|
Governing Body
26 June 2014
|
|
Adoption of
Local Board Agreements for 2014/2015
File No.: CP2014/12466
Purpose
1. To provide an
update on local board agreements as part of the process to adopt the Annual
Plan 2014/2015.
Executive
summary
2. The Annual Plan
2014/2015 must include a local board agreement for each local board.
3. Local board agreements reflect local board’s priorities, intended
provision of local activities and capital and operating expenditure required to
fund these activities. Local board agreements are
prefaced by information about the local board, including a message from the
Chair, and include appendices that identify a capital projects list and local
board advocacy areas.
4. Local board
business meetings were held between 9 – 19 June where all local boards adopted
their content for the Annual Plan 2014/2015, including a local board agreement,
capital projects list and advocacy areas.
|
Recommendation/s
That the Governing Body:
a) note that:
i) all local
boards have adopted a local board agreement for 2014/2015 and agreed a
capital projects list and set of advocacy areas for the Annual Plan
2014/2015.
ii) 21 local
board agreements and related content make up Volume 2 of the Annual Plan
2014/2015.
|
Comments
5. The Annual Plan
2014/2015 must include a local board agreement for each local board.
6. Local board
agreements reflect local board’s priorities, intended provision of local
activities and capital and operating expenditure required to fund these
activities. Local board agreements are prefaced by
information about the local board, including a message from the Chair, and
include appendices that identify a capital projects list and local board
advocacy areas.
7. The local board
advocacy areas are not part of the local board agreement, but will continue to
be considered in future planning processes.
8. The local board agreements are included in
Volume 2 of the Annual Plan 2014/2015.
9. Draft local
board agreements formed part of the draft annual plan, which was released for
public consultation in January 2014 using the special consultative procedure.
Following consultation, local boards reviewed their priorities and budgets
(with support from staff) and considered what changes, if any, were required to
finalise their local board agreement for 2014/2015.
10. The Budget
Committee met on 8 May 2014 to make final budget decisions for the Annual Plan
2014/2015 and, at this meeting, received an update on the status of local board
budgets. Following this meeting, local board budgets have been updated to
reflect:
· local board budget reprioritisation
decisions made in April;
· the impact, if any, of decisions made by
the Budget Committee on 8 May;
· any outstanding budget refresh adjustments
and correction of any errors identified; and
· an updated allocation of central costs
(including depreciation, interest, corporate overheads and staff costs).
11. Local board
business meetings were held between 9 – 19 June where all local boards adopted
their content for the Annual Plan 2014/2015, including a local board agreement,
capital projects list and advocacy areas.
Consideration
Local
board views and implications
12. This report
provides an update on the adoption by local boards of their local board
agreements for 2014/2015 and any related issues.
Maori
impact statement
13. The local board agreement is based on the local board plan and the
Long-term Plan 2012-2022 (LTP) which have both been developed through
engagement with the community, including mana whenua and Māori residents
and rate payers.
14. In addition, local boards engage with mana whenua and Māori residents and rate payers on an ongoing basis. Through
this engagement they aim to understand the key issues and priorities for their
local area and to encourage Māori participation in council’s decision
making processes.
15. The views presented by Māori submitters on the draft local
board agreements were considered by local boards in the context of their local
board plans, their continuing dialogue with Māori residents and rate
payers and the further development of these relationships.
Implementation
16. Final local
board agreements and related content will be published and distributed in July
as Volume 2 of the Annual Plan 2014/2015. Individual local board agreements
will also be publically available.
17. An internal
debrief of the annual plan process is planned, which will include consideration
of feedback on the local board agreement process.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Kate Marsh - Financial Planning Manager - Local Boards
|
|
Authorisers
|
Matthew Walker - Manager Financial Plan Policy and
Budgeting
Karen Lyons - Manager Local Board Services
Stephen Town - Chief Executive
|
