I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 17
June 2014
6.00pm
Devonport-Takapuna
Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna
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Devonport-Takapuna Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Mike Cohen, QSM, JP
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Deputy Chairperson
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Joseph Bergin
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Members
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Dr Grant Gillon
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Dianne Hale, QSO, JP
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Jan O'Connor
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Allison Roe, MBE
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(Quorum 3 members)
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Sonja Tomovska
Local Board Democracy Advisor
10 June 2014
Contact Telephone: (09) 486 8593
Email: sonja.tomovska@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Portfolio
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Responsibilities
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Primary
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Associate
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Governance
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Board
leadership
Board-to-Council
and Board to Board relationships
Board
to CCO relationships (strategic governance matters)
Civic
duties
Advocacy
(local, regional and central government)
Community
partnerships
Relationships
with Maoridom
Relationships
with youth
Relationships
with government
Unitary
Plan
Policy
and planning:
-
local
board plan
-
local
board agreement
-
local
area plan
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Chairperson
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Deputy Chairperson
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Economic development
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Key
relationships with ATEED
Business
Improvement Districts
Establish
and promote local priorities in relation to economic development and tourism
Town
centre renewal, design and maintenance
Town
centre marketing and community safety
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Member Bergin
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Member Hale
(with lead responsibilities for events)
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Community development and resilience
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Community
development
Neighbourhood
relationships
Community
advocacy
Community
safety (excluding town centres)
Graffiti
removal
Relationships
with Civil Defence Emergency Management Group
Community
preparedness disaster response relief and recovery
Artistic
and cultural service levels
Promoting
artistic endeavour
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Member Roe
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Member O’Connor
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Parks and natural environment
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Neighbourhood
parks and reserves (including esplanade reserves and the coastline)
Design
and maintenance
Plantings,
playgrounds, tracks, bollards, walkways and green cycleways
Local
priorities in relation to regional environmental management
Coastal
management including mangrove encroachment and erosion mitigation
Restoration
of wetlands, streams and waterways
Natural
heritage
Events
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Member Gillon
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Member Cohen
Member Roe (particular involvement in walking,
cycling, walkways, cycleways and greenways only)
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Transport and infrastructure
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Transport
projects and policy matters (e.g. roading, footpaths, public transport)
Infrastructure
projects and policy matters (e.g. water, stormwater)
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Member O’Connor
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Member Hale
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Regulatory
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Oversight
of regulatory activities including:
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bylaws
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consent
processes (including input in to decisions on notifications for resource
consent applications)
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licensing
and compliance
Liquor
licensing and enforcement
Heritage
issues
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Member Hale
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Member Gillon
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Recreational and community facilities
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Stewardship
of recreation centres and community facilities
Libraries
(including events and services relating to libraries and recreation centres)
Local
arts facilities and amenities
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Member O’Connor
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Member Hale
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Note: these allocations
and responsibilities will be reviewed in May 2015 prior to the changeover of
the chairperson.
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Devonport-Takapuna
Local Board
17 June 2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 New community lease to The Takapuna Boating Club
Incorporated, 22 The Promenade, Takapuna. 7
13 Approval to advertise community lease vacancy at The Mary
Thomas Centre, Gibbons Road, Takapuna 13
14 Devonport-Takapuna Local Board Community Group Funding,
Applications for Round Two, 2013/2014 15
15 Establishing a Business Improvement District (BID)
Partnership Programe and BID Target Rate in Devonport. 19
16 Draft Devonport-Takapuna Area Plan 59
17 Approval of the draft Local Board Plan 2014 97
18 Adoption of Local Board Agreement 2014/2015 161
19 Auckland Transport Update on Issues Raised in April and May
2014 for the Devonport-Takapuna Local Board 179
20 Devonport-Takapuna Local Board 2014/2015 Proposed Local
Library Renewals 201
21 Devonport-Takapuna Local Board Community Development, Arts
and Culture Work Programme 2014 -2015 207
22 Applications for Devonport-Takapuna Local board Discretionary
Capex and Opex - Round Six
The report was not available at the time the agenda was published
and will be circulated prior to the meeting.
