Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre,
19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 11 June 2014 at 10.00am
.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Susan Daly

 

 

 

Members

Jeff Cleave

 

 

 

 

Judy Gilbert

 

 

 

 

Christina Spence

 

 

 

 

 


Great Barrier Local Board

11 June 2014

 

 

 

1          Welcome

 

Judy Gilbert and Jeff Cleave led the meeting in a karakia.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2014/71

MOVED by Deputy Chairperson SP Daly, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)           confirm the ordinary minutes of its meeting, held on Thursday, 15 May 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 


9          Public Forum

 

 

9.1

Expression of Interest to the Next Foundation for the Bring Back Kokako Programme

 

The Chair spoke on behalf of Noeline Ngawaka who had intended to attend to speak for the Ngati Rehua Ngatiwai ki Aotea ‘Bring Back Kokako’ Next Foundation Expression Of Interest but had been unable to do so due to the weather.  Ngati Rehua Ngatiwai ki Aotea is seeking a letter of support for the application. 

 

Resolution number GBI/2014/72

MOVED by Deputy Chairperson SP Daly, seconded by Member CA Spence:  

That the Great Barrier Local Board:

 

a)         Agrees to provide a letter of support to the Ngati Rehua Ngatiwai ki Aotea ‘Bring Back Kokako’ Next Foundation Expression Of Interest.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Member CA Spence declared an interest and took no part in the discussion or decision of b) 25) of this item.

 

Resolution number GBI/2014/73

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Receives the Great Barrier Island SLIPs 2013/2014 programme schedule.

b)      Approves the following SLIPs projects for implementation in the 2013/2014 financial year

 

No.

Project description

Capex/opex

Budget value

Local Board Spokesperson

5

Additional Okiwi boardwalk costs not previously approved

$5461.50

Capex

 

25

Obtaining a resource consent for the clearance of agreed stream mouths on an ongoing basis as necessary

$10,000

Opex

Member
IM Fordham

22

Additional rabbit control and agreed northern properties

$10,000

Opex

 

 

CARRIED

 

 

13

Great Barrier Local and Sports Parks annual work programme 2014-2015

 

Resolution number GBI/2014/74

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      approves the Local and Sports Parks annual work programme for 2014-2015 as detailed in Attachment A to this report;

b)      notes that while some projects are to be funded from existing confirmed budgets, others are unfunded and require future approval from the board and funding from the board’s discretionary budgets to proceed;

c)      notes that in all cases projects which do not have existing board approval will require specific approval by the board before proceeding;

d)      delegates the approval for any changes to the renewal work programme to the parks advisor, Local and Sports Parks Central, subject to the consultation of parks portfolio holders of the Great Barrier Local Board.

 

CARRIED

 

 

14

Great Barrier Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

 

Resolution number GBI/2014/75

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A)

 

b)      approves the community lease work plan for 2014/2015 (Attachment B)

 

c)      approve funding of $10,000 for the Great Barrier Island Community Heritage and Arts Village

 

d)         notes that the $26,206 budget for the community economic development project funds the work of Destination Great Barrier Island under contract managed by Community Development and Safety

 

e)         Requests that discussions be held with Auckland Tourism Events and Economic Development which proposes to also contract Destination Great Barrier Island to manage the Claris airport i-site with the aim of coordinating and integrating these contracts to minimize duplication and maximize efficiencies

 

f)          Expresses its concern that the leases to the Great Barrier Island Community Health Trust and the Great Barrier Island Golf Club Inc expired in mid 2012 and are only now being renewed and requests that officers ensure in future that the matter is dealt with in a more timely manner

 

CARRIED

 

 


 

15

Auckland Transport Report – 11 June 2014 – Great Barrier Island

 

Resolution number GBI/2014/76

MOVED by Member CA Spence, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      receives the Auckland Transport Report – June 2014 to the Great Barrier Island Local Board.

b)      requests the Auckland Transport officers attend the July business meeting to be held in town to advise on progress on the boards request that Auckland Transport investigate road dust suppressant products and in relation to the proposed report on an extension to the Claris airfield long term carpark for paid use.

CARRIED

 

 

 

 

16

Approval of the draft Aotea Great Barrier Local Board Plan 2014

 

Resolution number GBI/2014/77

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      approves the draft Aotea Great Barrier Local Board Plan 2014 for public consultation using the special consultative procedure

b)      approves the draft Aotea Great Barrier Local Board Plan 2014 summary document

c)      delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

CARRIED

 

 

17

Adoption of Great Barrier Local Board Agreement 2014/2015

 

Resolution number GBI/2014/78

MOVED by Member CA Spence, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)               Adopts its local content for the Annual Plan 2014/2015 which includes a:

i)          Local Board Agreement 2014/2015 with advocacy; and

ii)         message from the chair.

b)               Notes that:

i)          Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii)        The following matter has come to light since this agreement was  developed and has been included as an advocacy item in this agreement due to its importance for the Board and the Great Barrier Island community:

 “The internationally renowned Glenfern Sanctuary has recently been placed on the market and various parties are seeking funding for public purchase of the sanctuary to ensure its environmental enhancement work can continue.  The Board supports this approach and has agreed in principle to allocate $200,000 of its budget to purchase, subject to Auckland Council and others making up the difference (around $3m total price) and to consultation with its community on this contribution”

iii)       If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iv)        That the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

v)         The local board agreement could be subject to minor changes following this meeting.

c)         Delegates the authority to the Chairperson to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

 

CARRIED

 

 

18

Great Barrier Local Board Plan 2014-2017 hearing dates

 

Resolution number GBI/2014/79

MOVED by Deputy Chairperson SP Daly, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      Approves the 2014-2017 Great Barrier Local Board Plan hearings and deliberations date as follows:

Hearings and Deliberations:  Thursday, 28 August 2014, 9am to 4pm.

b)      Approves the 2014-2017 Great Barrier Local Board Plan workshop date as follows:

Wednesday, 10 September 2014, 1pm – 4pm

c)      Approves the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island as the venue for the hearings and workshop.

d)      Adopts the 2014-2017 Great Barrier Local Board Plan at the ordinary Great Barrier Local Board business meeting scheduled for Wednesday, 8 October 2014 at 10am in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island.

 

CARRIED

 

 

19

Chairperson's report

 

Resolution number GBI/2014/80

MOVED by Member JC Cleave, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)         Receives the Chairperson’s report.

 

CARRIED

 

 

20

Board Members' Reports

 

Resolution number GBI/2014/81

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)         Receives Board Member Susan Daly’s report.

b)         Receives Board Member Jeff Cleave’s report.

c)         Receives Board Member Judy Gilbert’s report.

d)         Receives Board Member Christina Spence’s report.

 

CARRIED

 

Secretarial Note: Please note that the reference on page 233 of the agenda relating to the 12 May Central Facilities Partnership Committee workshop declining two decisions is incorrect. The workshop does not make any decisions and decisions on these applications will be made at the committee meeting to be held on 16 June.

 

 

 

21

Reports Requested/Pending

 

Resolution number GBI/2014/82

MOVED by Member CA Spence, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         Receives the list of reports requested/pending as at May 2014.

 

CARRIED

 

 

22

Correspondence

 

Resolution number GBI/2014/83

MOVED by Member CA Spence, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)         Receives the correspondence for the month of May 2014.

 

CARRIED

 

 

23

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2014/84

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      Receives the workshop proceedings for the workshops held on the 7th, 12th and 15th of May 2014.

 

CARRIED

  

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

11.37 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................