August, and then a report made to the September meeting of the Auckland Transport Board.

Consideration

Local board views and implications

47. This report is for the local board’s information.

Maori impact statement

48. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

49. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with council’s Annual Plan and LTP documents, and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

50. There are no implementation issues.

Attachments

No.	Title	Page
a View	Devonport Takapuna Issues Raised by Local Board Members During April and May 2014	185
b View	Devonport-Takapuna Local Board Transport Capital Fund - Financial Update	197
c View	Bus Shelter Designs	199

Signatories

Authors

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Team Manager Elected Member Relationships, Auckland Transport

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Devonport-Takapuna Local Board 2014/2015 Proposed Local Library Renewals

File No.: CP2014/10190

Purpose

1. This report seeks approval from the Devonport-Takapuna Local Board for proposed 2014/15 property renewal capital works for Libraries.

Executive summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each council facility can operate to the current level of service articulated in the relevant asset management plan.

3. The Devonport-Takapuna Local Board proposed property renewals programme for 2014/15 is detailed in this report as Attachment A.

4. In the 2014/15 financial year, the Devonport-Takapuna Local Board’s budget for the Libraries property renewal programme is $45,458.

5. A list of all Libraries proposed property renewal projects for all Auckland Council Local Boards for 2014/2015 is provided for your information as Attachment B.

6. In addition to the library building renewals figures stated in Attachment A, the local board has a “library furniture and fitting renewals” budget of $294,669 (including $248,544 carry forward and $46,125 from the local board’s 14/15 budget) that can be spent on library furniture and fittings at Takapuna Library. Also, $70,000 has been allocated from the regional library’s digital services budget to partially renew Takapuna Library’s digital infrastructure, and $221,130 has already been spent from the local board’s 2013/14 “local library renewals” budget for the Takapuna refurbishment.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the Devonport-Takapuna Local Board 2014/2015 Proposed Property Renewals report

b) approves the property renewals programme 2014/2015 for Libraries as listed in Attachment

c) delegates responsibility the Manager Assets Planning and Business Libraries - to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme

d) allows for any project surplus to be held as contingency for other renewals projects included within this report for the board.

Comments

7. Investment in this property renewals programme will ensure that council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

8. The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution and transition, closure, and benefits realisation. Local board sign-off is within the third phase (initiation) of the Property Renewals Programme process.

9. The property renewals programme process ensures that the proposed work-lists (Attachment A) have received extensive input and assessment from both property and activity officers.

10. Should a local board member have any questions regarding any of the proposed renewals works, the Activity Representative should be contacted in the first instance. The Activity Representative will be happy to answer any questions you have or workshop the renewals list with you if you prefer.

Consideration

Local board views and implications

11. Council officers are seeking local board approval for the proposed Devonport-Takapuna Local Board property renewals programme for 2014/15. Council officers will report quarterly to the local board, including any reduction in project costs, to enable a review of budget options.

Maori impact statement

12. The Devonport-Takapuna Local Board 2014/2015 property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

13. This work will be implemented as part of the Auckland Council Property Department’s usual business practice and delivered in partnership with Libraries.

Attachments

No.	Title	Page
a View	Proposed Renewals Programme- Devonport-Takapuna	203
b View	Proposed Renewals Programme 14/15 Regional	205

Signatories

Authors

Kim Taunga - Manager – Local Libraries South

Authorisers

Allison Dobbie - Manager – Libraries and Information

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Devonport-Takapuna Local Board Community Development, Arts and Culture Work Programme 2014 -2015

File No.: CP2014/11766

Purpose

1. The purpose of this report is to present the Community Development, Arts and Culture (CDAC) 2014 - 15 Devonport-Takapuna Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2014 – 2015 work programme.