23 Auckland Transport Draft
Parking Discussion Document 221
24 Devonport-Takapuna Local
Board Plan 2014-2017 hearing dates 225
25 Financial Planning for
Extreme Weather Events 227
26 Reports Received for
Information - June 2014 235
27 Devonport-Takapuna Local
Board Feedback provided 237
28 Granted Resource Consent
Applications by Local Board Area 247
29 Record of
Briefing/Community Forum - 27 May and 3 June 2014 255
30 Ward Councillors Update 257
31 Board Members' reports 259
32 Summary of Actions and Reports
Requested/Pending - May 2014 261
33 Applications for Special
Exemptions (section 6) under the Fencing of Swimming Pools Act 1987 267
34 Consideration of Extraordinary
Items
PUBLIC EXCLUDED
35 Procedural Motion to Exclude the Public 271
33 Applications for Special Exemptions (section 6) under the
Fencing of Swimming Pools Act 1987
a. 1/48 A Northoro Road, Belmont 271
b. 3/8 Rewiti Avenue, Takapuna 271
C1 Acquisition opportunity in Takapuna 271
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation of Minutes
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That the Devonport-Takapuna Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 20 May 2014, including the
confidential section, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
At the close of
the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately
30 minutes) is set aside for members of the public to address the meeting on
matters within its delegated authority. A maximum of 3 minutes per item is
allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
11 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Devonport-Takapuna
Local Board
17 June 2014
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New community
lease to The Takapuna Boating Club Incorporated, 22 The Promenade, Takapuna.
File No.: CP2014/11631
Purpose
1. This report
seeks the approval of the Devonport-Takapuna Local Board to grant a new
community lease to the Takapuna Boating Club Incorporated for Part Lot 1 DP
18501, 22 The Promenade, Takapuna.
Executive
summary
2. The Takapuna Boating Club (the Club) occupies part of the site at 22
The Promenade Takapuna on which it has erected the boat shed that houses its
rescue craft and safety equipment (refer Attachment A).
3. In accordance with the Auckland Council Community Occupancy
Guidelines 2012 the Club has applied for a community lease for Part Lot 1 DP
18501 to secure tenure for the site of the boat shed.
4. The land is held in fee simple by Auckland
Council. A community lease for this site is not subject to the Reserves Act
1977.
5. There is no
lease in place governing the Club’s occupation of the site and a request has
been made for a new community lease for the site.
6. This report
recommends that a new community lease be granted to the Takapuna Boating Club
Incorporated for a period of ten years from 1 June 2014 with one ten year right
of renewal in accordance with the Auckland Council Community Occupancy
Guidelines July 2012
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Recommendation/s
That the Devonport-Takapuna
Local Board:
a) approves the
grant of a new community lease to the Takapuna Boating Club Incorporated for
Part Lot 1 DP 18501, being 22 The Promenade, Takapuna subject to the
following terms and conditions:
· Term – 10 years commencing 1 June 2014
with one 10-year right of renewal;
· Rent - $1.00 plus GST per annum if
requested;
· The Takapuna Boating Club Incorporated‘s
Community Outcome Plan, as approved, be attached to the lease document
b) approves all
other terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines July 2012.
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Comments
7. Takapuna
Boating Club Incorporated owns and occupies the storage shed located at 22 The
Promenade, Takapuna (refer Attachment A).
8. There is no
lease in place governing the Club’s occupation of the site and a request has
been made for a new community lease for the site.
9. The shed is
used to store the Club’s safety boats that are kept ready and equipped for
rapid deployment in case of emergencies. The positioning of the sheds close to
the Takapuna Boat Ramp is vital in these instances. The Club, together with
the Coastguard based in Browns Bay, patrol the waters off Takapuna Beach, the
surrounding bays and across the channel to Rangitoto Island.
10. The equipment
stored in the shed supports the activities of the Club during race management
and also provides a valuable service for other craft in the area including waka
and paddlers off Takapuna Beach.
11. The Coastguard,
New Zealand Police and the Harbour Master regularly utilize the collective
expertise of the Club members. The Club also enjoys a close working
relationship with the other boating clubs and Yachting New Zealand who access
the sheds for land-based activities during the many events run in the area.
