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Ethnic Peoples
Advisory Panel
18 June 2014
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1 Apologies
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Resolution number ETH/2014/1
That the Ethnic Peoples Advisory Panel:
a)
accept the apology from Member K
Mundele for absence.
CARRIED
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2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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There were no minutes to confirm.
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4 Extraordinary Business
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4.1
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Extraordinary Business -
Panel's Facebook Page
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Resolution number ETH/2014/2
That the Ethnic Peoples Advisory
Panel:
a)
agree to discuss the topic of the
panel’s facebook page as Extraordinary Business under item 7 – Consideration
of Extraordinary Items – as item 7.1 – Panel’s Facebook Page.
CARRIED
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4.2
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Extraordinary Business – Decision-making and sub-committees of the
panel
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Resolution number ETH/2014/3
That the Ethnic Peoples Advisory
Panel:
a)
agree to discuss the topic of
decision-making and sub-committees of the panel as Extraordinary Business
under item 7 – Consideration of Extraordinary Items – as item 7.2 –
Decision-making and sub-committees of the panel.
CARRIED
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Secretarial note: The chairperson accorded precedence to item
7.1 – Panel’s Facebook Page.
7 Consideration of Extraordinary
Items
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.7.1
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Extraordinary Business - Panel's Facebook Page
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Resolution number ETH/2014/4
That the Ethnic Peoples Advisory Panel:
a)
agree that the facebook page created by
the term 1 Ethnic Peoples Advisory Panel be closed.
b)
request that staff advise on what can
be done to replace some of the functions of the panel’s facebook page,
including advice on alternative ways for communities to connect with the
panel and council;
c)
agree that a closing statement be
created to inform the communities on current status of the panel, purpose and
goals, including information on alternative ways to engage with the panel and
council.
CARRIED
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Secretarial note: The chairperson requested that the
document with general notes for panel meetings be tabled.
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Attachments
a Documents
tabled by the chairperson: Notes for the Chair
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5
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Strategy and Policy Forward Programme: An overview
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Two powerpoint presentations were given in support of this item. A
copy of the presentations is attached to the original of these minutes and is
available on the Auckland Council website.
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The chairperson tabled the results of a
survey of the panel members on key strategy and policy forward programme
interests. A copy of the tabled information is attached to the original of
these minutes and is available on the Auckland Council website.
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Resolution number ETH/2014/5
That the Ethnic
Peoples Advisory Panel:
a) note and discuss the
contents of this report and any potential next steps in relation to their own
work programme.
b) request clarification on processes
through which the panel can provide advice and engage with council on issues
at the implementation stage.
CARRIED
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Attachments
a PowerPoint Presentation:
Strategy and Policy Forward Programme
b PowerPoint Presentation: Ethnic
Peoples in Auckland
c Panel members' survey: Key areas
of interest
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6
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Update on the development of local board plans
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A powerpoint presentation was given in support of this item.
A copy of the presentation is attached to
the original of these minutes and is available on the Auckland Council
website.
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Resolution number ETH/2014/6
That the Ethnic
Peoples Advisory Panel:
a)
thank Karen Titulaer - Senior Policy Advisor,
Local Board Services for her presentation.
b)
provide feedback on the current engagement
approaches and any suggestions for development of future engagement.
c)
provide feedback on the proposed feedback
approach for the draft local board plans.
CARRIED
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Attachments
a Powerpoint Presentation: Local
Board Plans
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7 Consideration
of Extraordinary Items
Secretarial note: Item 7.1 – Panel’s
Facebook Page – was considered after item 4.2 – Extraordinary Business – Decision-making and
sub-committees of the panel.
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7.2
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Decision-making and sub-committees of the panel
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Resolution number ETH/2014/7
That the Ethnic Peoples Advisory
Panel:
a)
agree that the panel will aim to make
decisions by panel consensus;
b)
agree that it is not necessary to form
sub-committees.
CARRIED
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7.55 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ethnic Peoples Advisory Panel
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