3. The draft CDAC work programme aims to provide a defined work programme of the 2014 – 2015 financial year. They cover the following areas:

· community development and safety

· arts and culture

· events

· community facilities

4. The CDAC work programme for the Devonport-Takapuna Local Board has been aligned to the following 2011 – 2013 Devonport-Takapuna Local Board Plan priorities:

· our distinctive town and village centres

· cherishing our environmental and historic treasures

· community facilities, services and recreation

5. Local boards are now being requested to approve the CDAC work programme 2014 – 2015.

Recommendations

That the Devonport-Takapuna Local Board:

a) approves the Community Development, Arts and Culture work programme 2014 – 2015 as presented in Attachment A.

b) approves the renewal of the funding agreement with the Devonport Peninsular Trust for a further year to the value of $49,521.

c) approves the renewal of the funding agreement with the Takapuna North Community Trust for a further year to the value of $49,521.

d) approves the renewal of the funding agreement with Raeburn House to the value of $44,942.

e) approves the 2014 - 2015 term grants for Sunnynook Community Centre for $59,028 and Devonport Community House for $41,848.

f) approves the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair if required):

i. Michael King Writers Studio Trust, $34,044.20

ii. North Shore Brass Inc, $17,021.58

iii. North Shore Theatre and Arts Trust, $80,571.44

iv. The Depot, $76,030.83

v. The Lake House Trust Inc, $63,973.27

vi. The Rose Garden Community Centre and Theatre Inc, $53,713.94

vii. Devonport Historical and Museum Society, $20,000.

g) approves the Community Lease work list for 2014 - 2015 as presented in Attachment B.

h) approves the recommended community and art facilities capital and renewals work programme 2014 - 2015 as presented in Attachments C and D noting that the board:

i. delegates responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

ii. asks that council staff report on any reduction in project costs to enable a review of budget options.

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014 – 2015 have been developed using a coordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, the Local Board Plan 2011 – 2013 and the local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011 – 2013 Local Board Plan priorities:

· our distinctive town and village centres

· cherishing our environmental and historic treasures

· community facilities, services and recreation.

CDAC recognises that new local board plan outcomes and the Long Term Plan 2015 – 2025 are currently being developed, and these outcomes and priorities will be incorporated into the 2015 – 2016 CDAC work programmes.

The CDAC work programme 2014 – 2015 for the Devonport-Takapuna Local Board (see Attachment A: CDAC - work programme FY15 - Devonport-Takapuna Local Board) includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including place-making, youth development, local food and gardening initiatives, local sustainability initiatives, community funding, community-led development, graffiti vandalism prevention and safety advice and community economic development.

· Arts and Culture: This includes the delivery of a range of programmes and centres including: community art programmes, public art installation and integration at the Devonport Library, funding agreements with arts facilities and art facility renewals (see Attachment D: Devonport-Takapuna Local Board proposed art facility renewals work programme).

· Events: This will deliver a range of community events including: ANZAC day, volunteer appreciation awards, local event funding, local civic functions, and citizenship ceremonies.

· Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, providing an integrated booking system, renewals and levels of service, strengthening community led centres, individual community centre programming, social housing, venue hire and Fort Takapuna Heritage Project construction (see Attachments B and C).

8. The work programmes include scoped initiatives, the allocation of budgets and established timelines. Workshops have been conducted with the local board and CDAC staff on 22 April 2014, to ensure alignment with the local board priorities the needs of the local community.

9. The local boards is requested to approve the CDAC work programme for 2014 – 15. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure the delivery of these projects and their evaluation. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

10. The draft 2014 – 2015 work programme was considered by the local board at a workshop on 22 April 2014. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

11. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

12. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2014 – 2015 budget.

Attachments

No.	Title	Page
a View	Community Development Arts and Culture - 2014/2015 Work Programme	211
b View	Devonport-Takapuna Local Board Draft Community Lease Workplan 2014/2015	215
c View	Devonport-Takapuna Local Board proposed renewals programme	217
d View	Devonport-Takapuna Local Board proposed renewals programme	219

Signatories

Authors

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Devonport-Takapuna Local Board Plan 2014-2017 hearing dates

File No.: CP2014/11050

Purpose

1. This report seeks approval for the Devonport-Takapuna Local Board Plan 2014-2017 hearings, workshop and formal adoption dates.

Executive summary

2. Legislation requires a special consultative procedure for the 2014-2017 Devonport-Takapuna Local Board Plan. Local board plans must be adopted by 31 October 2014.

