Minutes of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

17 June 2014

1 Welcome

The Chairperson opened the meeting and welcomed the Board members and the members of the public.

2 Apologies

Resolution number DT/2014/122

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) accept the apology from Ian Lim, Youth Representative, for absence.

CARRIED

3 Declaration of Interest

Member Hale declared an interest in the Devonport Business Association BID, pertaining to item 9.3 Devonport Business Association – BID Project Management and item 15 Establishing a Business Improvement District (BID) Partnership Programe and BID Target Rate in Devonport.

4 Confirmation of Minutes

Resolution number DT/2014/123

MOVED by Member DP Hale, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 May 2014, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Queen’s Birthday Honours 2014

The Deputy Chairperson acknowledged Mr Dillon Matthew Boucher, MNZM on his receipt of the Queen’s Birthday Honour for Services to Basketball, and Kath Deady, QSM on her receipt of the Queen’s Birthday Honour for Services to Education.

Resolution number DT/2014/124

MOVED by Chairperson MA Cohen, seconded by Member DP Hale:

That the Devonport-Takapuna Local board:

a) acknowledge and congratulate Dillon Matthew Boucher, MNZM on his receipt of the Queen’s Birthday Honour for Services to Basketball and Kath Deady, QSM on her receipt of the Queen’s Birthday Honour for Services to Education.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Takapuna Playground
	Jackie Kerridge was in attendance to address the Devonport-Takapuna Local Board to provide new information regarding the proposed playground for Gould Reserve. The Takapuna Playground presentation was tabled at the meeting. A copy of the tabled document has been placed on file copy and can be viewed on the Auckland Council website.
	Resolution number DT/2014/125 MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) receive the Public Forum from Jackie Kerridge, regarding new information pertaining to the proposed playground for Gould Reserve. CARRIED
	Attachments a Takapuna Playground presentation

9.2	Devonport Peace Group
	Ruth Coombes on behalf of the Devonport Peace Group was in attendance to address the Devonport-Takapuna Local Board regarding their proposal for a Peace Park. Document entitled ‘A Peace Park for Devonport’ was tabled at the meeting. A copy of the tabled document has been placed on file copy and can be viewed on the Auckland Council website.
	Resolution number DT/2014/126 MOVED by Member G Gillon, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the Public Forum from Ruth Coombes, regarding the Devonport Peace Group. b) refer this matter to the Parks Portfolio to progress the proposal in concert with relevant council staff. CARRIED
	Attachments a A Peace Park for Devonport

9.3	Devonport Business Association – BID Project Management
	Item 9.3 was taken concurrently with item 15.
	Murray Hill, Pauline Hill, John Waugh, and Eddie de Heer were in attendance to address the Devonport-Takapuna Local Board regarding item 15 - Establishing a Business Improvement District (BID) Partnership Programe and BID Target Rate in Devonport. Document entitled ‘BID Project Managers Report 2014’ was tabled at the meeting. A copy of the tabled document has been placed on file copy and can be viewed on the Auckland Council website.
	Resolution number DT/2014/127 MOVED by Deputy Chairperson JM Bergin, seconded by Member G Gillon: That the Devonport-Takapuna Local Board: a) receive the Public Forum from Murray Hill, Pauline Hill, John Waugh, and Eddie de Heer, regarding BID Project management. CARRIED
	Attachments a BID Project Managers Report 2014

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

New community lease to The Takapuna Boating Club Incorporated, 22 The Promenade, Takapuna.

Maureen Buchanan, Community Lease Advisor, was in attendance to speak to the report.

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) approve the grant of a new community lease to the Takapuna Boating Club Incorporated for Part Lot 1 DP 18501, being 22 The Promenade, Takapuna subject to the following terms and conditions:

i. Term – 10 years commencing 1 June 2014 with two 10-year rights of renewal;

ii. Rent - $1.00 plus GST per annum if requested;

iii. The Takapuna Boating Club Incorporated‘s Community Outcome Plan, as approved, be attached to the lease document.