12. The Community
Outcomes Plan negotiated with the Club provides opportunities for the members
to report back to the Devonport Takapuna Local Board on its activities and
achievements each year (Attachment B).
Consideration
Local
board views and implications
13. The request for
a community lease was discussed with the community facilities portfolio holders
of the Devonport-Takapuna Local Board at a meeting on 18 February 2014 at which
time informal support was given to the proposal.
Maori
impact statement
14. There is no
significant change or impact for Maori
Implementation
15. The
recommendations within this report fall within the local board’s delegated
authority.
16. The
recommendations in this report do not trigger the Auckland Council Significance
Policy.
17. Council staff
have sought input form relevant council departments.
Attachments
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No.
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Title
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Page
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aView
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Takapuna Boating Club Shed, The Promenade, Takapuna
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9
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bView
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Takapuna Boating Club Incorporated Community Outcomes
Plan
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11
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Signatories
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Authors
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Maureen Buchanan - Community Lease Advisor North
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Authorisers
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Louise Mason - Manager Community Development, Arts and
Culture
Eric Perry - Relationship Manager
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Devonport-Takapuna
Local Board
17 June 2014
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Devonport-Takapuna
Local Board
17 June 2014
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Devonport-Takapuna
Local Board
17 June 2014
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Approval to advertise community lease vacancy at The
Mary Thomas Centre, Gibbons Road, Takapuna
File No.: CP2014/11628
Purpose
1. This report
seeks the approval of the Devonport-Takapuna Local Board to advertise the
community lease vacancy at the Mary Thomas Centre and seek expressions of
interest from community organisations in accordance with Auckland Council’s Community
Occupancy Guidelines 2012.
Executive
summary
2. The ground
floor community rooms at the Mary Thomas Centre have been vacated by The St
Anne’s Club for the Blind and are available for use by another community
organisation.
3. The premises
comprise a large open plan area, one small office, a storeroom and kitchenette
facilities. The facilities are generally in good order.
4. The Community
Occupancy Guidelines 2012 recommend that any vacant premises be advertised
seeking expressions of interest from eligible community organisations wishing
to secure a community lease.
5. Applicants must
meet eligibility criteria including legal status, provide programmes or
services that align with the relevant local board plan and meet identified
needs in the area.
6. The site is
held in fee simple by Auckland Council and is not subject to the requirements
of the Reserves Act 1977.
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Recommendation
That the Devonport-Takapuna
Local Board:
a) approves the
advertising of the ground floor community rooms extending to 189m2
in the Mary Thomas Centre, Gibbons Road, Takapuna, seeking expressions of
interest from eligible community groups and organisations wishing to secure a
community lease. All applications must be in accordance with the Community
Occupancy Guidelines 2012
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Comments
7. The Mary Thomas
Centre is a two storey community facility in the centre of Takapuna that
provides office accommodation for a number of community service
organisations. The facility contains three separate rooms of
varying size that can be hired on a casual basis.
8. The ground
floor community rooms have been vacated by The St Anne’s Club for the Blind who
used them as a base for their group meetings and craft sessions.
9. The premises
comprise a large open plan area, one small office, a storeroom and kitchenette
facilities. The facilities are generally in good order.
10. Council’s
Community Occupancy Guidelines 2012 recommends that all vacancies be publicly
advertised seeking expressions of interest from eligible groups and
organisations.
11. The eligibility
criteria for applicants includes:
· legal status, i.e. all applicants must be
not for profit charitable trusts or incorporated societies
· applicants must provide programmes or
activities that align and promote the strategic outcomes defined in the local
board plan
· have a clear and effective governance
structure.
12. The Auckland
Council Community Occupancy Guidelines July 2012 recommends that community
groups occupying rooms within larger council buildings are required to pay an
operational charge for the space occupied. The amount charged is based on
recovery of the direct costs to council of providing the premises. These costs
include building insurance, structural maintenance, utility charges, and water
charges. The community office space extends to 189m2 resulting in
an operation al charge of $4,725 plus GST per annum.