3. The proposed key dates are as follows:

i) Hearing: Wednesday, 3 September 2014, 1.00 to 4.30pm with a reserve day of Thursday, 4 September 2014, 9.30am to 4.30pm

ii) Workshop: Tuesday, 9 September 2014, 9.30am to 12.30pm

iii) Deliberations: Tuesday, 16 September 2014 at the ordinary Devonport-Takapuna Local Board business meeting at 6.00pm

iv) Formal adoption of the local board plan: Tuesday, 14 October 2014 at the ordinary Devonport-Takapuna Local Board business meeting.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the 2014-2017 Devonport-Takapuna Local Board Plan hearings dates as follows:

i) Hearing: Wednesday, 3 September 2014, 1.00pm to 4.30pm

ii) Reserve day: Thursday, 4 September 2014, 9.30am to 4.30pm

iii) Deliberations: Tuesday, 16 September 2014, at the ordinary Devonport-Takapuna Local Board business meeting at 6.00pm.

b) approve the 2014-2017 Devonport-Takapuna Local Board Plan workshop date as follows:

i) Tuesday, 9 September 2014, 9.30am to 12.30pm.

c) adopt the 2014-2017 Devonport-Takapuna Local Board Plan at the ordinary Devonport-Takapuna Local Board business meeting scheduled for Tuesday,
14 October 2014 at 6.00pm.

Comments

4. Local boards are required to adopt a local board plan no later than 31 October in the year immediately following the triennial general election. The special consultative procedure must be used. [Section 20(1)(a) and (b) of the Local Government (Auckland Council) Act 2009].

5. A local board plan is for a three year period.

6. The purpose of the local board plan is to:

i) reflect the priorities and preferences of the local board’s communities

ii) identify and describe the interests and preferences of the people within the local board area

iii) provide a basis for developing the local board agreement

iv) inform the development of the next Long-term Plan

v) provide a basis for accountability of the local board to the community in its area.

7. The public will have an opportunity to provide submissions on local board plans during
7 July to 6 August 2014.

8. The local board hearings will be conducted between 26 August and 9 September 2014.

9. Workshops will be held in early and mid September.

10. Local boards will formally adopt their local board plans at their October 2014 meetings.

Consideration

Local board views and implications

11. The Devonport-Takapuna Local Board has undertaken public consultation and wide engagement to inform the draft 2014-2017 Devonport-Takapuna Local Board Plan. Local Board Services staff will discuss the hearings options with the board once the volume of submissions is known.

Maori impact statement

12. The Devonport-Takapuna Local Board recognises the significance of Maori and is working to strengthen relationships.

Implementation

13. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Sonja Tomovska - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Financial Planning for Extreme Weather Events

File No.: CP2014/09588

Purpose

1. This report provides an overview of the current financial management practice for dealing with extreme weather events in local parks across the region. There are a number of issues and inconsistencies with the current practice, and it is therefore recommended that a new and consistent approach be adopted.

Executive summary

2. Auckland is prone to a range of extreme weather events including tornadoes, high tides, high winds, high rainfall and drought, all of which can contribute to sudden erosion, plant loss, tree fall, fixed asset damage and land slips. Twelve local boards have some funding to deal with land slips and other effects from extreme weather, but it is rarely sufficient when serious issues arise. Nine boards have no inbuilt financial capacity to cope with the impact of weather events.

3. Council has an obligation to plan for extreme weather events. There is a legal and moral obligation to ensure that some rates funding is set aside for this purpose given that weather damage, while unpredictable in timing and location, is nonetheless a constant in the Auckland region as a whole.

4. Three options are considered in this report. This first is to continue with the ad-hoc funding arrangement, i.e. do nothing. The second is to pool local board funding to essentially develop a regional self-insurance fund (local unallocated budget). The third is to seek a regional fund, controlled by the governing body, which is applied for on a case by case basis. The second approach is recommended. The current arrangement will result in the need for local boards to cut existing budgets from time to time to react to weather events and overspend or approach the governing body regarding unforecast over expenditure. The second option, which involves funding moving to the area of greatest need, is likely to cover most weather events, without changing existing regional expenditure, and minimizes the time delays/bureaucracy involved.

5. In 2011, storms affected many areas and resulted in a number of severe slips on Waiheke Island. In 2012, the Upper Harbour Local Board was hit by a major cyclone event and dealt with the extensive damage via cuts in their current work and over expenditure. In 2013, all boards were affected by drought, and a number of boards have been affected by slips and erosion. However, the Hibiscus and Bays Local Board and the Waitemata Local Board, in particular, are finding their current liabilities well beyond their individual ability to fund the remedy. In general terms, extreme weather events affect coastal areas and older suburbs more than rural, flat or inland areas; however, all areas are prone to wind, drought and flooding.