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Member J Bergin moved an amendment by way of addition to resolution a):

MOVED by Deputy Chairperson JM Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) approve the grant of a new community lease to the Takapuna Boating Club Incorporated for Part Lot 1 DP 18501, being 22 The Promenade, Takapuna subject to the following terms and conditions:

i. Term – 10 years commencing 1 June 2014 with one 10-year right of renewal;

ii. Rent - $1.00 plus GST per annum if requested;

iii. That a ‘break’ clause be included which allows for the council to terminate the lease at any time to allow for integrated development on the site, giving 6 months notice providing the council financially assists with the relocation of the Club’s rescue vessels to an appropriate location within the site.

iv. The Takapuna Boating Club Incorporated‘s Community Outcome Plan, as approved, be attached to the lease document.

A division was called for, voting on which was as follows:

For

Deputy Chairperson JM Bergin

Member DP Hale

Member AP Roe

Against

Chairperson MA Cohen

Member G Gillon

Member JRK O'Connor

Abstained

The division was declared equal.

The chair exercised casting vote against, so motion was LOST.

The Chairperson put the substantive motion.

Resolution number DT/2014/128

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) approve the grant of a new community lease to the Takapuna Boating Club Incorporated for Part Lot 1 DP 18501, being 22 The Promenade, Takapuna subject to the following terms and conditions:

i. Term – 10 years commencing 1 June 2014 with two 10-year rights of renewal;

ii. Rent - $1.00 plus GST per annum if requested;

iii. The Takapuna Boating Club Incorporated‘s Community Outcome Plan, as approved, be attached to the lease document.

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

A division was called for, voting on which was as follows:

For

Chairperson MA Cohen

Member G Gillon

Member DP Hale

Member JRK O'Connor

Against

Deputy Chairperson JM Bergin

Member AP Roe

Abstained

The division was declared carried by 4 votes to 2.

CARRIED

Approval to advertise community lease vacancy at The Mary Thomas Centre, Gibbons Road, Takapuna

Maureen Buchanan, Community Lease Advisor, was in attendance to speak to the report.

Resolution number DT/2014/129

MOVED by Member G Gillon, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) approve the advertising of the ground floor community rooms extending to 189m² in the Mary Thomas Centre, Gibbons Road, Takapuna, seeking expressions of interest from eligible community groups and organisations wishing to secure a community lease, noting that applications must be in accordance with the Community Occupancy Guidelines 2012.

CARRIED

22	Applications for Devonport-Takapuna Local board Discretionary Capex and Opex - Round Six
	Chris Dee, Senior Local Board Advisor and Marilyn Nicholls, Elected Member Liaison, Auckland Transport, were in attendance to speak to the report. The ‘Applications for Devonport-Takapuna Local board Discretionary Capex and Opex - Round Six’ report was tabled at the meeting. A copy of the tabled document has been placed on file copy and can be viewed on the Auckland Council website.
	Resolution number DT/2014/130 MOVED by Member G Gillon, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) approve the expenditure of $9,000 of discretionary operating expenditure to establish monitored parking at the Takapuna Bridge Club, The Pumphouse and the Takapuna Aquatic Centre car parks. b) provide funding of $15,000 from its discretionary operating budget to the North Shore Cricket Club towards the cost of a new roof for the clubrooms in the Devonport Domain. c) provide funding of $15,639 from its discretionary operating budget to the Milford Business Association towards the cost of installing flower beds and sculptural elements at either end of the Milford shopping district along Kitchener Road, subject to approval from Auckland Transport for the works to proceed. CARRIED
	Attachments a Applications for Devonport-Takapuna Local board Discretionary Capex and Opex - Round Six report

Devonport-Takapuna Local Board Community Group Funding, Applications for Round Two, 2013/2014

Resolution number DT/2014/131

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) allocate funding to the Applications for the Devonport-Takapuna Local Board Community Group Funding, Round Two, 2013/2014 as follows:

Organisation	Reason funding sought	Amount requested	Amount Allocated
YMCA Auckland Inc.	Towards costs for transport and resources for the art workshop and exhibition “Costs for Destination Unknown.”	$2,167.00	$1,000.00
Northcote Baptist Church Community Trust	Towards the purchase of painting brushes, chess board, chess pieces, air dry clay, calligraphy paper, volunteer’s petrol subsidy, advertising and copying and printing for the Northcote Community After School interest classes.	$5,000.00	0
The Depot Artspace	Towards design work of the Love My Community logo, advertising materials, concept development and promotional-talks and travel for the Love my Community project.	$2,750.00	$2,500.00
The Goodday New Zealand-Korea Education and Culture Trust	Towards the purchase of baseball uniforms, pitching training equipment, baseball equipment, rent and coaching fees for baseball training and competition.	$20,000.00	0
North Shore Centre of Mutual Aid Incorporated	Towards the transport for Belmont and Sunnynook, purchase of tablecloths, finska, skittles, quoits, croquets, cards and soccer net for the North Shore CMA activities in Belmont and Sunnynook.	$4,816.00	$750.00
Multiple Sclerosis Society of Auckland and North Shore Inc.	Towards telephone, fuel, car insurance, car registration, supervision costs and training and development for the field worker service.	$4,735.00	0
Devonport Garden and Floral Art Club	Towards bus fares, entry fees for garden tours and meals for the bus trips for the Elderly Day Out.	$3,621.00	$500.00
The Parenting Place - Attitude	Towards the costs associated with running five presentations at Carmel College, eight presentations at Rosmini College and Westlake Boys College, seven Attitude presentations at Takapuna Grammar and 11 presentations at West Lake Girls and the purchase of 1483 “Sex with Attitude” handbooks.	$2,761.00	0
Sunshine International Media and Cultural Community Co Ltd.	Towards costs associated with the First Chinese Language Dictation Consent.	$35,460.00	0
The Prescott Club	Towards meals, taxis and entertainment for the Prescott Club at the St Joseph’s Church, Takapuna.	$1,000.00	$750.00
Play-a-While Devonport Toy Library	Towards the wages of the librarians for the Toy Loan project.	$2,250.00	$530.00
Age Concern North Shore Inc.	Towards staff mileage, volunteer kohas, venue hire, resources, catering/meeting expenses, printing of calendars and bus trips for the Support for Chinese Elders Community Group.	$1,200.00	$750.00
Getin2life Youth Development trust	Towards logistics, health and safety compliance, administration, equipment and communications costs associated with running six Underground Street Play events.	$3,288.00	0
Raeburn House	Towards facilitators fees, venue hire, refreshments, materials, design and advertising and administration and accountability costs for the Building Resilience Within our Community programme.	$4,716.00	$1,000.00
Milford Residents Association Inc.	Towards hire costs for marquee, stage, chairs, band fee and sound system, permission cost for photos, photo reproduction, photo laminations, core-flutes for street advertising, poster and flyer productions and display materials (tabs, tape and other fixture products) for the Images and Songs - Remembering Milford’s Heyday.	$8,753.00	$3,384.25
Rainbow Youth Inc.	Towards design, printing, pamphlets, postage and packaging for the Auckland Public Spaces Initiative.	$3,000.00	0
Devonport Community House	Towards the purchase and instalment of a retractable awning for the Devonport Community House.	$2,200.00	$2,200.00
English Language Partners North Shore Inc.	Towards venue hire of St Georges Church and St Peters Church and teachers’ salaries for the English Language Groups in Takapuna.	$10,580.00	$1,000.00
Yes Disability Resources Centre	Towards the mentor/mentee training events for Caraniner Mentoring programme.	$1,940.00	$1,000.00
Alzheimer’s Auckland Charitable Trust	Towards salaries for “Socialisation” staff and transport costs for the Tui Glen walking group.	$10,080.00	0
Royal New Zealand Coastguard Boating Education Ltd	Towards the purchase of 40 lifejackets, tasmen blow up boat, throw ropes, safe boating certificates, dummy flares, bailer, fog horn, dummy VHF radio, tidal charts and instructor training costs for the Safe Boating Programme.	$7,380.00	0
Devonport Community House Crèche	Towards the purchase of outdoor play equipment for the Devonport Community House Crèche.	$4,675.00	$2,000.00
Devonport Peninsula Trust	Towards the administration costs for 12 months for the Devonport Peninsula Trust.	$4,200.00	$2,100.00
The Goodday New Zealand-Korea Education and Culture Trust	Towards costs for translating fees and maintenance for the Korean Community Information Service.	$12,000.00	0
Takapuna Community Facilities Trust	Towards the purchase of a computer	$1,500.00	$1,500.00
Tapestries	Towards contractor fees for the scoping part of the Devonport Stories project.	$1,500.00	0
	TOTAL	$61,572.00	$20,964.25