Consideration
Local
board views and implications
13. This matter was
discussed with the Devonport-Takapuna Local Board community facilities
portfolio holders at the meeting held on 25 March 2014.
Maori
impact statement
14. There is no
significant change or impact for Maori associated with the recommendations in
this report.
Implementation
15. The costs involved with advertising to seek expressions of interest
will be borne by the Community Development, Arts and Culture Department of
Auckland Council.
16. The local
board’s decision on this report will not trigger Auckland Council’s
Significance Policy.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Maureen Buchanan - Community Lease Advisor North
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Authorisers
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Louise Mason - Manager Community Development, Arts and
Culture
Eric Perry - Relationship Manager
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Devonport-Takapuna
Local Board
17 June 2014
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Devonport-Takapuna Local Board Community Group
Funding, Applications for Round Two, 2013/2014
File No.: CP2014/11725
Purpose
1. This report
presents applications received under Round Two of the Devonport-Takapuna Local
Board 2013/2014 Community Funding programme. The Devonport-Takapuna Local Board
is required to fund, part-fund or decline these applications.
Executive
summary
2. The
Devonport-Takapuna Local Board has a total Community Funding Programme budget
for 2013/2014 of $37,219, which is being distributed to community groups in two
funding rounds. The first round closed 12 July 2013 and the second in 28
February 2014.
3. Under Round
One, the board committed $16,254.75 from its Community Funding Programme
budget, which leaves a balance remaining of $20,964.25 for Round Two.
4. 26 applications have been received, requesting a total of $161,482.
Summaries of all 26 applications received are shown in Attachment A to
this report.
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Recommendation:
That the Devonport-Takapuna
Local Board:
a) consider the
applications listed and agrees to fund, part-fund or decline each application
in this round.
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Organisation
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Reason
funding sought
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Amount requested
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YMCA
Auckland Inc.
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Towards
costs for transport and resources for the art workshop and exhibition
“Costs for Destination Unknown.”
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$
2,167.00
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Northcote
Baptist Church Community Trust
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Towards
the purchase of painting brushes, chess board, chess pieces, air dry clay,
calligraphy paper, volunteer’s petrol subsidy, advertising and copying and
printing for the Northcote Community After School interest classes.
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$
5,000.00
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The
Depot Artspace
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Towards
design work of the Love My Community logo, advertising materials, concept
development and promotional-talks and travel for the Love my Community
project.
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$
2,750.00
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The
Goodday New Zealand-Korea Education and Culture Trust
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Towards
the purchase of baseball uniforms, pitching training equipment, baseball
equipment, rent and coaching fees for baseball training and competition.
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$
20,000.00
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North
Shore Centre of Mutual Aid Incorporated
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Towards
the transport for Belmont and Sunnynook, purchase of tablecloths, finska,
skittles, quoits, croquets, cards and soccer net for the North Shore CMA
activities in Belmont and Sunnynook.
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$
4,816.00
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Multiple
Sclerosis Society of Auckland and North Shore Inc.
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Towards
telephone, fuel, car insurance, car registration, supervision costs and
training and development for the field worker service.
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$ 4,735.00
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Devonport
Garden and Floral Art Club
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Towards
bus fares, entry fees for garden tours and meals for the bus trips for the
Elderly Day Out.
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$ 3,621.00
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The
Parenting Place - Attitude
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Towards
the costs associated with running five presentations at Carmel College,
eight presentations at Rosmini College and Westlake Boys College, seven
Attitude presentations at Takapuna Grammar and 11 presentations at West
Lake Girls and the purchase of 1483 “Sex with Attitude” handbooks.
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$ 2,761.00
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Sunshine
International Media and Cultural Community Co Ltd.
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Towards
costs associated with the First Chinese Language Dictation Consent.
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$ 35,460.00
|
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The
Prescott Club
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Towards
meals, taxis and entertainment for the Prescott Club at the St Joseph’s
Church, Takapuna.
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$ 1,000.00
|
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Play-a-While
Devonport Toy Library
|
Towards
the wages of the librarians for the Toy Loan project.
|
$
2,250.00
|
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Age
Concern North Shore Inc.