6. The financial information relating to events that have occurred in the last three years is poor because funds were taken from a variety of Auckland Council sources and expenses were not labelled consistently. As such, the average financial risk for the region over the last three years is not specifically known. While it is possible for damage to be catastrophic and incalculable (if there is a regional disaster), it is only the common weather occurrence that is contemplated in this report. Over the last three years, costs have been in the realm of six figures every year and the burden has traversed boards.

7. Current budgets are operational. However, damage from extreme weather events often results in the need for the development of new retaining or structures to protect existing assets from ongoing slips or similar. There is currently no capital funding sitting with local boards specifically tagged for storm damage remediation. It is recommended that a portion of the existing funding be allocated to capital budgets to provide for this eventuality.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) support the development of a local unallocated fund to insure against unforeseen impact of extreme weather events to parks, and that such funding can be on an as required basis.

b) support a portion of the pooled operating budgets being allocated to local unallocated capital funding.

c) note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

Comments

8. Auckland is prone to a range of extreme weather events including tornadoes, high tides, high winds, high rainfall and drought - all of which can contribute to sudden erosion, plant loss, tree fall, fixed asset damage and land slips.

9. The scale or impact of extreme weather events is particularly felt in urban parks where space is at a premium and landscapes are heavily developed. Although weather events still have an impact on regional parks, the scale of the regional park landscapes and the management of those landscapes (i.e. a lot more fully restored streams and coastal dunes) means the impact of extreme weather events can usually be tolerated without affecting the day to day use of the park. In general terms, extreme weather events also affect coastal areas and older suburbs more than flat or inland areas; however, all areas are prone to wind, drought and flooding.

10. The financial impact of managing damage associated with extreme weather events in the urban park environment has historically been dealt with in three ways:

· Self-insurance – a fund is kept to call on for unforeseen damage

· Reforecasting – no funds are set aside for unforeseen damage, and as a result current projects and operational expenses are put on hold while funding is diverted towards managing the impact of extreme weather events

· Overspend – where neither of the two options above are possible, then some costs have been worn as an overspend.

11. Auckland City Council held specific ‘storm damage’ budgets for parks, and other councils had a level of self-insurance against unforeseen damage. Other legacy councils had no arrangements to deal with unforeseen damage.

12. Upon amalgamation, the funding pool held by Auckland City Council was divided amongst the local boards in those areas, and local boards in the former Manukau City Council area had some funding allocated to cater for this possibility in their local budgets. This resulted in very small buckets of money being allocated to 12 local boards.

13. This local board budget allocation has largely defeated the purpose of the self-insurance fund, as extreme weather events do not happen regularly in any given area. They can affect a localised area or a large scale area that has no correlation to local board boundaries. This means that individual local boards can go many years without an extreme weather event, while its neighbor or another local board may have several events in short succession. This random occurrence is normal and the current budget allocation does not befit this natural phenomenon.

14. The current operational “storm damage” budgets held across the region are:

	YTD Actual (Feb)	Budget
Albert-Eden		$77,558
Maungakiekie-Tamaki		$96,947
Orakei	$13,101	$109,874
Puketapapa	$2,197	$64,632
Waiheke		$19,389
Waitemata	$7,508	$102,894
Franklin		$20,371
Howick		$30,451
Mangere-Otahuhu		$15,515
Manurewa		$16,926
Otara-Papatoetoe		$16,715
Papakura		$11,158
Total	$22,806	$582,431

Note: there are a number of commitments or costs expected in Waitemata and Orakei that are not yet shown in the these budgets

Consideration

15. Council has an obligation to plan for extreme weather events. Under property law there is term known as ‘lateral support’, which is about the right of a landowner to have their land physically supported in its natural state by both adjoining land and underground structures. There are around 4,000 local and sports parks and each of these parks have neighbours. Any excavation or alteration Council makes to parkland may, at a later time, damage and affect a neighbour and leave Council liable. Our neighbours have a right to enjoy their land in its natural condition. This includes the right to have their land held in place from the sides by the neighbouring land, unless both are subject to unforeseen natural events.

16. In addition to this legal obligation to neighbours, some extreme weather events come at such a substantial cost that the budget available to an individual board is either unable to wear the cost of the recovery, or the cost of recovery affects a range of other activities within a local board area. This budget shortfall creates a liability and its own set of risks for Council and the community.