b) allocate $5,368.75 to the Milford Residents Association Incorporated, for costs associated with ‘Images and Songs: Remembering Milford's Heyday’ event from the board’s Civic Functions budget.

c) allocate $1,260.00 to the Takapuna Community Facilities Trust, towards the purchase of five digital cameras, posters and community assistance costs for the 'What I love about my neighbourhood" project, from the board’s Civic Functions budget.

d) request that the application from Tapestries be moved to the next available appropriate funding round as a matter of course due to council oversight, for eventual consideration by the board.

CARRIED

15	Establishing a Business Improvement District (BID) Partnership Programe and BID Target Rate in Devonport.
	Secretarial Note: Member D Hale declared an interest in this item and took no part in the discussion or voting on the matter.
	Claire Siddens, BID Partnership Advisor, was in attendance to speak to the report.
	Resolution number DT/2014/132 MOVED by Deputy Chairperson JM Bergin, seconded by Member G Gillon: That the Devonport-Takapuna Local Board: a) approve the request from Devonport Business Association to establish a Business Improvement District (BID) Partnership Programme as per the Auckland Regional Business Improvement District Policy (2011). b) recommend to the Governing Body the striking of a Devonport Business Improvement District BID target rate amount of $120,000 as shown in the Draft Annual Plan 2014/2015. c) thank the Devonport Business Association for all of their hard work on establishing a Business Improvement District (BID) in Devonport. CARRIED

Draft Devonport-Takapuna Area Plan

Ross Moffatt, Principal Planner, Planning North/West and Dave Sanders, Team Leader Planning North/West were in attendance to speak to the report.

Resolution number DT/2014/133

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) endorse the draft Devonport-Takapuna Area Plan (Attachment A), and recommend to the Auckland Development Committee that the draft Area Plan be endorsed for community engagement and feedback in July and August 2014, subject to the following amendment:

i. removal of the phrase ‘and decision-making opportunities’ from the first bullet point on page 7 of the draft Area Plan (page 71 of the agenda).

b) delegate approval of any minor amendments or additions to the draft Devonport-Takapuna Area Plan to the Chairperson and Deputy Chairperson prior to community engagement commencing.

c) thank council staff and the working party for all of the hard work put in to draft the Area Plan.

CARRIED

17	Approval of the draft local board plan 2014
	Chris Dee, Senior Local Board Advisor, was in attendance to speak to the report.
	Member AP Roe left the meeting at 8.22 pm.
	Resolution number DT/2014/134 MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) approve the draft Devonport-Takapuna Local Board Plan 2014 for public consultation using the special consultative procedure, subject to the following amendments: i. inclusion of artificial playing surfaces and toilets at Dacre Park as an advocacy point in the initiatives table under the ‘open space that allows us to live’ outcome. ii. replace the term ‘agencies’ with ‘organisations’ on page 23, second paragraph of the ‘active, connected and supported neighbourhoods’ outcome. iii. removal of the phrase ‘such as Raeburn House’ from the last line of paragraph one on page 24. b) approve the draft Devonport-Takapuna Local Board Plan 2014 summary document. c) delegate the Chairperson and Deputy Chairperson authority to make any minor wording changes that may be necessary for the draft local board plan or summary document. d) thank the Senior Local Board Advisor for all of his hard work in drafting the local board pla. CARRIED

Adoption of Local Board Agreement 2014/2015

Chris Dee, Senior Local Board Advisor, was in attendance to speak to the report.