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Towards
staff mileage, volunteer kohas, venue hire, resources, catering/meeting
expenses, printing of calendars and bus trips for the Support for Chinese
Elders Community Group.
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$ 1,200.00
|
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Getin2life
Youth Development trust
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Towards
logistics, health and safety compliance, administration, equipment and
communications costs associated with running six Underground Street Play
events.
|
$ 3,288.00
|
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Raeburn
House
|
Towards
facilitators fees, venue hire, refreshments, materials, design and
advertising and administration and accountability costs for the Building
Resilience Within our Community programme.
|
$ 4,716.00
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Milford
Residents Association Inc.
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Towards
hire costs for marquee, stage, chairs, band fee and sound system,
permission cost for photos, photo reproduction, photo laminations,
core-flutes for street advertising, poster and flyer productions and
display materials (tabs, tape and other fixture products) for the Images
and Songs - Remembering Milford’s Heyday.
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$ 8,753.00
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Rainbow
Youth Inc.
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Towards
design, printing, pamphlets, postage and packaging for the Auckland Public
Spaces Initiative.
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$ 3,000.00
|
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Devonport
Community House
|
Towards
the purchase and instalment of a retractable awning for the Devonport
Community House.
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$ 2,200.00
|
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English
Language Partners North Shore Inc.
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Towards
venue hire of St Georges Church and St Peters Church and teachers’ salaries
for the English Language Groups in Takapuna.
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$ 10,580.00
|
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Yes
Disability Resources Centre
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Towards
the mentor/mentee training events for Caraniner Mentoring programme.
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$ 1,940.00
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Alzheimer’s
Auckland Charitable Trust
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Towards
salaries for “Socialisation” staff and transport costs for the Tui Glen
walking group.
|
$ 10,080.00
|
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Royal
New Zealand Coastguard Boating Education Ltd
|
Towards
the purchase of 40 lifejackets, tasmen blow up boat, throw ropes, safe
boating certificates, dummy flares, bailer, fog horn, dummy VHF radio,
tidal charts and instructor training costs for the Safe Boating Programme.
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$ 7,380.00
|
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Devonport
Community House Crèche
|
Towards
the purchase of outdoor play equipment for the Devonport Community House
Crèche.
|
$ 4,675.00
|
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Devonport
Peninsula Trust
|
Towards
the administration costs for 12 months for the Devonport Peninsula Trust.
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$ 4,200.00
|
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The
Goodday New Zealand-Korea Education and Culture Trust
|
Towards
costs for translating fees and maintenance for the Korean Community
Information Service.
|
$ 12,000.00
|
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Takapuna
Community Facilities Trust
|
Towards
the purchase of five digital cameras, posters and community assistance
costs for the 'What I love about my neighbourhood" project.
|
$ 1,410.00
|
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Tapestries
|
Towards
contractor fees for the scoping part of the Devonport Stories project.
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$ 1,500.00
|
|
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TOTAL
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$ 161,482.00
|
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Comments
5. In March 2013,
the Regional Operations and Development Committee agreed to the continuation of
the interim community funding approach for the 2013/2014 financial year:
“That the Regional Development and
Operations Committee endorse the continuation of the interim community funding
programme for the 2013/2014 financial year, in accordance with current budgets
and decisions-making delegations, due to the complexity of the range of funding
models currently operating across the region, with the expectation that a new
funding policy be in place for the 2014.2015 financial year, or before”
(RDO/2013/32).
6. 26 applications
were received for this round, requesting a combined total of $161,482.
Devonport-Takapuna
Local Board Community Funding programme budget
7. The
Devonport-Takapuna Local Board Community Funding Programme has an annual budget
of $37,219, against which grants of $16,254.75 have been allocated, leaving a
balance of $20,964.25. This balance needs to be allocated before the end of
the financial year.
8. The allocation
of grants to community groups is within the adopted annual plan and budgets.
9. The decisions
sought by this report do not trigger the Auckland Council Significance Policy.
Consideration
Local
board views and implications
10. Board members
have received a summary of each application, along with information relating to
the current legacy community funding scheme priorities that apply.