Options

17. The following options have been considered for ongoing/future management of storm damage:

	Option	Pros	Cons
1	Do nothing: Some boards have limited funds available, others have nothing	· No change to boards’ budgets. A small contingency fund remains available for those boards with funding.	· No boards have sufficient funding to deal with a medium size weather event – this exposes Council to a range of risks.
2	Create local unallocated fund (self-insurance): This would be a ring fenced fund for all boards to access allocated to the local and sports parks activity. It would be established from existing storm damage budgets held by some local boards.	· Funding is accessible across the region, i.e. funds ‘go where the storm goes’. · The size of the fund, pooled across the region, is more likely to accommodate regional extreme weather events than current arbitrary and small funding base available to those boards that have funding. · Can be established immediately providing all the boards agree, thereby helping with current liabilities.	· Risk of the fund being inappropriately used for day to day weather events. This is a current risk and can be more readily mitigated as a local unallocated fund. It is recommended that there would be a single Tier 4 manager with a regional view determining a consistency of approach. · Some boards contribute to this solution while others benefit without contribution, which may be seen as inequitable.
3	Ask governing body to cater for most impacts of extreme weather events on a case by case basis.	· No change needed and governing body would pick up costs of damage (if agreed/funding found). · Local boards that have existing funding would potentially need to show expenditure of current budgets before being eligible.	· The time delay and bureaucracy involved in making this happen means that most applications will be retrospective and expose Council to financial risk. · No funding is currently available at a governing body level. May take time to advocate for and secure.

Local board views and implications

18. This report is being circulated to all local boards to canvas their views on this issue.

Maori impact statement

19. In many cases, extreme weather events can damage archeological sites or sites of significance to tangata whenua. This can trigger the need for cultural impact assessments and more careful/expensive restoration works to protect the values of the site. Without a fund to support rehabilitation or restoration work, recently discovered or damaged sites of significance cannot be attended to as there are no funds. A regional self-insurance fund would help to mitigate risk for Council.

General

20. As previously mentioned, a variety of extreme weather events have affected parks over the years. For instance, in 2011 storm damage caused extensive slips across Waiheke. Repair work is ongoing and existing storm damage funding has been insufficient to cope. In 2012, a tornado hit Hobsonville causing widespread damage to trees and houses. The arboricultural and general cleanup was unforeseen and no budget for this kind of work was available to the Upper Harbour Local Board. In this case, the cost of repair was funded by savings in the local board budget combined with a budget overspend.

21. During September last year, a major storm event hit the east coast beaches, particularly in the Hibiscus and Bays Local Board area, but also affected Rodney, Orakei and Howick Local Boards. A storm surge of 0.8 metres on top of high tide caused substantial erosion. Orewa Beach was hit the hardest, with significant sand loss and coastal structure damage.

22. Weather events are part of life in Auckland. The current inconsistent, and in many cases non-existent, planning for extreme weather events is a risk and exposes Council to a high likelihood of budget blowout in any given year.

23. The unpredictable nature of extreme weather events means that we cannot anticipate what portion of funding is needed for capital and operational funding. However, based on the last three years of weather events, we know that there is a need for both operational and capital funding. It is therefore recommended that a portion of the current operational funds be allocated to capital funding to offset these costs.

Implementation

24. If a regional self-insurance fund, initially created from existing local board funds, is universally supported by formal resolution from all boards then this fund can be created in the current 2013/14 financial year.

25. The expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

26. There are currently several areas affected by storm damage that have projected funding shortfalls that could benefit from immediate implementation of the regional solution. The beneficiaries from this fund will change from year to year. Some recent historical events, current events, and associated funding requirements are detailed in Attachment A.

Attachments

No.	Title	Page
a View	Historical and current events and associated funding requirements	233

Signatories

Authors

Jane Aickin, Manager Local and Sports Parks Central

Martin Van Jaarsveld, Manager Local and Sports Parks North

Malcolm Page, Manager Local and Sports Parks South

Grant Jennings, Manager Local and Sports Parks West

Authorisers

Ian Maxwell, Manager Parks, Sports and Recreation

Karen Lyons, Manager Local Board Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Record of Briefing/Community Forum - 27 May and 3 June 2014

File No.: CP2014/11707

Purpose

1. The purpose of this report is to record the Devonport-Takapuna Local Board Briefing and Community Forum held on 27 May and 3 June 2014.