Resolution number DT/2014/135

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) adopt its local content for the Annual Plan 2014/2015 which includes a:

i. Local Board Agreement 2014/2015 with advocacy; and

ii. message from the Chairperson.

b) note that:

i. local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii. if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement;

iii. that the resolutions of this meeting will be reported back to the Governing Body when it adopts the Annual Plan 2014/2015 on 26 June 2012; and

iv. the local board agreement could be subject to minor changes following this meeting.

e) delegate authority to the Chairperson and Deputy Chairperson to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

f) request that officers monitor the number of spectators visiting the Takapuna Leisure Centre over the 2014/2015 financial year, so as to understand the implications of the price increase for spectators on patronage and revenue, and to report back to the board quarterly.

g) request that officers, as part of future local board agreements, provide budgets from the previous financial year alongside current year budgets for the sake of comparison by board members and the public.

CARRIED

Auckland Transport Update on Issues Raised in April and May 2014 for the Devonport-Takapuna Local Board

Marilyn Nicholls, Elected Member Liaison, Auckland Transport, was in attendance to speak to the report.

Resolution number DT/2014/136

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport April and May 2014 Issues Update to the Devonport Takapuna Local Board.

b) request further information from Auckland Transport as to why the Francis Street to Esmonde Road pedestrian and cycling bridge project is not eligible for Local Board Transport capital funding, and in particular which specific fund criteria the proposed project does not comply with.

c) delegate to the Transport portfolio holders responsibility to lodge a submission on behalf of the board to Auckland Transport regarding proposed new bus shelter designs to include design appropriate to heritage areas, noting that all members are invited to participate in discussions if available.

CARRIED

Ward Councillors Update

Resolution number DT/2014/137

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) thank Cr Chris Darby for his update to the Devonport-Takapuna Local Board on the activities of the Governing Body.

b) thank Cr George Wood for his update to the Devonport-Takapuna Local Board on the activities of the Governing Body.

CARRIED

20	Devonport-Takapuna Local Board 2014/2015 Proposed Local Library Renewals
	Kim Taunga, Manager of Local Libraries South and Katherine Dace, Manager Assets Planning and Business Libraries, were in attendance to speak to the report.
	Member AP Roe returned to the meeting at 9.06 pm.
	Resolution number DT/2014/138 MOVED by Member DP Hale, seconded by Deputy Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) receive the Devonport-Takapuna Local Board 2014/2015 Proposed Property Renewals report b) approve the property renewals programme 2014/2015 for Libraries as listed in Attachment A c) delegate responsibility the Manager, Assets Planning and Business Libraries, authority to approve any moderate changes to the budget in the event that there is a variation to identified costs for its property renewals programme. d) allow for any project surplus to be held as contingency for other renewals projects included within this report for the board. CARRIED

Devonport-Takapuna Local Board Community Development, Arts and Culture Work Programme 2014 -2015

Karen Johns, Programme Manager Community Development North, was in attendance to speak to the report.

Resolution number DT/2014/139

MOVED by Chairperson MA Cohen, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) defer approval of the Community Development Arts and Culture (CDAC) work programme 2014/15 until its July meeting (excluding the undertakings outlined in resolutions b) through f) below) subject to further discussion with relevant council staff at the next available board workshop regarding:

i. planned activities to be undertaken with regard to placemaking and capacity building in the community facilities, services and recreation priority areas;

ii. the budgets and existing resources available for those activities listed in Attachment A that will be undertaken ‘within existing resources’; and

iii. further clarity as to how the proposed CDAC work programme relates to those activities planned for 2014/15 by key community groups and stakeholders in order to avoid duplication of service / programme delivery.

b) approves the renewal of the following funding agreements (subject to the agreements being approved by the Chairperson if required), noting that all figures contain a consumer price index (CPI) adjustment of 1% to account for inflation:

i. Devonport Peninsular Trust - $50,016

ii. Takapuna North Community Trust - $50,016

iii. Raeburn House - $45,391

iv. Michael King Writers Studio Trust - $34,044.20

v. North Shore Brass Inc. - $17,021.58

vi. North Shore Theatre and Arts Trust - $80,571.44

vii. The Lake House Trust Inc. - $63,973.27

viii. The Rose Garden Community Centre and Theatre Inc. - $53,713.94

ix. The Depot - $76,030.83

x Youthworx Trust - $12,639

c) approve the funding agreement to the Devonport Historical and Museum Society to the value of $20,000.