Maori
impact statement
11. Community
funding is a general programme of interest and accessible to a wide range of
groups, including Maori. Maori are therefore likely to benefit alongside other
groups in the community. The provision of community funding to support
community development initiatives provides opportunities for all Aucklanders to
undertake projects, programmes and activities that benefit Maori.
Implementation
12. Staff will confirm, in writing, all grants made by the local board
and will administer payment and receipt of accountability for all grants made.
The team will also notify all unsuccessful applicants in writing.
Attachments
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No.
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Title
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Page
|
|
aView
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Funding Application Summaries (Under Separate
Cover)
|
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Signatories
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Authors
|
Kim Hammond - Community Grants and Support Officer
West
|
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Authorisers
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Louise Mason - Manager Community Development, Arts and
Culture
Eric Perry - Relationship Manager
|
|
Devonport-Takapuna
Local Board
17 June 2014
|
|
Establishing a Business Improvement District (BID)
Partnership Programe and BID Target Rate in Devonport.
File No.: CP2014/10440
Purpose
1. This
report provides an update for the Devonport-Takapuna Local Board on Devonport Business Association (DBA) undertaking the
establishment of a Business Improvement District (BID) Partnership Programme
for Devonport.
2. This
report recommends establishing a BID Partnership Programme and that the BID
Target Rate be recommended to the Governing Body.
Executive
summary
3. The
DBA have undertaken the steps required to establish a Business Improvement
District Partnership Programme for Devonport as required under the Auckland
Region Business Improvement District Policy.
4. They
seek to strike a BID Target Rate for the amount of $120,000 per annum,
commencing 1 July 2014. This amount is showing in the proposed Draft Annual
Plan 2014/2015 for Auckland Council.
5. Council
officers are satisfied that the DBA has completed all steps required to
establish a BID Partnership Programme under the Auckland Region BID Policy
(2011).
|
Recommendation/s
That the Devonport-Takapuna
Local Board:
a) approves the
request from Devonport Business Association to establish a Business
Improvement District (BID) Partnership Programme as per the Auckland Regional
Business Improvement District Policy (2011).
b) recommends to
the Governing Body the striking of a Devonport Business Improvement District
BID target rate amount of $120,000 as shown in the Draft Annual Plan
2014/2015.
|
Comments
6. The
Devonport Business Association (DBA) began working with the Auckland Council
BID team in 2012 to establish a BID Partnership Programme for Devonport. The
DBA have followed the steps outlined in the Auckland Region BID Policy (2011).
7. Devonport
is a significant town centre for the Devonport-Takapuna Local Board (DTLB),
with many potential economic development opportunities. It benefits from its
proximity to the central Auckland waterfront area and a potential opportunity
to develop further as a visitor destination.
8. In
2012 the DBA, utilising association resources, conducted a pre BID
establishment business survey. This business survey identified business
concerns and opportunities for Devonport. It identified that there was
sufficient support from the business towards a collaborative approach to
managing and realising the local economic benefits for Devonport.
9. Council
officers submitted a report to the 19 March 2013 meeting of the DTLB seeking
support to establish a BID Partnership Programme. This is a requirement of the
Auckland Region BID Policy 2011.
10. At
this meeting, the board resolved that they supported in principle the
establishment of a BID programme in Devonport. They requested the DBA review
the proposed Devonport BID boundary map.
Resolution number DT/2013/74
MOVED by Member KA Schwass, seconded Member C Darby:
That the Devonport-Takapuna Local Board:
a) Indicates
their support in principle for the development of a BID Partnership Programme
with the Devonport Business Association.
b) Recommends
to the Devonport Business Association that it reviews the proposed BID
boundary.
CARRIED
11. Council officers
submitted a report to the July 16 2013 meeting for $26,500 and a revised
Devonport BID boundary map. See Attachment A.
Resolution number DT/2013/237
MOVED by Member KA Schwass, seconded Member MA Cohen:
That the Devonport-Takapuna Local Board:
a) Approve
the expenditure of up to $26,500 of the Board’s discretionary operating
expenditure, towards the cost of setting up a Business Improvement District
(BID) in Devonport.
b) That
the BID portfolio holder be delegated oversight of the expenditure of the funds
granted and that the board receives a summary of actual cost incurred at the
conclusion of the program.