Executive Summary

2. At the Briefing and Community Forum held on 27 May 2014, the Devonport-Takapuna Local Board heard briefings on:

i) Draft Devonport Takapuna Area Plan

ii) Environmental Strategic Action Plan

iii) Summer Festival

iv) Community Forum:

· Zeal Education Trust

· World Elder Abuse Awareness Day

· Takapuna Playground

3. At the Briefing and Community Forum held on 3 June 2014, the Devonport-Takapuna Local Board heard briefings on:

i) Draft Devonport Takapuna Area Plan

ii) Community Forum:

· Devonport Community House and Devonport Community Garden

· Year 4 Ultrafast Broadband (UFB) Briefing

· Major events coming up at Takapuna Boating Club

· Sports Fields Usage

· Draft Concept Plan for Takapuna Beach Reserve South Submission

4. The record of the Briefing and Community Forum held on 27 May 2014 is attached to this report as Attachment A.

5. The record of the Briefing and Community Forum held on 3 June 2014 is attached to this report as Attachment B.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the Records of the Briefing and Community Forum held on 27 May and 3 June 2014.

Attachments

No.	Title	Page
a View	Record of the Briefing and Community Forum held on 27 May 2014 (Under Separate Cover)
b View	Record of the Briefing and Community Forum held on 3 June 2014 (Under Separate Cover)

Signatories

Authors	Sonja Tomovska - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987

File No.: CP2014/09418

Purpose

1. The purpose of this report is to present to the local board applications for special exemptions from some of the requirements of the Fencing of Swimming Pools Act 1987 (The Act).

Executive Summary

2. The local board must conduct a hearing and consider each of the applications for special exemption. The local board must resolve to decline, grant or grant subject to conditions, the exemptions sought.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) Receive the report.

b) Receive the applications by:

i) Terence Mills, 1/48 A Northoro Road, Belmont

ii) David Andrews, 3/8 Rewiti Avenue, Takapuna

c) Determine each application, by way of resolution, to:

i) grant the application for special exemption as sought, or

ii) grant the application subject to conditions, or

iii) decline the application for special exemption sought

Comments

3. Each property, which is the subject of an application before the local board, has been inspected by Auckland Council pool inspectors. In each case, the swimming pool fencing does not comply with that Act. The details of non-compliance in each case vary and are specified in the attachments to this report. Each applicant has chosen to seek a special exemption from the requirements of the Act.

4. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

5. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8. Another common consideration for local boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the territorial authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the local board is satisfied that a door within a wall in a building meets that test, the local board must also be satisfied that an exemption would not significantly increase the danger to young children.

9. When granting a special exemption, the local board may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

a. Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion

b. Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

c. Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

10. Any exemption granted or condition imposed may be amended or revoked by the swimming pool exemption committee by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

Consideration

Local Board Views

11. The local board is the decision maker in relation to exemption applications under the Act.

Maori Impact Statement

12. This report does not raise issues of particular significance for Maori.

General

13. The recommendations contained within this report fall within the local board’s delegated authority.

14. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the local board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

15. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

16. The local board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

17. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

18. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

19. Auckand Council is committed to ensuring the Auckland is a safe place for children to live and play. Pool fencing issues have a strong relationship with council’s strategic priorities for community safety.

20. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

21. Council’s pools inspectors have consulted with the applicants in each case. Applicants have been made aware of council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Implementation Issues

22. The decision must be made by resolution and contain conditions (if any).

Attachments

No.	Title	Page
a View	1/48 A Northoro Road, Belmont - Confidential
b View	3/8 Rewiti Avenue, Takapuna - Confidential

Signatories

Authors

Phil Curtis - Senior Swimming Pool Specialist

Authorisers

Ian McCormick - Manager Building Control

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 June 2014

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Devonport-Takapuna Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

33 Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987 - Attachment a - 1/48 A Northoro Road, Belmont

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

33 Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987 - Attachment b - 3/8 Rewiti Avenue, Takapuna

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C1 Acquisition opportunity in Takapuna

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values which may affect negotiations with property owners.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

[1] Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015. Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)

Chairperson	Mike Cohen, QSM, JP
Deputy Chairperson	Joseph Bergin
Members	Dr Grant Gillon
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE

Report Title	Date received
Infrastructure and Environmental Services Update Report	5 June 2014
Auckland Transport Quarterly Update to Local Boards	5 June 2014