Great Barrier Local Board
OPEN MINUTES
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Minutes of a meeting of the Great
Barrier Local Board held in the Claris Conference Centre,
19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 11 June 2014
at 10.00am.
Chairperson |
Izzy Fordham |
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Deputy Chairperson |
Susan Daly |
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Members |
Jeff Cleave |
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Judy Gilbert |
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Christina Spence |
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Great Barrier Local Board 11 June 2014 |
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1 Welcome
Judy Gilbert and Jeff Cleave led the meeting in a karakia.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number GBI/2014/71 MOVED by Deputy Chairperson SP Daly, seconded by Member JC Cleave: That the Great Barrier Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 15 May 2014, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
Expression of Interest to the Next Foundation for the Bring Back Kokako Programme |
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The Chair spoke on behalf of Noeline Ngawaka who had intended to attend to speak for the Ngati Rehua Ngatiwai ki Aotea ‘Bring Back Kokako’ Next Foundation Expression Of Interest but had been unable to do so due to the weather. Ngati Rehua Ngatiwai ki Aotea is seeking a letter of support for the application. |
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Resolution number GBI/2014/72 MOVED by Deputy Chairperson SP Daly, seconded by Member CA Spence: That the Great Barrier Local Board:
a) Agrees to provide a letter of support to the Ngati Rehua Ngatiwai ki Aotea ‘Bring Back Kokako’ Next Foundation Expression Of Interest. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2013/2014 |
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Member CA Spence declared an interest and took no part in the discussion or decision of b) 25) of this item. |
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Resolution number GBI/2014/73 MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) Receives the Great Barrier Island SLIPs 2013/2014 programme schedule. b) Approves the following SLIPs projects for implementation in the 2013/2014 financial year
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Great Barrier Local and Sports Parks annual work programme 2014-2015 |
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Resolution number GBI/2014/74 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) approves the Local and Sports Parks annual work programme for 2014-2015 as detailed in Attachment A to this report; b) notes that while some projects are to be funded from existing confirmed budgets, others are unfunded and require future approval from the board and funding from the board’s discretionary budgets to proceed; c) notes that in all cases projects which do not have existing board approval will require specific approval by the board before proceeding; d) delegates the approval for any changes to the renewal work programme to the parks advisor, Local and Sports Parks Central, subject to the consultation of parks portfolio holders of the Great Barrier Local Board.
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Great Barrier Local Board Community Development, Arts and Culture Work Programme 2014 - 2015 |
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Resolution number GBI/2014/75 MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A)
b) approves the community lease work plan for 2014/2015 (Attachment B)
c) approve funding of $10,000 for the Great Barrier Island Community Heritage and Arts Village
d) notes that the $26,206 budget for the community economic development project funds the work of Destination Great Barrier Island under contract managed by Community Development and Safety
e) Requests that discussions be held with Auckland Tourism Events and Economic Development which proposes to also contract Destination Great Barrier Island to manage the Claris airport i-site with the aim of coordinating and integrating these contracts to minimize duplication and maximize efficiencies
f) Expresses its concern that the leases to the Great Barrier Island Community Health Trust and the Great Barrier Island Golf Club Inc expired in mid 2012 and are only now being renewed and requests that officers ensure in future that the matter is dealt with in a more timely manner
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Auckland Transport Report – 11 June 2014 – Great Barrier Island |
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Resolution number GBI/2014/76 MOVED by Member CA Spence, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) receives the Auckland Transport Report – June 2014 to the Great Barrier Island Local Board. b) requests the Auckland Transport officers attend the July business meeting to be held in town to advise on progress on the boards request that Auckland Transport investigate road dust suppressant products and in relation to the proposed report on an extension to the Claris airfield long term carpark for paid use. |
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Approval of the draft Aotea Great Barrier Local Board Plan 2014 |
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Resolution number GBI/2014/77 MOVED by Chairperson IM Fordham, seconded by Member JC Cleave: That the Great Barrier Local Board: a) approves the draft Aotea Great Barrier Local Board Plan 2014 for public consultation using the special consultative procedure b) approves the draft Aotea Great Barrier Local Board Plan 2014 summary document c) delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document. |
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Resolution number GBI/2014/78 MOVED by Member CA Spence, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) Adopts its local content for the Annual Plan 2014/2015 which includes a: i) Local Board Agreement 2014/2015 with advocacy; and ii) message from the chair. b) Notes that: i) Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs; ii) The following matter has come to light since this agreement was developed and has been included as an advocacy item in this agreement due to its importance for the Board and the Great Barrier Island community: “The internationally renowned Glenfern Sanctuary has recently been placed on the market and various parties are seeking funding for public purchase of the sanctuary to ensure its environmental enhancement work can continue. The Board supports this approach and has agreed in principle to allocate $200,000 of its budget to purchase, subject to Auckland Council and others making up the difference (around $3m total price) and to consultation with its community on this contribution” iii) If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; iv) That the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012; v) The local board agreement could be subject to minor changes following this meeting. c) Delegates the authority to the Chairperson to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.
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Resolution number GBI/2014/79 MOVED by Deputy Chairperson SP Daly, seconded by Member JC Cleave: That the Great Barrier Local Board: a) Approves the 2014-2017 Great Barrier Local Board Plan hearings and deliberations date as follows: Hearings and Deliberations: Thursday, 28 August 2014, 9am to 4pm. b) Approves the 2014-2017 Great Barrier Local Board Plan workshop date as follows: Wednesday, 10 September 2014, 1pm – 4pm c) Approves the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island as the venue for the hearings and workshop. d) Adopts the 2014-2017 Great Barrier Local Board Plan at the ordinary Great Barrier Local Board business meeting scheduled for Wednesday, 8 October 2014 at 10am in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island.
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Resolution number GBI/2014/80 MOVED by Member JC Cleave, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) Receives the Chairperson’s report.
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Resolution number GBI/2014/81 MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) Receives Board Member Susan Daly’s report. b) Receives Board Member Jeff Cleave’s report. c) Receives Board Member Judy Gilbert’s report. d) Receives Board Member Christina Spence’s report.
Secretarial Note: Please note that the reference on page 233 of the agenda relating to the 12 May Central Facilities Partnership Committee workshop declining two decisions is incorrect. The workshop does not make any decisions and decisions on these applications will be made at the committee meeting to be held on 16 June.
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Resolution number GBI/2014/82 MOVED by Member CA Spence, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) Receives the list of reports requested/pending as at May 2014.
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Resolution number GBI/2014/83 MOVED by Member CA Spence, seconded by Member JC Cleave: That the Great Barrier Local Board: a) Receives the correspondence for the month of May 2014.
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Resolution number GBI/2014/84 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) Receives the workshop proceedings for the workshops held on the 7th, 12th and 15th of May 2014.
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24 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
11.37 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................