CARRIED
12. The
actions undertaken by the DBA included:
· Contracting a BID
Project Manager to undertake the BID establishment.
· Implementation of a
communication plan to highlight the opportunities, projects and the benefits
for Devonport if a BID Partnership Programme was established.
· Development of a detailed
database of eligible voters (business and property owners) located in the
proposed BID boundary map area. This database was used to send out BID
establishment information and the BID postal ballot voting forms.
· Consultation with
council officers regarding the approach to their BID establishment ballot
project.
· Communication with the
DTLB to advise and obtain their support for the establishment of a BID
Programme in Devonport.
· Holding three public
meetings encouraging eligible voters to attend, raise concerns and or questions
about the BID Partnership Programme and how it would work.
13. In
March 2014, the DBA undertook a ballot to confirm support for establishing a
BID Partnership Programme in Devonport.
14. The
results of that ballot showed 41.8 per cent of eligible voters had returned
their vote. 251 envelopes were sent out. Of those who voted, 60 per cent voted
“yes” to establish a BID Partnership Programme and 40 per cent voted “no”.
These results exceed the requirements of the Auckland Region BID Policy (2011),
which requires a response of 25 per cent returned envelopes and a 51 per cent
majority in favour.
15. Ballot
Process: The BID establishment ballot was undertaken between March 10 and March
31 2014 as per the three (3) week postal requirements of the BID Policy. The
BID establishment ballot was undertaken by Election Services Ltd.
16. Each
ballot pack mailed out contained the following:
· An information
brochure (see Appendix B) on the Devonport BID Partnership Programme including:
§ Strategic plan
information outlining the projects and objectives of the BID
§ The purpose of the BID
ballot, including the benefits of being part of the 46 BIDs across the region
§ BID target rate
information
§ Map of the Devonport
BID boundary area
§ A ballot form
§ Prepaid return envelope
for returning the ballot form
§ Contact details for
eligible voters to make enquires to either Auckland Council officers, the DBA
Board or Election Services Ltd.
17. The question on the ballot form asked:
“Do
you support the establishment of the Devonport Business Improvement District
Programme as defined on the accompanying map, which is to be delivered by the
Devonport Business Association Inc and accordingly support the paying of a
target rate?”
18. Election
Services Ltd has provided a report outlining the ballot process, result and
voting documents. See Attachment C.
19. DBA
has provided a full report outlining the procedure followed to meet the
requirements of the Auckland Region BID policy. See Attachment D.
20. Council
officers are satisfied that the DBA has undertaken appropriate consultation.
Processes used included one to one engagement, public meetings, emails, networking
meeting, brochure and newsletter drops, a Christmas retail promotion, a variety
of communication channels used by the DBA, including a selection of local media
publications.
21. Council officers
are supportive of the establishment of a Devonport BID Partnership Programme
and associated BID target rate
Consideration
Local
board views and implications
22. DBA
had communicated their intent to undertake a BID establishment to the
Devonport-Takapuna Local Board.
23. DBA
has worked with the local board towards achieving BID status for the past two
years.
24. The
outcome from the Devonport BID establishment ballot will be concentrated in the
Devonport-Takapuna Local Board area and will not impact on any other local
board area.
Maori
impact statement
25. Devonport-Takapuna
has a lower proportion of Maori ethnicity (5 per cent in the
2013 Census) than the Auckland region as a whole (10 per cent). Māori
will be impacted as business and property owners, employees and customers of
the Devonport BID.
Implementation
26. The funding of
the Devonport BID Target rate of $120,000 is gained through a BID target rate
levied on property owners; therefore, this will be cost neutral to Auckland
Council and the Devonport-Takapuna Local Board.
27. The funding of
the $120,000 BID target rate is identified in the Devonport-Takapuna Local
Board 2014/2015 financials.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Devonport Business Association BID Boundary Map
|
23
|
|
bView
|
Devonport Business Association BID Ballot information
book
|
25
|
|
cView
|
Election Services Ltd report
|
|