d) approve the 2014/2015 term grants for Sunnynook Community Centre for $59,028 and Devonport Community House for $41,848, noting that these figures contain a consumer price index (CPI) adjustment of 1% to account for inflation.

e) approve the Community Lease work list for 2014/2015 as presented in Attachment B.

f) approves the recommended community and art facilities capital and renewals work programme 2014/2015 as presented in Attachments C and D, noting that the board:

i. delegate responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme.

ii. ask that council staff report on any reduction in project costs to enable a review of budget options.

g) express its concern regarding the lack of board oversight of the proposed funding agreements to date, and request that such funding agreements are reported to the board well in advance of the start of the next financial year to enable improved visibility and transparency of such agreements.

CARRIED

Secretarial Note: Item 22 was taken prior to item 14.

Auckland Transport Draft Parking Discussion Document

Marilyn Nicholls, Elected Member Liaison, Auckland Transport, was in attendance to speak to the report.

Resolution number DT/2014/140

MOVED by Member G Gillon, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) form a working party of the Transport portfolio holders, Deputy Chairperson as economic development portfolio holder and the Chairperson as governance portfolio holder to provide feedback on the Auckland Transport Draft Parking Discussion Document by the close of submissions, noting that all members may attend working party meetings if available.

b) express concern at the short public consultation timeframe afforded for input on the Auckland Transport Draft Parking Discussion Document, and request Auckland Transport consider an extension of the public submission period to allow time for meaningful public comment.

CARRIED

Devonport-Takapuna Local Board Plan 2014-2017 hearing dates

Resolution number DT/2014/141

MOVED by Deputy Chairperson JM Bergin, seconded by Member AP Roe:

That the Devonport-Takapuna Local Board:

a) approve the 2014-2017 Devonport-Takapuna Local Board Plan hearings dates as follows:

i. Hearing: Wednesday, 3 September 2014, 1.00pm to 4.30pm

ii. Reserve day: Thursday, 4 September 2014, 9.30am to 4.30pm

iii. Deliberations: Tuesday, 16 September 2014, at the ordinary Devonport-Takapuna Local Board business meeting at 6.00pm.

b) approve the 2014-2017 Devonport-Takapuna Local Board Plan workshop date as follows:

i. Tuesday, 9 September 2014, 9.30am to 12.30pm.

c) adopt the 2014-2017 Devonport-Takapuna Local Board Plan at the ordinary Devonport-Takapuna Local Board business meeting scheduled for Tuesday,
14 October 2014 at 6.00pm.

CARRIED

Financial Planning for Extreme Weather Events

Resolution number DT/2014/142

MOVED by Member DP Hale, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) support the development of a local unallocated fund to insure against unforeseen impact of extreme weather events to parks, and that such funding can be on an as required basis.

b) support a portion of the pooled operating budgets being allocated to local unallocated capital funding.

c) note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

CARRIED

Secretarial Note: Items 26, 27 and 28 were taken after items C1 and 33, which were taken in public excluded, and after the public was readmitted.

Record of Briefing/Community Forum - 27 May and 3 June 2014

Resolution number DT/2014/143

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) receive the Records of the Briefing and Community Forum held on 27 May and 3 June 2014.

b) establish a working party for the purposes of discussing the playground proposal for Gould Reserve and recommending to the Devonport-Takapuna Local Board any actions for implementing this proposal in a way that conforms with the Takapuna Beach Reserve concept plan and the reserve management plan.

c) appoint to the working party the following people:

i. Members Gillon, Roe and the Chairperson of the Devonport-Takapuna Local Board;

ii. the local parks advisor, the policy advisor responsible for the Takapuna Beach Reserve concept plan, the Senior Local Board Advisor and any additional relevant council staff; and

iii. four representatives of the promoters of this playground proposal (Jackie Kerridge, Christopher Reeves and two other representatives)

d) reserve the right to appoint additional members to the working party as required.

e) note that all Devonport-Takapuna Local Board members may attend any meeting of this working party.

f) request that the working party report back to the Devonport-Takapuna Local Board as soon as is practicable and on a regular basis.

A division was called for, voting on which was as follows:

For

Deputy Chairperson JM Bergin

Chairperson MA Cohen

Member G Gillon

Member DP Hale

Member JRK O'Connor

Member AP Roe

Against

Abstained

The division was declared carried by 6 votes to 0.

CARRIED

35 Procedural motion to exclude the public

Resolution number DT/2014/144

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

§ The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

§ This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

33 Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987 - Attachment a - 1/48 A Northoro Road, Belmont

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

33 Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987 - Attachment b - 3/8 Rewiti Avenue, Takapuna

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C1 Acquisition opportunity in Takapuna

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values which may affect negotiations with property owners.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

10.25pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

10.57pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition opportunity in Takapuna

Resolution number DT/2014/145

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

c) note that there be no restatement of the confidential report for the acquisition of Land for Reserve, or the resolutions of Devonport-Takapuna Local Board until settlement of the purchase and then only the resolution is to be restated.

CARRIED

Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987

Resolution number DT/2014/146

MOVED by Member DP Hale, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) agree to note the confidential status of attachment A and B to Item 33.

b) receive the applications by:

i) Terence Mills, 1/48 A Northoro Road, Belmont

ii) David Andrews, 3/8 Rewiti Avenue, Takapuna

c) grant the application for special exemption from Terence Mills, 1/48 A Northoro Road, Belmont, subject to ongoing compliance with NZS8500-2006 Section 3.10 at all times.

d) grant the application for special exemption from David Andrews, 3/8 Rewiti Avenue, Takapuna, subject to:

i) ongoing compliance with NZS8500-2006 Section 3.10 at all times,

ii) the warning sticker being placed on the cover and

iii) the pot plant being moved away from the spa.

CARRIED

Extension of Meeting Time

Resolution number DT/2014/147

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) agree pursuant to standing order 3.3.7, that an extension of time until 11:05pm be granted.

CARRIED

Reports Received for Information - June 2014

Resolution number DT/2014/148

MOVED by Member G Gillon, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) receive the Reports Received for Information – June 2014 2013 report.

CARRIED

Devonport-Takapuna Local Board Feedback provided

Resolution number DT/2014/149

MOVED by Member DP Hale, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) receive the feedback provided by the regulatory portfolio holders on the recommended options for the Animal Management Bylaw Review.

b) receive the feedback provided by the working party of the full Board on the Council-Controlled Organisations current state assessment .

CARRIED

Granted Resource Consent Applications by Local Board Area

Resolution number DT/2014/150

MOVED by Member DP Hale, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) receive the Granted Resource Consent Applications by Local Board Area report.

CARRIED

Secretarial Note: Item 29 was taken after item 25.

Item 30 was taken after item 19.

Summary of Actions and Reports Requested/Pending - May 2014

Resolution number DT/2014/151

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) receive the Summary of Actions and Reports Requested/Pending – May 2014 report.

CARRIED

31	Board Members' reports
	Member Hale tabled her boar member’s report. A copy of the tabled document has been placed on file copy and can be viewed on the Auckland Council website.
	Resolution number DT/2014/152 MOVED by Deputy Chairperson JM Bergin, seconded by Chairperson MA Cohen: That the Devonport-Takapuna Local Board: a) receive the written report from Member Hale. b) receive the verbal reports of members. CARRIED
	Attachments a Board Member report - Member Hale

Secretarial Note: Item 33 was taken after item C1.

34 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.05 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Mike Cohen, QSM, JP
Deputy Chairperson	Joseph Bergin
Members	Dr Grant Gillon
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE

Councillors	Cr Chris Darby	[until 9:47pm, item 29]
	Cr George Wood	[from 7:03pm, item 12, until 9:05pm, item 20]